HomeMy WebLinkAbout95-107 Resolution No. 95-107
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN AGREEMENT WITH
HAMPTON, LENZINI AND RENWICK, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City
Clerk, be and are hereby authorized and directed to execute
Amendment No. 1 to an agreement on behalf of the City of Elgin
with Hampton, Lenzini and Renwick, Inc . for the improvement of
Big Timber Road from approximately 1, 000 feet west of Randall
Road to approximately 190 feet east of McLean Boulevard, a
copy of which is attached hereto and made a part hereof by
reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: May 24 , 1995
Adopted: May 24 , 1995
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
' / r
Illinois Department of Transportation
2300 South Dirksen Parkway/ Springfield, Illinois/62764
July 18,1995
City of Elgin
Section 90-00128-01-WR
Project No. M-5293 (054)
Job No. C-91-447-90
Construction Engineering Amendment No. 1
Ms. Dolonna Mecum
City Clerk of Elgin
150 Dexter CT
Elgin, IL 60120
Mecum:
M . M Dear s e
The amendment to the agreement for construction engineering services, dated
February 15, 1995 with Hampton, Lenzini & Renwick, Inc. in the amount of
$ 26,218.42 (federal share, $19,663.82), was approved by the department
effective July 18, 1995.
The city may authorize the consultant to proceed with the additional engineering
work called for in the amendment.
Your file copy of the approved engineering amendment is attached. If you have
anyquestions contact Dan Atteberry, 217
( ) 785-1675.
Very truly yours,
William T. Sunley, P.E.
Engineer of Local Roads and Streets
6"-A-j2-"IA(Clit'AAjl-A-‘&1s,
By: Darrell W. McMurray
Local Project Implementation Engineer
cc-
James L. Kristiansen, Dir. of Pub. Wrk.
Hampton, Lenzini & Renwick, Inc.
Duane P. Carlson Attn: Nancy Magnus
David G. Campbell Attn: Clarence Crowder
Robert Hinton Attn: Kathy Kirkpatrick
s:\gen\wpdocs\heidi\support\jim\elgin.doc\\I
AGREEMENT FOR CONSULTANT SERVICES
Route: Big Timber Road
City of Elgin
County: Kane
Section: 90-00128-01-WR
Project: M-5293(54)
Job No.: C-91-447-90
Original Contract Value: $254,272.09
Adjusted Contract Value: $280,490.51
(Amendment No. 1)
AMENDMENT NO. 1 (PHASE III)
WHEREAS, the City of Elgin heretofore entered into a contract dated March 11, 1992
with Hampton, Lenzini and Renwick, Inc; and
WHEREAS, the calendar days set forth in the original contract have run out and the
upper limit of compensation as established is not sufficient to complete the required engineering
services; and
WHEREAS, the original construction contract was not completed by the required
completion date due to unforeseeable delays caused by material suppliers; and
THEREFORE, it is necessary to expand the engineering requirements and maximum
amount to be paid under this AGREEMENT.
WHEREAS, this Amendment will provide the appropriate adjustments; and
WHEREAS, the adjusted maximum amount will exceed the contract value by not more
than $26,218.42; and
WHEREAS, the undersigned determined that this Amendment is in the best interest of
the Local Agency and is authorized by law.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
Page 1 of 2
Under THE LA AGREES, the first and second sentences of paragraph 4.d. on page 6
of the Construction Engineering Services Agreement for Federal Participation shall be revised
to read:
The ENGINEER shall be paid a fixed fee (lump sum) of $33,996.27 to cover
profit only. The total amount payable, including actual cost, fixed fee and
contingencies, shall not exceed $280,490.51 for 990 calendar days of engineering
services provided under this AGREEMENT.
Exhibits D and E, are revised to indicate adjusted hours and costs (Attachments #1 and
#2).
Save as to these provisions, all other terms and conditions of said contract are to remain
in full force and effect.
Executed by the City of Elgin, State of Illinois, acting by and through its City Council.
ATTEST:
By: i all,o(fi /n6'LL' By:
4a4iitty§re4 i 4 ekt� Mayor
(SEAL)
Executed this I-) day of l---�^eQcdav , A.D., 1995,
by Hampton, Lenzini and Renwick, Inc., 380 Shepard Drive, Elgin, IL 60123, (708) 697-6700.
ATTEST:
By: C)..kLt Au By:
Secretary President
(SEAL)
Page 2 of 2
•
•
•
Big Timber Road
ROUTE FAU 1302
SECTION 90-00128-01-WR
COUNTY Kane DATE 1/16/95
JOB NO. C-91-447-90
PSB --- SHEET 1 OF 2
Construction Construction
PAYROLL AVG Consultation Guidance Observation Documentation
HOURLY % WGTD % WGTD % WGTD % WGTD yy
CLASSIFICATION RATES HOURS PART. RATE HOURS PART_ RATE HOURS PART_ RATE HOURS PART. RATE
Senior Engineer 28.33 9 100 28.33
Engineer 4 21.90 28 100 21.90 106 50 10.95 82 100 21.90 4*
Technician 4 15.50 106 50 7.75
J i
Technician 2 11.05
Clerical 14.75
TOTALS 9 100 28.33 28 100 21.90 212 100 18.70 82 100 21.90
•
.::: : ::AVERA CBOT RLY.::PROJECT :RATE. . . . .:: . . . . : ::::. . .. . :
Big Timber Road
ROUTE FAU 1302
SECTION 90-00128-01-WR
COUNTY Kane DATE 1/16/95
JOB NO. C-91-447-90
PSB --- SHEET 2 OF 2
Project Pay Estimate Construction Typing
PAYROLL AVG Administration Staking 4
HOURLY % WGTD % WGTD % WGTD % WGTD n
CLASSIFICATION RATES HOURS PART., RATE HOURS PART. RATE HOURS PART. RATE HOURS PART. RATE
Senior Engineer 28.33 _ 6 100 28.33
Engineer 4 21.90 , 4 100 21 .90
Technician 4 15.50 38 50 7.75
Technician 2 11.05 38 50 5.53
Clerical 2 14.75 4 100 14.75
TOTALS 6 100 28.33 4 100 21.90 76 100 13.28 4 100 14.75
C 1gT:1s' ' T g: V 1CQI�SUIT '1'I':: -tRVICE8
Big Timber Road AMENDMENT NO. 1
ROUTE FAU 1302 •
PROJECT M-5293(54) FIRM Hampton, Lenzini and Renwick, Inc. DATE 1/16/95
SECTION 90-00128-01-WR
COUNTY Kane OVERHEAD RATE 1.3143 COMPLEXITY FACTOR 0.035
JOB NO. C-91-447-90
PSB NO. ---
ESTIMATE PREPARED BY: DISTRICT FIRM X
OVERHEAD INHOUSE SERVICES %OF
ITEM MANHOURS PAYROLL & DIRECT FIXED BY TOTAL GRAND
FRINGE BENF GOSTS FEE OTHERS TOTAL
(A) (B) (C) (D) (E) (F) (a) (G) (IA) 4
Original Agreement 6,201 92,209.78 94,478.14 574.00.31,303.17 35,707.00 254,272.09 90.65. n
Amendment No. 1
Consultation 9 254.97 335.11 86.33 676.41 0.24
Construction Guidance 28 613.20 805.93 207.61 1,626.74 0.58 N
Construction Observation 212 3,964.40 5,210.41 1,342.25 10,517.06 3.76
Documentation 82 1,795.80 2,360.22 608.01 4,764.03 1 .70
Project Administration 6 169.98 223.40 57.55 450.93 0. 16
Pay Estimate 4 87.60 115. 13 29.66 232.39 0.08
Construction Staking 76 1,009.28 1,326.50 341.72 2,677.50 0.95
Typing 4 59.00 77.54 19.97 156.51 0.06
Quality Control - PSI 5,116.85 5,116.85 1 .82
Subtotals Amendment No. 1 421 7,954.23 10,454.24 2,693.10 5,116.85 26,218.42 9.35
TOTALS 6,622 _100,164.01 104,932.38_ 574.00.33,996.27 40,823.85280,490.51 100.00
(a)- DESCRIBE SERVICES
Professional Service Industries, Inc. for material testing and quality control. 1
STATE OF ILLINOIS
DRUG FREE WORKPLACE CERTIFICATION
This certification is required by the Drug Free Workplace Act (Ill. Rev. Stat., ch. 127, par. 152.311). The Drug Free
Workplace Act, effective January 1, 1992, requires that no grantee or contractor shall receive a grant or be considered for the
purposes of being awarded a contract for the procurement of any property or services from the State unless that grantee or
contractor has certified to the State that the grantee or contractor will provide a drug free workplace. False certification
or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant
payments, termination of the contract or grant and debarment of contracting or grant opportunities with the State for at least
one (1) year but not more than five years.
For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with
twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly
responsible for the specific performance under a contract or grant of $5,000 or more from the State.
1. Publishing a statement:
a. Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
b. Specifying the actions that will be taken against employees for violations of such prohibition.
c. Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(1) abide by the terms of the statement; and
(2) notify the employer of any criminal drug statute conviction for a violation occurring in the
workplace no later than five (5) days after such conviction.
2. Establishing a drug free awareness program to inform employees about:
a. the dangers of drug abuse in the workplace;
b. the grantee's or contractor's policy of maintaining a drug free workplace;
c. any available drug counseling, rehabilitation and employee assistance programs; and
d. the penalties that may be imposed upon an employee for drug violations.
3. Providing a copy of the statement required by subparagraph 1 to each employee engaged in the performance of the
contract or grant and to post the statement in a prominent place in the workplace.
4. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (2) of paragraph
c of subsection 1 above from an employee or otherwise receiving actual notice of such conviction.
5. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program by any employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act.
6. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
7. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act.
THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE OR SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF
OF THE DESIGNATED ORGANIZATION.
Hampton, Lenzini and Renwick, Inc.
Printed Name of Organizati
Requisition/Contract/Grant
V-14"‘
ID Number
Signature of Authorized Representat ve
rdic4.c
Richard L. Hampton, President
Printed Name and Title Date
A.
PRE:11P. ;
Professional Service Industries, Inc.
June 16, 1995
Mr. Robert E. Lenzini, P.E.
Hampton, Lenzini and Renwick, Inc.
380 Shepard Drive
Elgin, Illinois 60123-7010
Re: Big Timber Road
Elgin, Illinois
PSI Project Number: 042-20037
Dear Robert:
This letter is in response to our telephone conversation of this date. As discussed, PSI's
billing is in excess of the original estimate. We reviewed what occurred on this project with a
focus on the subgrade problem and the great amount of time which we were required to monitor
and make recommendations regarding removal and replacement of the poor subgrade soils.
Due to the large additional amount of removal and replacement, our services were
required substantially more than originally anticipated and in addition we also tested a large
amount of pavement cores for thickness and density. This also was not part of our estimate but
was later required by I.D.O.T.
The account balance is $5,117.50 and breaks down as follows: 42 Core Densities at
$35.00/each = $1470.00; 88.5 Hours for Senior Engineering Technician for Subgrade at
$35.00/hour = $3097.50; and 11 Hours for Project Engineer at $50.00/hour = $550.00.
• If you have any further questions regarding this matter, please feel free to contact me at
your convenience.
Respectfully submitted,
PROFESSIONAL SERVICE INDUSTRIES, INC.
hn J. Balun
District Manager RECEIVED
JJB/slb
JUN 2 01995
HE 8 R. IniC.
665 Tollgate, Unit H • Elgin, IL 60123 • Phone:708/931-7110 • Fax:708/931-7125
ibi
rv� Professional Service Industries, Inc.
November 6, 1993
Mr. Doug Paulus
Hampton, Lenzini and Renwick, Inc.
380 Shepard Drive
Elgin, Illinois 60123-7010
Re: Big Timber Road
Elgin, Illinois
PSI Project Number: 042-20037
Dear Doug:
This letter is in response to our telephone conversation of this date. As discussed, I had
met on October 28, 1993 with Mr. Joseph Evers of the City of Elgin Engineering Department,
at which time we discussed P.S.I. billing in excess of the original estimate. We reviewed what
occurred on this project with a focus on the subgrade problem and the great amount of time
which we were required to monitor and make recommendations regarding removal and
replacement of the poor subgrade soils.
Due to the large additional amount of removal and replacement, our services were
required substantially more than originally anticipated and in addition we also tested a large
amount of pavement cores for thickness and density. This also was not part of our estimate
but was later required by I.D.O.T.
In our proposal estimate for this project, we had estimated 90 hours of technician time
for subgrade soil inspection, but due to the poor subgrade soil found on this site, we were
required on the site for 199 technician hours, in order to direct the contractor on removal of
unsuitable soil. These additional hours resulted in $3815.00 of additional billing. In addition
to this, we had no cost estimate in our porposal for the core density tests later required. We
performed density tests on 42 asphalt cores which resulted in an additional 1545.00 in cost.
Our account balance shows that $5116.85 is outstanding and in light of the
unanticipated problems on this site, Mr. Evers agreed that the extra costs were justified and
agreed to pay them. Therefore, we request that you process this additional billing through the
City of Elgin Engineering Department.
Respectful y submitted,
PROFE. I�JNAL SERVICE INDUSTRIES, INC.
I i RECEIVED
n ` i i NOV 12 1993
John
District anager T1�1t'_
665 Tollgate Road, Unit H • Elgin, IL 60123 • Phone: 708/931-7110 • Fax: 708/931-7125
J
__ . .
•
in
I I
Co-: ik.
Agenda Item No .
..vW.i
1(.74,:)/
May 3, 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Big Timber Road Improvements
Amendment to Construction Engineering
Services Agreement
PURPOSE
This memorandum will provide the Mayor and members of the
City Council with information necessary to consider an
amendment to the Construction Engineering Services agreement
for Big Timber improvements .
BACKGROUND
The City of Elgin entered into an agreement with Kane County
and the Illinois Department of Transportation on October 23,
1991 . The agreement defined the responsibilities of each
. party for improving Big Timber Road from McLean Boulevard to
RaAiall Road. The City' s responsibility included providing
the construction engineering services . To provide these
services, the City entered into a Construction Engineering
Services Agreement with Hampton, Lenzini and Renwick on March
11, 1992 .
The original construction engineering services agreement was
based upon 210 calendar days, 6,201 man-hours of work effort
and a project completion date of June 30, 1993 . The project
was substantially completed July 21, 1993, with traffic
signal work being completed on December 28, 1993 .
The project extended beyond the June 30 completion date to
July 21 because of the delays in receiving several traffic
signal items, additional excavation of poor soils, additional
pavement patching and additional material testing. The
extension to December 28 was due to delays in receiving the
traffic signal mast arms for the Randall/Big Timber
intersection. After December 28, 1993 the only remaining item
to be completed was the installation of the Radio
Interconnect Interface Unit for all traffic signals on the
Big Timber Road improvement project.
Mayor and Members of City Council
May 3, 1995
Page 2
The Radio Interconnect Interface Unit item, a signal
communication device, is not critical for the daily operation
of the signals . However this item is costly and staff was
unwilling to lose the State 's and County's cost participation
in this item. In August 1994 , after months of discussion with
all parties including the manufacturer, it was determined
that this item is no longer available and that the item would
be deleted from the contract. In August of 1994 , the
Contractor and the Engineer were directed to close-out the
project.
These delays (receiving the traffic signal equipment and the
need for additional excavation, pavement patching and
material inspection) were all unforeseeable at the time of ,
project letting. Because of the project construction
extending beyond the originally anticipated completion date
of June 30, 1993, the Engineer incurred an additional 780
calendar days and 421 man-hours of work effort.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
The State of Illinois has reviewed and concurs with the
amendment ( letter attached) .
FINANCIAL IMPACT
The amount of the original agreement totalled $254 , 272 . 09 and
210 calendar days . This amendment will add $26,218 . 42 to the
original agreement amount and increase the calendar days by
780 days for a final fee of $280,490 . 51 and 990 calendar days
- of engineering services . In accordance with the original
agreement, the responsibility for cost of construction
engineering services is shared 75 percent State, 18 . 75
percent County and 6 .25 City. This amendment will increase
the City' s share by $1,638 . 65 for a total share of
$17 , 530 . 66 . Per the agreement the City will pay the full
amount and- invoice the State and the County.
LEGAL IMPACT
The original agreement allows for additional engineering to
be negotiated.
Mayor and Members of City Council
May 3, 1995
Page 3
RECOMMENDATION
It is recommended that the City Council authorize the
execution of the Amendment No. 1 for the Agreement for
Consultant Services and direct staff to prepare the ne
cessary
Y
resolution. The ultimate cost to the City of Elgin for this
Amendment No. 1 is $1, 638 . 65 . After execution, the agreement
will be sent to IDOT for approval . A copy of the agreement is
attached for your consideration.
I
tespectfully/u matted,
j!/ • .
/aigio,
James L. Kristiansen
J
Public Works Director
Richard B. Helwig
City Manager
JE/do