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Home My WebLink About96-310 Resolution No. 96-310 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 3 TO AN AGREEMENT WITH HAMPTON, LENZINI AND RENWICK, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Amendment No. 3 to an Agreement on behalf of the City of Elgin with Hampton, Lenzini and Renwick, Inc. for engineering services for the Route 72 access roadway, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: November 6 , 1996 Adopted: November 6, 1996 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk . PRELIMINARY/CONSTRUCTION ENGINEERING SERVICES AGREEMENT FOR MOTOR FUEL TAX FUNDS Route: Motorola Access Road • Section: 90-00157'00'FP Original Contract Vu|ue'. $75,225.00 Amendment No. 1 Contract Value: $93,725.00 '��^� Amendment No. 2 Contract Value: $103,510.00 cA'�x� Lr°~' « / Amendment No. 3 ` , \ Adjusted Contract Value: $224,295.00 AMENDMENT NO. 3 Whereas, the City of Elgin heretofore entered into a contract dated February 6, 1996, amended May 13, 1996, and July 26, 1996, with Hampton, Lenzini and Renwick, Inc; and Whereas, the Local Agency desires to expand the Agreement Provisions to include material testing, analyses, and inspection; and furnishing construction observation and technical personnel to observe Contractor operations, establish and set line and grade, maintain daily records of Contractor activity, provide record drawings of the improvement, and prepare and submit partial and final payment estimates, change orders, and records. Whereas, the Agreement Provisions include the material testing services under paragraph 1j. of the Agreement and construction observation services under paragraph 1.k. of the Agreement, and Whereas, the Agreement Provisions provide for the inclusion of fees for the performance of material testing services and construction observation services by an amendment to the Agreement under paragraph 10 of the Agreement. Therefore, it is necessary to expand the upper limit of compensation to be paid under the contract to cover the additional services. Whereas, the adjusted upper limit of compensation will exceed the amended contract value by not more than $120.785.00; and Now, therefore, the parties hereto do mutually agree to amend the contract as follows: Page 1 of 3 . . . Under THE ENGINEER AGREES: Paragraph 9 That the upper limit of compensation shall not exceed the following: For paragraphs 1.a.' 1.g., and 1.i. . . . . . . $82,290.00 For paragraph 1.d 2'720.00 For paragraph 1.h. 18'500'00 For paragraph 1.j. (For services provided by Testing Service Corporation) 15,300.00 For paragraph 1.k., see paragraph 11 below Add the following paragraphs to the Agreement: 11. The total amount payable for services provided as stated in paragraph 1.k. of this AGREEMENT shall not exceed $105'485.00 for 105 calendar days of engineering services provided under this AGREEMENT. The date of the first calendar day for this AGREEMENT shall be the date services are first requested by the LA. In the event SECTION construction is suspended as recorded on the "Report of Starting and Completion Date," the calendar days for this AGREEMENT will also be suspended for a like amount of time. In the event the engineering services are not completed upon expiration of the stated calendar days and remaining funds are not sufficient to complete the SECTION, adjustments in total compensation to the ENGINEER shall be determined through negotiation between the parties of this AGREEMENT and concurred in by the STATE. 12. The "Construction Engineering Negotiation Meeting" attachment will be considered an integral part of this amended AGREEMENT. Save as to these provisions, all other terms and conditions of said contract are to remain in full force and effect. Executed this 1„(k, day of 71--tv...4,,,e,L,12.-\, ,A.O., 1996' by the City of Elgin, State of Illinois, acting by and through its City Council. ATTEST: By By City Clerk K8eyo, (SEAL) Page 2 of 3 Executed this t day of , A.D., 1996, by Hampton, Lenzini and Renwick, Inc., 380 Shepard Drive, Elgin, IL 60123, (847) 697-6700. ATTEST: By -.1c,-u..j,k-di '-).10,3 ... By \ ttdj:f Secretary Pr sident (SEAL) Page 3 of 3 . . CONSTRUCTION ENGINEERING NEGOTIATION MEETING PROJECT: Motorola Access Road, Elgin MEETING DATE: October 10, 1996 IN ATTENDANCE: David Lawry, City of Elgin Robert Lenzini, HLR, Inc. James Lenzini, HLR, Inc. Manhours Required Per Item 1. Calendar Days Services are to be Provided: 15 Weeks x 7 = 105 Days 2. Work Days: Total Days 105 Minus Sundays 15 Minus Saturdays 15 Total Weekdays 75 Each Saturdays 0 Each 3. Hours Required Per Day for Construction Observation: Weekdays 8 Regular + 2 Overtime = 10 (Use 11 hours to account for overtime pay.) Saturdays 0 Overtime (Use hours to account for overtime pay.) 4. Number of Construction Observers to be Provided: 1 Full Time 825 0 Part Time 5. Project Engineer Time: Weekdays 1 Hour/Day Saturdays 0 Hours/Day 75 6. Project Principal Time: 0 Hours/Week 7. Provide Construction Staking 2 Man Crew 444 • Manhours Required Per Item 8. Preconstruction Meeting: Project Principal 0 Hours Project Engineer 2 Hours Project Observer 2 Hours 4 9. Documentation Requirements: Daily 1 Hour Payment Estimate 1 Hour/Month Change Orders 1 Hour/Month Shop Drawings 2 Hours 85 10. Final Quantities: Measurement 12 Hours Computation 8 Hours 20 11. Closing Documentation Requirements: Payment Estimate 2 Hours Other Documents 50 Hours Record Drawings 9 Hours 61 12. Project Administration 3.5% of above subtotal 53 13. Conferences 3.0% of above subtotal 46 14. Clerical 3.0% of above subtotal 46 15. Total Manhour Requirements 1,659 16. Quality Control: By Testing Service Corporation (Include in HLR agreement X Yes No) 03050147\negotintg , I. PRELIMINARY/CONSTRUCTION ENGINEERING SERVICES AGREEMENT FOR MOTOR FUEL TAX FUNDS Route: Motorola Access Road Section: 96'00157'00'FP Original Contract Value: $75'225.00 Amendment No. 1 Contract Value: $83'725.00 Amendment No. 2 Contract Value: $103'510.00 Amendment No. 3 Adjusted Contract Value: $224,295.00 AMENDMENT NO, 3 Whereas, the City of Elgin heretofore entered into a contract dated February 6, 1996, amended May 13, 1896, and July 26, 1996' with Hampton, Lenzini and Renwick, Inc; and Whereas, the Local Agency desires to expand the Agreement Provisions to include material testing, analyses, and inspection; and furnishing construction observation and technical personnel to observe Contractor operations, establish and set line and grade, maintain daily records of Contractor activity, provide record drawings of the improvement, and prepare and submit partial and final payment estimates, change orders, and records. Whereas, the Agreement Provisions include the material testing services under paragraph 1.j. of the Agreement and construction observation services under paragraph 1.k. of the Agreement, and Whereas, the Agreement Provisions provide for the inclusion of fees for the performance of material testing services and construction observation services by an amendment to the Agreement under paragraph 10 of the Agreement. Therefore, it is necessary to expand the upper limit of compensation to be paid under the contract to cover the additional services. Whereas, the adjusted upper limit of compensation will exceed the amended contract value by not more than $130'786.00| and Now, therefore, the parties hereto do mutually agree to amend the contract as follows: Page 1 of 3 Under THE ENGINEER AGREES: Paragraph 9 That the upper limit of compensation shall not exceed the following: For paragraphs 1.m.' 1.0., and 1.i $82.280.00 For paragraph 1.d. 2'720.00 For paragraph 1.h. 18,500.00 For paragraph 1'j. (For services provided by Testing Service Corporation). . . ' . . . . . 15,300.00 For paragraph 1.k., see paragraph 11 below Add the following paragraphs to the Agreement: 11. The total amount payable for services provided as stated in paragraph 1.k. of this AGREEMENT shall not exceed $105,485.00 for 105 calendar days of engineering services provided under this AGREEMENT. The date of the first calendar day for this AGREEMENT shall be the date services are first requested by the LA. In the event SECTION construction is suspended as recorded on the "Report of Starting and Completion Date," the calendar days for this AGREEMENT will also be suspended for a like amount of time. In the event the engineering services are not completed upon expiration of the stated calendar days and remaining funds are not sufficient to complete the SECT|QN, adjustments in total compensation to the ENGINEER shall be determined through negotiation between the parties of this AGREEMENT and concurred in by the STATE. 12. The "Construction Engineering Negotiation Meeting" attachment will be considered an integral part of this amended AGREEMENT. Save as to these provisions, all other terms and conditions of said contract are to remain in full force and effect. Executed this �� day of ,A.D., 1996, by the City of Elgin, State of Illinois, acting by and through its City Council. ATTEST: � By ~ By City Clerk Mayor �r (SEAL) Page 2 of 3 t A ft'l Executed this day of Oc_Totc-,Q. , A.D., 1996, by Hampton, Lenzini and Renwick, Inc., 380 Shepard Drive, Elgin, IL 60123, (847) 697-6700. ATTEST: By 74-1-kaLlt.,- By Secretary President (SEAL) Page 3 of 3 . CONSTRUCTION ENGINEERING NEGOTIATION MEETING PROJECT: Motorola Access Road, Elgin MEETING DATE: October 10, 1996 IN ATTENDANCE: David Lawry, City of Elgin Robert Lenzini, HLR, Inc. James Lenzini, HLR, Inc. Manhours Required Per Item 1. Calendar Days Services are to be Provided: 15 Weeks x 7 = 105 Days 2. Work Days: Total Days 105 Minus Sundays 15 Minus Saturdays 15 Total Weekdays 75 Each Saturdays 0 Each 3. Hours Required Per Day for Construction Observation: Weekdays 8 Regular + 2 Overtime = 10 (Use 11 hours to account for overtime pay.) Saturdays 0 Overtime (Use hours to account for overtime pay.) 4. Number of Construction Observers to be Provided: 1 Full Time 825 0 Part Time 5. Project Engineer Time: Weekdays 1 Hour/Day Saturdays 0 Hours/Day 75 6. Project Principal Time: 0 Hours/Week 7. Provide Construction Staking 2 Man Crew 444 Manhours Required Per Item 8. Preconstruction Meeting: Project Principal 0 Hours Project Engineer 2 Hours Project Observer 2 Hours 4 9. Documentation Requirements: Daily 1 Hour Payment Estimate 1 Hour/Month Change Orders 1 Hour/Month Shop Drawings 2 Hours 85 10. Final Quantities: Measurement 12 Hours Computation 8 Hours 20 11. Closing Documentation Requirements: Payment Estimate 2 Hours Other Documents 50 Hours Record Drawings 9 Hours 61 12. Project Administration 3.5% of above subtotal 53 13. Conferences 3.0% of above subtotal 46 14. Clerical 3.0% of above subtotal _46 15. Total Manhour Requirements 1,659 16. Quality Control: By Testing Service Corporation (Include in HLR agreement X Yes No) 03050147\negotmtg . 1 1r OF fC ) ot �,yoCity of Elgin Agenda Item No. K. 1tiU10: October 15, 1996 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Motorola Access Roadway Amendment No. 3 with Hampton, Lenzini and Renwick, Inc. PURPOSE The purpose of the memorandum is to provide the Mayor and members of the City Council with information to consider amending an agreement with Hampton, Lenzini and Renwick, Inc. t (HLR) for the construction related engineering services associated with the construction of the Motorola Access Roadway in the amount of $120,785 . 00. BACKGROUND On January 24, 1996, the City Council authorized an agreement with HLR for the preparation of plans, specifications, and estimates for the Motorola access roadway. On April 24 , 1996, , the City Council authorized Amendment No. 1 (property plats along IL Route 72) to the above agreement. On July 10, 1996, the City Council authorized Amendment No. 2 (revised plats due to changes to roadway alignment) . Copies of the City Council memorandum and agreements are attached as Exhibit A. On October'. 21, 1996, bids will be opened for the Motorola access road project. Amendment No. 3 with HLR will increase the fee of the original agreement to add construction engineering-related services to monitor this project. Such services are detailed in Amendment No. 3, and generally include: coordination of the work, on-site full time inspection, review of the work, rejection of defective work, testing of materials, monitoring of the work schedule, conducting weekly progress meetings, record keeping, payment reviews, change order reviews, etc. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. Motorola Access Roadway Amendment No. 3 October 15, 1996 Page 2 FINANCIAL IMPACT The City has budgeted $1. 9 million for the purchase of rights-of-way ($950,000) and construction ($950,000) of the Motorola access roadway from the 1996 bond issue under Account 396-1000-795. 93-80, Project No. 339554 . Amendment No. 3 in the not-to-exceed amount of $120,785 .00 will bring the total of this agreement to the not-to-exceed amount of $224 ,295.00 . A copy of the Amendment No. 3 is attached as Exhibit B. Original Agreement Amount $ 75,225 Amendment No. 1 $ 18,500 Amendment No.2 $ 9,785 Amendment No. 3 $120,785 Total Agreement Amount $224,295 LEGAL IMPACT None. ALTERNATIVES None. RECOMMENDATION It is recommended that the Mayor be authorized to execute the Amendment No. 3 with HLR, in the additional not-to-exceed amount of $120,785 . 00, bringing the total agreement amount to $224,295 .00 . Respectfully submitted, Ar;(f47/' David L. Lawry, P. - . Director of Public Works -4gIca 14-LLCIVVAr, Ri hard B. Helwig City Manager JE/do Attachments