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HomeMy WebLinkAbout94-44 Resolution No. 94-44 RESOLUTION AUTHORIZING EXECUTION OF A GRANT APPLICATION UNDER THE ILLINOIS ARTS COUNCIL ARTS DEVELOPMENT PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert Gilliam, Mayor Pro Tem, be and is hereby authorized and directed to execute a grant application for funding under the Illinois Arts Council Arts Development Program for a $9, 000 grant pursuant to the Cultural Arts Commission Arts and Culture Grants Program, a copy of which is attached hereto and made a part. hereof by reference. s/ Robert. Gilliam Robert Gilliam, Mayor Pro Tem Presented: February 23, 1994 Adopted: February 23, 1994 Omnibus Vote: Yeas 5 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk ILLINOIS ARTS COUNCIL ARTS DEVELOPMENT PROGRAM Cheek here if applicant organization is applying to the LAC for the first time. Year of participation in program 2 APPLICANT ORGANIZATION INFORMATION City of Elgin Name of Applicant Organization(please use your organizations legal name) 150 Dexter Court Address of Applicant Elgin, IL 60120 (708) 931-5597 City.State,Zipcode Daytime Telephone George VanDeVoorde Mayor Official to whom notification should be sent Title Deborah K. .Nier (708) 931-5597 Contact Person Daytime Telephone Address(if different than above) . City.State,Zipcode Year Founded 1835 Year Ixorpocated 1854 DO NOT LEAVE THIS SECTION BLANK Based on the address indicated for the applicant,eater ONE district number for each of the following governmental branches. If you do not know your legislative districts,contact your County Board of Elections or the League of Women Voters in your area. Kane 66 33 14 Illinois County of Applicant Illinois House ad Illinois Senate ai U.S.Congressional District SI SUMMARY OF THIS APPLICATION BUDGET A. Maximum Grant Amount Requested 3 9,000 C. Total Anticipated Program Expenses S 11l 600 B. Total Anticipated Applicant Cash Match S 3.600 Base maximum request on anticipated match and perceived need. Fetimlti-d number of people to benefit from this project 15.004 Estimated number of artists providing services identified with this project 12 • Estimated number ofproole benefiting from applicant's total public arts programming efforts ]fin A()0 Geographic area to be served City of Elgin Population of this area 77.800 (define either by county,city,town,township or village) (use most recent census figures) STATEMENT OF ASSURANCES The applicant HEREBY AGREES THAT: or under the supervisionof theapplicant. 1. The activities and services for which assistance is sought will be administered by 2. Any funds received under this grant shall not be used to supplant funds normally budgeted for services of the same type. 3. It will comply with Title VI of the Civil Rights Act of 1964(42 U.S.C.200DX and FURTHER AGREES THAT it will comply with Title VII of the Civil Rights Act of 1964(42 U.S.C.200e)as amended by the Equal Employment Opportunities Act of 1972(Public Law 92-261)and the Americans with Disabilities Act of 1990(Public Law 101-336),and the Constitution of the State of Illinois(article 1 section 17-19); and FURTHER AGREES THAT it will comply with Section 504 of the Rehabilitation Act of 1973 (29U.S.C.706);and FURTHER AGREES THAT it will comply with Title IX of the Education Amendment of 1972(20 U.S.C.1981). 4.The figures,facts and representation in this application,including all exhibits and attachments,are true and correct to the bat of its knowledge and belief S.The filing of this application has been authorized by the governing board of the applicant 6. It will expend funds received as a result of this application solely on the described projects and programs,and will separately provide funds for the maintenance of the organization. THIS ASSURANCE is binding on the Applicant,its successors,transferees and assignees or perso wh si appears below is authorized to sign this Assurance on behalf of the Applicant. Signature of Authorizing Official Date Signature of person completing this application Date Robert Gilliam, Mayor Pro Tem Type name and title Type name and title ILLINOIS ARTS COUNCIL ARTS DEVELOPMENT PROGRAM FY1995 APPLICATION FOR FUNDING SUBMITTED BY: CITY OF ELGIN, ILLINOIS 150 DEXTER COURT ELGIN, ILLINOIS 60120 PREPARER: DEBORAH R. NIER ASSISTANT TO THE CITY MANAGER ARTS DEVELOPMENT PROGRAM APPLICATION SECTION A Ordinance No. G57-91 AN ORDINANCE ESTABLISHING A CULTURAL ARTS COMMISSION BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That Title 3 entitled Board and Commissions of the Elgin Municipal Code, 1976, as amended, be and is hereby further amended by adding Chapter 3.75 to read as follows: Chapter 3.75 Cultural Arts Commission 3.75.010 Cultural Arts Commission created. . There is hereby created a Commission, to be known as the Cultural Arts Commission (hereinafter referred to as "Commission") . 3.75.020 Membership; appointment and term of office. The Commission shall consist of nine (9) members, all of whom shall be appointed by the Mayor with the advice and consent of the City Council. A. Seven of said nine members shall be. residents of the City of Elgin who are known to have an interest and expertise in the functions of the Commission and who shall be voting members of the Commission. B. Two of the members of the said Commission shall be non-voting ex-officio members, one of whom shall be a member of the City Council of the City of Elgin, and the other shall be a member of the Hemmens Advisory Board. 3.75.030 Term of members. A. Upon creation of the Commission and the initial appointment of the residents of Elgin as voting members, two such members shall be appointed for terms of four (4) years, two members for terms of three (3) years, two members for terms of two (2) years, and one member for a term of one (1) year. B. After the initial appointments as provided above, each subsequent appointment shall be for a term of four (4) years, provided that no Commission 1 I 4.• • member shall serve for more than two full consecutive terms. • C. All vacancies occurring in the membership of the Commission shall be filled by appointment for e • the remainder of the unexpired term in the same manner as the original appointment. Each member shall hold office as a member of the Commission until a successor has been appointed. 3.75.040 Meetings; by-laws. A. The Commission shall have the power to adopt its own by-laws and schedule of regular meetings, and determine the place that such meetings shall be held. These rules shall include procedures for the election by the members of a Vice-Chairman and Secretary from among the membership of the Commission,• provided that no such officer shall serve for more than two consecutive one-year terms. The Chairman shall be appointed by the Mayor and City Council. B. Special meetings of the Commission may be called by the Chairman or any three (3) members provided that notice is given as provided in the Illinois "Open Meetings Act". C. Robert's Rules of Order, Revised, shall govern theprocedures of the meetings of the g Commission, except as same may be specifically modified by the by-laws of the Commission. 3.75.050 Functions of the Commission. The Cultural Arts Commission shall: A. Make recommendations to the City Council of the City of Elgin for the provision of an • environment in which the cultural arts will flourish within the corporate limits of the City of Elgin. B. Foster educational opportunities and enhance the quality of life for all of the residents of the City of Elgin by making recommendations to develop arts and cultural programs directed at various age, ethnic, and religious groups. C. Enhance the economic base in the City of Elgin by promoting opportunities to combine arts and economic development. D. Cooperate with the professional city staff to administer all Commission programs and activities. • E. Support and foster strong bonds between and among all arts organizations in the community and encourage new arts organizations in a manner which • Will make the whole considerably stronger than the individual parts, which shall include working cooperatively with other city boards, commissions and committees, and other public and private agencies. F. Apply for grants to support Commission programs andunderintheer and rules serve of the Illinoisle for Arts "Regrantsp Council and other agencies. • G. Provide a vehicle for publicizing all arts-related events of various organizations as well as community, state or national events related to the arts, and provide a strong public relations program for communicating the Commission's goals and their impact on community life. H. Acts as a resource center and clearing house for information and provide technical assistance to community arts organizations to enable them to improve the effectiveness of grant writing, planning, audience development, identification of sourcesfor n assistance liability issues connection related leggall,, insurance tax, nsura ce and to arts programs and arts organizations. Section 2. That this ordinance shall thee min na fur ll force and effect from and after its passage iby law. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: August 28, 1991 Passed: August 28, 1991 Vote: Yeas 6 Nays 0 Recorded: • Published: Attest: • s/ Dolonna Mecum Dolonna Mecum, City Clerk ARTS DEVELOPMENT PROGRAM APPLICATION SECTION B ILLINOIS ARTS COUNCIL REGRANTING PROGRAM FY-1994 APPLICATION NARRATIVE The Elgin City Council formalized its commitment to the growth and promotion of the arts in the community by establishing, by ordinance, the Elgin Cultural Arts Commission in 1991 . Its members appointed by the City Council, the Commission was given the responsibility of encouraging the arts and local artists so that the entire community could benefit from in- creased knowledge and appreciation of artistic and cultural endeavors . The Commission was provided a budget to facilitate its work. The budget approved for the Cultural Arts Commis- sion in FY1994 is $60,000 . 00 . These funds were approved in order to allow the Commission to undertake projects in pursuit of its mission. This budget includes funds for a regranting program, contribution to the Elgin Fine Arts Festival, pur- chase of public art, and publication of a newsletter, as well as other activities . Activities in 1993 included funding nine projects through the regranting program, sponsorship of the entertainment activities of the Elgin Fine Arts Festival, making "purchase award" as part of local juried art show, and developing arts newsletter. Regrantinq The primary activity of the Cultural Arts Commis- sion is the planning and administration of a regranting pro- gram to assist Elgin artists in implementing art programs which will have a community benefit. This program, referred to as the Arts and Culture Grant Program, is intended to acquaint the community with various art forms and to provide the artist with a vehicle through which to become better known. The program encourages projects to serve "special communities" which may not normally have access to the arts . These "special communities" would include minorities, seniors, low income populations and children (especially youth at- risk) . Participation by artists which are diverse in cultural identification is aggressively pursued by contacting civic and cultural organizations representing ethnic and cultural inter- ests about the program. Indeed, the Commission has contacted social service agencies serving a specific target population, such as Hispanics, to ensure that all possible points of contact have been reached. Solicitations are made annually and include direct mailing to known artists and art groups as well as organizations serving target populations, press re- leases in area newspaper and City of Elgin publications . The regranting program is governed by a formal set of evaluation guidelines and review criteria which are distributed with the program applications . Workshops are held with potential applicants in order to explain the program and application procedures," as well as possible projects . The Cultural Arts Commission receives completed applications and assigns their review to the Grant Application Review Panel which is appoint- ILLINOIS ARTS COUNCIL REGRANTING PROGRAM FY-1994 APPLICATION NARRATIVE ed by the- Commission. The Review Panel, composed of six 'appointed members (voting) and two Commission members (nonvot- ing) , is responsible for reviewing applications for complete- ness and projects which address the goals of the regranting program. The Panel members are selected based upon personal or professional involvement with the arts, familiarity with granting procedures and/or representation of a segment of the community's population. The Panel reviews all applications and meets with applicant representatives, if necessary. Recommendations for award based on established criteria, are made to the Cultural Arts Commission who, in turn, make final funding recommendations to the Elgin City Council . The Cultural Arts Commission is committed to providing the regranting program as the primary focus of Commission activi- ties . The Commission reviews the program twice a year, simul- taneous with the mid-year and year-end evaluation of current grantees . One purpose of such reviews is to identify any revisions needed in program operation. Perhaps more important is the use of these reviews to identify areas where artists and art groups may need assistance in effectively and respon- sibility carrying out their activities . For example, the Commission may determine that there is a need for assistance in financial management. The Commission has determined, as part of its mission, that it will help local artists and art groups to better manage their activities through workshops, etc. if the need is evident. Such assistance serves both the artist and the community by ensuring a quality product and continuity in delivery. The geographic area served by the regranting program is the corporate limits of Elgin. In summary, the Arts and Culture Grant Program is designed to benefit both the local artist and the community. The artist is provided a means by which to showcase their talent and to receive assistance necessary to ensure continuity and profes- sional management of their activity. The community is served by providing new opportunities for access to the arts . Page 2 ARTS DEVELOPMENT PROGRAM APPLICATION SECTION C ATTACHMENT 1 CITY OF ELGIN/CULTURAL ARTS COMMISSION ARTS AND CULTURE GRANT PROGRAM 1995 GRANT GUIDELINES/REVIEW CRITERIA TELEPHONE 708/931-6100 lfl FAX 708/931-5610 FOR HEARING IMPAIRED TDD 708/931-5616 CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555 CITY OF ELGIN/CULTURAL ARTS COMMISSION ARTS AND CULTURE GRANTS PROGRAM 1995 GRANT GUIDELINES/REVIEW CRITERIA The City of Elgin Cultural Arts Commission wants to create projects and broaden public access to more arts activity and encourage organizations to be more creative in pursuing their artistic endeavors . It is the intent of the program to pro- vide an incentive for new art programming. It is not the purpose of the program to provide ongoing support to a specif- ic project. This year, $ is available through this grant project and will be awarded to not-for-profit organizations . Merits of project proposals will be determined by a review panel . I . PURPOSE AND DEFINITION Grant awards fund projects which provide direct service to the citizens of Elgin, and which bring Elgin-based arts to greater public attention. Funded projects will include visual, performing, literary and interdisciplinary projects of artis- tic merit. These grants provide partial funding for locally planned and sponsored arts projects and activities in the City of Elgin. All funded projects must occur between January 1, 1995 and December 31, 1995 . For the purpose of this program, a "project" may be defined as an arts activity, program, artist- in-residence, event or series of events . General- ly, the total operation of an organization will not be considered under this grants program. II . ELIGIBILITY A. Any not-for-profit organization, institution association may apply. The applicant need not be an arts organization. Prmted on recycled paper III . DEADLINE AND CALENDAR A. Deadline for application is 5 :00 p.m, Monday, August 29 , 1994 . Applications should be deliv- ered or mailed to: Deborah K. Nier Assistant to the City Manager • City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Incomplete or late applications will not receive consideration. B. Applications must be received at the City of Elgin - Assistant to the City Manager by the deadline date. C. Interested persons will be notified of a work- shop which will be held to explain the applica- tion and review process . Attending this work- shop is not mandatory, but is strongly recom- mended. A list of workshop attendees will be provided to Review Panel members . D. Grant applications will be reviewed and grants announced by October 26 , 1994 . Applicants who wish to attend the workshop should contact the City of Elgin to confirm the time and place. Call (708) 931-5597 . E. Funded projects and expenditures of monies must occur between January 1, 1995 and December 31, 1995 . IV. APPLICATION AND FUNDING A. Applications must be typed and submitted on the appropriate forms with the required attach- ments . Failure to adhere to Grants Program Guidelines or to provide the required attach- ments may result in the rejection of your application. B. A goal of the Regranting Program is to encour- age the generation of locally raised funds toward the purpose of increasing support for the arts on a community level . Therefore, a dollar matching of no less than 50 percent of the amount requested from the City will be required of organizations applying for funds . Portions of the match may NOT be in-kind ser- • vices and/or donations of goods . 2 C. Inclusion of in-kind services in preparing the project budget of expenditures and income is encouraged. These may be defined as any part of a project (equipment, printing, materials, postage, professional services, etc . ) that is donated. D. Organizations and individuals may submit only one application per grant period. E . Applications must provide one copy of the following information/attachments with their applications ( items 1 through 8 as applicable) : 1 . Proof of applicant ' s not-for-profit incorpo- ration status, or an indication that appli- cant is applying for such status . Include a copy of Annual Report to the Secretary of State. 2 . Copy of applicant ' s Internal Revenue Service determination letter ( IRS tax exempt) . 3 . Copy of applicant' s approved bylaws (nonpro- fit association) . 4 . Copy of applicant' s ordinance/enabling legislation (government unit) , if applica- ble. 5 . Financial statement for applicant ' s last complete fiscal year. 6 . Complete budget for applicant' s current fiscal year (total organization budget) . 7 . Current list of applicant ' s officers on Board, including addresses and telephone numbers . V. SPECIAL CONSIDERATION A. The program will give special priority to projects which: 1 . Encourage new works or innovative projects . 2 . Introduce the arts to new audiences . 3 . Provide for opportunities for involvement in the arts by youth, the elderly, the handi- capped and minorities . 3 B. The activity should not duplicate any existing program (in context and stated objectives) serving the same population. VI . ONGOING PROJECTS The grant program will fund new features or expan- sion of a project or program. For example, an ongoing series of performances by a theater group may not be supported. However a specific perfor- mance not having been before performed directed at a specific audience may be eligible. VII . SUPPORT RESTRICTIONS A. Grants will be awarded for arts activities in the City of Elgin only. Organizations must operate in and provide direct service to resi- dents of Elgin. B. The program generally will not fund: 1 . Permanent additions or improvements to property. 2 . Construction. 3 . Purchase of permanent equipment/capital expenditures . 4 . An existing deficit from a previous year or previous project. 5. Primarily credit-producing, curriculum-ori- ented activities . (Exceptions are school, college and university projects that involve widespread direct involvement by the commu- nity and general public. 6 . Scholarships. 7 . Travel 8. Programs before the start or after the close of the granting period. 9 . Projects that are part of curricula. 10. Hobbies or recreational projects. Projects with no public or community arts service will not be funded. VIII . GRANTEE CONTRACT 4 A. Grantees will be required to: 1 . Sign a contract detailing terms with the City of Elgin. 2 . Assure the Council that they intend to comply with Title VII of the Civil Rights Act of 1964, indicating that no person will be excluded from participation or be denied the benefits of any program, activity or service on the basis of race, sex, sexual preference, colcr, religion, ancestry, age, national origin or handicap. 3. Acknowledgement must be given to the City of Elgin, Elgin Cultural Arts Commission and the Illinois Arts Council support in all publicity and in all promotional or informa- tional materials used in connection with the funded project, i .e. , programs, handbills, posters, radio and TV sports, etc. 4 . Submit to the Council, on appropriate forms, final financial and programmatic reports within 30 days following the completion of the project. B. The Cultural Arts Commission must be made aware of outstanding grant applications currently under consideration or recent awards in connec- tion with the same or similar project. C. The Application Review Panel may reject Grant applications not complying with these guide- lines will not be accepted. IX. REVIEW PROCESS Applications are subject to the following levels of review and review criteria: A. Project Director - has the responsibility for initial analysis : '1. Completeness of application. 2 . Legibility and clarity. 3. Compliance with applicable guidelines . 4 . Fiscal accuracy. B. Review panel - A Cultural Arts Commission and a three member technical . advisory panel will 5 review applications based on the following criteria: 1. Artistic quality. 2 . Legibility and clarity. 3. Compliance with applicable guidelines . 4 . Ability of applicant to carry out the project. 5 . Applicability to Special Considerations (Section V. , A) . 6 . Benefit to community. 7 . Availability of funds . C. The Elgin Cultural Arts Commission will present their recommendations for awards to the Elgin City Council, which will give final approval . 6 X. OTHER INFORMATION A. All questions concerning guidelines and eligi- bility should be directed to Deborah Nier, Assistant to the City Manager, well in advance of the application deadline. For more informa- tion, call (708) 9-31-5597 . B. Applicants must submit fifteen complete copies of applications, including addenda. Applicants are urged to retain one additional complete copy for their files and reference. Include only one copy of each of the items listed in Section 5, page 4 of the 1995 Grant Application Form. C. Written notification of Cultural Arts Commis- sion action on grant applications will be made within 30 days after the final decisions are made. D. Grant funds will not be allocated more than 30 days prior to the start of the project. E. The Elgin Cultural Arts Commission holds regu- lar meetings the second Monday of each month at the Elgin Municipal Building, 150 Dexter Court, Elgin, beginning at 7 :30 p.m. F. Commission members will attend presentation of projects as part of the evaluation process . Grantees shall notifi Commission of the presen- tation 30 days prior to scheduled performance, exhibition, etc. Grantee shall also provide Commission with two paid admissions to presen- tation. 7 CITY OF ELGIN CULTURAL ARTS COMMISSION ARTS AND CULTURE GRANTS PROGRAM ' APPLICATION Late or incomplete Grants may not be considered. TYPE - READ PROGRAM GUIDELINES BEFORE COMPLETING THIS FORM. USE ONLY SPACES PROVIDED - ATTACHED PAGES WILL BE DISGARDED SECTION ONE GENERAL INFORMATION 1. 1 Organization Name: 1.2 Address: Zip: 1 . 3 Phone: Hours : 1.4 Chief Administrative Officer (Organization) : Title: 1.5 Program Director (if different) (Organization) Title: 1.6 Address : Phone: When answering questions, please type and use only space provided. 1.7 Is your organization: ( ) Not-for-profit corporation (attach one copy of annual Report to Secretary of State) . ( ) Internal Revenue Service tax exempt (attach one copy of IRS determination letter) . ( ) Nonprofit association (attach one copy of approved bylaws) . ( ) Governmental unit (attach one copy of ordinance/ legislation) . ( ) Other: • APPLICATION FORM 1.8 Are you currently working with financial support from the Illinois Arts Council? ( ) Yes ( ) No If so, how much and for what? 1 .9 Have you ever received financial support from the Elgin Cultural Arts Commissions ( ) Yes ( ) No If so, when and for what? *1. 10 Briefly describe the purpose of your organization: *1. 11 Describe the programs or activities your organization regularly provides . SECTION TWO PROJECT INFORMATION Please use the space provided and back. Do not attach addi- tional sheets . Additional sheets will not be provided with review materials . *2 . 1 Project Description (include what artistic endeavor will happen, location, target audience, principal artistic personnel, etc. ) . How will it benefit the citizens of Elgin who participate as audience or artists? Be specif- ic. Page 2 ATTACHMENT 5 ARTS AND CULTURE GRANT PROGRAM LIST OF 1993 APPLICANTS Form A Name: Children's Theatre of Elgin Address 1 : 410 Hoxie Court Address 2 : City: Elgin State: IL Zip: 60123 Telephone: 708-695-6015 Status : Nonprofit Organization (e.g. , Individual, Organization (Nonprofit) , Government (County), etc. ) Institution: Performance Group (e.g. , Performance Facility, Gallery/ Exhibition Space, Fair/Festival, etc. ) Discipline: Theater (e.g. , Dance, Music, Theater, etc. ) Contact Person: Peter Akemann County of Applicant: Kane Legislative District of Applicant (House) : 66 Legislative District of Applicant (Senate) : 33 Congressional District of Applicant: 14 Last Year Operating Income: $31,000 ( 1992/1993) Last Year Operating Expense: $27,800 ( 1992/1993) Amount Requested: $1,750.00 Amount Awarded: $1,500.00 Form A Name: Elgin Choral Union Address 1 : 1700 Spartan Drive Address 2 : City: Elgin State: IL Zip: 60123 Telephone: 708-697-1000, Ext. 7225 Status : Nonprofit Organization (e.g. , Individual, Organization (Nonprofit) , Government (County) , etc. ) Institution: Performance Group (e.g. , Performance Facility, Gallery/ Exhibition Space, Fair/Festival, etc. ) Discipline: Vocal (e.g. , Dance, Music, Theater, etc. ) Contact Person: Mary K. Rauscher County of Applicant: Kane Legislative District of Applicant (House) : 66 Legislative District of Applicant (Senate) : 33 Congressional District of Applicant: 14 Last Year Operating Income: $107,879 . 10 ( 1992/1993) Last Year Operating Expense: $107 ,714 .41 ( 1992/1993) Amount Requested: $1,000 . 00 Amount Awarded: $700 .00 Form A Name: Elgin Puerto Rican Parade Committee Address 1 : P.O. Box 451 Address 2 : City: Elgin State: IL Zip: 60121 Telephone: 708-622-0516 Status : Nonprofit Organization (e.g. , Individual, Organization (Nonprofit) , Government (County) , etc. ) Institution: Advocate for Puerto Rican Culture-Community (e.g. , Performance Facility, Gallery/ Awareness Exhibition Space, Fair/Festival, etc. ) Discipline: Carries out program utilizing variety of art (e.g. , Dance, Music, Theater, etc. ) disciplines Contact Person: Zoilo Santiago County of Applicant: Kane Legislative District of Applicant (House) : 66 Legislative District of Applicant (Senate) : 33 Congressional District of Applicant: 14 Last Year Operating Income: $7 ,850 .00 ( 1993) Last Year Operating Expense: $7,850 .00 ( 1993) Amount Requested: $900 . 00 Amount Awarded: $900 . 00 Form A Name: Bubotto Address 1: 1038 Augusta Avenue Address 2 : City: Elgin State: IL Zip: 60120 Telephone: 708-697-1263 Status : Nonprofit Organization (e.g. , Individual, Organization (Nonprofit) , Government (County) , etc. ) Institution: Visual Arts Exhibition (e.g. , Performance Facility, Gallery/ Exhibition Space, Fair/Festival, etc. ) Discipline: Visual Arts (e.g. , Dance, Music, Theater, etc. ) Contact Person: Dawn Blais Rubicco County of Applicant: Kane Legislative District of Applicant (House) : 66 Legislative District of Applicant (Senate) : 33 Congressional District of Applicant: 14 Last Year Operating Income: * $5,434 ,33 1993 (Prelim. ) Last Year Operating Expense: * $4,766 .51 1993 (Prelim. ) Amount Requested: $5,800 .00 Amount Awarded: $3,300 .00 * First Year Form A Name: Hispanic Fine Arts Council Address 1 : 5 Cypress Square Address 2 : City: Elgin State: IL Zip: 60123 Telephone: 708-931-5945 Status: Nonprofit Organization (e.g. , Individual, Organization (Nonprofit) , Government (County) , etc. ) Institution: Advocate for Hispanic Arts and Culture (e.g. , Performance Facility, Gallery/ Exhibition Space, Fair/Festival, etc. ) Discipline: Same as Above (e.g. , Dance, Music, Theater, etc. ) Contact Person: Mary Camacho County of Applicant: Kane Legislative District of Applicant (House) : 66 Legislative District of Applicant (Senate) : 33 Congressional District of Applicant: 14 Last Year Operating Income: $490 . 00 ( 1993/1994 ) Last Year Operating Expense: $289 .20 ( 1993/1994 ) Amount Requested: $4,000. 00 Amount Awarded: $1, 000 . 00 Form A Name: Elgin Children' s Chorus, Inc. Address 1 : P.O. Box 725 Address 2 : City: Elgin State: IL Zip: 60121-0725 Telephone: 708-931-7464 Status : Nonprofit Organization (e.g. , Individual, Organization (Nonprofit) , Government (County) , etc. ) Institution: Performance Group (e.g. , Performance Facility, Gallery/ Exhibition Space, Fair/Festival, etc. ) Discipline: Vocal (e.g. , Dance, Music, Theater, etc. ) Contact Person: Steven Srock County of Applicant: Kane Legislative District of Applicant (House) : 66 Legislative District of Applicant (Senate) : 33 Congressional District of Applicant: 14 Last Year Operating Income: $17,078. 70 (FY1992) Last Year Operating Expense: $18,478 .08 (FY1992 ) Amount Requested: $650 .00 Amount Awarded: $650 . 00 Form A Name: Independent Players Address 1 : 231 Douglas Address 2 : City: Elgin State: IL Zip: 60120 Telephone: 708-888-1630 Status : Nonprofit Association Government Unit (e.g. , Individual, Organization (Nonprofit) , Government (County) , etc. ) Institution: Performance Group (e.g. , Performance Facility, Gallery/ Exhibition Space, Fair/Festival, etc. ) Discipline: Theater (e.g. , Dance, Music, Theater, etc. ) Contact Person: Pat Surbella County of Applicant: Kane Legislative District of Applicant (House) : 66 Legislative District of Applicant (Senate) : 33 Congressional District of Applicant: 14 Last Year Operating Income: * Last Year Operating Expense: * Amount Requested: $1,010 .00 Amount Awarded: $1,010 .00 * Will be provided for in application Form A Name: Unity Arts Centre Address 1 : P.O. Box 363 Address 2 : City: Elgin State: IL Zip: 60121 Telephone: 708-741-1196 Status : Nonprofit Association (e.g. , Individual, Organization (Nonprofit) , Government (County) , etc. ) Institution: Coalition for Promotion Performance and (e.g. , Performance Facility, Gallery/ Visual Arts Exhibition Space, Fair/Festival., etc. ) Discipline: Various arts mediums (e.g. , Dance, Music, Theater, etc. ) Contact Person: Stephen Connell County of Applicant: Kane Legislative District of Applicant (House) : 66 Legislative District of Applicant (Senate) : 33 Congressional District of Applicant: 14 Last Year Operating Income: * $42,435 ( 1993/1994 ) Last Year Operating Expense: * $42,435 ( 1993/1994 ) Amount Requested: $2,055 . 00 Amount Awarded: $2,000 .00 * First Year ATTACHMENT 6 ARTS AND CULTURE GRANT PROGRAM 1995 PROGRAM TIMETABLE A. ARTS AND CULTURE GRANT AWARD PROGRAM REGRANTING PROGRAM TIMETABLE FY1995 Notification May, June 1994 Deadline for Application August, 1994 Application Review August, September, 1994 Action on Recommendations - September, 1994 Cultural Arts Commission October, 1994 Action on Recommendations - Elgin City Council November, 1994 Notification of Award December, 1994 Application/Program Evaluations - Mid Year July, 1995 Evaluations - Year End January, 1996 B. REGRANTING PROGRAM PROCEDURES Week beginning June 14 Press release detailing Elgin Arts and Culture Grant program. Monday, June 13 Review Panel appointed by Commission. Week beginning June 13 Letter re: application availability and grant seminar sent to all potential applicants . Applications are available imme- diately, upon request. Wednesday, June 20 Grant seminar held for applicants (May be more than one date or time) . Monday, August 29 Due date for applications . July, 1994 *Hold meeting with Review Panel to discuss the objectives of the Grant program; explain priori- ties, how to rate applicants , etc. Provide and discuss rating sheets, guideline sheets, etc. (N.B. This is a critical step. The Panel needs to be very clear about how to review the applica- tions) . Week of August 29 *Prepare and distribute Panel packets (copies of applications) with letters reviewing information discussed at above meeting. Give specific instructions on how to prepare for the Panel meetings . September, 1994 *Grant Application Review Panel meets to review individual and organization applications . Mon. , October 10 Commission votes on recommenda- tions of Review panel, awarding funds . Wed. , October 26 Announcement to recipients of grant awards : City Council votes on award recommendations of Review Panel . November, 1994 *Cover letters and grant agreement forms mailed to recipi- ents . November, 1994 Announcement to public of grant awards : * Press release issued. As cash requests Cash disbursed for projects (not are received more than 30 days before project start date) . Cut-off date, November 30, 1994 . July, 1995 Midyear evaluation. January, 1996 End of year evaluation. ATTACHMENT 7 ARTS AND CULTURE GRANT PROGRAM PROJECT DIRECTOR ATTACHMENT 7 ARTS AND CULTURE GRANT PROGRAM RESUME/BIOGRAPHICAL SKETCH OF PROJECT DIRECTOR The regranting program will be jointly administered by the Cultural Arts Commission and the City of Elgin staff assigned to the Commission to provide support. The City of Elgin staff person assigned to the Commission and assisting in administering the program is Deborah K. Nier. Ms . Nier is Assistant to the City Manager. She has been with the City of Elgin in that capacity since March, 1989 and has worked with the Elgin Cultural Arts Commission since its inception in August, 1991 . Indeed, Ms . Nier assisted in the original research on which the enabling legislation was based. As support staff, Ms . Nier performs a variety of duties, including, but not limited to, research on programs and proce- dures of interest to the Commission, agenda preparation in conjunction with the Commission Chairman, preparation of meeting minutes and other duties as directed. Ms . Nier has written a successful grant application under the Illinois Arts Council Building-By-Design program as well as the 1993 Regranting Program Application. Administration of the 1993 Arts and Culture Grant Program has included publicity for the program, providing assistance with application form comple- tion, research and review of applications submitted, providing staff assistance to Grant Application Review Committee, moni- toring of grantees, projects and report preparation. Ms . Nier has a variety of responsibilities as Assistant to the City Manager, including contract and project administration and coordination. LE1 CONTACT: Clay Pearson Public Information Office City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Telephone: 708/931-5593 Telefax: 708/931-5610 • June 12, 1993 For more information contact: Deborah Nier Asst. to the City Manager FOR IMMEDIATE RELEASE 708/931-5597 a ELGIN CULTURAL ARTS COMMISSION CONTINUING TO ACCEPT APPLICA- TIONS FOR 1994 ART AND CULTURE GRANT PROGRAM The Elgin Cultural Arts Commission is see king g applicants tammitt funding under the 1994 Art and Culture Grant Program. The program, partially funded by the Illinois Arts Council, pro- 0.) vides financial assistance for new arts projects with a commu- Dlith nity benefit. Applications are being accepted through August -: ' 20, 1993 and are available by contacting Deborah Nier, City of Elgin, (708) 931-5597 or at City Hall, 150 Dexter Court. Projects may involve all art fields, including visual, perfor- itmance and literary presentations. Special consideration is given to projects which are innovative and/or target special populations, such as youth, seniors, disabled or minorities . Applicants must be Elgin-based and the projects must be car- ' ;rried out within the City of Elgin. Nine applicants received eived funding in the 1993 grant cycle including: gCentro De Informacion $1,600 +ems Children's Theater of Elgin 1,500 01) 1 Housing Authority of Elgin 1,342 Elgin Symphony Orchestra 1,000 . Cultures in Focus 870 ill Hispanic Fine Arts Council 700 Elgin Choral Union 400 Elgin CommunityTheater 400 Elgin Children's Choir 200 TOTAL $8,012 ttr- I # # tbti Ui ti . , Y ATTACHMENT 8 ARTS AND CULTURE GRANT PROGRAM PROMOTIONAL MATERIALS