HomeMy WebLinkAbout97-302 Resolution No. 97-302
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT
TO CLOSE MUSEUM TO THE PUBLIC
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Robert O. Malm, Interim City Manager, and
Dolonna Mecum, City Clerk, be and are hereby authorized and
directed to execute an Agreement to Close Museum to the Public
on behalf of the City of Elgin with the Elgin Area Historical
Society, a copy of which is attached hereto and made a part
hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: December 17 , 1997
Adopted: December 17 , 1997
Omnibus Vote: Yeas 7 Nays 0
At.test :
s/ Do1onna Mecum
1)olonna Mecum, City Clerk
AGREEMENT TO CLOSE MUSEUM TO THE PUBLIC
WHEREAS, the CITY OF ELGIN, a municipal corporation,
hereinafter called "Lessor" , and the ELGIN AREA HISTORICAL
SOCIETY, a not-for-profit corporation, hereinafter called
"Lessee" , have entered into a written agreement for the lease
of certain property commonly known as the "Old Main" ; and
WHEREAS, said agreement requires the Lessee to cause
the museum to be open to the general public not less than
twenty (20) hours per week; and
WHEREAS, it is necessary and desirable to close the
museum to the public for a period of two (2) months for the
purpose of planning and developing new and improved displays .
NOW, THEREFORE, it is hereby agreed by and between
Lessor and Lessee that notwithstanding the requirements of the
existing lease agreement, the museum may be closed to the
public during the months of January and February, 1998.
CI W OF LG1 , Lessor
By _4ALtA A � I
i 7" Manager ! a/f9/97
Attest:
City Clerk
ELGIN AREA HISTORICAL SOCIETY,
Lessee
By (I
P esident
Attest:
A( di 0,e Aleir.d.,
Secret- ry -/
�-� " Agenda Item No. T.
. City of Elgin
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November 21, 1997
TO: Mayor and Members of City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT: Historical Society Museum Request to Close for
January and February of 1998
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of City Council with a request from the Elgin Area
Historic Society Board of Directors to close the Historic
Society Museum for January and February of 1998 to allow for
new display development and improvement of existing displays .
BACKGROUND
The Elgin Area Historic Society currently operates a museum
at the Old Main building located on Park Street under the
terms of a 1993 lease agreement with the City of Elgin (see
attached) . The lease agreement requires that the museum be
open to the general public a minimum 20 hours per week.
Attached is a November 10 request from Elgin Area Historic
Society Board President Rachel Campbell requesting that the
museum be closed during January and February of 1998 to
allow for new display development and improvement of
existing displays . The Corporation Counsel has reviewed
this request and stated that an amendment by City Council to
the agreement will be necessary in order to accommodate the
request to close the museum.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Elgin Area Historic Society Board of Directors .
/FINANCIAL IMPACT
None .
LEGAL IMPACT
rook An amendment to the existing lease agreement with the Elgin
Area Historical Society will be necessary (see attached) .
Historical Society Museum Request
November 21, 1997
flow Page 2
ALTERNATIVES
The City Council could grant the Historic Society request or
require that the Museum remain open as required in the lease
agreement.
RECOMMENDATION
It recommended that the City Council request staff to draft
an amendment to the existing lease to accommodate closing of
the museum for January and February, 1998 .
Respectfully submitted,
Eric S. Stuckey
6
Budget Director/Public
oration Officer
41 4I
Rob:'rt 0. Malm
Interim City Manager
Attachments
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et- . : , _ w Elgin Area Historical Society
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November 10, 1997
1i Ite, 16\-7
Mr. Robert Malm ,'•
Acting City Manager
Elgin City Hallcti: C ,�_ :�,"4 ti�,
150 Dexter Ct. l
Elgin, IL 60120 x�: ' . Cu
Dear Mr. Malm:
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1
At their last meeting, the Elgin Area Historical Society Board of Directors
voted to close the Historical Society Museum for the months of January and
February, 1998. The rationale for this action is based on several considerations.
We have begun a process of planning and developing new displays that will better
tell Elgin's story. The process is a long and involved one that includes research and
evaluation of the plan and of society's artifacts. This long term project will take
several years to complete. By closing the museum for this two month period, we can
direct our attention and energies to this project and begin our work to improve the
museum's displays. During this time the museum will be available to groups who
desire a tour of the facility.
We believe it would be of great benefit to the Historical Society Museum, as
well as for our potential visitors, to close the Museum so we can devote the
necessary time it will take to carry out these plans.
Because we have a contract with the city of Elgin we want to inform you of L/
our plans and, at the same time, ask that the city concur with these plans. If you
have questions, please call me at 695-9024 or the Museum Director, Ann Macon
Smith, at 7424248.
Sincerely,
e; , .
.___ " .
Rachel Campbell
President
rib*
360 Park Street, Elgin, Illinois 60120 (708) 742-4248
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November 11, 1997
MEMORANDUM
TO: Robert O. Malm, Interim City Manager
FROM: Erwin W. Jentsch, Corporation Counsel
SUBJECT: Historical Society Museum
The agreement between the City and the Elgin Historical
Society, a copy of which is attached, includes the following:
"L. To cause the museum to be open to the general
public not less than twenty (20) hours per week.
Lessee shall have the right to establish
reasonable admission fees to the museum. "
Therefore it appears that in order to close for a period of two
months, the agreement must be amended. Such an amendment would
require action by the mayor and ouncil .
emik EWJ
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Attachment
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