HomeMy WebLinkAbout95-217 Resolution No. 95-217
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
MANEVAL CONSTRUCTION, INC. FOR THE DOUGLAS AVENUE IMPROVEMENT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Maneval Construction, Inc. for the Douglas
Avenue Improvement; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: October 11, 1995
Adopted: October 11, 1995
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT #STO6
CHANGE ORDER NO. 1
SCOPE: This Change Order #1 will provide additional items
necessary to finalize the project .
The general contractor for this project is Maneval Construction,
Inc. of Grayslake, IL.
REASONS FOR CHANGE:This Change Order #1 is required for the
addition or change in items necessary to adjust payment for
additional construction costs associated with electrical
conflicts and underground obstructions .
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the
contract will be revised as follows :
ITEM ADD
1) Time and material for Electrical Repairs $9,351 . 09
(See Schedule A attached)
2 ) Additional Lighting Equipment and Labor $11, 054 . 67
(See Schedule B attached)
3) Time and material for Underground Obstructions $25,258 . 52
(See Schedule C attached)
4 ) Deduction for additional concrete testing ( -) $545 . 85
5) Adjustment to contract pay item quantities ( -) $17, 699 .45
(See the attached final pay estimate)
NET COST OF CHANGE ORDER #1 = $27,418 . 98
SUMMARY OF CHANGES TO CONTRACT TIME: The contract completion
date will be extended from July 14, 1995 to August 11, 1995 .
The reason for the time extension is due to the extra electrical
and underground work encountered and time lost due to conflicts
with Maneval ' s schedule relative to the Police Facility
construction and the Fox Trot which postponed Maneval ' s start
date.
The original contract with Maneval Construction, Inc . is
$236 , 513 . 95 . By reason of this Change Order #1, the contract
for the Douglas Avenue Improvement Project will be increased in
the amount of twenty seven thousand four hundred eighteen and
98/100 dollars ( $27 , 418 . 98 ) . The final contract amount,
inclusive of change order #1 is two hundred sixty three thousand
nine hundred thirty two and 93/100 dollars ( $263, 932 . 93) .
•
CHANGE ORDER NO. 1
September 15, 1995
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall
remain the same.
Agreed to this G/ day of L ' �-e� , 1990 .
Recommended:
ENGINE G DI ISION
By: /
Date:
Accepted:
MANEVAL CONSTRUCTION, INC.
Party of the Second art (Contractor)
By:
dd0. ti
Title: �Y /0/2�
Date: //f�,tr'-f
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
Title:
Date: I bl' -a-14:tN
SCHEDULE A
Force
Account
W.O. # Date Invoice Description
1 6/9/95 $ 422.50 Existing Cable Repair
2 6/12/95 $ 774.00 Circuit Investigation and Rewire to Remain
Active
3 6/13/95 $ 198.89 Repair Damaged SL Cable Under Sidewalk and
Curb
4 6/14/95 $ 393.82 Remove SL @ Police Station & Associated Re-
Wiring
5 6/15/95 $1,129.74 Repair SL Cable& Install New Junction Boxes
6 6/19/95 $1,367.19 New Conduit & Wire West Side of Douglas
(North & Kimball)
7 6/20/95 $ 457.59 Repair Damaged SL Cable under Sidewalk &
Curb
8 $ 0.00 No Charge. This is for Light Damaged by
Construction Truck
9 6/21/95 $ 431.32 Lot Full Light Reconstruction
10 6/28/95 $ 920.00 T&M for Construction Wall Rem. Under
Pavement for Foundation
11 6/30/95 $1,384.00 Temp. Signal Installation - Told to Stop by City
12 6/30/95 $ 563.84 Re-Wiring for New J Box & New Pole Location
13 7/5/95 $ 339.04 Re-Wiring for New J Box to Restore Existing
SL Cables
14 7/7/95 $ 251.12 Repair SL Cable& Conduit through Ty 3 Patch
15 7/10/95 $ 272.75 Re-Wire Main Feed Douglas & Division
Subtotal $8,905.80
GC@5% $ 445.29
Total Additional Cost $9,351.09
SCHEDULE B
Item # Description
E-1 Light Pole Foundations (24") 2 Each $ 438.00 $ 966.00
E-2 Set Light Poles Supplied by City 2 Each $ 230.00 $ 460.00
E-3 Type D Foundation for SL Controller 1 Each $ 945.87 $ 945.87
E-4 Lighting Control Center 1 Each $6,292.80 $6,292.80
E-5 3" GSC T 15 L.F. $ 7.99 $ 119.85
E-6 4" GRC T 35 L.F. $ 9.49 $ 332.15
E-7 5" Core Exist Structure 2.Each $ 144.00 $ 288.00
E-8 250 W. M.H. Luminaire with 15' MA
at Kimball 2 Each $ 825.00 $ 1,650.00
Total Additional Cost $11,054.67
•
•
SCHEDULE C
Item # Description
X-1 Saw Cutting 2,431 L.F. $ 2.00 $ 4,862.00
X-2 Expansion Material 2,246 L.F. $ 0.50 $ 1,123.00
X-3 Parking Meter Foundation Removal 6 Each $ 50.00 $ 300.00
X-4 `H' Pile Removal 3 Each $ 75.00 $ 225.00
X-5 Light Pole Foundation Removal 3 Each $ 75.00 $ 225.00
X-6 Raise Existing Sidewalk (T&M Ticket) $ 368.21
X-7 Vault Repair(Highland Avenue) (T&M Ticket) $ 312.80
X-8 Vault Repair (T&M Ticket) $ 655.50
X-9 Ductile Iron Storm Sewer 92 L.F. $ 11.80 $ 1,085.60
X-10 Additional Time for Utility Conflicts (T&M Ticket) $10,669.66
X-11 Waiting Time Crack Control (GSI) (T&M Ticket) $ 431.25
X-12 Additional Traffic Control (T&M Ticket) $ 2,009.00
X-13 Inlet Type A with Fr& Lid 5 Each $ 550.00 $ 2,750.00
X-14 Tank Excavation Consolidation (T&M Ticket) $ 241.50
Total Additional Cost $25,258.52
City of Elgin •
Kane County, Illinois
1995 Resurfacing-Douglas Avenue
City Cost Center 8409
Engineers Payment Estimate
FINAL ESTIMATE
Maneval Construction Company,Inc.
211 S.Rte.83,Maneval Drive
Grayslake,Illinois, 60030
(708)548-2241
Item Awarded Added Deducted Completed Unit
No. Description Unit Quantity Value Quantity Quantity Quantity Price Value
1 Leveling Binder(Hand Method) TONS 30 SI,395.00 30 S46.50 SI,395.00
2 Bituminous Concrete Surface Course,2" TONS 756 S21,092.40 70.93 685.07 $27.90 S19,113.45
3 Bituminous Concrete Binder Course,2" TONS 756 S22,604.40 106.7 649.3 S29.90 S19,414.07
4 Bituminous Surface Removal,Special SQ.YD. 6573 S13,408.92 1313 7886 S2.04 S16.087.44
5 Bituminous Material(Prime Coat)SS-1 GAL. 657 S689.85 393 750 S1.05 S787.50
6 Class"C"Patches 8" SQ.YD. 990 S24,750.00 757.6 1747.6 S25.00 S43,690.00
7 Comb.C&G Removal LIN.FT. 2386 S4,056.20 139.2 2246.8 S1.70 S3,819.56
8 Comb.Conc.Curb&Gutter,Type B-6.18 LIN.FT. 580 $6,670.00 1851.6 2431.6 S11.50 S27,963.40
9 Sidewalk Removal SQ.FT. 25680 512,840.00 17987.7 7692.3 $0.50 S3,846.15 1
10 PCC Sidewalk,5" SQ.FT. 750 S1,500.00 4238 4988 S2.00 S9.976.00
11 Monolithic Sidewalk SQ.FT. 18264 S46,390.56 18264 0 S2.54 $0.00
12 Driveway Pavement Removal SQ.FT. 110 S330.00 16.6 121.6 $3.00 S364.80
13 PCC Driveway Pavement 6" SQ.FT. 110 $2,255.00 18.3 107.4 $20.50 S2,201.70
14 Manhole to be adj.w/new Neenah R-1712-C,Closed lid EACH 34 S15,300.00 25 9 S450.00 S4,050.00
15 Catch Basin to be adj.w/new Neenah R-3010 w/Type EACH 6 $3,000.00 6 S500.00 S3,000.00
3V grate
16 Catch basin to be adj.w/new Neenah R-3010,with EACH 5 S2,500.00 5 S500.00 $2,500.00
Type A grate
17 Storm Sewer,RCP 12" LIN.FT. 345 $11,730.00 30 375 $34.00 S12,750.00 1
18 Catch Basin,Type A,4'Dia. EACH 5 $6,000.00 2 3 S1,200.00 S3,600.00
19 Catch Basin to be removed EACH 4 51,800.00 2 6 S450.00 S2,700.00
20 Conc.Handhole to be Reconstructed EACH 4 S1,470.00 3 1 S367.50 S367.50
21 Trench Backfill CU.YD. 45 S1,350,00 224.7 269.7 $30.00 S8,091.00
22 Water Box to be Adjusted EACH 15 S1,350.00 7 8 S90.00 S720.00
23 Fire Hydrant to be Relocated EACH I S1,800.00 1 S1,800.00 S1,800.00
24 Sodding and Supplemental Watering SQ.YD. 78 S300.30 11 67 S3.85 S257.95
25 Fxisting Sign and Post Removal EACH 25 S625.00 12 13 $25.00 S325.00
26 Strip Reflective Crack Control Treatment LIN.FT. 3500 $5,145.00 868 2632 $1.47 S3,869.04
27 Mixture for Cracks,Joints and Flangeways TONS 2 S150.00 2 4 $75.00 S300.00
28 Sign Post LIN.FT. 220 $2,193.40 112 108 $9.97 S1,076.76
29 Sign Panel SQ.FT. 37 S349.65 8 29 S9.45 S274.05
30 Stop Sign EACH 4 S315.00 4 8 S78.75 S630.00
31 Street Name Sign Assembly EACH 6 $787.50 4 2 S131.25 S262.50
32 Thermoplastic Pvt.Mk-Line 4" LIN.FT. 2661 $1,1 17.62 138 2799 $0.42 51,175.58
33 Thermoplastic Pvt.Mk-Line 6" LIN.FT. 585 S368.55 1595 2180 S0.63 S1,373.40
34 Thermoplastic Pvt.Mk-Line 24" LIN.FT. 170 S357.00 58 112 $2.10 S235.20
35 Thermoplastic Pvt.Mk-Ltr and Sym. SQ.FT. 291 S762.42 109.4 400.4 $2.62 $1,049.05
36 Temporary Pavement Marking LIN.FT. 2500 S800.00 1070 1430 $0.32 S457.60
37 Temporary Pavement Marking,Ltr.&Sym. SQ.FT. 73 S114.61 145.5 218.5 S1.57 S343.05
38 Pavement Marking to be Removed SQ.FT. 37 S48.47 78 115 $1.31 S150.65
39 Traffic Control and Protection L.SUM 1 S4,305.00 1 S4,305.00 S4,305.00
:1TMcH\FEESCHD.WK4 09/14/95
40 Remove Existing Traffic Signal Equipment L.SUM I S2,097.90 1 S2,097.90 S2,097.90
41 Temporary Traffic Signal Installation L.SUM 1 S12,394.20 1 S12,394.20 S12,394.20
Totals S236,513.95
S218,814.50
Miscellaneous Extras and Credit Value
Schedule A • $9,351.09
•
Schedule B SI 1,054.67
Schedule C S25,258.52
Total Miscellaneous Extras and Credits $45,664.28
Total Value of Completed Work $264,478 78
Deduct Retainage 0% $0.00
Balance Due on Completed Work $264,478.78
Miscellaneous Debits Schedule D Value -545.85
Previous Payments $226,162.60
Net Amount Due $37,770.33
-9S
Approved Project Engineer-Rust Date
Signed Project Manager Date
•
:1TMcH\FEESCHD.WK4 09/14/95
--------------
Ruff Rust Environment & Infrastructure Inc.
A Rust International Company Phone 708.605.8800
1501 Woodfield Road Fax 708.605.8914
Suite 200 East
Schaumburg,IL 60173
September 14, 1995
Mr. Dave Lawry
City of Elgin
150 Dexter Court
Elgin, Illinois 60120
Re: Douglas Avenue Resurfacing Project
Final Estimate
Maneval Construction Company
Dear Dave:
Attached is the Final Estimate and Change Order for this project. The total final cost is
$263,932.93, a net increase of$27,418.98 over the bid price. This change in cost is summarized
by schedules A through D as follows:
Schedule A: $9,351.09 - these were electrical extras required in order to maintain the
existing street lighting during construction.
Schedule B: $11,054.67 -these were City requested changes to the street lighting system
in order to eliminate an unsafe condition in an existing underground controller vault.
Schedule C: $25,258.52 - these were additional items required to complete the work due to
underground obstructions and changed field conditions. This amount is partially offset by
savings of approximately $13,200 in bid items. (See estimate.)
Schedule D: ($545.85) - back charge to Contractor for additional testing of concrete.
The backup for this work is included in the project files.
If you have any questions concerning this matter, please call.
Si erely,
c2s2_ id\ittrAm.tt
Dave Thoman
Project Manager
Attach: as noted
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4
Agenda Item No.
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September 20, 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Authorization of Change Order #1, Final Payment
and Acceptance of the Douglas Avenue Improvements
PURPOSE
This memorandum will provide the Mayor and members of the
City Council with information to consider approval of Change
Order #1 , acceptance of the subject improvements and
authorization to make the final payment.
BACKGROUND
The City Council awarded to Maneval Construction the contract
for the Douglas Avenue Improvement Project on May 10, 1995 .
The project generally included the removal and replacement of
all curbs, gutters and deteriorated sidewalks . The pavement
was ground and resurfaced with three inches of new asphalt.
Maneval Construction has completed the project in compliance
with the plans and specifications as verified by the City' s
Engineering staff and the City' s consultant, Rust
Environmental & Infrastructure.
Attached for your additional consideration is Change Order
#1 . This change order adds various items necessary to
complete the work. Additionally, this change order #1 changes
the project completion date from July 14, 1995 to August 11,
1995. The major reason for the additional costs was the
unknown electrical conflicts associated with the sidewalk
construction and the underground conflicts which were
encountered while installing a storm sewer.
All items were unforeseen at the time the contract was
awarded and are necessary in order to complete the project.
These items are addressed on the attached change order and on
the attached final pay estimate. The City' s engineer, Rust
Environment and Infrastructure, has reviewed the additional
Change Order #1, Douglas Avenue Improvements
September 20, 1995
Page 2
costs and has provided its recommendation, also attached for
your information.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The project was budgeted in the amount of $375, 000 under the
Riverboat Fund (account 275-0000-791 . 93-80 , project 337100 ) .
Contracts awarded under this funding included:
a) Maneval Construction at $236 , 513 . 95
b) Rust Engineering at $ 25 ,695 . 88
c) Testing Service Corp. at $ 1 , 522 . 98
For a total original contracted amount of $263, 732 . 81 .
Change Order No. 1 increases the Maneval Construction contract
by $27 , 418 . 98 to $263, 932 . 93 . The total project cost thus
becomes $291 , 151 . 79 . Adequate moneys remain in the project
account to fund this increase.
LEGAL IMPACT
None.
RECOMMENDATION
It is recommended that the City Council authorize Change
Order #1 in the amount of $27 ,418 . 98, and direct staff to
execute the change order document. It is further recommended
that the City Council accept the completed project and
authorize the final payment of $37 , 770 . 33 to Maneval
Construction, Co.
Respectfully submitted,
x! . 1, (.;14(Alf4
Gam /
ames L. Kristiansen
Public Works Director
'eaa,,,e_ . 1���►
Richard B. Helwig
City Manager
DL/do
Attachments