HomeMy WebLinkAbout96-228 Resolution No. 96-228
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 2 TO AN AGREEMENT WITH
HAMPTON, LENZINI AND RENWICK, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City
Clerk, be and are hereby authorized and directed to execute
Amendment No . 2 to an Agreement on behalf of the City of Elgin
with Hampton, Lenzini and Renwick, Inc. for engineering
services for the Route 72 access roadway, a copy of which is
attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: July 24 , 1996
Adopted: July 24 , 1996
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
PRELIMINARY/CONSTRUCTION ENGINEERING SERVICES AGREEMENT
FOR MOTOR FUEL TAX FUNDS
Route: Motorola Access Road
Section: 96-00157-00-FP
Original Contract Value: $75,225.00
Amended Contract Value: $93,725.00
Adjusted Contract Value: $103,510.00
AMENDMENT NO. 2
Whereas, the City of Elgin heretofore entered into a contract dated February 6, 1996, amended
May 13, 1996, with Hampton, Lenzini and Renwick, Inc; and
Whereas, due to changes in the proposed road alignment to meet request by owners of
property to be crossed by the road; and
Whereas, the foregoing changes were not anticipated and were not provided for in the original
contract; and
Therefore, it is necessary to expand the upper limit of compensation to be paid under the
contract to cover certain re-survey and re-design services caused by the changes.
Whereas, the adjusted upper limit of compensation will exceed the amended contract value by
not more than $9,785.00; and
Now, therefore, the parties hereto do mutually agree as follows:
Under THE ENGINEER AGREES:
On page 2, under item 1.g., the requirement for providing street lighting plans and
specifications is eliminated.
On page 5, change item 9 to read as follows:
For paragraphs 1.a., 1.g., and 1.i $82,290.00
For paragraph 1.d. 2,720.00
For paragraph 1.h. 18,500.00
Save as to these provisions, all other terms and conditions of said contract are to remain in full
force and effect.
Page 1 of 2
- 1
Executed this d ix, day of ,A.D.,
1996, by the City of Elgin, State of Illinois, acting by an throu h its City Council.
ATTEST:
By . ! / I By 2
City Clerk Mayor
(SEAL)
Executed this `Z day of u , A.D.,
1996, by Hampton, Lenzini and Renwick, Inc., 380 Shepard Drive, Elgin, IL 60123, (847) 697-6700.
ATTEST:
•
By � II /
_1,L. BY / t ./.6: If
Secretary President /
(SEAL)
Page 2 of 2
Agenda Item No.
1\ (1
June 27, 1996
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Motorola Access Roadway Amendment No. 2
with Hampton, Lenzini and Renwick, Inc.
PURPOSE
The purpose of the memorandum is to provide the Mayor and
members of the City Council with information to consider
amending an agreement with Hampton, Lenzini and Renwick, Inc.
(HLR) for additional design work associated with the changed
roadway alignment, in the amount of $9 ,785 . 00 .
BACKGROUND
On January 24 , 1996, the City Council authorized an agreement
with HLR for the preparation of plans, specifications, and
estimates for the Motorola Access Roadway. On April 24 , 1996,
the City Council authorized Amendment #1 (property plats along
IL Rt. 72 ) with the above agreement. Copies of the Council
memorandum and agreements are attached as Exhibit A.
When the original agreement was approved January 24 , 1996 , the
proposed roadway was to follow an alignment along the western
property line of three properties . See Exhibit B for the
original alignment.
Negotiations for the acquisition of the right-of-way, for the
subject roadway, resulted in a revision to the roadway
alignment . This new alignment is felt by the property owners,
to be better suited for their future development needs . The
new alignment is also shown on Exhibit B.
In addition to the revised location, negotiations with the
properties owners resulted in a revised scope which will
construct a roadway to a profile that can be easily
retrofitted to a future roadway cross section which will
include curb and gutter, storm sewer and street lights . The
original roadway was only to be temporary in nature and was to
be built to a cross section including gravel shoulders and
open ditch drainage.
Rt. 72 Access Rdwy Amendment No. 2
Page 2
HLR performed some initial design and survey work for the
original alignment . This amendment #2 adds additional staff
hours to accomplish additional design and survey for the
revised alignment.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The City has budgeted $1 . 9 million for the purchase of
rights-of-way ( $950, 000) and construction ($950, 000) of the
Motorola Access Roadway from the 1996 bond issue under Account
396-1000-795 . 93-80, Project No. 339554 .
Amendment No. 2 in the not-to-exceed amount of $9 , 785 will
bring the total of this agreement to the not-to-exceed amount
of $103,510 . A copy of the Amendment No. 2 is attached as
Exhibit C. The original contract with HLR totalled $75, 225
with Amendment No. 1 equalling $18,000 .
After this project is bid and awarded, this agreement with HLR
will be further amended to add construction-related
engineering and inspection services .
LEGAL IMPACT
None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the Mayor be authorized to execute the
Amendment No. 2 with HLR, in the additional not-to-exceed
amount of $9 , 785, bringing the total agreement amount to
$103, 510 . 00 .
Respectfully submitted,
David Lawry
Director of Pub i /Works
elk
Richard B. Helwig
City Manager
DL/do
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