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Home My WebLink About95-1 Resolution No. 95-1 RESOLUTION AUTHORIZING EXECUTION OF A LOCAL SHARE AGREEMENT WITH THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that George VanDeVoorde, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Local Share Agreement on behalf of the City of Elgin with the Suburban Bus Division of the Regional Transportation Authority for 1995 dial-a-ride services, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: January 11, 1995 Adopted: January 11, 1995 Omnibus Vote: Yeas 5 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk ce — ae Immo 550 West Algonquin Road, Arlington Heights, Illinois 60005-4412 (708)228-2452 Board of Directors Florence Boone Chairman James Jimenez Lorraine Popelka Carl F.Roth Vernon T.Squires February 9, 1995 Richard L.Verbic Carl Wehde Richard Welton Charles Zettek Joseph DiJohn Executive Director Honorable George Van de Voorde Mayor City of Elgin 150 Dexter Court Elgin, IL 60120 Dear Mayor Van de Voorde: Enclosed please find one copy of a fully executed Local Share Agreement between Pace and the City of Elgin for Dial-A-Ride services in 1995. We look forward to continuing to work with you to meet the transportation needs of your residents. Sincerely, Florence Boone Chairman Enclosure PACE PARATRANSIT LOCAL SHARE AGREEMENT City of Elgin This agreement is made this 10th day of February, 1995, by and between the Suburban Bus Division of the Regional Transportation Authority (RTA) operating under the name and hereinafter referred to as "Pace", an Illinois municipal corporation, and the City of Elgin, an Illinois municipal corporation, hereinafter referred to as the "Municipality". The parties, in consideration of the mutual promises hereinafter set forth, hereby agree to the following: 1. TERM - This agreement will be in effect beginning January 1, 1995 and ending December 31, 1995. 2. SERVICE DESCRIPTION - The Municipality will participate in the financial support of the transportation service described in the attached Exhibit A. Exhibit A is hereby incorporated and made a part of this Agreement. 3. REPORTING - Pace will provide to the Municipality on a monthly basis, a report with the following: A. Number of one way trips. B. Total Vehicle service hours (provided for Dial-A-Ride service as outlined in Exhibit A of this Agreement). C. A billing for Local Share, determined as outlined in Section 4 of this Agreement. 4. LOCAL SHARE FUNDING - The Municipality agrees to reimburse Pace monthly for the Local Share incurred in operating the service described in Exhibit A of this Agreement. The Local Share will be calculated in the following manner: A. The Total Expense of the project will be calculated by multiplying the actual number of vehicle service hours delivered per this Agreement by the hourly rate for providing service. Operating Deficit will be defined as Total Expense less fare revenue. B. The Pace contribution will be the lesser of the amounts calculated as follows: 75% of the actual Operating Deficit or $2.50 multiplied by the number of one-way passenger trips. C. The Local Share is the Total Expense, as described in Section 4. A., minus fares, minus the Pace Contribution. The maximum annual local share shall not exceed $15,043. D. The Municipality shall pay Pace within thirty (30) days of receiving the monthly bill. 5. AMENDMENT - This Agreement constitutes the entire Agreement between the parties hereto. Any proposed changes in this Agreement shall be submitted to Pace for its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such changes are reduced to writing and executed by the authorized representatives of parties hereto. 1995 LSA c • 6. TERMINATION - This contract can be terminated upon thirty (30) calendar days written notice by Pace, if: 1) sufficient funds have not been appropriated to cover the estimated requirements by Pace or by any other agency funding the service; 2) Pace develops alternative public transportation services which, as determined by Pace will better meet the transportation needs of the public; or, 3) the Municipality fails to make payments as required by Section 4 of this agreement. 7. FAILURE TO PERFORM - Pace will not be responsible for any failure to provide service due to circumstances beyond the reasonable control of Pace. Pace shall make every reasonable effort to have service restored as soon as practical under the circumstances. No fees will be charged for service not performed. 8. INDEMNIFICATION - Pace agrees to and shall defend, indemnify, and hold harmless the Municipality, and other municipalities or townships which contribute to the payment of the Municipality's Local Share and their respective officers, agents, and employees from all and any liability, losses, costs, damage or expense, or injury to person or property, including reasonable attorneys fees, and other reasonable costs of defense, arising out of or resulting from this Agreement or from the services provided or to be provided under this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made effective and executed as of the date first set forth above by their duly authorized officials. SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY PACE \\ - CITY OF EIGIN /l B j / B / . /�� j 10 � y• Vr/ Date: Date: /// 2/91 Attest: . Attest: Date: g`\C\`\-S Date: //l 3/ C1 S 1995 LSA CITY OF ELGIN EXHIBIT A TRANSPORTATION SERVICES TYPE OF SERVICE Dial-A-Ride Bus Service SERVICE OPERATED BY Pace - River Division TRIP RESERVATION METHOD 24 hours in advance SERVICE AREA City of Elgin and surrounding areas SERVICE HOURS Monday through Friday 9:00am - 2:30pm 4:00pm - 4:30pm Dial-A-Ride Service for Subscription Riders Monday through Friday 7:30am - 9:00am 2:30pm - 4:00pm Trips to Spring Hill Mall Wednesdays, if 3 or more trip requests are received Service will not operate on the following holidays: ► New Year's Day ► Memorial Day ► Independence Day (observed Holiday) ► Labor Day ► Thanksgiving Day ► Christmas Day ONE-WAY FARE Basic Fare Spring Hill Mall Full Fare (Attendants) $1.30 $1.70 Reduced Fare $ .65 $ .85 Transfers $ .05 $ .05 Daily Subscription Service - $30.00 per month FARE STRUCTURE All fares are subject to change at the discretion of Pace. The applicable fares listed above are defined as follows: The Reduced Fare category includes children ages 7-11, senior citizens age 65+, and persons with disabilities who have an RTA Reduced Fare Card or Pace Special Services Card, and students (high school or younger with proper identification) traveling to/from school only, during school hours. Children under the age of 7 can only ride when accompanied by a fare paying passenger. The first two children under the age of 7 can ride free, with any additional children paying the Reduced Fare Rate. RIDER ELIGIBILITY Seniors age 65+ and persons with a disability 1995 LSA • in Agenda Item No. f7,4914%.5 ' December 1, 1994 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: City Support for PACE Dial-a-Ride Service PURPOSE The purpose of this memorandum is to transmit a request from PACE, the suburban bus service, for 1995 support of the Dial-a-Ride Program. BACKGROUND PACE provides Dial-A-Ride service in Elgin and the surrounding area. This service is available to seniors 65 and over and persons with a disability. Service is available only with a 24-hour advance reservation and only in the morning and afternoon, Monday through Friday. The Dial-A-Ride Service goes beyond the requirements of the ADA. In January of 1994, the City Council approved a one-year agreement with PACE for the City to provide a local share for Dial-A-Ride. This resulted from the City being approached by Elgin Township officials who were unable for financial reasons to continue the support for the service. Elgin Township had only been supporting the program since 1993. Prior to that, the service was part of the City-provided bus service. Around the area, municipalities pay the local share of the Dial-A-Ride services as opposed to townships. Cost estimates provided by PACE show the program costing $75,972 with revenue covering 21%, PACE subsidizing 59%, and the City requested to cover 20%. PACE in their request indicates ridership is 21,000 one-way trips per year. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The Elgin Township Supervisor was contacted and relayed his feeling that this subsidy should be a municipal obligation. , Mayor and Members of the City Council December 1, 1994 Page 2 The Fox Valley Center for Independent Living was contacted and relayed their feelings that this service provides a critical link for residents to maintain their independence. FINANCIAL IMPACT The unanticipated 1994 expense of $12,500 was charged to the General Fund Contingency. PACE has requested a maximum of $15,043 in 1995. If approved, this amount would be paid from the budget contingency found in the Non-Departmental account (proposed for 1995 at $348,710). It is also suggested that if approved for 1995, this item be planned on being budgeted for future years as an ongoing expense. LEGAL IMPACT The agreement as drafted by PACE should be revised by adding language whereby PACE indemnifies and holds the City harmless from any lawsuits or claims against this program. RECOMMENDATION The requested subsidy is a maximum amount of $15,043. The program provides a service for residents without an alternative mean of transportation. It is recommended the local share ragreement as revised by the Law Department be approved. Respectfully submitted, 64.1451—' Clay J. earson Budget Officer/Public Information Officer Richard B. Helwig City Manager CJP/sg r . . 550 West Algonquin Road,Arlington Heights, Illinois 60005-4412 (708) 228-2452 Board of Directors Florence Boone Chairman Barclay W.(Bud)Fleming James Jimenez Lorraine Popelka Carl F.Roth November 15, 1994 Vernon T.Squires Chester Stranczek Richard L.Verbic Carl Wehde Honorable George Van de Voorde Richard Welton g Charles Zettek Mayor City of Elgin Joseph DiJohn Executive Director 150 Dexter Court Elgin, IL 60120 Dear Mayor Van de Voorde: Enclosed please find four copies of the local share agreement between Pace and the City of Elgin providing for the continuation of the Dial-A-Ride service through 1995. The agreement identifies that the maximum cost to Elgin will be capped at $15,043. Since the current local share agreement between Pace and Elgin expires December 31, 1994, we would very much appreciate if you would execute and return all four copies of the new agreement to Pace no later than December 27, 1994. Thank you for your continued cooperation and support of this service. Please call us if you have any questions or wish to discuss this matter further. Sincerely, l � _ Florence Boo e Chairman Enclosures Eh i pkr,A �,�,,