The URL can be used to link to this page

Home My WebLink About95-67 Resolution No. 95-67 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH JAYNE SHOVER EASTER SEAL REHABILITATION CENTER, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Jayne Shover Easter Seal Rehabilitation Center, Inc. for special recreation programs, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: March 22, 1995 Adopted: March 22 , 1995 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk PURCHASE OF SERVICE AGREEMENT BETWEEN JAYNE SHOVER EASTER SEAL REHABILITATION CENTER, INC. AND THE CITY OF ELGIN THIS AGREEMENT is made and entered into on this , 3r1.47, day 1,�g of � ,`.c,t-_, 1995, by and between the Jayne Shover Easter Seal Rehabilitation Center, Inc . , an Illinois not-for-profit corporation (hereinafter referred to as "Center" ) and the CITY OF ELGIN, Illinois, a municipal corporation, (hereinafter referred to as the "City" ) . NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : 1 . The Center shall provide special recreation programs for residents of the City of Elgin who have a disability under the direction of qualified recreation specialists . The aforementioned special recreation programs offered by the Center shall be open to individuals of all ages with all types of disabilities . 2 . The Center shall offer recreation programs during not less than four eight-week sessions during the term of this agreement. A holiday program shall be offered for four (4 ) weeks between November 23, 1995 and December 25 1995 . Transportation for program participants shall be provided by Center for not less than two of the aforementioned programs , which programs shall be selected at Center' s discretion. 3 . Programs may include, but shall not be limited to, aerobics/conditioning, individual sports , aquatics, recreational sports, Special Olympic competition, arts and crafts , age-appropriate leisure activities, integrative and cooperative programming and special events . The Center staff reserves the right to determine appropriateness for programming by participants . Classifications of disabilities served shall include learning disabilities, mental retardation, behavior disorder, hearing or visual impairment, physical disability, speech/language delay, and developmental delay. 4 . City shall provide funds to Center upon request for payment from the City at a total sum of not more than $20, 000 . Said requests for payment from City shall only be provided for program participants who are residents of the City. 5 . The Center shall name the City as a funding source for the above-mentioned programs in all materials distributed. 6 . The Center shall request payment from the City per program, per session at the end of each session, based on the program costs accrued as reflected on each program worksheet. Such requests for payment shall be calculated based on actual enrollment, variable facility rental cost, and actual percentage of Elgin residents in each program. 7 . This agreement may be terminated by either party hereto at any time upon sixty ( 60) days written notice by delivering personally or by U. S . Mail said notice to the Center at 799 South McLean Boulevard, Elgin, Illinois , or to the City, 150 Dexter Court, Elgin, Illinois . 8 . The Center does hereby, for itself, its heirs, personal representatives and assigns, covenant and agree with the City to forever fully protect, indemnify, defend, and save harmless the City of Elgin, Illinois, from any and all lawsuits, costs, claims for damages, attorney' s fees and expenses of every kind and nature which it may suffer, expend, or incur under or by reason, or in consequence of the Center providing special recreation programs for the City of Elgin and to defend, at its own costs and charges on behalf of and for the protection of the said City of Elgin, Elgin, Illinois , any legal action which may be instituted as a consequence of the Center providing special recreation programs . CITY OF ELGIN By 1 t . lizzLO Richard B. Helwig City Manager Attest: Do onna Mecum City Clerk JAYNE SHOVER EASTER SEAL REHABILITATION CENTER, INC. Pegg ft.f tterties Its President Attest: Sectary -2- Resolution No. 95-68 RESOLUTION AUTHORIZING EXECUTION OF A VAN USE AGREEMENT WITH JAYNE SHOVER EASTER SEAL REHABILITATION CENTER, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Jayne Shover Easter Seal Rehabilitation Center, Inc. for use of a city van, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: March 22 , 1995 Adopted: March 22, 1995 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk VAN USE AGREEMENT THIS AGREEMENT is made and entered into on this ,- 3ti .day of 1995, by and between the Jayne Shover Easter Seal Rehabilitation Center, Inc. , an Illinois not-for-profit corporation (hereinafter referred to as "Center" ) and the CITY OF ELGIN, Illinois, a municipal corporation, (hereinafter referred to as the "City" ) . WHEREAS, the City is the owner of a 1990 Dodge Ram 12 passenger van (hereinafter referred to as "van" ) , which the Center desires to use for occasional transportation of participants on field trips; and WHEREAS, the City is agreeable to such use by the Center, but only on the following terms and conditions . NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : 1 . The Center shall submit its request for each use of the van at least three ( 3) days prior to the requested date of use and shall obtain written approval for such use from the City prior to such use. 2 . The Center shall use the van only for the transportation of field trip participants and only within a radius of 300 miles of City and shall return the van to City as directed by City. 3 . The Center shall pay to City the sum of 30 cents per mile for its use of the van and shall submit an invoice quarterly to City. 4 . While in possession of the Center, the van shall be operated only by a licensed driver over 21 years of age and shall carry no more than 12 passengers at a time, including the driver. 5 . The Center shall be liable for any damage to the van incurred during Center' s possession or use of the van including insurance deductibles of $500 for collision damage, or $250 other than collision damage to the van or any of its parts while under loan to the Center. 6 . The Center shall release, defend, indemnify, and save harmless the City, its directors , officers, and employees, from any and all claims of damages for the death or injury of any person, and/or any and all property damage arising out of the use of the van by the Center. 7 . The Center shall annually obtain an endorsement to its business automobile insurance policy extending the coverage thereof to the liability for damages assumed by the Center under paragraph 6 of this agreement, and shall provide the City a certificate from the insurer of such liability endorsement. 8 . This agreement may be terminated by either party hereto upon fourteen ( 14) days written notice. Such termination shall not affect any obligation of the Center arising during the period of its effectiveness . 9 . This agreement shall commence IAAA. t±1 / , 1995, and shall terminate on December 31, 1995 . CITY OF ELGIN By "; -- ' . Richard B. Helwig City Manager Attest: We'll/I/L A-C:CA/41.-.__ Do onna Mecum City Clerk JAYNE SHOVER EASTER SEAL REHABILITATION CENTER, INC. BYE Peggy lu terties Its President Attest:, truX (CN A,t../A) Sec AI ary -2- Elm n ;.1° E � Agenda Item No . 9�a i16 9lS\j March 2, 1995 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: 1995 Jayne Shover Easter Seals Rehabilitation Center Contract Agreement PURPOSE The purpose of this memorandum is to forward to the Mayor and members of the City Council the 1995 Jayne Shover Easter Seals Rehabilitation Center Contract Agreement . BACKGROUND Since 1984 , the City has worked with the Jayne Shover Easter Seals Rehabilitation Center to provide quality recreation programs open to individuals of all ages with all types of disabilities . Jayne Shover offers activities and special events year round. A program evaluation report is attached as Exhibit A. Jayne Shover successfully provides special population recreation opportunities for a lesser cost than could be offered through the Parks and Recreation Department directly. The City' s payment is used only for Elgin residents . In 1994 there were 67 Elgin residents participating in 29 programs . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT $20, 000 has been included in the 1995 Recreation Division budget for special recreation programs (Miscellaneous Services account #010-5012-762 . 45-99 ) . LEGAL IMPACT None. Jayne Shover Easter Seals Agreement March 2, 1995 Page 2 RECOMMENDATION It is recommended that the Mayor and members of the City Council approve the 1995 Jayne Shover Easter Seals Rehabilita- tion contract agreement . Respectfully submitted, Gregory Bayor Parks and Recreation Director Richard B. Helwi 9 City Manager MB/mb EXHIBIT A Jayne Shove Easter Seal Rehabilitation Center Program Evaluation Report for 1994 JAYNE SHOVER EASTER SEAL REHABILITATION CENTER 799 S. McLean Blvd. Elgin, II. 60121 PROGRAM EVALUATION REPORT FOR 1994 CITY OF ELGIN PARKS AND RECREATION The purchase service agreement between THE CITY OF ELGIN and JAYNE SHOVER EASTER SEAL REHABILITATION CENTER commenced on January 1, 1994, for a total contract amount of$ 20,000. The following sessions were offered from January 1, 1994 to December 31, 1994: No. of Weeks No. of Clients Enrolled Winter 8 49 Spring 8 62 Summer 8 58 Fall 8 55 Holiday 4 52 Shown below are the actual statistics for the calendar year 1994: Total cost of the Therapeutic Recreation program in cooperation with the City of Elgin ( based on Fiscal year 1994 audit): $ 71,771.00 Total cost to run programs for Elgin residents only: $ 44,498.02 (62% of total cost) Total fees collected from Elgin residents and other participants: $ 8,880.00 Cost for Elgin residents, net of total fees collected: $ 35,618.02 Total number of clients served: 108 ( Unduplicated), 408 (Duplicated) Elgin residents 67 62% Non-resident 41 38% Total number of programs funded in cooperation with the City of Elgin: 29 Average cost per resident served, per sessions: $ 87.29 Percent of total contract to total cost for Elgin residents: 56% The following programs were offered during this period: a. Aerobics/ Conditioning e. Arts & Crafts i.Aquatics programs b. Special Olympic Competition f. Cooking j. Camping c. Special Events g. Bowling k. Outdoor programs d. Inclusion h. Square Dance Submitted by: Karen Sauter Special Recreation Head JAYNE SHOVER EASTER SEAL REHABILITATION CENTER, INC. SPECIAL RECREATION DEPARTMENT Programs and Characteristics for January 1 , 1994-December 31 , 1994 PROGRAM WEEKS TOTAL REG ELGIN REG Bodyworks 36 15 13 Bowling 34 36 24 Basketball 11 25 21 Soccer 5 14 10 Track & Field 8 27 19 Softball 11 22 17 Nordic Skiing 8 11 8 Volleyball 7 12 9 Tae Kwon Do 36 3 3 Golf 4 10 6 Family Swim 33 18 13 Instruct Swim 29 11 3 Swim Team 11 10 8 Square Dance 4 8 6 Cougars Game 1 15 13 Diners Club 3 20 15 Crafts/Cooking 3 10 7 Special Events 8 16 11 Camping 1 12 11 Afternoon Adv . 4 5 4 JSES Camp 2 3 2 Speech 1 3 3 Number of Males served: 60 Females : 48 Ages : 3-5 5 26-35 31 6-11 26 36-45 13 12-17 9 46 + 6 18-25 18 Disabilities : Mental Retardation 45 Cerebral Palsy 6 Language Delay 1 Down Syndrome 24 Learning Disability 5 Autism 3 Hemiplegia 1 Spina Bifida 2 Severe/Profound MR 9 Multiple Disability 3 Behavior Disorder 1 Seizure Disorder 1 Brain injury 1 Ataxia 1 Non-disabled sibling 5 Elgin residents : 67 Non-Elgin residents : 41 -2- FACILITIES USED: Elgin YWCA, Jayne Shover Easter Seal , Elgin Rehabilitation Center , Elgin Central Gym, Espo Lanes , Huntley Factory Outlet , Four Seasons Golf , Heneise Tae Kwon Do , 011ies/Calderone Restaurant , Apple Orchard Golf Course , Rosemont Horizon , Buffalo Park Campground , Elgin Sports Complex , Spartan Meadows Golf Course , Antique Museum, Brookfield Zoo , Cracker Barrel Restaurant , Kane County Events Stadiums , Foxfield Theatre , Hemmens Auditorium, Abbott School . SPECIAL OLYMPIC COMPETITIONS : Gala Lanes , Naperville ; Batavia High School ; Bartlett Hills Country Club ; Chestnut Mountain Resort , Galena ; Barrington High School ; Waubonsie Valley High School , Aurora ; East Aurora High School ; Downers Grove North High School ; Mades Johnstone School , St . Charles ; Illinois State University, Normal ; Urbana High School ; Winter Park Ski Resort , Minocqua, WI ; Judson College COMMENTS : A slight downward trend in enrollment has only reaffirmed our resolve in providing the best service possible , and increasing our visibility and community outreach . Attrition is due mostly to non- reenrollement , and changes of residence out of the service area . Our caseload ranged from 40-67 people per month, with a majority of clients having attendance above 75%. There were 19 new clients , 10 of those Elgin residents . There were 31 referrals for service with 2 resulting in registration . These referrals came from Alexian Brothers Hospital , Fox River Valley for Independent Living , Elgin Rehabilitation Center , Elgin Family Services , School District U-46 , Maplewood Health Care Center , Marionjoy Rehabilitation , the Jayne Shover Easter Seal Center staff and many self-referrals . Transportation to programming is a problem for many participants who cannot drive or are unable to access public transportation . Evenings and weekend programs are most affected because of limited public transportation . While we are able to provide some transportation from the Elgin Rehabilitation Center , our parent/drivers currently drive full cars , and additional spaces are limited . Use of the City of Elgin Parks and Recreation van for out-of-town competitions was welcome and desperately needed . Registration in some new programs and special events were low, however , adjustments were made in staff and schedules to allow them to continue . One child with Down Syndrome attended summer day camp at Lords Park with a minimum of problems , and a child with autism successfully completed a session of gymnastics . Another was able to attend day camp at ECC with assistance from the Center . Financial difficulties of some participants also prevent participation . however , reduced fees and payment plans are allowing continued participation by those affected. Work schedules , medical restrictions , therapy, and late arrival home from school also are barriers to participation . • 1 -3- In October , another part-time person was hired to help with administrative tasks and coaching duties , giving the department one full-time and two part- time staff . Our Center volunteer coordinator has been instrumental in finding additional help. We also receive support from the Center office staff and the development department . This assistance with fund raising and publicity is critical to the continued growth of the recreation program. Community agencies and businesses continue to supply much needed facility locations for our activities . Challenger Little League baseball has filled a gap in servicing children with physical disabilities , and has been well received by Elgin area leagues . Future programs will focus on successful inclusion opportunities , arts programs , and the changing needs of special populations as they grow older . The spirit of cooperation and support from the City of Elgin Parks and Recreation department staff is appreciated . Submitted , Karen Sauter , M. S . Ed . Special Recreation Department Head EXHIBIT B Resolution with Jayne Shover Easter Seals