HomeMy WebLinkAbout97-103 •
Resolution No . 97-103
RESOLUTION
AUTHORIZING EXECUTION OF AN AMENDED ELEVATOR SERVICE CONTRACT
WITH LONG ELEVATOR AND MACHINE COMPANY, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Robert O. Malm, Interim City Manager, and
Dolonna Mecum, City Clerk, be and are hereby authorized and
directed to execute an Amended Elevator Service Contract on
behalf of the City of Elgin with Long Elevator and Machine
Company, Inc. for the maintenance of city elevators, a copy of
which is attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: April 9 , 1997
Adopted: April 9, 1997
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
DRAFT 3/20/97
RAGREE/LONGELEV.SC
AMENDED ELEVATOR SERVICE CONTRACT
This Amended Elevator Service Contract made and
entered into this //7' ti day of CI5A.4 , 1997 , by and
between the CITY OF ELGIN, an Illinois municipal corporation,
(hereinafter referred to as the "City" ) and LONG ELEVATOR AND
MACHINE COMPANY, INC. , an Illinois corporation (hereinafter
referred to as "Long Elevator" ) .
WITNESSETH
WHEREAS, Long Elevator and Center City Development
Corporation previously entered into an elevator service
contract dated October 6 , 1993 (hereinafter referred to as the
"Original Elevator Service Contract" ) for the property
commonly known as 32-52 Fountain Square Plaza, Elgin, Kane
County, Illinois; and
WHEREAS, the City thereafter acquired 32-52 Fountain
Square Plaza from Center City Development Corporation and as a
part thereof the City entered into an assignment and
assumption of the Original Elevator Service Contract with the
City assuming all of Center City Development Corporation' s
obligations under the Original Elevator Service Contract with
Long Elevator as of August 31, 1994; and
WHEREAS, the City has since sold 32-52 Fountain
Square Plaza; and
WHEREAS, the City and Long Elevator have agreed to
amend the Original Elevator Service Contract in its entirety
{ J
as provided herein to provide for elevator maintenance service
on other city-owned properties .
NOW, THEREFORE, for and in consideration of the
mutual promises and undertakings contained herein, and the
mutual promises and undertakings as set forth in the Original
Elevator Service Contract, and for other good and valuable
consideration the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows :
1 . That the foregoing recitals are incorporated
into this agreement in their entirety.
2 . That the City and Long Elevator hereby agree
that the Original Elevator Service Contract dated October 6 ,
1993, as assigned to the City as of August 31, 1994 , is hereby
terminated in favor of the following agreements of the parties
with respect to payments and elevator service on other
city-owned properties .
3 . That the City agrees to pay within fourteen ( 14 )
days of the execution of this agreement to Long Elevator the
sum of $4 , 800 representing amounts previously billed to the
City but not yet paid under the Original Elevator Service
Contract.
4 . That the City and Long Elevator agree that Long
Elevator shall provide elevator service for city-owned
elevators for a twenty-four (24 ) month period commencing
/17- 1997 and ending /7 /2,/ /0 ,
1999 , for the fee of $1, 000 per month all as set forth in the
Long Elevator Elevator "Full" Maintenance Proposal consisting
-2-
of five ( 5) pages attached hereto and made a part hereof as
Exhibit 1 .
5 . That the parties hereto further understand and
agree that the City is retaining Long Elevator as an
independent contractor. This agreement shall not be construed
to create an agency, joint venture or employment agreement
between the parties hereto .
6 . That Long Elevator to the fullest extent
permitted by law hereby agrees to indemnify and hold harmless
the City, its officers, agents and employees from and against
any and all claims , damages, liabilities, losses, or expenses
of any kind or nature imposed on, incurred by or asserted in
any manner against the City or its officers, agents or
employees, including attorney' s fees and cost for defense,
arising out of any personal injuries including but not limited
to death from any negligent act or omission in the
performances of services by Long Elevator pursuant to this
Amended Elevator Service Contract.
IN WITNESS WHEREOF the parties have executed this
Amended Elevator Service Contract as of the date and year
first written above.
CITY N LONG ELEVATOR AND MACHINE
COMPANY, INC.
By By
At est:" 7St :
City Clerk
-3-
' r
City of Elgin (Owner)
Long Elevator& Machine Co., Inc. (Contractor)
ELEVATOR"FULL" MAINTENANCE
Elevator Full Maintenance shall be provided at the following location:
City of Elgin
Elevators: Group One-Police Department Main Elevator (One Passenger)
-Police Department Prisoner Elevator (One Passenger)
Group Two - City Hall Main Elevator
- Spring Street Parking Deck North Elevator (One Passenger)
- Spring Street Parking Deck South Elevator (One Passenger)
Group Three - Old Main (One Passenger)
-Hemmens Auditorium (One Passenger)
-Lords Park Pavilion (One Passenger)
• - Airlite Water Plant (One Freight)
- Riverside Water Plant (One Freight)
Exhibit 1
CITY OF ELGIN
ELEVATOR"FULL" MAINTENANCE
PAGE 2
•
Work to be performed: (at contractors expense)
• The contractor shall regularly and systematically examine, clean, adjust and lubricate
the elevators at a minimum of a monthly basis. The contractor shall provide a minimum of
one inspection per elevator, each month, for elevators in Group One and Group Two and
one inspection, per quarter, for elevators in Group Three,dedicated to elevator
maintenance, call back time shall not be considered elevator maintenance.
• The contractor shall, if conditions warrant, repair or replace the following:
1. Elevators pumps, pump motor, control valves, hydraulic fluid, mufflers.
2. Plunger packings and exposed piping.
• 3. Controller, selector, starters, relays, solid state boards/components, transformers,
resistors, control fuses, main line fuses (if caused by elevator), and computer equipment.
4. Hoistway door interlocks, hangers, up thrusts, release roller assemblies, gibs and
closers.
5. Car door operators, hangers, relating cables, clutches, door switches, door protective
devices, gibs, and linkage.
6. Car guide shoes, gibs, roller guides and rollers.
7. Hall pushbuttons, car pushbuttons, button lighting, indicator lighting, led indicator
units, stop switches, car station key switches.
8. Elevator emergency light unit, in car.
9. Elevator traveling and conductor cables.
10. Car switches, inductor switch, leveling units, car top inspection stations.
11. Hoistway switches, hoistway cams, hoistway tape assemblies.
Repair or replacement of component parts of the above elevator equipment is
included in this specification.
The contractor shall keep a maintenance check chart in the equipment room. The chart
shall be completed each month.
Items of Elevator Equipment Not Included:
The contractor shall not be responsible for the following items of elevator equipment:
Refinishing, repairing, or replacement of car enclosure (including removable panels, door
panels, car gates, ventilating equipment, ceilings, light, light diffusers, light tubes or bulbs,
handrails, mirrors, flooring, communication system); hoistway enclosure, hoistway
doors/gates/frames/sills, cylinders, plungers, buried piping, power switches, fuses (except
as specified) and feeders to controller, smoke detectors, intercoms or music systems.
( The contractor shall furnish a twelve month warranty on any additional work or
equipment, that the contractor performs outside the scope of this specification. The
Conditions/Responsibility section of this specification shall apply to said work or
equipment.)
CITY OF ELGIN
ELEVATOR "FULL" MAINTENANCE
PAGE 3
Service Hours:
All work shall be performed during regular working hours of regular working days of the
elevator industry. Should City of Elgin request any work required by this specification to
be performed at times other than regular working hours, City of Elgin shall pay the
contractor the difference between the contractors regular straight-time labor hours and the
contractors overtime labor at the contractor regular billing rates. The response time for
elevator call backs shall be as follows: approximately - two hours for non-emergency calls
and one hour for emergency calls
Tests and Performance:
The contractor shall keep, to the best of their ability, the elevators in safe operating
condition. The contractor shall perform, under this specification, all annual pressure and
static testing, required by the City of Elgin. The contractor shall test elevator fire service
and record test data on a chart in the elevator equipment room.
Conditions /Responsibility:
City of Elgin shall provide full and free access to the elevator equipment.
The contractor shall not be required to make:
1. other safety examinations or install new attachments on the elevators whether or not
recommended or directed by insurance companies or by government authorities.
2. any replacements of obsolete parts or parts of a different design.
3. adjustments, renewals, replacements, or repairs as required in this specification if
caused by means other than ordinary wear and tear, including but not limited to
negligence, misuse, or obsolescence of the equipment or by reason of any cause beyond
the contractors control, except ordinary wear and tear.
The City of Elgin is the exclusive owner, possessor, and custodian of the elevator
equipment under this specification. The contractor shall not assume possession or
management of any part of the equipment.
The City of Elgin shall supervise the use of the elevator equipment and shall provide
attending personnel, advice, warnings, or instructions to passengers in the proper use of
the equipment and other controls and cautions. The City of Elgin shall notify the
contractor of any operational problems, malfunctions, or accidents and shall properly
secure the elevator'in the event thereof. The City of Elgin shall be responsible for the
operation or use of the equipment.
CITY OF ELGIN
ELEVATOR"FULL" MAINTENANCE
PAGE 4
Conditions /Responsibility:
The contractor shall not be responsible for any loss, damage, expense, cost or delay cause
by acts of government, strikes, lockouts, fire, explosion, theft, vandalism, floods, riot, civil
commotion, war, malicious mischief, acts of God, or causes beyond reasonable control.
Term:
The term of this specification shall be for a period of two years Wm the agreed start date.
The start date shall be as follows: First Day of , 1997
Payment: •
The contract payments shall be paid per month at the agreed per month charge (based on
the bid amounts on page 5 ) plus any additional charges.
Any additional charges must broken down separate from the monthly charge and must be
approved by the City of Elgin prior to submittal.
CITY OF ELGIN
ELEVATOR"FULL" MAINTENANCE
PAGE 5
BID:
Bid Elevator "Full" Maintenance (per month) $ 1000.00
One Thousand Dollars
•
APPROVED - City of Elgin
NAME •
DEPARTMENT •
DATE
NAME OF COMPANY: Long Elevator & Machine Co., Inc.
ADDRESS : 438 West 43rd. Street
CITY : Chicago, Illinois
LOCAL OFFICE ADDRESS: same as above
NAME OF COMPANY REPRESENTATIVE: arren H. Long Jr.
SIGNATURE •
TELEPHONE: 773 - 924 -8300
FAX NUMBER: 773 - 924 -9161
DATE:
24 HOUR TELEPHONE NUMBER: 773 - 921 - Run
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'y City of Elgin Agenda Item No. E______PA
March 18, 1997
TO: Mayor and Members of the City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT: Use of Credit for Elevator Maintenance Contract
PURPOSE
The purpose of this memorandum is to present to the Mayor and
members of City Council a proposal from Long Elevator to
assume the maintenance of the City' s elevators for a two-year
period.
BACKGROUND
On March 31 , 1997 , the City' s three-year maintenance agree-
ment with Valley Elevator, Inc . will expire . The current
contract amount is $11 , 280/year.
Separately, Center City Development Corporation and Long
Elevator entered into an elevator service contract dated
October 6 , 1993 (River Place) for the property known as 32-52
Fountain Square Plaza. As part of the City' s acquisition of
the property the City, Center City Development Corporation
and Long Elevator entered into an Assignment and Assumption
Agreement for the subject elevator service contract . The
City assumed all of Center City Development Corporation ' s
obligation under the contract with Long Elevator as of August
31, 1994 . Long serviced the elevators for the period Octo-
ber, 1995 through February, 1996 . The invoices were left
open. The cost of the service was $4 , 800 .
When the City entered into a contract to sell the property to
Pro Mac, the City notified Long Elevator of its desire to
discontinue the service contract. Pro Mac chose not to
assume the elevator maintenance contract with Long Elevator.
Negotiations to buy out the remaining term of the contract
were initiated between the City and Long Elevator. The
unpaid balance of the contract was $28, 800 . Long Elevator,
Inc . agreed to accept a cash buy-out of $23, 640 .
Rather than pursuing a cash settlement of the initial con-
tract, staff proposed that the unpaid balance of the contract
be transferred to the maintenance of the City elevators
located in City Hall , the Spring Street Parking Deck, Old
r
Long Elevator Maintenance Contract
March 18, 1997
Page 2
Main, Hemmens , Lord' s Park, the Airlite Water Plant and the
Riverside Water Plant.
Long Elevator, Inc. has agreed to provide twenty-four ( 24 )
months of service on the City' s elevators at seven locations
for an amount of $24 , 000. The City will also pay $4 , 800 to
Long for previously billed services relating to the original
contract.
Long Elevator, Inc. has provided maintenance services in the
past on city elevators and was the second low bidder on the
March, 1994 Service Contract bid. The services proposed to
be provided by Long Elevator, Inc. are consistent with those
outlined by the City in its bid documents .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
Expenses related to 1997 elevator maintenance totalling
$16 , 800 ( 12 months at $1,000 plus $4 ,800) will be charged to
fund 010-1701-716 .40-08 Service Other Equipment. The remain-
ing $12 , 000 will be budgeted in 1998 and charged to the same
account number.
LEGAL IMPACT
None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council authorize an amended
elevator service agreement with Long Elevator, Inc . totalling
$24 ,000 and authorize the payment of $4 ,800 for prior servic-
es .
Respectfully submitted,
ar"/W-
Raymond H. Moller
Director of Business
Services and Properties
Re(14O /141"--/c‘t
Robert O. Malm
Interim City Manager
r .
ELEVATOR AND MACHINE CO.. INC.
City of Elgin January 10, 1997
150 Dexter Court
Elgin, Illinois
Attention: Mr. Ray Moller
Subject: Elevator Maintenance Outline
Dear Sir:
Long Elevator& Machine Co., Inc. has had a good relationship with the City of Elgin.
We are willing to explore new options to resolve this matter, in order that the City and
Long Elevator achieve a win/win situation.
The following is an outline of the discussions on the transfer of the elevator maintenance
agreement to provide elevator services to the City elevators.
Status of existing contract
Amount of obligation $28,800.00
Amount of invoicing $ 4141.60
Discussion of transfer
Amount paid for past due account $4800.00
Amount open $24,000.00
Provide services 24 months @ $1000.00 = $24,000.00
Services shall be furnished in accordance with the attached format.
If you should have any questions,Please feel free to contact me at any time.
Sincer
arren H. Long Jr.
Long Elevator&Mac ne C6., Inc.
438 W.43RD STREET • CHICAGO,IL 60609 • 312/924-8300