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HomeMy WebLinkAbout95-269 Resolution No. 95-269 RESOLUTION AUTHORIZING EXECUTION OF A PACE PARATRANSIT LOCAL SHARE AGREEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Pace Paratransit Local Share Agreement on behalf of the City of Elgin with the Suburban Bus Division of the Regional Transportation for dial-a-ride services, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: December 20, 1995 Adopted: December 20, 1995 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk , ce 550 West Algonquin Road, Arlington Heights, Illinois 60005-4412 (847) 364-8130 Joseph DiJohn Executive Director March 18, 1996 Mr. Raymond Moller Director of City Prop. City of Elgin 150 Dexter Court Elgin, IL 60120 Dear Mr. Moller: Enclosed please find one copy of a fully executed Local Share Agreement for 1996 between Pace and the City of Elgin. This copy is for the City's files. Thank you for your cooperation. Sincerely, 4 • Enid M. Spector, Department Manager Paratransit ES:kb Enclosures PACE PARATRANSIT LOCAL SHARE AGREEMENT City of Elgin This agreement is made this / day of >` 1995, by and between the Suburban Bus Division of the Regional Transportation Authority (RTA) operating under the name and hereinafter referred to as "Pace", an Illinois municipal corporation, and the City of Elgin, an Illinois municipal corporation, hereinafter referred to as the "Municipality". The parties, in consideration of the mutual promises hereinafter set forth, hereby agree to the following: 1. TERM - This agreement will be in effect beginning January 1, 1996 and ending December 31, 1996. 2. SERVICE DESCRIPTION - The Municipality will participate in the financial support of the transportation service described in the attached Exhibit A. Exhibit A is hereby incorporated and made a part of this Agreement. 3. REPORTING - Pace will provide to the Municipality on a monthly basis, a report with the following: A. Number of one way trips. B. Total Vehicle service hours (provided for Dial-A-Ride service as outlined in Exhibit A of this Agreement). C. A billing for Local Share, determined as outlined in Section 4 of this Agreement. 4. LOCAL SHARE FUNDING - The Municipality agrees to reimburse Pace monthly for the Local Share incurred in operating the service described in Exhibit A of this Agreement. The Local Share will be calculated in the following manner: A. The Total Expense of the project will be calculated by multiplying the actual number of vehicle service hours delivered per this Agreement by the hourly rate for providing service. Operating Deficit will be defined as Total Expense less fare revenue. B. The Pace Contribution will be the lesser of the amounts calculated as follows: 75% of the actual Operating Deficit or $2.50 multiplied by the number of one-way passenger trips. The method of calculating the Pace contribution may be revised by the Pace Board of Directors during the term of this Agreement and shall take effect thirty days after written notice is provided to the City. C. The Local Share is the Total Expense, as described in Section 4. A., minus fares, minus the Pace Contribution. The maximum annual local share shall not exceed $15,680. D. The Municipality shall pay Pace within thirty (30) days of receiving the monthly bill. z 1996 LSA • 5. AMENDMENT - This Agreement constitutes the entire Agreement between the parties hereto. Any proposed changes in this Agreement shall be submitted to Pace for its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such changes are reduced to writing and executed by the authorized representatives of parties hereto. 6. TERMINATION - This contract can be terminated upon thirty (30) calendar days written notice by Pace, if: 1) sufficient funds have not been appropriated to cover the estimated requirements by Pace or by any other agency funding the service; 2) Pace develops alternative public transportation services which, as determined by Pace will better meet the transportation needs of the public; or, 3) the Municipality fails to make payments as required by Section 4 of this agreement. 7. FAILURE TO PERFORM - Pace will not be responsible for any failure to provide service due to circumstances beyond the reasonable control of Pace. Pace shall make every reasonable effort to have service restored as soon as practical under the circumstances. No fees will be charged for service not performed. 8. INDEMNIFICATION - Pace agrees to and shall defend, indemnify, and hold harmless the Municipality, and other municipalities or townships which contribute to the payment of the Municipality's Local Share and their respective officers, agents, and employees from all and any liability, losses, costs, damage or expense, or injury to person or property, including reasonable attorneys fees, and other reasonable costs of defense, arising out of or resulting from this Agreement or from the services provided or to be provided under this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made effective and executed as of the date first set forth above by their duly authorized officials. SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY PACE / CITY OF ELGIN •B - By: �t. I / Date: - Date: I Attest: 09 \ Attest: ktr6t1-A-t--C. Date: %.11k��1�„ Date: i'/r --7 j 1996 ISA t CITY OF ELGIN EXHIBIT A TRANSPORTATION SERVICES TYPE OF SERVICE Dial-A-Ride Bus Service SERVICE OPERATED BY Pace - River Division TRIP RESERVATION METHOD 24 hours in advance SERVICE AREA City of Elgin and surrounding areas SERVICE HOURS Monday through Friday 9:00am - 2:30pm 4:00pm - 4:30pm Dial-A-Ride Service for Subscription Riders Monday through Friday 7:30am - 9:00am 2:30pm - 4:00pm Trips to Spring Hill Mall Wednesdays, if 3 or more trip requests are received Service will not operate on the following holidays: ► New Year's Day ► Memorial Day ► Independence Day (observed Holiday) ► Labor Day ► Thanksgiving Day ► Christmas Day ONE-WAY FARE Basic Fare Sorino Hill Mall Full Fare (Attendants) $1.30 $1.70 Reduced Fare $ .65 $ .85 Transfers $ .05 $ .05 Daily Subscription Service - $30.00 per month FARE STRUCTURE All fares are subject to change at the discretion of Pace. The applicable fares listed above are defined as follows: The Reduced Fare category includes children ages 7-11, senior citizens age 65+, and persons with disabilities who have an RTA Reduced Fare Card or Pace Special Services Card, and students (high school or younger with proper identification) traveling to/from school only, during school hours. Children under the age of 7 can only ride when accompanied by a fare paying passenger. The first two children under the age of 7 can ride free, with any additional children paying the Reduced Fare Rate. RIDER ELIGIBILITY Seniors age 65+ and persons with a disability 1996 LSA Elm n . , %.‘4.--:, -.. ,‘ Agenda Item No. (2.- 0,.. (!!!40)1,,,,,v, November 28, 1995 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: City Support for PACE Dial-a-Ride Service PURPOSE The purpose of this memorandum is to transmit a request from PACE, the suburban bus service, for 1996 support of the Dial- a-Ride Program. em BACKGROUND PACE provides Dial-a-Ride service in Elgin and the surrounding area. This service is available to seniors 65 and over and persons with a disability. Service is available only with a • 24-hour advance reservation and only in the morning and after- noon, Monday through Friday. The Dial-a-Ride Service goes beyond the requirements of the ADA. In January of 1994, the City Council approved a one-year agreement with PACE for the City to provide a local share for Dial-a-Ride. This resulted from the City being approached by Elgin Township officials who were unable for financial reasons to continue the support for the service. Elgin Township had only been supporting the program since 1993. Prior to that, the service was part of the City-provided bus service. Around the area, municipalities pay the local share of the Dial-a- Ride services as opposed to townships . Cost estimates provided ' by PACE show the program costing $78,520 with revenue covering 20%, PACE subsidizing 60%, and the City requested to cover 20%. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The Elgin Township Supervisor was contacted and relayed his r feeling that this subsidy should be a municipal obligation. The Fox Valley Center for Independent Living was contacted and relayed their feelings that this service provides a critical link for residents to maintain their independence. PACE Dial-a-Ride Service November 28, 1995 Page 2 eft FINANCIAL IMPACT In 1995, this expense was paid out of the General Fund, Non- Departmental Account (Account No. 010-6902-719 . 30-99) . Funds have been allocated in this same account as a part. of the 1996 Base Budget. LEGAL IMPACT None. RECOMMENDATION The requested subsidy is a maximum amount of $15,680 . The program provides a service for residents without an alterna- tive means of transportation. It is recommended the local share agreement as revised by the Law Department be approved. Respectfully submitted, Eric Stuckey Budget Officer/Public Information Officer • Richard B. Helwig City Manager ES/skg r • 550 West Algonquin Road,Arlington Heights,Illinois 600054412 (708) 228-2452 Board of Directors Florence Boone Chairman • • James G.Bilder James C.Harris November 20 1995 James Jimenez r Betty Loren-Maltese Anna Montana Carl F.Roth Vernon T.Squires Honorable Kevin Ken), Richard L.Verbic Mayor Carl Wehde City of Elgin Richard Welton 150 Dexter Court • Elgin, IL 60120 Executive Director Dear Mayor Kelly: Enclosed are four copies of the Dial-A-Ride Local Share Agreement between Pace and the City of Elgin covering calendar year 1996. Even though our financial situation for 1996 is still uncertain, we are sending out new agreements now because of the late date and the need to have them fully executed before the end of the year. few You should understand that Pace is facing a budget shortfall and we are not sure how we will achieve the revenue increase, expense reductions and increased farebox recovery ratio required by the RTA. In our proposed 1996 budget document,published last month, we attempted to alert all of our constituents to the financial difficulties we face. A copy of the page from that document, which deals specifically with the Dial-A-Ride services budget, is enclosed with my letter. This page elaborates on that aspect of our budget which I know is of utmost concern to you. Since publishing the proposed budget, we have continued our efforts to negotiate with the RTA but as of today, I have no positive results to report. The one bright spot that has appeared is that the level of federal operating funding for the region may be greater than what was originally budgeted by the RTA. We hope this will translate into some additional funding for Pace for 1996 but it is far too early to count on that. In the hopes that no changes in our Dial-A-Ride program funding formula will be needed, the enclosed agreement provides for the continuation of Pace's traditional Dial-A-Ridesubsidy formula of$2.50 per trip or 75% of deficit, whichever is less, for the full twelve month Local Share Agreement term. The enclosed Cost Estimate Worksheet shows the expected Pace subsidy and local share requirements assuming the traditional subsidy formula. Should there be a need to lower the subsidy to the $2.00/70% level, as we discussed two years ago, such a change would not be made before the second quarter of 1996. We have added a provision to the agreement for a change to the lower subsidy level after giving thirty days notice to the local share funders. The lower subsidy would be effective for the remainder of the agreement term after the thirty day notice period. All four copies of the Local Share Agreement need to be signed by you and returned to Pace by December 27, 1995. Following our receipt of these, they will be signed by Pace's Executive Director and a fully executed copy will be returned to you. If you have any questions, please call Enid Spector, Pace's Paratransit Department Manager, at (708) 228-2447. Thank you for your cooperation. Sincerely, Florence Boone Chairman • Enclosures 1996 Dial-a-ride service is available in a The RTA subsequently provided a large portion of the Pace service special grant to Pace in order to Di a I-A-Ride area(reference Map 2,page 5). maintain the S2.50/75%formula Nearly all service is provided with during 1994 and 1995. Pace had Services Budget Pace-owned paratransitvehicles. plans to maintain the S2.50/75% Pace contracts directly with pri- formula in 1996 based on the vate providers for the operation of RTA's forecast of available funds for 18 Dial-a-Ride projects.The corn- 1996. However,RTA has signifi- munities served continue to pro- cantly lowered their funding mark vide financial support for these for 1996 from the plan level. This projects through local share agree- will make the funding maintenance ments"with Pace.Pace now re- of the S2.50/75%formula subsidy ccives funding to help cover a por- an unanticipated burden on Pace's tion of Dial-a-Ride service costs 1996 budget. The budget shown through 33 local share agreements. below assumes the continuation of the$2.50/75%subsidy formula for Pace has maintained grant 1996. agreements with villages and town- ships for the operation of 33 other 1996 Goals Dial-a-Ride projects.In most cases, 1996 goals for the Dial-a-Ride pro- the local community operates the gram include carrying 1,342,000 service.Pace's funding formula for passengers at a recovery rate of no grant agreements is based on pro- less than 51.51%. viding a subsidy of$2.50 per trip Dial-a-Ride service costs are or 75%of deficit,whichever is less summarized on the following table (S2.50/75%). In 1994,responding to budget pressures,Pace lowered this subsidy rate to S2.00/70%. Table 13.Budget Summary—Dial-A-Ride Services(000-s) 1994 1995 1996 • Actual Estimate Budget Revenue Fares $ 1,014 $ 1,034 $ 1,056 Local Share 3,177 3285 3,050 Total Revenue S 4,191 $ 4,319 S 4,106 Expenses Operations $ 6,119 S 6,444 $ 6,786 Maintenance 528 545 507 Administration 634 662 679 • Total Expenses $ 7,281 $ 7,651 $ 7,972 Funding Requirement S 3,090 S 3,332 S 3,866 Recovery Ratio 57.56% 56.45% 51.51% Ridership • 1,301 1,335 1,342 r • 1996 Operating Budget 29 �,.•. COST ESTIMATE WORKSHEET 1996 PROJECT: CITY OF ELGIN REVENUE $15,800 EXPENSE $78,520 DEFICIT $62,720 PACE SUBSIDY $47,040 LOCAL SHARE $15,680 RIDERSHIP 21,000 HOURS OF SERVICE UP TO 5,200 • r 1996 LSA