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Home My WebLink About97-158 Resolution No. 97-158 RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH THE ELGIN SYMPHONY ORCHESTRA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Interim City Manager, be and is hereby authorized and directed to execute a Grant Agreement on behalf of the City of Elgin with the Elgin Symphony Orchestra for a $5 , 172 grant pursuant to the Cultural Arts Commission Arts and Culture Grants Program, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: June 11 , 1997 Adopted: June 11 , 1997 Omnibus Vote: Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk G` p15 MNS\�a `\� City of Elgin mayor Kevin Kelly Council Members Terry Gavin Robert Gilliam John T. McKevitt Ed Schock John Walters Marie Yearman CITY OF ELGIN CULTURAL ARTS COMMISSION ARTS AND CULTURE GRANTS PROGRAM GRANT AGREEMENT The City of Elgin and Elgin Symphony Orchestra agree as follows : 1 . The City. of Elgin agrees to make a $5, 172 grant to Elgin Symphony Orchestra, hereafter called "GRANTEE" , for the following program: Radio Broadcast of Elgin Symphony Orchestra Concerts 2 . All monies granted for this program will be expended by GRANTEE between January 1, 1997 and December 31, 1997 . All monies awarded must be expended. 3 . Grant monies will not be paid out more than 30 days prior to start of the program. No funds will be paid to GRANTEE until the City of Elgin has received the signed Grant Agreement. 4 . GRANTEE agrees that all funds received for this program will be expended only for the program as described above. In the event GRANTEE changes the program without the prior con- sent of the City of Elgin; all grant funds shall be refunded to that City. 5 . GRANTEE agrees the credit will be given to the City of Elgin and the Elgin Cultural Arts Commission on all public notices, publicity, printed programs, public media and other applicable materials . GRANTEE also agrees to supply the City of Elgin with copies of the above-mentioned publicity. 6 . GRANTEE agrees to submit a Financial and Evaluation Report to the City of Elgin on forms provided, within two weeks after the termination of the program period. 150 Dexter Court • Elgin, g , IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 ® Printed on recycled paper . 11 7 . GRANTEE agrees upon request to make available to the City of Elgin financial records for the year in which a grant was received from that Council. The City of Elgin will be allowed to access to financial documents that pertain to information stated in the previously approved application for funding. 8 . GRANTEE agrees that no monies from this grant will be used for payment of previous year' s deficit or subsidy for an individual ' s academic study. 9 . GRANTEE agrees that no person shall, on the grounds of race, color, religion, national origin, sex, handicap, sexual preference, participation in, be denied benefits of, or be otherwise subjected to discrimination under any activity including employment, supported in whole or in part by funds provided under this grant. 10 . GRANTEE agrees that the program described in Paragraph 1 and referred to in Paragraph 8 shall be conducted within the geographical boundaries of the City of Elgin. 11 . GRANTEE does hereby agree to indemnify, save harmless, and defend the City of Elgin, its agents, servants and employ- ees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses, and expenses including, but not limited to, partici- pants and spectators, or any death at any time resulting from injury or any damage to any spectators, or any death at any time resulting from injury or any damage to any property which may arise or which may be alleged to have arisen out of, or in connection with, the program as described in Para- graph 1 and referred to in Paragraph 8 . Cit gin Grantee �i� By By ply,"• OU,/4"'?"-Y6( A tho ized Agent Authorized Agent (Please give title) �^ W Agenda Item No. OF ;) City of Elgin ,pRATED FEQ'0 May 19 , 1997 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Cultural Arts Commission General Grant Program Grant to Elgin Symphony Orchestra PURPOSE The purpose of this memorandum is to provide the the Mayor and members of the City Council with information to consider approval of a grant to the Elgin Symphony Orchestra as recom- mended by the Cultural Arts Commission. BACKGROUND The Cultural Arts Commission has been granting funds to local arts groups for special projects for the last four years . The purpose of the program is to broaden public access to the arts, and to encourage organizations and individuals to be more creative in artistic endeavors . The Elgin Symphony Orchestra has provided the region fine orchestral music for 47 years. The ESO has been awarded many accolades over the years, including having been named "Orches- tra of the Year" by the Illinois Council of Orchestras, and it was designated one of "Illinois 39 Established Regional Arts Organizations" by the Illinois Arts Council . The Elgin Symphony Orchestra requested funds from the Elgin Cultural Arts Commission to support the radio broadcast of Elgin Symphony Orchestra' s Classic Concerts on 98 . 7 WFMT, Chicago ' s premiere classical music station. Six concerts will be recorded, and broadcasts are currently scheduled throughout the coming year on 9/22/97 , 11/9/97 , 1/18/98, 2/22/98, 3/22/98, and 4/19/98 . Funds granted will be used to offset artist fees . TOTAL GRANT AWARD $5, 172 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Cultural Arts Commission. Cultural Arts Commission Grant/ESO May 19 , 1997 Page 2 IMPACT 7/ FINANCIAL The City of Elgin funding for this project would total $5, 172 . Sufficient funds are available within the 1997 Cultural Arts Commission budget account number 275-0000-791 . 80-10 . Please see attached summary highlighting expenditures to date. .EGAL IMPACT /4ne . ALTERNATIVES None. RECOMMENDATION It is recommended that this grant of $5, 172 to support the broadcast of Elgin Symphony Orchestra concerts be approved. Respectfully submitted, MA4,:" -` tom-- Monica Bates, Director P d Recreation ) tOL----- Rob t O. Malm Interim City Manager MFH • . . RIVERBOAT FUND OPENING BALANCE $ 135, 000 . 00 SOS Conference Refund, 011ayos $ 15 .24 Funds Carried Over from FY96 $ 13,355 . 00 ADJUSTED OPENING BALANCE $ 148,370.24 EXPENDITURES/ENCUMBRANCES CITY PROJECTS Art Gallery $ 13 , 455 . 00- Youth Fest $ 2 ,500 . 00- Sculpture on the Plaza $ 4 , 000 . 00- July Fourth Entertainment $ 1 , 500 . 00- Lord' s Parks Concerts $ 10 , 000 . 00- Heritage Day $ 20 , 000 . 00- Fine Arts Festival Concert (Roomful of Blues ) $ - 4 ,500 . 00- Summer Concerts Marketing $ 4 , 500 . 00- Fine Arts Festival Marketing $ 9 , 067 . 00- Gallery Walk Project $ 2 , 000 . 00- Mother Sky (Miscellaneous ) $ 400 . 00- Hemmens Brochures $ 8 , 375 . 00- GRANTS Elgin Symphony Orchestra WFMT Broadcasts ** $ 5 , 172 . 00- Courtney Relihan Musical Revue ** $ 1 , 000 . 00- Elgin Community Theatre ** $ 1,250 . 00- Elgin Citizens on Parade ** $ 2 , 000 . 00- ** Pending City Council Approval RIVERBOAT FUND BALANCE $ 58,651.24