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Home My WebLink About97-27 Resolution No. 97-27 RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER EQUIPMENT FROM ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby authorizes the purchase of certain computer hardware and software from Environmental System Research Institute, Inc. , a summary of such purchases is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: January 22 , 1997 Adopted: January 22, 1997 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk Summary of Purchases from ESRI Quotation HARDWARE Item Qty. Description Price DU04 1 Digital Alpha 255/300(300MHz CPU, 1MB cache) for Digital UNIX $14,970.00 Operating System, 21" Color Monitor, PowerStorm Graphics, 64MB of memory, 1GB SCSI Internal Disk, Internal Floppy Drive, and Internal CD. 1 year on-site maintenance warranty. DU06 1 Digital 64BM (4x16MB SIMMs) Expansion for Alpha 255 workstation 1,720.00 DU33 1 Digital UNIX Alpha Operating System with On-line Documentation on 395.00 Compact Disk DU20 1 Installation 175.00 DU35 1 Digital Upgrade of 90 day Advisory Warranty on Digital UNIX Software 734.00 to 1- year on Alpha 255. DU38 1 Digital UNIX Alpha Operating System Updates for 1-year 420.00 Sub-total--- $18,414.00 SOFTWARE ELF01 1 ARC/INFO 1st Single-user Floating License with complete on-line 8,100.00 documentation and one software installation kit. (current primary maintenance per license for second year-$3,0170) ELF07 1 NETWORK 1st Single-User Floating License (current primary 2,550.00 maintenance per license for second year-$500) ELF13 1 TIN 1st Single User Floating License. (current primary maintenance 2,550.00 per license for second year-$500) ELF25 1 GRID 1st Single User Floating License (current primary maintenance 2,550.00 per license for second year-$500) Sub-total--- 15,750.00 Grand Total--- 34,164.00 I r i sRi 3 Environmental Quotation Sysfems Research j j Institute, Inc. -��-��-- =�- �" �' Dater oven , 19.9� ...:.max:.._. �, To:City of Elgin 380 New York St MIS/Finance Redlands, CA 92373 Engin IL Phone: (909)793-2853 Fax: (909)307-3046 To expedite your order,please attach a copy of Attention:Perry Lee this quotation to your purchase order. phQpe No:(847)931-6778 Quotation No. 96Q-455-249 Fax No:(847)931-5622 Item I Qty l Description I Unit Price 1 Total 4 DUN1 Digital Alpha 255/300(300MHz CPU, 1MB cache)for Digital UNIX 14,970.00 '14,970. Operating System,21" Color Monitor,PowerStorrn Graphics, 64MB of memory, 1GB SCSI Internal Disk,Internal Floppy Drive,and Internal CD. 1 Year-On-Site Maintenance Warranty. Model:PB480-AA/21 DU06 1 Digital 64MB (4)p-46MB SIMMs)Expansion for Alpha 255 1,720.00 1,720.00 Workstations. Model:MSPO1-BB - _ DU11 1 Digital Additional Internal 4.3 GB SCSI Disk Drive for Alpha 255 1,845.00 1,845.00 Workstations. Model:PBXRZ-NA DU02 1 Digital Alpha 255/233 (233MHz CPU, 1MB cache)for Digital UNIX 9,710.00 9,710.00 Operating System,21" CoIor Monitor, PowerStorm Graphics, 64MB of memory, IGB SCSI Internal Disk,Internal Floppy Drive,and Internal CD. 1 Year On.Site Maintenance Warranty. Model: PB470-AA/21 DU09 1 Digital Additional Internal 1.05 GB SC_SL.I1isk Drive for Alpha 255 645.00 645.00 Workstations. - Model:PBXRZ-EB Notes: The DE500-AA Network Card was not quoted because anSint tgrn ted25 3 0 and 25r ante Twisted Pain (10-Base-T)Ethernet connection is standard on the Alp By: Catherine 1Creter,Hardware Marketing Team Supervisor *Total does not include applicable sales tax. This quotation is made in confidence for your review only. It may not be disclosed to third parties. D Subject to other terms and conditions on attached sheet. Page: I Qn inn 'a qbnPAIl 6n6 'ON Xb 13I 6-5 i-AON p J j Environmental Quotation Systems Research aInstitute, Inc. Date:November 15, 1996 To:City of Elgin 380 New York St MIS/Finance Redlands, CA 92373 Engin IL Phone: (909)793-2853 Fax: (909)307-3046 To expedite your order,please attach a copy of Attention:Perry Lee this quotation to your purchase order. Phone No:(847)931-6778 Quotation No. 96Q-455-249 Fax No:(847)931-5622 Item I Qty 4 Description Unit Price t Total DU33 1 Digital UNIX Alpha Operating System with On-Line Documentation on 395.00 '395.0 Compact Disk. Model:QA-MT4AA-H8 FT.F02 2 ARC/INFO Single-User Floating License with complete on-line 8,100.00 16,200.00 documentation- (2nd- 10th license). Current Secondary Maintenance per license for second year-$1,200. Model: 80000700000 Subtotal: $45,485.00 2-Day Shipping&Handling for Software: $35.05 Ground Shipping&Handling for hardware: $335.00 Less Discount: ( $4,105.05) -*Total: S41,750,00 DU20 2 Digital Installation by Digital Service Technician of Alpha 255 and 500 175.00. 350.00 Optional Workstations. Optional Model:FM-WSDTP-IN DU35 1 Digital Upgrade of 90 day Advisory Warranty on Digital UNIX Software to 734.00 734, Optional 1 Year on Alpha 255 Workstations. Optional Model:FM-A4VMS-12 Notes: The D E500-AAetwonC�onas 5� o an integrated igh-performance Twisted Pair (10-Base-T)Ethernet connection is quoted because ? 5304 and 255/233, By: Catherine Kreter, Hardware Marketing Team Supervisor *Total does not include applicable sales tax. This quotation is made in confidence for your review only. It may not be disclosed to third parties. D mom.Subject to other terms and conditions on attached sheet. Page:2 90/£0 'd 9b0£LO£606 'ON Xdd ONI1.]MVW I iS3 Wd 5t : O Ild 96-5t-AON assoummigimmA ESR1 Systems Environmental Quotation Systems Research _ j j Institute, Inc. Date:November 15, 1996 .. To:City of Elgin 330 New York St MIS /Finance Redlands, CA 92373 Engtn IL Phone: (909)793-2853 Fax: (909)307-3046 To expedite your order,please attach a copy of Attention:Perry Lee this quotation to your purchase order. Phone No:(847)931-6778 Quotation No. 96Q-455-249 Fax No:(847)931-5622 Item Qty Description Unit Price Total DU38 1 Digital UNIX Alpha Operating System Updates for One Year. 420.00 49'- 1 Optional Optional Model:QT-MT4AA-E8 DU39 1 Digital UNIX Hardcopy Documentation. 1,352.00 1,352.00 Optional Optional Model:QA-MT4AA-GZ DX01 1 Digital 8GB 4mm Tape Drive with 1 meter SCSI Cable for Alpha - 2,184.00 2,184.00 Optional Workstations. - -Optional Model:TLZ07-DA/BN23G-01 - ELY02 1 ARC/INFO Software Installation(Up to five workstations at the same site 3,500.00 3,500.00 Optional in the same day) Optional Model: 8001030000 + a • Notes: The DE500-AA Network Card was not quoted because an integrated high-performance Twisted Pair (10-Base-T)Ethernet connection is standard on the A1phaStation 255/300 and 255/233. By: Catherine Kreter,Hardware Marketing Team Supervisor *Total does not include applicable sales tax. This quotation is made in confidence for your review only, It may not be disclosed to third parties. D As. Subject to other terms and conditions on attached sheet. Page: 3 90/170 'd 9170£LO£606 'ON Xd. NI.L3)l211c3W IdS3 Wd 91 : O IN3 96-51—AON ESRI j 380 New York St Redlands, CA 92373 Phone: (909)793-2853 Fax: (909)307-3046 TII ESRI QUOTATION TERMS AND CONDITIONS All quotations arc valid for ninety(90)days unless otherwise stated on the quotation form. These prices and terms are valid only for items purchased and delivered within the United States. This quotation information is proprietary and may not be copied or released other than for the express purpose of the current system selection and purchase. This information may not be given to outside parties or used for any other purpose without written consent from Environmental Systems Research Institute,Inc.(ESRI). To expedite your order,please reference the quotation number on your purchase.order. ORDER PROCESS The order process is initiated when ESRI receives an original purchase order or some form of advance payment. Several additional documents(e.g.,Software License Agreement,with Attachments completed,credit application,and Tax Exemption Certificate)will be required to complete the order process. Generally,the need for these documents varies by the type of software ordered,which is determined upon receipt of the purchase order(or advance payment);however,this determination and the transmittal of applicable documents can be done earlier if delivery must be expedited. Please -contact your marketing representative for more information. IMPORTANT! Collectively,these documents contain the authorizations and information neceaeary to ship proper versions of the software,on the correct media. Please return them promptly to avoid unnecessary delays in shipping. Please return all documents by mail or express courier,faxed documents cannot be accepted. Please show the following remittance address on your purchase order: ESRI,Pile No. 54630,Los Angeles,CA 90074-4630 DELIVERY FOB Redlands,CA,USA Software:Allow thirty(30)days from ESRI's receipt of purchase order,signed Software License Agreement(s),and- other documents,as required. Hardware: Manufacturer's terms apply. Lead times depend on make/models purchased. Note: Standard ship method is UPS ground or two-day air for software and surface carrier for hardware. Actual delivery method may vary depending on weight.Other service is available for an additional fee(e.g.,overnight delivery). PAYMENT TERMS Net thirty(30)days,on approved credit.Orders below$300 require prepayment by check 6r credit card unless your organization is a government agency,university,college,or Fortune 500 company. TAXES Prices quoted do not include applicable sales or use taxes unless so stated. If your organization is tax exempt or pays state tax directly,you must show ESRI proof of same with your order or state sales tax will be added to your invoice. ESRI collects and pays sales tax for shipments to Alabama,Arizona,California,Colorado,Connecticut,Florida, Georgia,Hawaii,Illinois,Indiana,Kansas,Maryland,Massachusetts,Minnesota,Missouri,Nevada,New Jersey,New Mexico,New York,North Carolina,North Dakota,Ohio,Oklahoma,Pennsylvania,South Carolina,Tennessee,Texas, Vermont,Virginia,Washington,and Wisconsin. In preparing your budget,please allow for applicable . ESRI reserves the right to collect sales tax assessed by additional states as required by law. 4/l S/96 G-27vJz, 9O/SO 'd 9b0£LO£606 'ON Xb3 ON113KIVW I�S3 ldd 9120 IE 96-SI-&ON SEP-20-96 FRI 10:54 AM ESK1 tH2S Nu. 01C44UlUo r uC Ar JJj Environmental Systems Quotation Research institute, Inc. ,�,..,, ,,:�,, .- D ate:Sptember,20. 199. w To:City of Elgin Suite 101 150 Dexter Court 3460 Washington Drive Elgin IL 60120 St. Paul, MN 55122 Phone: (612)454-1)600 Fax: (612)454-0705 To expedite your order,please attach a copy of • this quotation to your purchase order. Attention:Mr. Gary Gordier Phone No:(708)931-5642 Quotation No. „jiQ=616:36S Fax No• • Item Qty Description Unit Price Total ELF01 1 ARC/INFO 1st Single-User Floating License with complete on-lint 8,i00.00 8,100.00 documentation and one Software Installation Kit. Current Primary Maintenance per license for second year-$3,000. Model: 80000700000 Subtotal: $8,100.0.0 2-Day Shipping&Handling for Software: ': $25.00 *Total: S8,125.00 ELF07 1 NETWORK 1st Single-User Floating License. Current Primary 2,550.00 2,550.01 Optional Maintenance per license for second year-$500. Optional Model: 80000760000 ELF13 1 TIN 1st Single-User Floating License. Current Primary Maintenance per 2,550.00 2,550.01 Optional license for second year-$500. Optional Model: 80000880000 ELF19 1 COGO 1st Single-User Floating License. Current Primary Maintenance 2,550.00 2,550.00 Optional per license for second year-$500. Optional Model: 80000820000 Notes: By: Andrew Bieber,Marketing Representative *Total does not include applicable sales tax. This quotation is made in confidence for your review only. Jr may not be disclosed to third parries. l74 T5 Subject to other terms and conditions on attached sheet. Page: 1. 5Et'-�U-yb t'K1 1U;cc Hui LJNI rnn iyv, U1LsJtUIUJ 1 , UJ z • R1 jEnvironmental Systems Quotation Research j j Institute, Inc_ Date:September 20, 1996 TM To:City of Elgin Suite 101 150 Dexter Court 3460 Washington Drive Elgin IL 60120 St. Paul, MN 55122 Phone: (612)454-0600 Fax: (612)454-0705 To expedite your order,please attach a copy of Attention:Mr. Gary Gordier this quotation to your purchase order Phone No:(708)93I-5642 Quotation No. 96Q-616-368 Fax No: Item Qty Description Unit Price Total ELF25 1 GRID 1st Single-User Floating License. Current Primary Maintenance per 2,550.00 2,550.04 Optional license for second year-5500. Optional • Model: 80000940000 - • ELF29 I ArcScan 1st Single-User Floating License. Current Primary Maintenance 2,55,0.00 2,550.00 Optional per license for second year-$500. - Optional - ELF40 1 ArcPress for ARC/INFO Single User Floating License. Current Annual 1,400.00 '1,4 .Ott Optional maintenance per license for the second year$200 Optional ELY01 1 ARC/INFO Software Installation(Single workstation) 2,500.00 2,500.00 Optional Optional Model: 8001030000 ELZ02 1 Introduction to ARC/LNFO: 5 days at ESRI facility(per person) 1,750.00 1,750.00 Optional Optional ELZ06 1 Advanced ARC/INFO: 5 days at ESRI facility(per person) 1,750.00 - 1,750.00i Optional Optional N2tes: By: Andrew Bieber, Marketing Representative *Total does not include applicable sales tax. This quotation is made in confidence for your review only. It may nor be disclosed to third parties. D4 T5 P Subject to other terms and conditions on attached sheet. Page:2 SEP-20-96 FR 110:55 Hfl t;5K 1 r tin NU 01 c434u t 110 r. u4 • ESRI j Suite 101 3460 Washington Drive St. Paul, MN 55122 Phone: (612)454-0600 Fax: (612)454-0705 JJ •ft, ESRI QUOTATION TERMS AND CONDITIONS All quotations are valid for ninety(90)days unless otherwise stated on the quotation form. These prices and terms are valid only for items purchased and delivered within the United States. This quotation information is proprietary and may not be copied or released other than for the express purpose of the current system selection and purchase. This information may not he given to outside parries or used for any other purpose without written consent from Environmental Systems Research Institute,Inc. (ESRI). Y o expedite your order,please reference the quotation number on your purchase order. ORDER PROCESS The order process is initiated when ESRI receives an original purchase order or some form of advance payment. Several additional documents(e.g.,Software License Agreement,with Attachments completed,credit application,and Tax Exemption Certificate)will be required to complete the order process. Generally,the need for these documents varies by the type of software ordered,which is determined upon receipt of the purchase order(or advance payment);however,this determination and the transmittal of applicable documents can be done earlier if delivery must be expedited. Please contact your marketing representative for more information.IMPORTANT! Collectively,these documents contain the authorizations and information necessary to ship prover versions of the software,on the correct media. Please return them promptly to avoid unnecessary delays in shipping. Please return all documents by mail or express courier,faxed documents cannot be accepted. Please show the following remittance address on your purchase order. ESRI,File No.54630,Los Angeles, CA- 90074-4630 DELIVERY FOB Redlands,CA,USA Software:Allow thirty(30)days from ESRTs receipt of purchase order,signed Software License Agreement(s),and other documents,as required. Hardware: Manufacturer's terms apply_ Lead times depend on make/models purchased. Note: Standard ship method is UPS ground or two-day air for software and surface carrier for hardware. Actual delivery method may vary depending on weight Other service is available for an additional fee(e.g.,overnight delivery). PAYMENT TERMS • -- Net thirty(30)days,on approved credit.Orders below$800 require prepayment by check or credit card unless your organization is a government agency,university,college,or Fortune 500 company. TAXES Prices quoted do not include applicable sales or use taxes unless so stated. If your organization is tax exempt or pays state tax directly,you must show ESRI proof of same with your order or state sales tax will be added to your invoice. ESRI collects and pays sales tax for shipments to Alabama,Arizona,California,Colorado,Connecticut,Florida, Georgia,Hawaii,Illinois,Indiana,Kansas,Maryland,Massachusetts,Minnesota,Missouri,Nevada,New Jersey,New Mexico,New York,North Carolina,North Dakota,Ohio,Oklahoma,Pennsylvania, South Carolina,Tennessee,Texas, Vermont,Virginia,Washington,and Wisconsin. In preparing your budget,please allow for applicable sales tax. ESRI reserves the right to collect sales tax assessed by additional states as required by law. G-272/JL 4/I&96 SEP-20-96 FRI 10:56 AM ESRI FAX NO. 6124540(05 P. 05 ESR I Suite 101 • 3460 Washington Drive St. Paul, MN 55122 JPhone: (612)454-0600 Fax: (612)454-0705 TM HOW TO EXPEDITE YOUR ORDER Please share this information with your purchasing department. ALL CLIENTS Send your original signed purchase order(by U.S. mail or overnight courier)to the ESRI Regional office in your area for processing. Verbal orders and faxed purchase orders are pat sufficient to initiate the order process. Information Required on Purchase Orders Your purchase order number ESRI customer number(if existing client) Shipping address Description of items ordered Billing address Part numbers of items ordered End user contact/phone Item prices Purchasing contact/phone Total price ESRI quote number Tax(if applicable) NEW CLIENTS If you are purchasing from ESRI for the first time,you must complete a Software License Agreement(contract). (This agreement will be supplied to you by our Contracts Department in Redlands, California,or by the ESRI office in your region.) You may also be asked to submit a Credit Application. Stated software and hardware delivery times will take effect After these documents are completed and returned to ESRI. If you are a tax exempt entity,please include a copy of your Exemption Certificate with your order,this will only be necessary with your initial order. It will be assumed that your order is taxable unless the following documentation is provided: 1. Direct Pay Certification Number and a copy of the applicable state documentation,or 2. A copy of your Tax Exemption Certificate. EXISTING CLIENTS If you have an existing license agreement or contractsigned with ESRI,you may type the following paragraph directly on your purchase order,or you may submit ttze paragraph on your company letterhead with an authorized signature. This paragraph eliminates a separate contract amendment. In addition,please be sure to include the Base CPU and CPU Operating System information as requested below. This information is necessary in order for ESRI to ship you the appropriate software and documentation. By accepting this Purchase Order No. ,both parties agree to amend the Software License Agreement(hareinr to be oalled "Master Software License"),Contract No. ,between(your company) and Environmental Systems Research Institute, Inc. (ESRI), dated / / ,which is incorporated herein by reference to include the above software licenses, which are hereby licensed under the same terms and conditions. In the event of conflict among purchase order and Master Software License,the terms and conditions of the Master Software License shall prevail. G-262 SEP-20-96 FRI 10:56 AM ESRI FAX NO. 6124540705 P. 06 Base CPU and CPU Operating System Make/Model: Operating System: Serial No.: Media Type Required: CD-ROM Site (End User)Technical Contact Name: Telephone No.: Installation Address: (No P.O. Boxes) Peripherals currently used as part of GIS System (check only if used): Manufacturer Digitizer Printer Plotter CalComp ❑ ❑ ❑ Tektronix Raster Graphics 0 Vearsatec ❑ Numonics ❑ Altek ❑ GTCO ❑ Other ❑ ❑ ❑ X terminals _ (Manufacturer) If you have any questions regarding ESRI's order process,please contact your Marketing Representative for more information. G-262