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Home My WebLink About94-265 Resolution No. 94-265 RESOLUTION AUTHORIZING EXECUTION OF A CONSULTING AGREEMENT WITH BN AUSTIN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, be and is hereby authorized and directed to execute a Consulting Agreement on behalf of the City of Elgin with BN Austin for the establishment and maintenance of computer networks, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: September 28, 1994 Adopted: September 28, 1994 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk • ♦ ♦ .1 CONSULTING AGREEMENT BNAustin hereby offers to provide the City of Elgin with support services within(but not limited to) the following areas: 1) Application Development 2) Relational Database Management and Support 3) Computer Aided Drafting 4) Data Conversion 5) Communication/Network Design 6) Project Management 7) Hardware Evaluation and Acquisition 8) Graphical User Interface Design BNAustin will perform all services as an independent contractor. Services will be provided on a time and materials basis (a copy of the current hourly billing rates is attached). The City will provide and maintain a dedicated data line with modem and communication software on a network 486 class PC to enable timely remote support. Thank you for the opportunity to serve the City of Elgin. Accepted by: City of Elgin BNAustin Signature 1 Signatufe Title Title /30 lay 7/2" ?A 41- Date Date File No.94015 BNAustin 50 W. Liberty St. Suite 905 Reno,Nevada 89501 Phone (702)329-6900 Fax (702)329-7063 1994 HOURLY RATES Project Manager 90.00 Senior Programmer/Senior Engineer 80.00 Programmer/Engineer 72.00 Associate Programmer/Associate Engineer 63.00 Computer Aided Drafting Technician 43.50 Clerical 26.50 Rates are inclusive of all direct costs, overhead and support costs. Reasonable client approved travel costs to be reimbursed at cost. T . . II n ....... -y; Agenda Item No . _ i4jltU,Ls% September 8, 1994 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Management Information Services (MIS) Contractual Services PURPOSE The purpose of this memorandum is to provide the Mayor and City Council with information regarding data processing sup- port services . BACKGROUND Due to the resignations of two key people in the MIS Divi- sion, it has become necessary to request additional assis- tance in assuring that the MIS needs of all the City depart- ments do not become jeopardized. In addition, there are many open projects which need to be completed in order to keep departments and divisions moving forward with their tasks . The search to fill the two open positions is underway and expected to take a minimum of six weeks . However, requests continue to be made and additional assistance is necessary to maintain current operations . In order to secure immediate help, the use of outside support is being suggested. The contracts being requested are: 1 ) Enhanced/advanced follow-up training of the HTE software applications . Employees need the opportunity to become more familiar with the different applications . This in turn _will allow individuals to become more self-suffi- cient by learning more advanced aspects of the applica- tion, resulting in more effective and efficient use of time. The average cost of this training is $80 an hour for six weeks (240 hours) or $19 , 200 . 00 . With City employees becoming more proficient with the applica- tions , going directly to the vendor for questions will relieve MIS of being the sole conduit for such inquiries . I Management Information Services (MIS) September 8, 1994 Page 2 2 ) Accept a contract with Precision Systems Concepts, Inc. (PSC) based in Arlington Heights for analyst/programming work on the AS/400 . With two vacancies in the division, virtually no programming work .is being performed. De- ' partments throughout the City rely on the analyst/pro- grammer to keep the computer system running efficient- ly. Additionally there are specific programming require- ments that need to be met. This is a time and materials type of contract at $70 an hour for the estimated six weeks totaling $16 , 800 . 00 . 3) Accept a negotiated contract with BN Austin to assist the City in two areas : 1 ) Solve various departmental personal computer (PC) issues . These issues would involve communication problems we have been experiencing between the AS/400 and the PC ' s . 2 ) Assist various departments in establishing and maintaining Local Area Networks (LAN) and Wide Area Networks (WAN) . Establishment of the LAN and WAN is critical in getting PC ' s within a department as well as PC ' s from various departments to "talk" to each other. Maintaining an already established LAN will assure that processing critical information will continue. The cost for these services total $25, 600 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED City department and division heads . FINANCIAL IMPACT The total expense for items 1-3 is $61,600 . Funds are avail- able in the MIS Budget ($26 , 000) with the balance from sav- ings in other departmental budgets to be transferred to the MIS division through a year-end budget adjustment to cover these expenditures . LEGAL IMPACT Contracts will require review. 1 . Management Information Services (MIS) September 7 , 1994 Page 3 RECOMMENDATION 1 ) Receive enhanced training on HTE software from HTE, HTE User Groups, and William A. Edelman a CPA who works with and consults for HTE based in Deerfield for a not-to-ex- ceed amount of $19 ,200 . 2 ) Accept a contract with Precision Systems Concept for an analyst/programmer for a period of six weeks at a cost of $16,800 . 3) Accept a $25,600 contract with BN Austin to solve cur- rent PC issues and keep City departments operational on the LAN/WAN environments . Respectfully submitted, ames R. Nowicki Finance Director Richard B. Helwig City Manager JRN:daw