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HomeMy WebLinkAbout97-108 Resolution No . 97-108 RESOLUTION AUTHORIZING EXECUTION OF A PROGRAM GRANT APPLICATION UNDER THE ILLINOIS ARTS COUNCIL GRANT PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, be and is hereby authorized and directed to execute a program grant application for funding under the Illinois Arts Council Grant Program to promote and assist Elgin' s artistic community, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: April 9 , 1997 Adopted: April 9 , 1997 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk II OFEtc� �" City of Elgin Mayor - ►!, II - Kevin Kelly �, UkIIIDO$ Council Members Terry Gavin Robert Gilliam March 18, 1997 John T. McKevitt Ed Schock John Walters TO: Mayor and Members of the City Council Marie Yearman FROM: Robert 0. Malm, Interim City Manager SUBJECT: Illinois Arts Council Grant Request PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorizing the application for grant funding from the Illi- nois Arts Council . BACKGROUND Each year the Elgin Cultural Arts Commission and staff submit an application to the Illinois Arts Council for matching funds for the arts grant program. Historically 5 to 8 arts groups and 2 to 4 individual artists have been recipients of these grant dollars . The Commission is requesting $20,000 from the Illinois Arts Council for fiscal year 1998, although typically we receive between $5,000 and $6 ,000 . The Cultural Arts Commission budget will contribute $10,000 in matching funding to total $30, 000 of available funding to Elgin arts groups and artists . Examples of past grant recipients include: Elgin Choral Union received funds for a special outreach program to the communi- ty; Children' s Theatre of Elgin used grant dollars towards a production of "Crazy for You" ; and the Elgin Children' s Chorus hosted a community youth voice production workshop and con- cert. Due to time constraints, the grant application was submitted for consideration to the Illinois Arts Council . If the Mayor and members of the City Council decide not to apply for the Illinois Arts Council Grant the application can be rescinded. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Cultural Arts Commission. FINANCIAL IMPACT Matching funds of $10,000 are available in the Elgin Cultural Arts Commission general operating budget account 010-1907-709 . 80-10 . 150 Dexter Court ' Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 ® Pnnteo on recycled paper Illinois Arts Council Request March 18, 1997 Page 2 LEGAL IMPACT None. ALTERNATIVES Option #1 Approve the grant application request as proposed. Option #2 Deny the grant application and reduce the funds available for art groups to the $10, 000 City funding. RECOMMENDATION It is recommended that the Mayor and members of the City Council approve the application to the Illinois Arts Council for $20, 000 . Respectfully bmitted, jeit4 Monica Bates Director of Parks and Recreation Prc4X Robert O. Malm Interim City Manager kb • PROGRAM GRANT APPLICATION 1997 - 98 Check the one program area which best describes this application. College and university applications which combine multiple program areas may check more than one area. • Arts-in Education Media Arts Theater • Dance Multi-Disciplinary Visual Arts • Ethnic/Folk Arts Music Literature Presenters v Local Arts Agency • • Check here if applicant organization is applying to the LAC for the first time. APPLICANT ORGANIZATION INFORMATION • • CITY OF ELGIN —CULTURAL ARTS COMMISSION Name of Applicant Organiation(please use the organi=tion's legal name) 150 DEXTER COURT • Address of Applicant • ELGIN IL 60120 (84.7 )697-3616 • City,State,Zipcode Daytime Telephone • • MARY HATCH FRONT OF HOUSE SUPERVISOR,CULTURAL COMM.LIAISON • Official CO whom notification should be sent Title • MARY T-1AT('H (R1,7 ) 931-59f15 Contact Person Daytime Telephone • Address(if different than above) • City,State,Zipcode • Year Founded 1 8 3 5 Year Incorporated 1 8 5 4 LEGISLATIVE DISTRICTS—DO NOT LEAVE THIS SECTION BLANK • Based on the address indicated for the applicant, enter ONE district number for each of the following governmental branches. Due to reapportionment in Illinois in 1992, some legislative and congressional district numbers have changed. For information, • contact the County Board of Elections or the League of Women Voters. KANE 6 6 3'1 14 • Illinois County of Applicant Illinois House. Illinois Senate- U.S.Congressional District SUMMARY OFTHIS APPLICATION BUDGET • A. Total Operating Expenses C. Total In-Kind Contributions (equals the sum of Line 10,Column A+B on page 21) S?1 6,R OO • (same as.27 on page 21) $1 0 t f19 8 • , B. Total Operating Cash Income D. IAC Grant Request • (same as.25 on page 21) 51 96,800 (same as.24 on page 21) $ 7n,0n0 • Estimated number of people to benefit from this project 20,000 Estimated number of artists providing services identified with this project 250 ' (See definition on page 18) (See definition on page 18) STATEMENT OF ASSURANCES • The applicant HEREBY AGREES THAT: • 1.The activities and services for which assistance is sought will be administered by or under.the supervision of the applicant. • 2.Any funds received under this grant shall not be used to supplant funds normally budgeted for services of the same type. 3.It will comply with Title VI of the Civil Rights Act of 1964(42 U.S.C.?COD);and FURTHER AGREES THAT it will comply with Title VII of the Civil Rights Act of 1964(42 U.S.C.200e)as amended by the Equal Employment Opportunities Act of 1972(Public Law 92.261)and the Americans with Disabilities Act of 1990(Public Law 101-336),and the Constitution of the Ste of Illinois(article 1 section 17.19);and FURTHER • at AGREES THAT it will comply with Section 504 of the Rehabilitation Act of 1973.(29 U.S.C.706),and FURTHER AGREES THAT it will comply with Title IX of the Education Amendment of 1972(20 U.S.C. 1981);and FURTHER AGREES THAT it will comply with the Age Discrimination Act IS c , of 1975(Public Law 94-135,Title III,article 303). a 4.The figures,facts and representation in this application,including all exhibits and attachments,are true and correct to the best of its knowledge and °' • belief. in 5.The filin of this application has been authorised by the governing board of the applicant. 6. r expen funds received as a result of this application solely on the described projects and programs and will separately provide funds for the main- • tenance of t organization. THIS SU . CE is bind g on the Applicant,its successors,transferees and .The person(or personsf whose signature appears below is autho- rived to i is Aa�urance n •if of Applicant. J /A // ' /Y-J'tl l, 1� � 1 Date Signature of Authori:ing icial Dam Signawr o t'rson cothpleting this application \--4) ROBERT MALM,INTERIM CITY MANAGER MARY 14ATCH,FRONT OF HOUSE SUPERVISOR Type name and title Type name and title 19 • SUMMARY OF TOTAL PUBLIC ARTS PROGRAMMING BUDGET(to be completed by all applicants) . This summary should reflect the applicant's total public arts programming activities. The breakdown of fiscal years should • adhere to the applicant's accounting system. Use actual figures for last fiscal year (do not include depreciation); use budgeted or projected figures for present and next fiscal years. Indicate cash income only. Please explain on a separate page any • increase or decrease on any budget line which exceeds 20% between fiscal years. College/university applicants should use figures related to the program(s) for which support is requested. Fiscal Year(FY)Ends 12/31 Last Present Next on . Fiscal Year Fiscal Year Fiscal Year • 1998 Month/Day FY 1996 FY 1997 FY Expenses • A. Personnel — Administrative ** 0 0 0 • , B. Personnel — Artistic 0 0. 0 C. Personnel — Technical/Production 0 0 0 • D. Outside Fees and Services—Artistic 134.009 145,800 169,300 • E. Outside Fees and Services— Other 50,000 45,000 40,000 • F. Space Rental 0 0 0 • G. Travel 0 0 0 • H. Marketing 4,826 6 ,000 7500 • 1. Remaining Operating Expenses 0 0 - 0 AA. Total Operating Expenses(A-I) $ 188,835 $ 196,800 $ 216,800 J. Capital Expenditures— Acquisitions . 0 0 0 K. Capital Expenditures — Other 0 0 0 • L. Total Cash Expenses (AA-K) $ 188,835 $ 196,800 $ 216,800 • M. Total In-Kind Contributions Liaison, partial $ 10,095 $ 11,500 $ 13,000 • BB. Cash Expenses Plus salary $ 198,930 $ 208,300 $ 229,800 In-Kind Contributions • • • Income N. Admissions/Eamed Income 0 0 0 • 0. Contracted Services Revenue 0 0 0 P. Other Revenue from Operations 0 0 0 Q. Corporate Support for Operations 0 0 0 , R. Foundation Support for Operations 0 0 0 • S. Other Private Support for Operations 0 0 0 • T. Government Support—Federal 0 0 0 • 90 0 0 • U. Government Support—State/Regional 5,3 , (include lAC grants except this application) • • V. Government Support—Local 183,445 196,800 196,800 , W. Applicant Cash .� • X. Grant Amount Requested from IAC :. ` ' ,.; ; a.x.:,I $ . 2 0,0 0 0 • (this application only) CC. Total Operating Cash • $ 188,835 $ 196,800 $ 216,800 Income (N X) • Y. Revenue for Capital or Endowment Funds DD. Total Cash Income (CC-Y) C 188,835 $ 196,800 $ 216,800 ** The Cultural Arts Commission's administrative costs are absorbed by the City of Elgin. Nearly all funds budgeted for the commission are granted to local art groups 22 and the Park & Recreation Department for arts programming. • Illinois Arts Council Arts Development Grant Application Organizational History Elgin Cultural Arts Commission The Elgin City Council formalized its commitment to the growth and promotion of the arts in the community by establishing, by ordinance, the Elgin Cultural Arts Commission in 1991. Its members are appointed by the City Council, and serve terms of four years. No member may serve more than two consecutive terms. The Cultural Arts Commission was created to: • Foster an environment in which the cultural arts will flourish within the corporate limits of the city. • Foster educational opportunities and enhance the quality of life of Elgin residents by encouraging the development of arts and cultural programs directed at various age, ethnic and religious groups. • Enhance the economic base in the city by promoting opportunities to combine arts and economic development. • Support and cultivate strong bonds between and among all arts organizations in the community and nurture new arts organizations in a manner that will make the arts community stronger. • Provide a vehicle for publicizing all Elgin arts-related events as well as community, state or national events related to the arts, and provide a strong public relations program for communications the commission's goals and impact. • Act as a resource center and clearing house for information and provide technical assistance to Elgin arts organizations to enable them to improve the effectiveness of grant writing, planning, audience development, funding research, as well as assistance in connection with organizational concerns such as legal, tax, insurance and liability issues related to arts programs and administration. • Serve as a vehicle for regrants under the rules of the Illinois Arts Council and other agencies. The Cultural Arts Commission began in earnest in 1992 with an operating budget of only $25,000, provided by the Elgin City Council from general operating funds. (Commission administrative costs are paid out of the city's operating budget rather than the commission's budget.) The city council soon recognized the impact of this funding on local arts groups and the benefits it provided Elgin residents, and as a result, more than doubled funding the following year. In 1995, the city council added funds generated by the new riverboat to the commission's budget, and as a result, today's budget stands at $196,800, a tribute to the vision and dedication of the Cultural Arts Commission and the art it makes possible. Over the last five years, the commission has funded the Elgin Fine Arts Festival, Heritage Day, countless concerts, dramatic presentations and children's art activities, supported local arts groups by providing funding and technical assistance, helped renovate the Hemmens Cultural Center, an invaluable resource for local arts organizations, and encouraged area artists by purchasing art for public display. The commission funded the creation of a small art gallery, is developing a comprehensive plan for the maintenance of outdoor sculpture and plans to purchase more public art as it continues to educate area residents about the importance of the arts in the life of a community. • Illinois Arts Council Arts Development Grant Application Narrative Elgin Cultural Arts Commission The Elgin Cultural Arts Commission requests $20,000 from the Illinois Arts Council in support of its Art and Culture Grant Program, to be matched with $10,000 by the commission. The geographic area served by regranting funds is the corporate limits of the city of Elgin. The city of Elgin is growing exponentially, both in numbers and cultural diversity. Although the 1990 census counted 77,010 residents in the City of Elgin, the planning department completed a special census in August 1996 that determines the current population to be 85,068, with ethnic groups totaling 7% African American, 4% Asian/Pacific Islander, 25% Latino, 64% white (non-Latino), and 1% other races. As the city grows, so does the need of its artists to serve this burgeoning community, and it becomes even more imperative that the Elgin Cultural Arts Commission increase its commitment to fostering the organizations that so enhance the cultural life of the city. Due to staff turn-over, the commission missed the IAC deadline for regranting funds for fiscal year 1997, and • received none. Despite this, the commission has granted an unprecedented $19,525 to area artists and organizations through its own "regranting program," the Arts and Culture Grants Program. Funds have been designated to support: • Bubotto, an organization dedicated to fostering artistic growth of area visual artists and promoting their work; support of four fine arts salons and a festival. • Children's Theatre of Elgin; support for a by-children, for-children production of Grease. • Elgin Choral Union; support for a 50th season composition commission. • Elgin Symphony Orchestra, support for a program to integrate homeschool children into their special programming for children. • Independent Players; support for a production of Oscar Wilde's A Woman of No Importance. • James Hegarty; individual artist, support for a multimedia musical piece contrasting reality and imagination. • Gareth Sitz; individual artist, support for development of an original play on aging with area senior citizens. In addition to this grant program, the commission will spend nearly $180,000 to support arts programming in Elgin this fiscal year. Projects already funded or planned include: • $35,000 in operating support for the Elgin Symphony Orchestra - (which was recently designated by the Illinois Arts Council as one of the 39 Established Regional Arts Institutions of Illinois.) • Continued development of the newly created Art Gallery in the Hemmens Cultural Center, which features the work of professional area artists. Rotating exhibits are juried by an independent panel of arts professionals and commission purchases are on rotating permanent display. • Partial sponsorship of the Elgin Fine Arts Festival. Funds will support a variety of arts presentations, including an afternoon concert by the legendary blues group, Roomful of Blues, a classical quartet and the popular singing group, America. In addition, the commission plans to spend $3,000 to $5,000 at the festival on arts purchases for permanent exhibition in The Art Gallery. • Development and implementation of a comprehensive maintenance plan for existing outdoor sculpture. • The development, with local teachers, of a walking arts tour for area schoolchildren that begins at The Art Gallery and proceeds to various outdoor public art sites, and examines architecture of note in the downtown area. • The maintenance and coordination of a website featuring area artists and arts• organizations. The commission will also provide workshops for artists and arts organizations on marketing themselves through the Internet. • Technical workshops for artists and arts organizations in the areas of organizational development, marketing and fundraising. • Support for Elgin's Heritage Day; fee support for musicians. Illinois Arts Council arts Development Grant Application Narrative,Elgin Cultural Arts Commission • Support for Elgin's Youth Fest which serves nearly 1,000 local children and teens. Funds will support storyteller fees and dramatic presentations. • Lord's Park Concerts; a series of six free Sunday afternoon concerts in a range of genres, performed in beautiful Lords Park. Funds will be used to pay professional musicians and publicize the events. • Sculpture on the Plaza, a celebration of outdoor sculpture. Stipends will be paid to professional artists showcasing their work. • Wednesday Evening and Friday Afternoon Concert series. Funds will support professional musicians' fees for free concerts in downtown Elgin and Wing Park. • An awards night, to recognize the contributions of individuals and organizations to the artistic and cultural life of Elgin. Iri addition to the above projects, the commission currently has other applications for operating and project support for fiscal year 97 under review. Applications are reviewed bi-monthly. The regranting program funded by the IAC's Arts Development Program serves as the catalyst by which many of Elgin's arts groups and artists are introduced to the Elgin Cultural Arts Commission. The Arts and Culture Grants Program (regrant) is intended to acquaint the entire community with a variety of art forms, and to provide artists funding for special projects. This program encourages the development of projects that serve special communities which may have had limited access to the arts. The Cultural Arts Commission actively seeks out new artists and arts organizations in its effort to fund imaginative, new endeavors and broaden the artistic base of the city. The commission encourages culturally diverse participation in this program by actively marketing the grant program to targeted ethnic and cultural groups. Press releases are sent and brochures mailed to a plethora of organizations, including service organizations, clubs, churches, and local and area newspapers. The program is also announced in city of Elgin publications and newsletters which are sent to all residences. The regranting program is governed by a formal set of evaluation and review guidelines which are distributed with the program applications. Workshops are conducted with potential applicants to facilitate understanding of the process. Staff reviews all submissions to ensure accuracy and completion, 'and then submits applications to the grants review panel for evaluation. Members of the Elgin Cultural Arts Commission serve on the panel as do three citizen advisors. These citizen advisors are invited by the commission to serve based upon their professional involvement with the arts, familiarity with granting procedures, and/or representation of a particular segment of the population. The panel reviews all applications, and meets with applicants if necessary. Recommendations for awards are based upon established criteria, and are submitted by the panel to the entire commission for ratification. The commission's recommendations for funding for fiscal year 1998 will be adopted at the commission's meeting scheduled October 13, 1997. These recommendations will be then submitted to city council for final approval, November 12, 1997. The Cultural Arts Commission is committed to providing the Art and Culture Grant program as a primary focus of commission activities. The commission's mission --to foster an environment in which the cultural arts will flourish within the corporate limits of the city, and to foster educational opportunities and enhance the quality of life of Elgin residents by encouraging the development of arts and cultural programs directed at various age, ethnic and religious groups -- requires that it encourage participation by all of Elgin's artists and residents in its cultural life. This program is an especially effective vehicle for reaching emerging organizations and artists, and providing for our residents a variety of cultural and artistic programming. A. ARTS AND CULTURE GRANT AWARD PROGRAM REGRANTING PROGRAM TIMETABLE FY1998 Notification July, 1997 Deadline for Application September 5 , 1997 Staff Application Review September 8-12 , 1997 Commission reviews applications September, October 1997 Commission recommendations to Elgin City Council November, 1997 Press releases announcing awards December, 1997 Grant Awards start January 1, 1998 B. REGRANTING PROGRAM PROCEDURES Week beginning July 7 Press release detailing Elgin Arts and Culture Grant program. Week beginning July 7 Letter re: application availability and grant seminar sent to all potential applicants . Applica- tions are available immediately, upon request. Monday July 28 Grant workshop held for applicants (May hold multiple sessions . ) Friday Sept. 5 Due date for applications . Monday August 12 *Meeting with Commission Review Panel to discuss the objectives of the Grant program; explain priorities, how to rate applicants , etc. Provide and discuss rating sheets, guideline sheets . Week of September 15 *Prepare and distribute Panel packets (copies of applications) with letters reviewing informa- tion discussed at above meeting. Give specific instructions on how to prepare for the meetings . September,October Commission Review Panel meets to review Applications Mon. , October 13 Commission formally votes on awarding funds . Wed. , November 12 City Council votes on award recommendations December, 1996 *Cover letters and grant agreement forms mailed to recipi- ents . December, 1996 Announcement to public of grant awards : * Press release issued. As cash requests Cash disbursed for projects (not are received more than 30 days before project start date) . Resolution No. 97-156 RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH ELGIN CITIZENS ON PARADE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Interim City Manager, be and is hereby authorized and directed to execute a Grant Agreement on behalf of the City of Elgin with Elgin Citizens on Parade for a $2 , 000 grant pursuant to the Cultural Arts Commission Arts and Culture Grants Program, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: June 11, 1997 Adopted: June 11 , 1997 Omnibus Vote: Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk IF i .�.4OF Et C' (i pBB WqK ti City of Elgin Mayor n�� �lu � Kevin Kelly 1 Council Members Terry Gavin Robert Gilliam John T. McKevitt Ed Schock John Walters Marie Yearman CITY OF ELGIN CULTURAL ARTS COMMISSION ARTS AND CULTURE GRANTS PROGRAM GRANT AGREEMENT The City of Elgin and Elgin Citizens on Parade agree as follows : 1 . The City. of Elgin agrees to make a $2, 000 grant to Elgin Citizens on 'Parade, hereafter called "GRANTEE" , for the j following program: Fourth of July Parade 2 . All monies granted for this program will be expended by GRANTEE between January 1, 1997 and December 31, 1997 . All monies awarded must be expended. 3 . Grant monies will not be paid out more than 30 days prior to start of the program. - No funds will be paid to GRANTEE until the City of Elgin has received the signed Grant Agreement. - 4 . GRANTEE agrees that all funds received for this program will be expended only for the program as described above. In the event GRANTEE changes the program without the prior con- sent of the City of Elgin; all grant funds shall be refunded to that City. 5 . GRANTEE agrees the credit will be given to the City of Elgin and the Elgin Cultural Arts Commission on all public notices , publicity, printed programs, public media and other applicable materials . GRANTEE also agrees to supply the City of Elgin with copies of the above-mentioned publicity. 6 . GRANTEE agrees to submit a Financial and Evaluation Report . to the City of Elgin on forms provided, within two weeks after the termination of the program period. 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 ® Printed on recycled paper lir. 7 . GRANTEE agrees upon request to make available to the City of Elgin financial records for the year in which a grant was received from that Council. The City of Elgin will be allowed to access to financial documents that pertain to information stated in the previously approved application for funding. 8 . GRANTEE agrees that no monies from this grant will be used for payment of previous year' s deficit or subsidy for an individual ' s academic study. 9 . GRANTEE agrees that no person shall, on the grounds of race, color, religion, national origin, sex, handicap, sexual preference, participation in, be denied benefits of, or be otherwise subjected to discrimination under any activity including employment, supported in whole or in part by funds provided under this grant. 10 . GRANTEE agrees that the program described in Paragraph 1 and referred to in Paragraph 8 shall be conducted within the geographical boundaries of the City of Elgin. 11 . GRANTEE does hereby agree to indemnify, save harmless, and defend the City of Elgin, its agents, servants and employ- ees , and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses, and expenses including, but not limited to, partici- pants . and spectators, or any death at any time resulting from injury or any damage to any spectators, or any death at any time resulting from injury or any damage to any property which may arise or which may be alleged to have arisen out of, or in connection with, the program as described in Para- graph 1 and referred to in Paragraph 8 . City lgin Grantee & - C C .t `oJ'cACSI-� By A tho ized Agent Authorized Agent (Please give title) ( OF EC City of Elgin Agenda Item No. %Ito FED May 19 , 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Cultural Arts Commission General Grant Program Grant to Elgin Citizens on Parade PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information for approval of a grant to Elgin Citizens on Parade as recommended by the Cultural Arts Commission. BACKGROUND The Cultural Arts Commission has been granting funds to local arts groups for special projects for the last four years . The purpose of the program is to broaden public access to the arts, and to encourage organizations and individuals to be more creative in artistic endeavors . A group of Elgin residents interested in re-establishing a 4th of July parade have formed an organization, Elgin Citi- zens on Parade. Many neighborhoods, ethnic and community groups are represented in this organization. Their goal is to create a greater sense of community and cultural awareness by offering residents opportunities to celebrate together our common heritage. Elgin Citizens on Parade requested funds from the Elgin Cultural Arts Commission to support a 4th of July parade scheduled July 4 , 1997 . TOTAL GRANT AWARD $2,000 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Cultural Arts Commission. FINANCIAL IMPACT The City Elgin El in funding for this project would total $2 ,000 . Sufficient funds are available within the 1997 Cultur- al Arts Commission budget account number 275-0000-791 . 80-10 . Please see attached summary highlighting expenditures to date. I Cultural Arts Commission Grant/Citizens on Parade May 19, 1997 Page 2 LEGAL IMPACT None. ALTERNATIVES I None. RECOMMENDATION It is recommended that this grant of $2, 000 in support of Elgin Citizens on Parade 4th of July parade be approved. Respectfully submitted, Monica Bates, Director nd Recreation — (1V-dAL -- Robe O. Malm Interim City Manager MFH k f RIVERBOAT FUND OPENING BALANCE $ 135,000 .00 SOS Conference Refund, 011ayos $ 15 .24 Funds Carried Over from FY96 $ 13,355 .00 ADJUSTED OPENING BALANCE $ 148,370.24 EXPENDITURES/ENCUMBRANCES CITY PROJECTS Art Gallery $ 13,455 . 00- Youth Fest $ 2,500 . 00- Sculpture on the Plaza $ 4, 000 . 00- July Fourth Entertainment $ 1,500 . 00- Lord' s Parks Concerts $ 10, 000 . 00- _ Heritage Day $ 20, 000 . 00- Fine Arts Festival Concert (Roomful of Blues ) $ - 4,500 . 00- Summer Concerts Marketing $ 4,500 . 00- Fine Arts Festival Marketing $ 9 , 067 . 00- Gallery Walk Project $ 2, 000 . 00- Mother Sky (Miscellaneous) - $ 400 . 00- Hemmens Brochures $ 8, 375 . 00- GRANTS Elgin- Symphony Orchestra WFMT Broadcasts ** $ 5, 172 . 00- Courtney Relihan Musical Revue ** $ 1,000 . 00- Elgin Community Theatre ** $ 1,250 . 00- Elgin Citizens on Parade ** $ 2 ,000 . 00- ** Pending City Council Approval RIVERBOAT FUND BALANCE $ 58,651.24