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Home My WebLink About97-157 Resolution No. 97-157 RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH ELGIN COMMUNITY THEATRE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, be and is hereby authorized and directed to execute a Grant Agreement on behalf of the City of Elgin with Elgin Community Theatre for a $1 , 250 grant pursuant to the Cultural Arts Commission Arts and Culture Grants Program, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: June 11 , 1997 Adopted: June 11 , 1997 Omnibus Vote : Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk •(y.O F Et. G ees .xi"ti,' '' City of Elgin y Ma or , �• Kevin Kelly ?�ITCD0-'1' Council Members Terry Gavin Robert Gilliam John T. McKevitt Ed Schock John Walters Marie Yearman CITY OF ELGIN CULTURAL ARTS COMMISSION ARTS AND CULTURE GRANTS PROGRAM GRANT AGREEMENT The City of Elgin and Elgin Community Theatre agree as fol- lows : 1 . The City, of Elgin agrees to make a $1,250 grant to Elgin Community Theatre, hereafter called "GRANTEE" , for the follow- ing program: School Performances of The Secret Garden 2 . All monies granted for this program will be expended by GRANTEE between January 1, 1997 and December 31, 1997 . All monies awarded must be expended. 3 . Grant monies will not be paid out more than 30 days prior to start of the program. No funds will be paid to GRANTEE until the City of Elgin has received the signed Grant Agreement. 4 . GRANTEE agrees that all funds received for this program will be expended only for the program as described above. In the event GRANTEE changes the program without the prior con- sent of the City of Elgin; all grant funds shall be refunded to that City. 5 . GRANTEE agrees the credit will be given to the City of Elgin and the Elgin Cultural Arts Commission on all public notices , publicity, printed programs, public media and other applicable materials . GRANTEE also agrees to supply the City of Elgin with copies of the above-mentioned publicity. 6 . GRANTEE agrees to submit a Financial and Evaluation Report to the City of Elgin on forms provided, within two of the program period. weeks after the terminationp g P 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 Printed on recycled paper 7 . GRANTEE agrees upon request to make available to the City of Elgin financial records for the year in which a grant was received from that Council. The City of Elgin will be allowed to access to financial documents that pertain to information stated in the previously approved application for funding. 8 . GRANTEE agrees that no monies from this grant will be used for payment of previous year' s deficit or subsidy for an individual ' s academic study. 9 . GRANTEE agrees that no person shall, on the grounds of race, color, religion, national origin, sex, handicap, sexual preference, participation in, be denied benefits of, or be otherwise subjected to discrimination under any activity including employment, supported in whole or in part by funds provided under this grant. 10 . GRANTEE agrees that the program described in Paragraph 1 and referred to in Paragraph 8 shall be conducted within the geographical boundaries of the City of Elgin. 11 . GRANTEE does hereby agree to indemnify, save harmless, and defend the City of Elgin, its agents, servants and employ- ees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses, and expenses including, but not limited to, partici- pants and spectators, or any death at any time resulting from injury or any damage to any spectators, or any death at any time resulting from injury or any damage to any property which may arise or which may be alleged to have arisen out of, or in connection with, the program as described in Para- graph 1 and referred to in Paragraph 8 . City - lgin Grantee G. -G9 7ReArrzig, iN, By //111 By LT(Z g s„a.�t A thorized Agent v Auth/ L1 ize Agent (Please give title) `(OF Et° Agenda Item No. I ` City of Elgin no��V II0^ 4TEDWb May 19 , 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Cultural Arts Commission General Grant to Elgin Community Theatre PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider for approval a grant to Elgin Community Theatre as recommended by the Cultural Arts Commission. BACKGROUND The Cultural Arts Commission has been granting funds to local arts groups for special projects for the last four years . The purpose of the program is to broaden public access to the arts, and to encourage organizations and individuals to be more creative in artistic endeavors . Elgin Community Theatre, founded in 1952, is dedicated to educating the public about the theatre arts through the production of popular plays . The group draws actors, singers, dancers, directors and carpenters from the greater Elgin area and conducts workshops and field trips for members to improve their skills . Elgin Community Theatre requested funds from the Elgin Cultur- al Arts Commission to partially support ticket prices for a special presentation of their production of The Secret Gar- den. Support will allow approximately 250 District U-46 school children to attend this performance for only $5 each, rather than the usual $10 student rate. The performance will be held at Theatre 355, 355 East Chicago in Elgin on May 2 , 1997 and is intended for students in grades 5, 6 and 7 . TOTAL GRANT AWARD $1,250 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Cultural Arts Commission. Cultural Arts Commission Grant/Elgin Community Theatre May 21 , 1997 Page 2 Obk_FINANCIAL IMPACT The City of Elgin funding for this project would total $1, 250 . Sufficient funds are available within the 1997 Cultural Arts Commission budget account number 275-0000-791 . 80-10 . Please see attached summary highlighting expenditures to date. LEGAL IMPACT jq) None. ALTERNATIVES None . RECOMMENDATION It is recommended that this grant of $1,250 for ticket price support for a children ' s presentation of Elgin Community Theatre ' s The Secret Garden be approved. Respectfully submitted, /�"1cti--� ct�/ 1 Monica Bates, Director P and Recreation . --tl.w\ajr,....„___, Rob rt 0. Malm Interim City Manager MFH 1 ' e RIVERBOAT FUND OPENING BALANCE $ 135,000.00 SOS Conference Refund, 011ayos $ 15.24 Funds Carried Over from FY96 $ 13,355.00 ADJUSTED OPENING BALANCE $ 148,370.24 EXPENDITURES/ENCUMBRANCES CITY PROJECTS Art Gallery $ 13,455 . 00- Youth Fest $ 2,500 . 00- Sculpture on the Plaza $ 4,000 . 00- July Fourth Entertainment $ 1,500 . 00- Lord' s Parks Concerts $ 10, 000 . 00- Heritage Day $ 20, 000 . 00- Fine Arts Festival Concert (Roomful of Blues) $ - 4,500 . 00- Summer Concerts Marketing $ 4,500 . 00- Fine Arts Festival Marketing $ 9, 067 . 00- Gallery Walk Project $ 2, 000 . 00- Mother Sky (Miscellaneous) - $ 400 . 00- Hemmens Brochures $ 8, 375 . 00- GRANTS Elgin- Symphony Orchestra WFMT Broadcasts ** $ 5, 172 . 00- Courtney Relihan Musical Revue ** $ 1, 000 . 00- Elgin Community Theatre ** $ 1,250. 00- Elgin Citizens on Parade ** $ 2, 000 . 00- ** Pending City Council Approval RIVERBOAT FUND BALANCE $ 58,651.24