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Home My WebLink About97-227 JULY,2007 IN REVIEWING THIS FILE,IT WAS DETERMINED THAT AN EXECUTED COPY OF THE AGREEMENT LISTED BELOW WAS NEVER RETURNED TO THE CLERK'S OFFICE. ALL THAT IS AVAILABLE IS THE ATTACHED DRAFT COPY OF THE AGREEMENT AND ITS SUPPORTING PAPERWORK. REFERENCE: RESOLUTION NO. 97-227 SUBJECT: CHANGE ORDER NO. 1 AGREEMENT WITH PARR ELECTRIC FOR CITY HALL REMODELING Resolution No. 97-227 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH PARR ELECTRIC FOR CITY HALL REMODELING WHEREAS, the City of Elgin has heretofore entered into a contract with Parr Electric for city hall remodeling; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Interim City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: September 10, 1997 Adopted: September 10, 1997 Omnibus Vote: Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk OF Et ti — City of Elgin Agenda Item No. August 19, 1997 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Change Order No. 1 and Final - Parr Electric City Hall Remodeling Project PURPOSE The purpose of this memorandum is to present to the Mayor and members of the City Council the first and final change order with Parr Electric, Inc. for electrical contracting services provided during the City Hall remodeling project . BACKGROUND On October 23, 1996, the City Council awarded a contract to Parr Electric, Inc. in the amount of $78, 730 for electrical services for the City Hall remodeling project. During the implementation of the remodeling project, additional electri- cal work was required due to the following reasons : 1 . Additional light fixtures and wiring due to south lobby asbestos removal . 2 . Changes in the plans for the City Council Chamber/Court Room and State' s Attorney' s offices. 3 . Demolition of existing wall resulted in more than antici- pated rewiring of electrical runs . 4 . Changes from original plans that were not anticipated at the time plans were drawn (lobby area, City Council Chamber lighting, Engineering Division receptacles, cashier area receptacles) . The change order is for $20, 257 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. ()V, FINANCIAL IMPACT Expenses related to the original contract amount of $78, 730 have been charged to Fund 396-1000-795 . 93-36, project number 179528 . No additional funds are available from this source. 1 • 1 1 Parr Electric Change Order August 19, 1997 Page 2 Therefore, should the City Council decide to approve the change order, the following funding options are available : Funding Option #1 - 1997 Unallocated Riverboat Lease Funds Through the first six months of 1997 , the City has received approximately $186, 200 above projections . To date, approxi- mately $127, 423 has been approved for another project, result- ing in $58, 314 available for programming from this source. Funding Option #2 - 1997 Unallocated Riverboat Funds Through July J997, the City has received $1 . 57 million above projections, of which $677 , 000 has been approved for other projects . To date, there is $889, 801 available for program- ming from 1997 Riverboat proceeds . Funding Option #3 - General Fund Contingency The adopted General Fund budget contains a $520, 000 contingen- cy to allow for unplanned expenditures and/or an unexpected revenue shortfall . \ LEGAL IMPACT None . ALTERNATIVES None . RECOMMENDATION Should the City Council decide to provide funding for the $20, 257 change order, it is recommended that funding option #3 be utilized. The contingency is intended for this sort of unanticipated expense . Respectfully submitted, )1!° 1 Raymond H. Moller Director of Business S2ry ces and Properties Rob rt 0. Malm Interim City Manager amp Attachment PARR ELECTRIC CHANGE ORDER NO. 1 AND FINAL JULY 11, 1997 TRADE CONTRACTOR: Parr Electric, Purchase Order No. 50 934 SCOPE : ""Phis Change Order No . 1 will provide additional services necessary to complete the project . It will amend the scope of work to add the following items : 1 . South wing asbestos removal/fixtures and rewiring. 2 . Court Room/City Council Chambers/ State ' s Attorney' s enhancements . 3 . Wall demolition rewiring . 4 . Original design deviations and additions . REASONS FOR CHANGE : 1 . South Wing Asbestos Removal/Fixtures and Rewiring The change items listed below were necessary project adjustments as a result of the expanded asbestos removal in the first floor lobby area of the south tower. These changes include additional lighting fixtures and related wiring for the Finance Department (cashier area and conference room) and Mayor ' s office . C .O. #3 additional 2 X 4 fixtures $ 1 , 889 . 00 fixtures in Rooms 132 , 133 , 150 C .O. #7 - Conference Room lights 762 . 00 Sub-total $ 2 , 651 . 00 2 . City Council Chambers/Court Room/State ' s Attorney' s - Rewiring and Fixtures The changes listed below were necessary project adjust- ments as a result of revisions to the original design for the specific areas . C .O . # 5 - Raise opening in counter top 181 . 00 C.O. #15 - Additional receptacles - State ' s 1 ,263 . 00 Attorney' s office C .O. #19 - Rough electrical Council platform 708 . 00 C.O. #20 - Rough wall behind platform 402 . 00 C .O. #22 - Feed lights cell area 158 . 00 Sub-total $ 2 , 712 . 00 3 . Wall Demolition Rewiring The changes listed below were necessary project additions that resulted when various walls were removed during the remodeling process and wiring feed had to be relocated. C .O. # 4 - Refeed second floor receptacles 927 . 00 C .O. #10-- Refeed two roof lights 1 , 709 . 00 C .O. #17 - Refeed south tower lobby west 318 . 00 office C .O. #18 - Refeed conference room 503 . 00 receptacles Sub-total $ 3 ,457 . 00 4 . The change items listed below were items added to the scope of work for the electrical contracted due to changes in the original construction plan. C.O. # 1 - Lobby door wiring 408 . 00 C .O. # 2 - Lobby air curtain wiring 408 . 00 C .O. # 6 - City Council Chambers dimmer 503 . 00 boxes C .O. # 8 - Cashier platform receptacles 2 , 663 . 00 C .O. # 9 - City Council Chambers dimmer 397 . 00 box wiring C .O. #11 - Wiring basement copy machine 602 . 00 C .O. #12 - Engineering Department computer 1 , 103 . 00 receptacles C .O. #13 - Planning conference room 1,709 . 00 receptacles and switches C .O. #14 - Sound system circuit 302 . 00 C.O. #16 - Ten lights Central Services 1, 606 . 00 C .O. #21 - Wiring first floor restroom 137 . 00 C .O. #23 - Wiring and receptacles Credit 1 , 180 . 00 Union C .O. #24 - Receptacles Code Administration 419 . 00 Sub-total $11 , 437 . 00 2 SUMMARY OF CHANGES C.O. # 1 - Air curtain wiring $ 408 . 00 C.O._ # 2 - Doors wiring 408 . 00 C.O. #_ 3 - ( 15) additional 2 X 4 fixtures in 1,889 . 00 rooms •132 , 133, 150 C.O. # 4 - Refeed second floor receptacles 927 . 00 C.O. # 5 - Moving opening up in wall behind 181 . 00 Judge ' s desk C.O. # 6 - Dimmer boxes for can in Z16 503 . 00 C.O. # 7 - Conference room lights 762 . 00 C.O. # 8 - South lobby cashier platform 110V 2 ,663 . 00 _„ receptacles C.O. # 9 - Pipe and pulling wire for 227V 397 . 00 switches in Z16 C.O. #10 - Refeed (2) roof lights 1 ,709 . 00 C.O. #11 - 120V receptacle for copy machine 602 . 00 basement C.O. #12 - Cut (2) double duplex receptacles 1, 103 . 00 in first floor engineering for computers C.O. #13 - Second floor conference room 237 , 1,709 . 00 238 , switch and receptacle refeed C.O. #14 - Pull new circuit to janitors ' closet 302 . 00 second floor for new sound system C.O. #15 - State' s Attorney' s office additional 1,263 .00 receptacles C.O. #16 - Install ( 10) 2 X 4 lay-ins in Room 1,606 . 00 047 C.O. #17 - Refeed 110VC receptacles in south 318 . 00 tower lobby west office C.O. #18 - Refeed 120V receptacles in conference 503 . 00 room C.O. #19 - Rough electric to front of Judge' s 708 . 00 platform 3 C.O. #20 - Rough wall behind Judge's platform, 402 . 00 second floor C.O. #21 - Refeed receptacle and hand dryer, 137 . 00 first floor C.O. #22 ,- Refeed 227V lights in old jail cell 158 . 00 • - area ' C.O. #23 - Refeed Credit Union receptacles in 1, 180 . 00 basement and other wall receptacles C.O. #24 - Extra receptacles in southwest corner 419 . 00 of permit area Change Order Total $20,257 . 00 Change Order No. 1 is necessary and proper due to the follow- ing: - The above changes were unforeseen, for the reasons listed, at the time the contract with Parr Electric was authorized. - It is in the best interest of the City to approve the above changes . - These changes are germane to the intent and scope of the original contract. PARR ELECTRIC CONTRACT STATUS : Original Contract Amount $78,730 . 00 Change Order No. 1 Amount 20,257 . 00 Final Contract Amount $98, 987 , 00 Agreed to this day of , 1997 Accepted: Recommended: PARR ELECTRIC • RAYMOND H. MOLLER Contractor Project Manager By: By: 4 Title: Title: Date: Date: Approved: CITY OF ELGIN OWNER By: Date: Attest: City Cler k 5 46.4OFft %e City of Elgin Memorandum /37 41r[o*E?'. July 24 , 1997 { 'a ` TO: "'Robert .O. Malm, Interim City Manager FROM: Raymond H. Moller, Director of Business Services and Properties SUBJECT: First and Final Electrical Contract Change Order - City Hall Remodeling Attached for your review is a breakdown submitted by Parr Electric, Inc . for additional electrical work performed by the contractor during the City Hall remodeling project. The original contract awarded to Parr was for $78, 730 . 00 . The additional work totals $20 , 257 . 00 . The contract total becomes $98 , 987 . 00 . The additional costs can be broken into four areas : 1 . Fixtures and rewiring due to South $ 2 , 651 . 00 Lobby asbestos removal 2 . Rewiring due to Court Room and State ' s 2 , 712 . 00 Attorney' s office adjustments 3 . Wall demolition related rewiring 3 , 458 . 00 4 . Deviation from and additions to original 11 , 436 .00 design Total $20, 257 . 00 The approved budget for the City Hall remodeling project is $1 , 066 , 800 . 00 . To date, $1, 070 , 929 . 70 has been expended or encumbered for the project. Excluding the change order for the electrical contract, expenses to date have exceeded the budget by $4 , 129 . 70 . When the change order for Parr Electric is included, total project expenditures become $1, 091, 186 . 70 , or $24 , 386 . 70 over the budgeted amount . 6-7c- % /--/rA Raymon H. Moller Director of Business Services and Properties amp 1 IT. SPEED MESSAGE TO FROM Itety ini..gla,,,,_ - ,i-,,,,t 7- t /7„),,,,,,,..-- SUBJECT •z 1,4_,.7_ ,L-, er I 6 (2 ""._,C. 'Z �� ( 2 /7 > 7 DATE / OLQ ,/77 i Pcaley A_J--(,i El _7^ - .CA/1_ 'i Lid.r_..� ,- - lit lit-1- ,,,,,2-'---t-,41 A-4-/- 49 . 40 t r_i 1 fb A."-...., 6 /1,4-1-171 Z*207 �17 ((2,1-42.-: ..,/_.....‘2, i C1-4tr‘-ht• SIGNED /, T iL4' WilsonJones® WHITE-ORIGINAL CANARY-DUPLICATE 44-900•Duplicate