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HomeMy WebLinkAbout94-46 w • Resolution No. 94-46 RESOLUTION ESTABLISHING THE IMPLEMENTATION OF AN 800 MHz TRUNKED RADIO SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it will design, acquire, and implement an 800 MHz trunked radio system pursuant to the attached implementation schedule. BE IT FURTHER RESOLVED that the City Council will provide funding for the 800 MHz trunked radio system pursuant to the attached implementation schedule. s/ Robert Gilliam Robert Gilliam, Mayor Pro Tem Presented: February 23, 1994 Adopted: February 23, 1994 Omnibus Vote: Yeas 5 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk IMPLEMENTATION SCHEDULE CITY OF ELGIN 800 MHz TRUNXED RADIO SYSTEM February 28, 1994 Complete application for NPSPAC frequencies. Begin writing Request for Proposal Specification. July 1, 1994 RFP specification completed. Approval of frequen- cies received by the City. Send RFP for radio system out for proposals. December 1, 1994 Proposals received and evaluated. Award recommenda- tion to the City Council and award made. Contract executed with radio manufacturer. July 1, 1995 Some fixed location radio equipment installed to meet the construction under way milestone of one year after approval of frequencies. January 1, 1996 Begin installation of radio consoles and network controller equipment in new police building. March 1, 1996 Fixed location equipment installed. Begin testing and debugging system using a minimum number of portable radios. June 1, 1996 Testing and debugging phase complete. Basic system accepted by the City. Begin installation of mobile radios. August 31, 1996 City accepts delivery of and ' accepts invoices for at least 490 mobile radios, portable radios, and control stations although not all mobile radios will have been installed.. City sends copy of in- voices to Illinois NPSPAC committee to show that the delivery of at least 70 radios per channel has been achieved. After August 31, 1996 Remaining mobile radios are installed before June 30, 1999. City is invoiced for and pays for mobile radio installations as they are completed. Remove old fixed location radio equipment, and give back unused existing frequencies after all of 800 MHz mobiles are installed. y • in le ,12 F Et 0/4, Agenda Item No. cA N.) o� • p�pg1l 11 PCB1. February 17 , 1994 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Resolution for Implementation Schedule for City- wide 800 MHz Trunked Radio System PURPOSE The purpose of this request is to pass the attached resolu- tion regarding the implementation schedule for the City-wide 800 MHz Trunked Radio System so that the resolution can be submitted with the City' s application for radio frequencies to the Region 54 Radio Frequency Licensing Committee. BACKGROUND In order to implement the City-wide 800 MHz Trunked Radio System, the City will be applying for seven (7 ) radio frequen- cies through the Region 54 Radio Frequency Licensing Commit- tee on March 1, 1994 . The City is competing against other cities for the remaining seven (7 ) 800 MHz radio frequencies allocated to our geographical area. It is strongly recommend- ed by the City' s consultant for the project, Vegemast Engi- neering, Inc. , that the City pass the attached resolution to submit with our application for frequencies . Vegemast Engi- neering, Inc . , has recommended that we submit this resolution to strengthen our application by demonstrating the City' s commitment to the implementation schedule and funding of the project. FINANCIAL IMPACT None at this time. The system cost is estimated to be $4,471,500 . LEGAL IMPACT None. Resolution 800 MHz Radio System February 17, 1994 Page 2 RECOMMENDATION Staff recommends that this resolution be passed so that it can be submitted with the City' s application for radio fre- quencies on March 1, 1994 . Rob rt O. Mal , Interim City Manager LAM/mf 1 iIin AgendaltemNo. January 25, 1994 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Replacement City-wide Radio System PURPOSE The purpose of this memorandum is to transmit a report from Vegemast Engineering, Inc. regarding the City' s communica- tions system. BACKGROUND The City of Elgin hired Vegemast Engineering, Inc. , in April, 1993 to evaluate all City radio communications systems . Vegemast Engineering has completed their study (attached) and made a recommendation. In order to proceed with the proposed 800 Mhz trunked radio system, the City should apply for the few remaining 800 Mhz frequencies at the next opportunity, March 1, 1994 . The City of Elgin currently is operating on three separate radio systems . The Police Department is on a non-trunked 800 Mhz system and a 100 Mhz channel, the Fire Department is using two simplex 400 Mhz channels and a 100 Mhz channel, and the Public Works, Water, Parks and Code Administration Depart- ments operate on yet another 100 Mhz channel . The wide varia- tions in frequencies makes radio communications between City departments impossible. The Police and Public Works frequen- cies are overcrowded and dangerously congested. There is a need to upgrade the entire City-wide radio system. It is logical that any new system should be designed for expandabil- ity and the ability to cross communicate between City depart- ments . In the event of a serious natural event, or to help in the event of other major problems, the ability to have any equipped employee communicating with all others is highly desirable. Replacement of City-wide Radio System January 25, 1994 Page 2 The current radio systems used by all City Departments are approaching the end of their useful life. Seventy one per- cent of the Police Department radios are in need of replace- ment, forty-four percent of the Fire Department radios have reached the end of their useful life and sixty-three percent of the Public Works radios must also be replaced. With re- placement of virtually all City radios a necessity, this is the logical time to coordinate a complete radio changeover. The possibility of a new police facility has made the timing of this project optimum, but the system needs must be ad- dressed regardless of any new building. The current communi- cations center can not be expanded to hold the necessary equipment. The cost of this project does not include the expected imple- mentation of the Computer Aided Dispatch System. The Comput- er Aided Dispatch System is expected to be implemented in coordination with this project, with the majority of the costs paid through E911 funds (estimated total cost of $1 . 55 million, with City portion estimated at $50, 000) . Should the City decide to proceed with this system, it is imperative that the City apply for the required frequencies before the March 1, 1994 application deadline. To qualify for the frequency licenses , the City must demonstrate to the Federal Communications Commission their intention to imple- ment and fund the requested radio system. The City would be competing for six of the seven remaining 800 Mhz frequencies available in this area. No frequencies are available in other band widths at this time. FINANCIAL IMPACT The total cost for this project is estimated at $4 ,471,500 . The cost sharing breakout is as follows : Police Department $1,582 , 911 Fire Department 1, 243, 077 All other City Depts 1, 645,512 $4 ,471, 500 Costs for the facility necessary to house this system are not included above. LEGAL IMPACT None. - Replacement of City-wide Radio System January 25, 1994 Page 3 RECOMMENDATION Staff recommends that this project be approved as proposed to allow the City to apply for the necessary radio frequencies in March, 1994 . Funding options, including possible gradual migration options, will be pursued, if authorized. P ,))1(,14„ 4i Robert 0. Malm, Interim City Manager amp 21 JANUARY 25, 1995 VOLUME LX RECOGNIZE PERSONS PRESENT Richard Propp, 890 Barbara Avenue, South Elgin, addressed the Council regarding what he considered extremely high water bills for property he owns in Elgin. He asked if he could obtain some relief regarding these charges . Finance Director Nowicki was directed to investigate the matter. Judy Browne, 636 Park Street, urged the Council to consider passing an adult business use ordinance to set a standard for any future development that could be considered adult entertainment. She furnished the Council with a copy of codes developed by Aurora regarding adult business usees, location, and liquor restrictions . LAW ENFORCEMENT FACILITY CONSTRUCTION CONTRACT APPROVED FOR BID PACKAGE #06A - GENERAL TRADES & FLOORING Councilman Walters made a motion, seconded by Councilwoman Popple, to award this contract to the overall low responsive bidder, Fisher, Albright & Masters of Elk Grove Village for a total amount of $1, 739 , 000 . 00 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters and Mayor VanDeVoorde. Nays : Councilmember Yearman. BID 94-069 AWARDED FOR COMPUTER AIDED DISPATCH (CAD) SYSTEM Councilman Fox made a motion, seconded by Councilwoman Popple, to award this contract to PRC Public Sector, Inc . at a base cost of $1,498, 735 . 00 plus system enhancements of $186 , 707 for a total award of $1,685,442 . 00 . Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. RESOLUTION 95-15 ADOPTED AUTHORIZING CITY MANAGER TO NEGOTIATE CONTRACT WITH MOTOROLA COMMUNICATIONS FOR CITY-WIDE RADIO SYSTEM Councilman Walters made a motion, seconded by Councilwoman Yearman, to adopt the following resolution. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Resolution No. 95-15 RESOLUTION AUTHORIZING CITY MANAGER TO NEGOTIATE CONTRACT WITH MOTOROLA COMMUNICATIONS FOR CITY-WIDE RADIO SYSTEM WHEREAS, it is necessary and desirable to establish a new city-wide radio communications system; and