HomeMy WebLinkAbout96-136 Resolution No. 96-136
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
HAMPTON, LENZINI AND RENWICK, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
Hampton, Lenzini and Renwick, Inc. for engineering services in
connection with the Randall Road Sanitary Sewer and Water Main
Extension Project, a copy of which is attached hereto and made
a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: May 8, 1996
Adopted: May 8, 1996
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
THIS AGREEMENT,made and entered into this /6 ',Zr day of
/1/7 - , 1996, by and between the CITY OF ELGIN, an Illinois
municipal corporation (hereinafter referred to as "CITY"), and HAMPTON, LENZINI AND
RENWICK, INC. (hereinafter referred to as "ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with the preparation of plans, specifications, and estimate of cost for the
Randall Road Sanitary Sewer and Water Main Extension(hereinafter referred to as the "PROJECT")
from the existing facilities on the north side of Interstate 90, north approximately 700 meters. Said
plans and specifications to be incorporated into the Kane County plans and specifications for the
improvement of Randall Road from Illinois Route 72 to Interstate 90. In addition to the plans,
specifications,and estimate of cost,the CITY desires the ENGINEER to provide Plats of Easement
across two parcels of land for the installation of the aforesaid sanitary sewer and water main.
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and to corporate practice for rendering such
services and has the necessary expertise and experience to furnish such services upon the terms and
conditions set forth herein below.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is hereby acknowledged, it is hereby agreed by and between the
CITY and the ENGINEER that the CITY does hereby retain the ENGINEER to act for and represent
it in all engineering matters involved in the PROJECT, subject to the following terms, conditions,
and stipulations,to-wit:
I. SCOPE OF SERVICES
A. All services provided hereunder shall be performed under the direction of
the Director of Public Works of the CITY, hereinafter referred to as the
"DIRECTOR."
B. The engineering services to be provided for the PROJECT shall consist of
a Preliminary Phase and a Design Phase, including preparation of plans,
specifications,and estimate of probable construction cost. Land surveying
services for preparation of the required two Plats of Easement shall be a
separate phase. Soils testing services are not part of this AGREEMENT.
C. The PROJECT shall consist of providing extensions to an existing sanitary
sewer and water main from north of Interstate 90 (approximate station
5+290) to the north line of Randy's Farm Market (approximate station
4+66) plus restoration and other necessary appurtenant improvements.
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D. Preliminary Phase
1. Make route surveys as necessary to obtain additional field data
necessary for PROJECT design.
2. Plot additional field data on Randall Road plan sheets.
3. Make a preliminary design of the PROJECT.
4. Prepare preliminary PROJECT plans.
5. Meet with CITY staff to discuss the preliminary plans.
E. Design Phase
1. All services provided hereunder shall be coordinated with the
City Engineer who shall examine the plans, specifications,
estimate, and other documents submitted by the ENGINEER
prior to their completion in order that his comments can be
incorporated into the final documents.
2. Prepare plans, specifications, and probable estimate of cost for
proposed improvements to be included in the Randall Roads
plans, specifications, and estimate of cost.
3. Conduct periodic conferences with CITY staff throughout the
design stage.
F. Land Surveying Phase
1. Prepare legal descriptions for two utility easements 80' in width.
Property-title comments to be furnished by others.
2. Prepare a plat of easement for each parcel.
3. Meet with CITY staff to discuss the plats of easement.
II. That the ENGINEER shall complete the services for the PROJECT to meet the bid-
opening schedule for the Kane County Randall Road Improvement.
III. WORK PRODUCTS
All data generated by the ENGINEER pursuant to this AGREEMENT including but
not limited to reports, designs, calculations, work drawings, studies, photographs,
models, and recommendations shall be the property of the CITY and shall be
delivered to the CITY upon request of the DIRECTOR provided, however, that the
ENGINEER may retain copies of such data for their records. Such data are not
intended or represented to be suitable for reuse by the CITY on any extension to the
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PROJECT or on any other project,and such reuse shall be at the sole risk of the CITY
without liability or legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER
A. For services provided under paragraphs I.D, I.E, and I.F,the ENGINEER
shall be reimbursed at the rate of 2.85 times the direct hourly rate of
personnel employed on this PROJECT, with the total fee not to exceed
nineteen thousand thirty-five dollars ($19,035), regardless of the actual
costs incurred by the ENGINEER,unless modifications to the scope of the
work are authorized in writing by the DIRECTOR.
B. For outside services provided by other firms or subconsultants, the CITY
shall pay the ENGINEER the invoiced fee to the ENGINEER plus 5%.
C. For computer-aided design and drafting time required for the PROJECT,
the CITY will reimburse the ENGINEER at the rate of$20.00 per hour of
computer log-on time.
D. The CITY shall make periodic payments to the ENGINEER, based upon
actual progress, within 30 days after receipt of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the
following schedule,and full payment for each task shall not be made until
the task is completed and accepted by the DIRECTOR.
Preliminary Phase $ 6,405
Design Phase 9,440
Land Surveying Phase 3,190
TOTAL $19,035
E. ENGINEER'S Invoices. The ENGINEER shall submit invoices in a
format approved by the CITY on a monthly interval.
F. Audit and Inspection of Records. The ENGINEER shall maintain
records showing actual time devoted and cost incurred. The ENGINEER
shall permit an authorized representative of the CITY to inspect and audit
all data and records of the ENGINEER for services completed under this
AGREEMENT. The ENGINEER shall make these records available in
their offices at reasonable times during the AGREEMENT period, and for
a year after termination of this AGREEMENT.
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V. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this
AGREEMENT at any time upon fifteen (15) days prior written notice to the
ENGINEER. In the event that this AGREEMENT is so terminated, the ENGINEER
shall be paid for services actually performed and reimbursable expenses actually
incurred prior to termination, except that reimbursement shall not exceed the phase
amounts set forth under paragraph IV.E above.
VI. TERM
That this AGREEMENT shall become effective as of the date the ENGINEER is
given a written Notice to Proceed , and unless terminated for cause or pursuant to
Article V foregoing,shall expire on the date the DIRECTOR determines that all of the
ENGINEER'S work under this AGREEMENT is completed. A determination of
completion shall not constitute a waiver of any rights or claims which the CITY may
have or thereafter acquire with respect to any breach hereof by the ENGINEER.
VII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of
action taken by the CITY, the ENGINEER shall give written notice of his claim
within 15 days after occurrence of such action. No claim for additional compensation
shall be valid unless so made. Any changes in the ENGINEER'S fee shall be valid
only to the extent that such changes are included in writing signed by the CITY and
the ENGINEER. Regardless of the decision of the DIRECTOR relative to a claim
submitted by the ENGINEER, all services required under this AGREEMENT as
determined by the DIRECTOR shall proceed without interruption.
VIII. BREACH OF CONTRACT
If either party violates or breaches any term of this AGREEMENT, such violation or
breach shall be deemed to constitute a default,and the other party has the right to seek
such administrative,contractual,or legal remedies as may be suitable to the violation
or breach; and, in addition,if either party by reason of any default fails within fifteen
(15)days after notice thereof by the other party to comply with the conditions of the
AGREEMENT, the other party may terminate this AGREEMENT.
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XI. INDEMNIFICATION
A. The ENGINEER shall indemnify and save harmless the CITY, its officers,
and employees from and against any and all loss, liability, and damages of
whatever nature, including Workmen's Compensation claims, in any way
resulting from or arising out of negligent actions or omissions of the
ENGINEER in connection herewith, including negligent actions or
omissions of employees or agents of the ENGINEER arising out of the
performance of professional services.
B. The CITY shall require the Contractor to indemnify and hold harmless both
the CITY and the ENGINEER from worker-injury claims by including the
following provision in the construction contract:
"To the fullest extent permitted by law,the Contractor shall indemnify and
hold harmless the CITY, ENGINEER, ENGINEER'S
SUBCONSULTANTS and their respective agents and employees
(Indemnitees) from and against any and all claims, damages, losses,
economic losses and expenses, including but not limited to attorney's fees
arising out of or resulting from performance of the Work, provided that
such claim, loss, or expense is attributable to bodily injury, sickness,
disease or death, or to injury to or destruction of tangible property (other
than the Work itself), including loss of use resulting therefrom,but only to
the extent caused in whole or in part by negligent acts or omissions of the
Contractor, a Subcontractor, anyone directly or indirectly employed by
them or anyone for whose acts they may be liable, excluding any
proportionate amount of any claim, damage, loss, or expense which is
caused by a party indemnified hereunder. Such obligation shall not be
construed to negate, abridge, or reduce other rights or obligations of
indemnity which would otherwise exist as to a party or person described in
this paragraph.
In claims against any person or entity indemnified under this paragraph by
an employee of the Contractor, a Subcontractor, anyone directly or
indirectly employed by them or anyone for whose acts they may be liable,
the indemnification obligation under this paragraph shall not be limited by
a limitation on the amount or type of damages, compensation or benefits
payable by or for the Contractor or a Subcontractor under workers' or
workmen's compensation acts, disability benefit acts or other employee
benefit acts."
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C. The CITY shall require the Contractor to name both the CITY and the
ENGINEER as additional insureds on the Contractor's general liability
policy by including the following provision in the construction contract.
The Contractor will obtain and maintain Commercial General Liability
Insurance with board form Property Damage coverage and contractual
liability endorsement insuring the indemnity required of the Contractor.
The CITY and the ENGINEER will be named as additional insureds on the
Contractor's Commercial General Liability insurance policy. The
additional insured endorsement included on the Contractor's Commercial
General Liability policy will provide the following:
(a) that the coverage afforded the additional insureds will be primary
insurance for the additional insureds with respect to claims arising out of
operations performed by on or behalf of the Contractor; (b) that if
additional insureds have other insurance which is applicable to the loss,
such other insurance will be on an excess or contingent basis; (c)that the
amount of the company's liability under the insurance policy will not be
reduced by the existence of such other insurance;and(d)that the additional
insureds will be given not less than 30 days prior written notice of any
cancellation thereof.
X. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of either party shall be charged
personally or held contractually liable by or to the other party under any term or
provision of this AGREEMENT or because of its or their execution, approval, or
attempted execution of this AGREEMENT.
XI. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for, and
maintain in effect, during the term of this AGREEMENT, a policy of
comprehensive general liability insurance with limits of at least$1,000,000
aggregate for bodily injury and$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certificate of Insurance
naming the CITY as additional insured. The policy shall not be modified
or terminated without thirty (30) days prior written notice to the
DIRECTOR.
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The Certificate of Insurance which shall include Contractual Liability
Insurance for the contractual obligation assumed by the ENGINEER under
Article IX entitled "Indemnification" shall be provided.
B. Comprehensive Automobile Liability. Comprehensive Automobile
Liability Insurance covering all owned, non-owned and hired motor
vehicles with limits of not less than$500,000 per occurrence for damage
to property.
C. Combined Single Limit Policy. The requirements for insurance coverage
for the general liability and auto exposures may be met with a combined
single limit of $1,000,000 per occurrence subject to a $1,000,000
aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's
Professional Liability Insurance covering claims resulting from error,
omissions, or negligent acts with a combined single limit of not less than
$500,000 per occurrence. A Certificate of Insurance shall be submitted to
the DIRECTOR as evidence of insurance protection. The policy shall not
be modified or terminated without thirty (30) days prior written notice to
the DIRECTOR.
XII. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES,AND SAFETY.
The ENGINEER shall not have control over or charge of and shall not be responsible
for construction means,methods,techniques, sequences, or procedures, or for safety
precautions and programs in connection with the Work, since these are solely the
Contractor's responsibility under the Contract for Construction.
XIII. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this AGREEMENT,there
shall be no discrimination against any employee or applicant for employment because
of sex, age, race, color, creed, national origin, marital status, or the presence of any
sensory, mental, or physical handicap unless based upon a bona-fide occupational
qualification, and this requirement shall apply to but not be limited to the following:
employment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training, including apprenticeship.
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No person shall be denied or subjected to discrimination in receipt of the benefit of
any services or activities made possible by or resulting from this AGREEMENT on
the grounds of sex, race, color, creed, national origin, age except minimum age and
retirement provisions, marital status or the presence of any sensory, mental, or
physical handicap. Any violation of this provision shall be considered a violation of
a material provision of this AGREEMENT and shall be grounds for cancellation,
termination or suspension, in whole or in part, of the AGREEMENT by the CITY.
XIV. ASSIGNMENT AND SUCCESSORS
That this AGREEMENT and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the CITY.
XV. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms,
conditions, and other provisions of this AGREEMENT and the ENGINEER shall
remain liable to the CITY with respect to each and every item, condition, and other
provision hereof to the same extent that the ENGINEER would have been obligation
if it had provided the services itself and no assignment,delegation or subcontract had
been made.
XVI. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is intended or shall be
construed to in any respect,create,or establish the relationship of co-partners between
the CITY and the ENGINEER, or as constituting the ENGINEER as the general
representative or general agent of the CITY for any purpose whatsoever or to
constitute an employment relationship between the parties hereto.
XVII. SEVERABILITY
The parties intend and agree that if any paragraph, sub-paragraph,phrase, clause, or
other provision of this AGREEMENT or any portion thereof shall be held to be void
or otherwise unenforceable, all other portions of this AGREEMENT shall remain in
full force and effect.
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XVIII. HEADINGS
The headings of the several paragraphs of this AGREEMENT are inserted only as a
matter of convenience and for reference and in no way are they intended to define,
limit,or describe the scope of intent of any provision of this AGREEMENT,nor shall
they be construed to affect in any manner the terms and provisions hereof or the
interpretation or construction thereof
XIX. MODIFICATION OR AMENDMENT
That this AGREEMENT and its attachments constitutes the entire AGREEMENT of
the parties on the subject matter hereof and may not be changed,modified,discharged,
or extended except by written amendment duly executed by the parties.
Each party agrees that no representations or warranties shall be binding upon the other
party unless expressed in writing herein or in a duly executed amendment hereof, or
change order as herein provided.
XX. APPLICABLE LAW
That this AGREEMENT shall be deemed to have been made in and shall be construed
in accordance with the laws of the State of Illinois.
XXI. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
AGREEMENT without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY'S employ or
any work associated with the PROJECT.
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XXIII. NOTICES
All notices, reports, and documents required under this AGREEMENT shall be in
writing and shall be mailed by First Class Mail,postage prepaid,addressed as follows:
A. As to CITY:
JAMES L. KRISTIANSEN
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
RICHARD L. HAMPTON,President
Hampton,Lenzini and Renwick, Inc.
380 Shepard Drive
Elgin, Illinois 60123-7010
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
The ENGINEER certifies hereby that it is not barred from submitting a proposal on
this contract as a result of violations of either Section 33E-3 or Section 33E-4 of the
Illinois Criminal Code.
XXV. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion
shall be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made or confirmed in
writing.
XXVI. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under state law;
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C. A description of sexual harassment, utilizing examples;
D. The vendor's internal complaint process including penalties;
E. The legal recourse, investigative, and complaint process available through
the Illinois Department of Human Rights and the Illinois Human Rights
Commission;
F. Directions on how to contact the department and commission;
G. Protection against retaliation as provided by Section 6-101 of the Human
Rights Act.
A copy of the policies must be provided to the Department of Human Rights upon
request. P.A. 87-1257.
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IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this AGREEMENT in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
•
By Pur-4-14,,,,k ` By Q ' . l
Dolonna Mecum Richard B. Helwig
City Clerk City Manager
(SEAL)
For the ENGINEER:
Dated this I Z day of V1a,,ej/, , A.D., 1996.
ATTEST: HAMPTON, LENZINI AND RENWICK, INC.
By
Secretary Vice Pres dent
(SEAL)
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STATE OF ILLINOIS
DRUG FREE WORKPLACE CERTIFICATION
This certification is required by the Drug Free Workplace Act(Ill.Rev.Stat.,ch. 127,par. 152.311). The Drug Free Workplace Act,effective January 1, 1992,
requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services
from the State unless that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free workplace. False certification or violation
of the certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of the contract or grant and debarment of
contracting or grant opportunities with the State for at least one(1)year but not more than five years.
For the purpose of this certification,"grantee"or"contractor"means a corporation,partnership or other entity with twenty-five(25)or more employees at the time
of issuing the grant,or a department,division or other unit thereof,directly responsible for the specific performance under a contract or grant of$5,000 or more from the
State.
1. Publishing a statement:
a. Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance,including
cannabis,is prohibited in the grantee's or contractor's workplace.
b. Specifying the actions that will be taken against employees for violations of such prohibition.
c. Notifying the employee that,as a condition of employment on such contract or grant,the employee will:
(1) abide by the terms of the statement;and
(2) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)
days after such conviction.
2. Establishing a drug free awareness program to inform employees about:
a. the dangers of drug abuse in the workplace;
b. the grantee's or contractor's policy of maintaining a drug free workplace;
c. any available drug counseling,rehabilitation and employee assistance programs;and
d. the penalties that may be imposed upon an employee for drug violations.
3. Providing a copy of the statement required by subparagraph 1 to each employee engaged in the performance of the contract or grant and to post
the statement in a prominent place in the workplace.
4. Notifying the contracting or granting agency within ten(10)days after receiving notice under part(2)of paragraph c of subsection 1 above from
an employee or otherwise receiving actual notice of such conviction.
5. Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so
convicted,as required by Section 5 of the Drug Free Workplace Act.
6. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained
referral team is in place.
7. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
THE UNDERSIGNED AFFIRMS,UNDER PENALTIES OF PERJURY,THAT HE OR SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON
BEHALF OF THE DESIGNATED ORGANIZATION.
Hampton.Lenzini and Renwick.Inc.
Printed Name of Organization
Requisition/Contract/Grant
ID Number
.d LiPlai�
igna "of Au •rized Representative
H.David Newkirk.Vice President //2—/°26'
Printed Name and Title Date
Elmn1_,
' ;1‘, -,,
°F ,,, Agenda Item No.
__Arm. , 0, „„ ,
\,...-1,17,,
,,`f!t I1f:,
,
April 17, 1996
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Engineering Services Agreement
Motorola Site Utilities
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
entering into an agreement with Hampton, Lenzini and Renwick,
Inc. (HLR) for the preparation of plat►_ , specifications,
rk estimates and property plats for the extension of water and
sewer utilities along Randall Road in support of the Motorola
development, in the not-to-exceed amount of $19,035.00.
BACKGROUND
At their meeting on February 14, 1996, City Council
authorized a development agreement with Motorola Inc.
Paragraph 3 of that agreement requires the. City to extend a
12 inch water main and a 24 inch interceptor sewer (Motorola
site utilities) along Randall Road to the southern boundary
of the property known as Randy's Vegetables.
Kane County is currently developing plans and specifications
for the improvement of Randall Road along the alignment where
the Motorola site utilities are to be installed. In order to
avoid conflicts between separate contractors working within
overlapping areas, it appears beneficial to both the City and
Kane County to add the installation of the Motorola site
utilities work to Kane County's Randall Road improvement
contract. Additionally, HLR has already obtained
topographical surveys of the site which have resulted in
engineering cost savings. At their Committee of the Whole
meeting on March 27, 1996, City Council gave tentative
approval for the entering into of an Intergovernmental
elk Agreement with Kane County to incorporate the Motorola site
utilities to Kane County's Randall Road improvement project.
Engineering Services Agreement Motorola Site Utilities
April 17, 1996
Page 2
(0b- Hampton, Lenzini and Renwick, Inc. (HLR) are the engineers
preparing the plans, specifications and estimates for Kane
County for the Randall Road improvements. In order to
incorporate the Motorola site utilities within the Randall
Road improvement plans, an engineering services agreement
with HLR is necessary. A copy of the proposed agreement in
the not-to exceed amount of $19,035.00 is attached as Exhibit
A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The agreement with HLR is in the not to exceed amount of
$19,035.00.
The City has budgeted moneys for the above work in 1996 as
follows:
. W03b: Randall Road Water Main (Motorola) in the amount
of $140,000 in Account No. 396-40-00-795. 92-80, Project
409605.
. SSOlb: North Randall Interceptor Extension (Motorola) in
the amount of $365,000 in Account No.
396-42-00-795 . 92-32, Project 429502 .
The proposed agreement costs will be charged to the two above
budgets on an equal basis as follows :
. W03b: Randall Road Water Main (Motorola) in the amount of
$9,517 .50 in Account No. 396-40-00-795.92-80, Project
409605, where adequate moneys are available to fund this
expenditure.
. SSOlb: North Randall Interceptor Extension (Motorola) in
the amount of $9,517.50 in Account No.
396-42-00-795.92-32, Project 429502, where adequate
moneys are available to fund this expenditure.
After the project is bid and awarded, the agreement with HLR
may be amended to add construction-related engineering and
inspection services.
LEGAL IMPACT
None.
em. ALTERNATIVES
The following two alternatives may be considered in lieu of
the recommended action of entering into an agreement with HLR.
Engineering Services Agreement Motorola Site Utilities
April 17, 1996
Page 3
1. No Build: Do not accomplish the engineering work, and
abandon the extension of the water main and sewer
interceptor.
a. Advantages : By abandoning the project, about $505,000
will be saved.
b. Disadvantages : The City would be in noncompliance
with the Motorola development agreement entered into
on February 14, 1996.
2. An Alternate Engineer: Rather than utilizing the County's
engineer, HLR, to amend the County's North Randall Road
improvement plans to include the water main and
interceptor sewer extensions, the City could undertake a
competitive selection process for the selection of a
different engineer for the preparation of plans and
specifications .
a. Advantages: None.
b. Disadvantages : 1) A separate "stand alone" bid
document would need to be prepared, and a new
eft topographical surveying would need to be performed.
Consequently an alternate engineer's fee would be
substantially greater than that received from HLF;
2 ) two contractors working at the same location will
result in conflicts and would likely result in a
higher final construction cost.
RECOMMENDATION
It is recommended that the City Council authorize the City
Manager to execute an engineering services agreement with HLR
in the not-to-exceed amount of $ 19 035.00.
v///
R spectfully sub it ed,
7 0(10 ". ka frGUtde-11
James L. Kristiansen
Public Works Director
Richard B. Helwig
City Manager
JLK/do
eft Attachment