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HomeMy WebLinkAbout96-208 Resolution No . 96-2081 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN AGREEMENT WITH CRAWFORD, MURPHY & TILLY, INC . FOR THE MCLEAN BOULEVARD PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Amendment No . 1 to an Agreement on behalf of the City of Elgin with Crawford, Murphy & Tilly, Inc . for the McLean Boulevard - 1996 Rehabilitation Project, a copy of which is attached hereto and made a part hereof by reference . s/ Kevin Kelly Kevin Kelly, Mayor Presented: July 10 , 1996 Adopted: July 10 , 1996 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk CITY OF ELGIN, ILLINOIS MCLEAN BOULEVARD - 1996 REHABILITATION PROJECT LARKIN AVENUE TO KASKASKIA AVENUE ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1 This Amendment No. 1 entered into this //A1-- day of , 1996, by and between the City of Elgin, an Illinois Municipal Corporation (herein fter eferred to as "CITY") and Crawford, Murphy & Tilly, Inc., Consulting Engineers, (hereinafter referred to as "ENGINEER"), shall modify that Agreement dated February 29, 1996, whereby the ENGINEER was engaged by CITY to perform certain professional services in connection with the preparation of plans, specifications, estimates of cost, and construction related engineering services for the: McLean Boulevard - 1996 Rehabilitation Project; Larkin Avenue to Kaskaskia Avenue (hereinafter referred to as "PROJECT"). Whereas the payment to the ENGINEER for construction engineering related services was not included in the Agreement, and, Whereas the CITY desires to include the payments to the ENGINEER under paragraph IV C of the Agreement in connection with the construction administration, construction observation and quality control of the construction phase of the PROJECT. In response to these additional services, certain revisions must be made to the Agreement. In compliance, therefore, the terms and conditions of the agreement are modified as specifically set out below. All other parts of the Agreement remain unchanged. SECTION IV of the AGREEMENT is hereby amended to replace paragraph C. and add paragraph D, E and F. C. Inclusive of paragraph IV A, IV B and IV E, this agreement shall be in the total amount not to exceed $82,146.00. D. For services provided in connection with the construction administration, construction observation, and quality control of the construction phase of the PROJECT, the ENGINEER shall be reimbursed in accordance with the Schedule of Hourly Charges, dated January 1996, included as Attachment C of the original agreement, with the total fee not to exceed $51,098.00 regardless of the actual cost incurred by the ENGINEER unless substantial modification to the scope of work are authorized by the CITY through a change order or amendment. 96265-02-06 -1- City of Elgih E. The compensation set forth in Paragraph C above does not include any engineering service after the original construction contract completion date for the PROJECT. In the even' the CITY approves and authorizes an extension of time for the Contractor to complete th= construction work, the compensation for engineering services set forth in Paragraph C shall b= increased for the additional services required for the ENGINEER. In the event the Contracto does not complete the construction work within the contract completion time including an extensions thereof granted by the CITY, the CITY shall pay the ENGINEER extra compensatio at the ENGINEERS' hourly rates until the PROJECT construction work has been accepted b the CITY. F. The compensation set forth in Paragraph C does not include any engineering service regarding warranty work by the Contractor after the PROJECT, or parts thereof, has bee accepted for operational use by the CITY. In the event that warranty work is required of th= Contractor, the CITY shall pay the ENGINEER extra compensation at the ENGINEERS' hourl rates to assist the CITY in enforcing the Contractor's guaranty to repair or replace defectiv= work within the warranty time stated in the Construction Contract Documents for th- PROJECT. Attachment A, Scope of Services of the original contract will be supplemented by the followin tasks which correspond to the attached estimate of levels of effort and associated cost worksheet: Construction Phase 1. Schedule preconstruction conference. 2. Attend and facilitate preconstruction conference. 3. Coordinate schedule with contractor 4. Perform initial construction layout (Subsequent layout, if necessary, will be th= contractor's responsibility). 5. Full time resident engineer duties per the City requirements of Constructio Services including: a. Inspection Daily Reports b. Weekly Reports c. Monthly Progress Reports d. Construction Observation e. Quantity and Material Record f. Preparation of Partial Pay Estimates 96265-02-06 -2- City of Elgi g. Preparation of Extra Work and Change Orders, as necessary h. Facilitate Final Inspection I. Facilitate Weekly Progress/Coordination Meetings j. Material Testing k. Review Shop Drawings 6. Record Drawing Surveys/Submit Record Drawings/Project Close-out 7. Plan Preparation of Permanent Traffic Signals and Roadway Lighting at McLean Boulevard/Highland Avenue Intersection a. Prepare preliminary plans, (2 sheets) specifications, and cost estimate for the Traffic Signals and Roadway Lighting b. Review plans with City personnel c. Prepare final plans, (2 sheets) specifications, and cost estimate for the Traffic Signals and Roadway Lighting d. Submit load letter to Commonwealth Edison All other provisions of the AGREEMENT shall remain in full force and effect. 96265-02-06 -3- City of Elgin IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. . For the CITY: ATTEST: THE CITY OF ELGIN, ILLINOIS By ` By RLAo.J. B• 1-41404;'N I%3Yn City Clerk City Manag6d (SEAL) (SEAL) For the ENGINEER: 6°- JtAfi., Dated this day of , A.D., 1996. ATTE : .CRAWFORD, MURPHY & TILLY, INC. . B ` kJ L 1/00 Brian R. Welker, P.E. Step ‘-n W. Moulton, P.E. Associate & Asst. Office Manager Vice-President & Office Manager 96265-02-06 -4- City of Elgin • CONSTRUCTION SERVICES • i . Liaison and Contract Control Act as the CITY' s representative with duties . responsibilities and limitations of authority as assigned in the Construction Contract Documents, and advise and confer with CITY officials during construction and issue the CITY' S authorized instructions to the Contractor. Assist the Contractor in understanding the intent of the Construction Contract Documents . Serve as the City' s liaison with other local agencies such as utilit ' companies, businesses , CITY ' S on-site representative, etc . 2 . On-Site Review of Work Conduct continuous and full-time on-site observations ot the work in progress to determine that the PROJECT iS Proceeding in accordance with the Construction Contract Documents and that completed work will conform to the requirements of the Construction Contract Documents . • Instruct Contractor to correct any work believed to be unsatisfactory, faulty or defective, not conforming to the requirements of the Construction Contract Documents, or does not meet the requirements of any inspections, tests or approval required to be made and report same to the CITY; and advise CITY of action taken or if any special testing or inspection will be required . Verify that tests are conducted as required by the Construction Contract Documents and in the presence of the required personnel, and that Contractors maintain and submit adequate records thereof; observe, record, and report to the CITY appropriate details relative to the test procedures . Perform or cause to have performed as applicable, all required field tests such as concrete tests, soil compaction tests and . ensure such tests are made alls specified. Analyze the results of all field and laboratory tests to determine the suitability compliance with the requirements of the Construction Contract Documents . Accompany visiting inspectors representing public or other agencies having jurisdiction over the project, record the outcome of these inspections and report to the CITY. Stake-out construction lines and grades and assist the Contractor with interpretation of the Drawings and • • Specifications . Attachment Al • • • Prepare and submit detailed daily reports of constructH progress . • 3 . Contractor Succestions and Recuests Consider and evaluate suggestions and requests fo modifications in drawings and specifications which may be submitted by the Contractor and make recommendations to the CITY with any time or cost implications for final decision. 11 4 . Shop Drawincs Develop shop drawing submittal requirements and assist Contractor in development of submittal schedules . Review and monitor compliance with submittal schedules . Review and approve shop drawings and samples, the resultS of tests and inspections and other data which anV Contractor is required to submit, but only for conformance with the design concept of the project and compliance with the information given in the Construction Contract Documents . Such review shall not be construed as relieving the Contractor of the responsibility to meet requirements of the Construction Contract Documents . Determine the acceptability of substitute materials and equipment proposed by the Contractor; and receive and review ( for general content as required by . the specifications) maintenance and operating instructions, guarantees, bondS and certificates of inspection which are to be assembled by the Contractor(s) in accordance with the Construction Contract Documents . Record and maintain a shop drawing submittal and approval log and notify the Contractor whenever submittals are lacking or untimely. 5 . Schedules Prepare a final Primavera type construction schedule with the participation of the Contractor and obtain the Contractor's approval of , the construction schedule. 311, schedule of shop drawing Submissions, and schedule of values shall also be prepared by the Contractor and approved by the engineer. • Work with the Contractor to maintain a workable updated Primavera type construction schedule that is maintained and monitored weekly as construction progresses as required by the Construction Contract Documents . Report progress and schedule deviations and corrective measures proposed by the Contractor to the CITY. 1 Attachment A2 • • • 6 . Job Meetings Conductweekly progress meetings with all parties a . - required by the Construction Contract Documents to revieW construction progress, design interpretations and overall progress . Prepare, maintain, and circulate copies of minutes thereof. Arrange a schedule of on-site job work meetings with the General Contractor and Subcontractors tO review day-to-day requirements and problems. Prepare maintain, and circulate copies of minutes thereof. 7 . Contract Administration and Records Handle all day-to-day Contract Administration and associated correspondence . Maintain at the job site orderlY files for correspondence, reports of job conferences, shoP drawings , and samples submissions , reproductions of original Construction Contract Documents including all addenda, change orders, field orders , additional drawings issued subsequent to the execution of the Construction Contract Documents, progress reports, and other project related documents . 8 . Reports Furnish written reports to the CITY on a biweekly basis ot progress of the work and the Contractor's compliance with the approved progress schedule and schedule of shoo drawing submissions . 9 . Contractor Pay Requests Review the Contractor ' s requests for payments aS construction work progresses , and advise the CITY of thF amounts due and payable to the Contractor in accordance with the terms of the Construction Contract Documents . 10 . Change Orders • Perform evaluation of proposed Construction Contract Change Orders and submit recommendation for approval or denial to the CITY. Prepare Construction Contract Change Orders when authorized by the CITY. 11 . Government Policies 'Review the Contractor's compliance with governmental mandated programs . Compliance with OSHA requirements and general safety provisions will be reviewed by an independent safety officer retained by the Contractor 4s part of the construction work . The safety officer will visit the job site periodically and will submit written reports to the CITY, Contractor, and ENGINEER. Attachment $3 12 . Record Drawings Prepare record drawings which show field measured dimensions of the completed construction work which the ENGINEERS consider significant and provide the CITY with one set of reproducible record drawings and all equipment . operation and maintenance manuals within ninety (90) days of the PROJECT completion. • 13 . Final Completion Conduct a final inspection of the PROJECT with the CITY and the Contractor, and prepare and give to the Contractor a final punch list. Issue an opinion of satisfactory completion for acceptance of the PROJECT , by the CITY. . Process the Contractor' s final request for payment . • • • • • • Attachment 44 CRAWFORD, MURPHY &TILLY, INC ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST 06/05/96 CONSULTING ENGINEERS PROFESSIONAL ENGINEERING SERVICES EST.BY: PJF ' • AURORA, IL ESTIMATE OF ENGINEERING EFFORT CITY OF ELGIN—MCLEAN BLVD. 1996 REHAB. ASSUMED 12 WEEK CONSTRUCTION PERIOD SENIOR SENIOR PROJECT. SENIOR SENIOR LAND ' SENIOR ENGINEERING CLERK/ TASK COST TASK PRINCIPAL PROJECT PROJECT ENGINEER ENGINEER ARCHITECT ENGINEER SURVEYOR PLANNER ENGINEERING TECHNICIAN ENGINEERING HOUR PER ENGINEER ARCHITECT _Teci-arigAN _ _ AIDE - SUMMARY r TASK i 1. o 2 0 0 2 $116, . 2. 2 4 0 2 8 $452 3. 2 8 2 0 12 $896 4. 0 10 20 0, 30 $1,440_ 5. 36 540 80 0 656 $37,388 6. 6 36 8 4 54 $3,018 7. 8 40 16_ 28 6 98 $5,378 a. o $0 . — 9. 0 $0 _ . 10. 0 SO 11. . o $0 . . 12. 0 $0 13. 0 $0 14. 0_ $0 15. 0 $0 . 16 0 SO 17 _ 0 $0 18. , 0 $0 19. 0, $0 20. 0 $0 MANHOUR 0 0 0 0 54 0 40 0 0 616 138 12 860 $48,488 TOTALS •k FEE SCHEDULE AS OF 1/1/90 DIRECT EXPENSE PRINCIPAL OF FIRM $105 per hour= SO TRANSPORTATION 8 LCOGING $1,360, SENIOR PROJECT ENGINEER $100 per hour= $0 PRINTING $0 SENIOR PROJECT ARCHITECT $100 per hour= $0 SUPPLIES&MISC $100 PROJECT ENGINEER $86 per hour= $0 COMPUTER $0 SENIOR ENGINEER $73 per hour= $3,942 MATERIAL TESTING $1,150 SENIOR ARCHITECT $72 per hour= $O_ ENGINEER $61 per hour= $2,440 LAND SURVEYOR $82 per hour= SO TOTAL DIRECT EXPENSE ESTIMATE $2,610 —. PLANNER $54 per hour= SO SENIOR ENGINEERINGTECH. $58 per hour= $35,728 TOTAL LABOR EXPENSE ESTIMATE $48,488 ' --k ENGINEERING TECHNICIAN 543 per hour= $5,934 ENGR.ASST/CLERK/WORD PROCESSOR $37 per hour= $444 TOTAL LABOR ESTIMATE $48,488 ESTIMATED ENGINEERING COST $51,09611 G:\HIGHWAYS\9600000\MISC\2650206.WK1 ATTACHMENT B ., McLEAN BLVD. . . E1 0 ICAgenda Item No. ,.*;-•,,,,,`o. ,- June 14, 1996 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Amendment No. 1 to an Agreement with Crawford, Murphy and Tilly, Inc. PURPOSE The purpose of the memorandum is to provide the Mayor and members of the City Council with information to consider Amendment No. 1 to an agreement with Crawford, Murphy and Tilly, Inc. (CMT) which will add the fee for construction related engineering and inspection services to the McLean Boulevard construction project. rift' BACKGROUND At its meeting of February 28, 1996 , City Council authorized an agreement with CMT, for the preparation of plans, specifications, estimates, bidding and construction engineering services, for the North McLean Boulevard Roadway Improvements . When we entered into the subject agreement with CMT, it was anticipated that the Engineering staff would be increasing by one engineer and two engineering inspectors . The proposed additional staffing would have allowed the Engineering Division to accomplish the inspection in-house. Because this staff is not yet in-place, we are turning to CMT to provide construction inspection services . An amendment to CMT' s agreement has been prepared and is included as Attachment A. CMT' s current Agreement and the Council Memorandum is included as Attachment B for your information. The construction of the North McLean Boulevard roadway improvements is on the agenda for award by City Council on June 26 , 1996 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED egft. None. Amendment No. 1 to an Agreement with Crawford, Murphy and Tilly, Inc . rft. June 14m 1996 Page 2 FINANCIAL IMPACT The Amendment No. 1 is in the amount of $51, 098 . 00, and is based upon a construction period from July 8, 1996 to October 4 , 1996 . Payment to the engineer will be on an hourly not-to-exceed basis. A fee calculation schedule is included in Attachment A. This Amendment No. 1 will be funded from Account No. 275-0000-791 . 93-80, Project No. 339546 . Obligations to-date are as follows : 1 ) Design Engineering Services, $ 31, 048 . 00 Crawford, Murphy and Tilly 2 ) Construction Engineering Services, $ 51, 098 . 00 Crawford, Murphy and Tilly 3) Roadway Construction $538, 677 . 60 R.W. Dunteman Company 4 ) Testing Service Corp. $ 1 , 859 . 69 Total Obligations $622 ,683 . 29 LEGAL IMPACT None . ALTERNATIVES None . RECOMMENDATION It is recommended that City Council authorize the City Manager to execute Amendment No. 1 to the Agreement with Crawford, Murphy and Tilly, Inc . , dated February 29 , 1996 , in the not-to-exceed amount of $51, 098 . /, Respectful b _ aigJ /64 / , James L Kristiansen ' Public Works Director \c24QH Richard B. Helwig City Manager