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HomeMy WebLinkAbout93-8 Resolution No. 93-8 RESOLUTION ACCEPTING THE PROPOSAL OF THE PAR GROUP BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be and is hereby authorized and directed to accept the proposal on behalf of the City of Elgin of The PAR Group for an executive search for Director of Code Administration and Community Preservation, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: January 13, 1993 Adopted: January 13, 1993 Omnibus Vote: Yeas 6 Nays 0 Recorded: Attest: s/ Nancy Roll Nancy Roll, Deputy Clerk THE PAR GROUP CHICAGO Paul A. Reaume,Ltd. Executive Office Centre 100 North Waukegan Road Public Lake Bluff, Illinois 60044-1600 Management Consultants TEL 708/234-0005 FAX 708/234-8309 November 20,1992 VIA FAX Mr. Larry Rice City Manager City of Elgin 150 Dexter Court Elgin,IL 60120 Dear Mr. Rice: We are pleased to respond to your request for our firm to propose how we can assist the City of Elgin in the successful recruitment, screening, interviewing and selection of Candidates from which the you may appoint a Director of Code Administration and Community Preservation. We have been pleased to have assisted the City of Elgin on a number of recruitments and are quite familiar with City organization and community—we would be privileged to work with you on this important recruitment. As you know, The PAR Group -Paul A. Reaume, Ltd. is an Illinois corporation which consults exclusively in the public sector, serving the needs of local government nationwide with corporate offices located in Chicago, and with Regional Managers in Hartford,and Los Angeles. The PAR Group is headed by Paul A. Reaume, a former City Manager, who has provided consulting search services to local governments nationwide continuously for twenty years—since 1972. The firm has provided consulting services to over 450 Clients—including search and general management consulting assignments. Our Principals have over 150 years' cumulative operations and consulting experience in the field of local government, and have conducted a large number and variety of local government and not-for-profit recruitments for a national clientele. Clients have included local governments of under 5,000 to over one million population, with budget responsibilities exceeding a billion dollars. The firm's quality of work and sensitivity to Clients' needs and concerns are recognized hallmarks—our firm was a pioneer in local government recruitment and is considered a leader in the public management consulting field. We have never failed to recommend a group of qualified Candidates for Client consideration. Our executive search process is highly professional and personalized. We will assist Elgin from commencement to conclusion of the assignment,until a completely acceptable Candidate is appointed to the position. We handle all of the administrative details of the entire recruitment process, so City Officials can limit their involvement to the significant, decision-making aspects of the selection process,thus minimizing interruption of attention to other on-going concerns and responsibilities. Our initial effort in assisting the City of Elgin would be to develop a Recruitment Profile that sets forth detailed qualifications for the Director of Code Administration and Community Preservation position, reflecting both current and longer range organizational expectations relating to the position. The Profile serves as a key instrument for recruiting and screening Candidates in accordance with the unique needs identified as particularly desirable for the Director's position. Assisting in the Achievement of Excellence in the Public Service Since 1972 • City of Elgin, Illinois Page 2 Our executive search process would be as follows,subject to mutually agreed upon modification: 1. Interview the City Manager, and others, as appropriate, all toward achieving clarity and consensus concerning the specific nature of duties,responsibilities and expectations of the Director's position. Interview data will be used to prepare a Recruitment Profile for approval by the City Manager. 2. Conduct an intensive independent professional search and recruitment effort, utilizing an extensive local, regional and national contact network, seeking out qualified Candidates who may not otherwise have an interest in your recruitment. 3. Place announcements in professional publications relating to the position under recruitment to provide maximum exposure of the position's career opportunity and to ensure an open recruitment process. 4. Process all applications received from recruitment and announcement efforts,including timely acknowledgments of receipt of application and status of recruitment information to all Applicants, on behalf of the City Manager. 5. Screen all applications received, matching all Applicants' credentials with the specific criteria qualifications stated in the Recruitment Profile. 6. Interview prospective Final Candidates and make background inquiries and reference checks with current and past employers and verify claimed educational achievement. 7. Present a written report to the City Manager on applications received for the position, including résumés and background information on those individuals considered to be most qualified and best suited for the position, recommending approximately 15 — 20 such persons for personal interview consideration. 8. Facilitate the selection of Candidates to be invited for personal interview and appointment consideration;we recommend you interview no less than five Candidates. 9. Prepare interview questions and procedures for use by the City Manager,developing a process which will ensure that the same questions are asked of each Candidate and that each interview is thoroughly and consistently evaluated. 10. Coordinate arrangements for Candidates' travel to Elgin for interviews, be present during interview sessions to facilitate effective discussion and deliberation toward the City's selection of a Final Candidate, and also assist in employment negotiation between the Final Candidate and City Officials, as desired. We are prepared to undertake your assignment promptly, within ten days or less following approval of our proposal. The Recruitment Profile would be submitted for review and approval within ten days following our on-site interviews of Elgin Officials and Staff. We would be in a position to recommend Candidates to the Council for personal interview consideration within 45 - 60 days following approval of the Recruitment Profile. Personal interview of Candidates could be conducted approximately ten days following the Council's selection of Candidates for interview. City of Elgin, Illinois Page 3 • All services in connection with this assignment will be performed by individuals who possess recognized municipal experience and broad executive selection judgment.Paul Reaume,President of the firm,and Gerald Plock,Managing Director/Executive Recruitment Services,both of our Chicago office, will be responsible for and directly involved in your assignment. Biographies of these persons are enclosed. Our professional fee for the comprehensive services outlined above would be a fixed fee of $12,000 for professional services,plus reimbursement for expenses related directly to your recruitment process,such as for travel,communications and printing, approximating$4,500. The foregoing expense reimbursement does not include the cost of Candidate travel and other expenses associated with interview of Candidates in Elgin or the cost of published professional announcements. The costs for professional announcements placed will be directly billed to the City by the appropriate publishers. The professional fee is payable in three equal payments, billed during the course of the recruitment. Reimbursable expenses will also be billed and indicated separately on our statements. The first payment for professional services is due upon acceptance of our proposal. This letter of proposal, when approved and signed, shall constitute an Agreement between us and it may not be modified except in writing by both parties. Our liability, if any, shall not be greater than the amount paid to us for professional services rendered. Elgin City Officials can be assured of responsive and personalized professional attention throughout the Director of Code Administration and Community Preservation recruitment assignment. We enthusiastically look forward to having the opportunity to again assist you in this very important staffing responsibility. Re pectfully sub 'tted, I 11 THE PAR GROUP Paul A.Reaume,Ltd. ACCEPTED BY TH r I F ELG �,ILLINOIS BY: � TITLE: DATE: 9e-Lt C,7 / 9 THE PAR GROUP Paul A. Reaume, Ltd. • El_ in B 16N‘ Agenda Item No. 040, p: , � tD fid December 10, 1992 TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Retaining the PAR Group for Executive Search for Director of Code Administration and Community Preservation As the Council is aware, I am now recruiting for a cabi- net level Director of Code Administration and Community Pres- ervation position. As is usually the case, I have contacted The PAR Group - Paul Reaume - to provide the executive search function since this is a very specialized position. Attached t is the formal proposal from PAR. I will be proceeding in the standard fashion of sitting down with Mr. Reaume in approximately 45 days to review the applications and then will start the interview process very shortly thereafter. I would expect to have the new director on board by late March. FINANCIAL IMPACT The attached proposal provides for the standard $12,000 flat fee plus expenses which will not exceed $4,500. RECOMMENDATION The Council is asked to approve the attached agreement with The PAR Group - Paul A. Reaume, Ltd. , to provide execu- tive search services for a new Director of Code Enforcement and Community Pr servation. Larry L. Rice, ity Manager LLR:amp Attachment • • 12'89,1992 14348 FROM The PAR Brom. TO 9315618 P.01 i-=,: THE PAR GROUP CHICAGO • •-Y` ' Paul A.Reaume,Ltd. Executive Office Centro 100 North Waukegan Road • .. _r.-;•�. I Public Lake Bluff. Illinois 60044-1800 • Mara;�ument Consultants TEL 708/234-0005 FAX 708/234-8309 November 20,1992 VIA FAX Mr.Larry Rice City Manager City of Elgin 150 Dexter Court Elgin,IL 60120 Dear Mr.Rice We are pleased to respond to your request for our firm to propose how we can assist the City of Elgin hi the successful recruitment,screening,interviewing and selection of Candidates from which the you may appoint a Director of Code Administration and Community Preservation. We have been pleased to have assisted the City of Elgin on a number of recruitments and are quite familiar with City organization and community—we would be privileged to work with you on this important recruitment. As you know,The PAR Group-Paul A.Reaume,Ltd.is an Illinois corporation which consults exclusively in the public sector, serving the needs of local government nationwide with corporate offices located in Chicago,and with Regional Managers in Hartford,and Los Angeles.The PAR Group is headed by Paul A.Reaume,a former City Manager,who has provided consulting search services to Iocal governments nationwide continuously for twenty years—since 1972. The firm has provided consulting services to over 450 Clients—including search and general management consulting assignments.Our Principals have over 150 years'cumulative operations and consulting experience in the field of local government,and have conducted a large number and variety of local government and not-for-profit recruitments for a national clientele. Clients have included local governments of under 5,000 to over one million population, with budget responsibilities exceeding a billion dollars. The firm's quality of work and sensitivity to Clients'needs and concerns are recognized hallmarks-our firm was a pioneer in local government recruitment and is considered a leader in the public management consulting field. We have never failed to recommend a group of qualified Candidates for Client consideration. Our executive search process is highly professional and personalized.We will assist Elgin from commencement to conclusion of the assignment,until a completely acceptable Candidate is appointed to the position. We handle all of the administrative details of the entire recruitment process, so City Officials can limit their involvement to the significant, decision-making aspects of the selection process,thus minimizing interruption of attention to other on-going concerns and responsibilities. Our initial effort in assisting the City of Elgin would be to develop a Recruitment Profile that sets forth detailed qualifications for the Director of Code Administration and Community Preservation position,reflecting both current and longer range organizational expectations relating to the position. The Profile serves as a key instrument for recruiting and screening Candidates in accordance with the unique needs identified as particularly desirable for the Director's position. Assisting in the Achievement of Excellence in the Public Service Since 1972 12/18/1992 11=82 FROM The PAR 8rou► TO 9315618 P.82 City of Elgin, Illinois Page 2 Our executive search process would be as follows,subject to mutually agreed upon modification: 1. Interview the City Manager,and others,as appropriate,all toward achieving clarity and consensus concerning the specific nature of duties,responsibilities and expectations of the Director's position.Interview data will be used to prepare a Recruitment Profile for approval by the City Manager. 2. Conduct an intensive independent professional search and recruitment effort,utilizing an extensive local, regional and national contact network, seeking out qualified Candidates who may not otherwise have an interest in your recruitment 3. Place announcements in professional publications relating to the position under recruitment to provide maximum exposure of the position's career opportunity and to ensure an open recruitment process. 4. Process all applications received from recruitment and announcement efforts,including timely acknowledgments of receipt of application and status of recruitment information to all Applicants,on behalf of the City Manager. 5. Screen all applications received, matching all Applicants' credentials with the specific criteria qualifications stated in the Recruitment Profile. 6. Interview prospective Fatal Candidates and make background inquiries and reference checks with current and past employers and verify claimed educational achievement. 7. Present a written report to the City Manager on applications received for the position, including résumés and background information on those individuals considered to be most qualified and best suited for the position,recommending approximately 15—20 such persons for personal interview consideration. 8. Facilitate the selection of Candidates to be invited for personal interview and appointment consideration;we recommend you interview no less than five Candidates. 9. Prepare interview questions and procedures for use by the City Manager,developing a process which will ensure that the same questions are asked of each Candidate and that each interview is thoroughly and consistently evaluated. 10. Coordinate arrangements for Candidates' travel to Elgin for interviews, be present during interview sessions to facilitate effective discussion and deliberation toward the City's selection of a Final Candidate, and also assist in employment negotiation between the Final Candidate and City Officials,as desired. We are prepared to undertake your assignment promptly, within ten days or less following approval of our proposal.The Recruitment Profile would be submitted for review and approval within ten days following our on-site interviews of Elgin Officials and Staff. We would be in a position to recommend Candidates to the Council for personal interview consideration within 45 - 60 days following approval of the Recruitment Profile. Personal interview of Candidates could be conducted approximately ten days following the Council's selection of Candidates for interview. • 12/99/1992 14x55 FROM The PAR arour TO 9315615 P.53 City of Elgin,Illinois Page 3 All services in connection with this assignment will be performed by individuals who possess recognized municipal experience and broad executive selection judgment.Paul Reaume,President of the firm,and Gerald Plock,Managing Director/Executive Recruitment Services,both of our Chicago office, will be responsible for and directly involved in your assignment. Biographies of these persons are enclosed. Our professional fee for the comprehensive services outlined above would be a fixed fee of $12,000 for professional services,plus reimbursement for expenses related directly to your recruitment process,such as for travel,communications and printing,approximating$4,500.The foregoing expense reimbursement does not include the cost of Candidate travel and other expenses associated with interview of Candidates in Elgin or the cost of published professional announcements. The costs for professional announcements placed will be directly billed to the City by the appropriate publishers. The professional fee is payable in three equal payments,billed during the course of the recruitment. Reimbursable expenses will also be billed and indicated separately on our statements. The first payment for professional services is due upon acceptance of our proposal. This letter of proposal,when approved and signed,shall constitute an Agreement between us •and it may not be modified except in writing by both parties. Our liability,if any,shall not be greater than the amount paid to us for professional services rendered. Elgin City Officials can be assured of responsive and personalized professional attention r . throughout the Director of Code Administration and Community Preservation recruitment assignment. We enthusiastically look forward to having the opportunity to again assist you in this very important staffing responsibility. ally submi , THE PAR GR Paul A.Reaume,Ltd. r . ACCEPTED BY THE CITY OF ELGIN,ILLINOIS BY: TITLE: DATE: THE PAR GROUP Paul A.Reaume,Lid. TOTAL P.53