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Home My WebLink About97-249 Resolution No. 97-249 RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH THE RENZ ADDICTION COUNSELING CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Interim City Manager, be and is hereby authorized and directed to execute a Grant Agreement on behalf of the City of Elgin with the Renz Addiction Counseling Center for a $1,290 grant for the Second Annual Latin American Theatre Festival pursuant to the Cultural Arts Commission Arts and Culture Grants Program, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: October 8, 1997 Adopted: October 8, 1997 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk c.4 OF Et. 0 � City of Elgin Mayor Kevin Kelly I:Do. Council Members Terry Gavin Robert Gilliam John T. McKevitt Ed Schock John Walters Marie Yearman CITY OF ELGIN CULTURAL ARTS COMMISSION ARTS AND CULTURE GRANTS PROGRAM GRANT AGREEMENT The City of Elgin and Renz Addiction Counseling Center agree as follows : 1 . The City of Elgin agrees to make a $1,290 grant to Renz Addiction Counseling Center, hereafter called "GRANTEE" , for the following program: Second Annual Latin American Theatre Festival 2 . All monies granted for this program will be expended by GRANTEE between January 1, 1997 and December 31, 1997 . All monies awarded must be expended. 3 . Grant monies will not be paid out more than 30 days prior to start of the program. No funds will be paid to GRANTEE until the City of Elgin has received the signed Grant Agreement. 4 . GRANTEE agrees that all funds received for this program will be expended only for the program as described above. In the event GRANTEE changes the program without the prior con- sent of the City of Elgin; all grant funds shall be refunded to that City. 5 . GRANTEE agrees the credit will be given to the City of Elgin and the Elgin Cultural Arts Commission on all public notices, publicity, printed programs, public media and other applicable materials . GRANTEE also agrees to supply the City of Elgin with copies of the above-mentioned publicity. 6 . GRANTEE agrees to submit a Financial and Evaluation Report to the City of Elgin on forms provided, within two weeks after the termination of the program period. 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 ® Printed on recycled paper 7 . GRANTEE agrees upon request to make available to the City of Elgin financial records for the year in which a grant was received from that Council . The City of Elgin will be allowed to access to financial documents that pertain to information stated in the previously approved application for funding. 8 . GRANTEE agrees that no monies from this grant will be used for any purchase of permanent equipment, capital improve- ments or construction, or payment of previous year' s deficit. 9 . GRANTEE agrees that no person shall, on the grounds of race, color, religion, national origin, sex, handicap, sexual preference, participation in, be denied benefits of, or be otherwise subjected to discrimination under any activity including employment, supported in whole or in part by funds provided under this grant. 10 . GRANTEE does hereby agree to indemnify, save harmless, and defend the City of Elgin, its agents, servants and employ- ees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses, and expenses including, but not limited to, partici- pants and spectators, or any death at any time resulting from injury or any damage to any spectators, or any death at any time resulting from injury or any damage to any property which may arise or which may be alleged to have arisen out of, or in connection with, the program as described in Para- graph 1 and referred to in Paragraph 8 . City of Elg ,n Jerry Skomo r' By A, S ' gnat r R nz Add tion Counseling Cntr. 8 outh Grove E in, IL 60120 eir- oFfCCI City of Elgin Agenda Item No. � September 17 , 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Cultural Arts Commission General Grant to Renz Addiction Counseling Center for their Second Annual Latin American Theatre Festival PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a grant to Renz Addiction Counseling Center, as recommended by the Cultural Arts Commission. BACKGROUND The Cultural Arts Commission has been granting funds to local arts groups and individuals for special projects for the last four years . The purpose of the program is to broaden public access to the arts, and to encourage organizations and indi- viduals to be more creative in artistic endeavors . Renz Addiction Counseling Center, an organization dedicated to the prevention and treatment of alcohol and other drug addictions, will present its Second Annual Latin American Theatre Festival on each of the four Saturdays in October, 1997 . Professional Latino Theatres in Chicago will work with area students to create skits, monologues and plays for the series of four performances that will be held at the old Elgin High School . Performances will be in both English and Spanish, and are intended to foster pride in the Latin Ameri- can culture, promote healthy behavior among the young, and help participants develop life skills . Renz Addiction Counseling Center requested $1,290 in support from the Cultural Arts Commission for this festival . TOTAL GRANT AWARD $1,290 cAC Grant/Renz September 17 , 1997 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Cultural Arts Commission. Dot FINANCIAL IMPACT The City of Elgin funding for this project would total $1,290 . Sufficient funds are available within the 1997 Cultural Arts Commission budget, account number 275-0000-791 . 80-10 . Please see attached summary highlighting the Elgin Cultural Arts Commission' s expenditures to date. kLEGAL IMPACT None. ALTERNATIVES None. _ RECOMMENDATION It is recommended that this $1,290 grant to support Renz Addiction Counseling Center' s Second Annual Latin American Theatre Festival be approved. Respectfully submitted, 1)1 vd Monica Meyers , Director Parks and Recreation R er 0. Malm Int rim City Manager MFH CITY OF ELGIN CULTURAL ARTS COMMISSION EXPENDITURES FISCAL 1997 (As of September 2 , 1997 ) GENERAL FUND OPENING BALANCE $ 61,800 Elgin Community Theatre Refund 1,200 ADJUSTED OPENING BALANCE $ 63,000 EXPENDITURES/ENCUMBRANCES $ 35 , 000 Elgin Symphony Orchestra* 1997 SPECIAL PROJECT GRANTS $ 20 , 525 Bubotto* $ 4 , 600 Children' s Theatre of Elgin 4 , 800 Elgin Choral Union* 4 , 000 Elgin Symphony Orchestra* 2 , 625 Independent Players* 3, 500 500 James Hegarty 500 Gareth Sitz* MISCELLANEOUS $ 50 Fox Valley Arts Council Membership 1,250 Cultural Arts Commission Recognition Night 250 FY96 Recognition Night (past due invoice presented on 6/23/97 ) 3, 000 ArtsBeat Newsletter Expense $ 2,924 GENERAL FUND BALANCE RIVERBOAT FUND OPENING BALANCE $135,000 1 SOS Conference Refund, 011ayos 15 Funds Carried Over from FY96 13,355 ADJUSTED OPENING BALANCE $148,370 EXPENDITURES/ENCUMBRANCES CITY PROJECTS Art Gallery $ 13,455 Youth Fest 2 ,500 Sculpture on the Plaza 4 , 000 July Fourth Entertainment 1, 500 Lords Park Concerts 10, 000 Heritage Day 20 , 000 Fine Arts Festival Concert (Roomful of Blues ) 4 ,500 Summer Concerts Marketing 4 , 500 Fine Arts Festival Marketing 9 , 067 Gallery Walk Project 2 , 000 Mother Sky (Miscellaneous ) 400 Hemmens Brochures 8 , 375 Purchase Awards (<_ $2 ,500) 2 , 500 Host Sculpture Maintenance Workshop (<= $3, 000 ) 3 , 000 Sculpture Conference, Brookgreen Gardens (<_ $1 , 100) 1 , 100 Fine Arts Festival Meal Subsidy ( $5 * 80 Artists) 400 OTHER GRANTS , Elgin Symphony Orchestra WFMT Broadcasts $ 5 , 17212 Courtney Relihan Musical Revue 11 000 Elgin Community Theatre, Secret Garden Elgin Citizens on Parade 2 ,000 Ashlee Keltner Riddley, Trygve 1, 500 ECC Student Life, Up With People 4 , 000 Pioneer Memorial Foundation, Art History Book 1 , 800 David Powers , 7 at the Gates of Dawn 4 ,230 Renz Center Latin American Theatre Festival 1,290 Sub Total $109 , 539 RIVERBOAT FUND BALANCE $ 39,231