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HomeMy WebLinkAbout93-281 Resolution No. 93-281 RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. WHEREAS, Clarke Environmental Mosquito Management, Inc. has submitted its proposal for performing mosquito control services during the summers of 1994 and 1995; and WHEREAS, the City Council has reviewed said proposal and finds that it is in the best interest of the City of Elgin. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Interim City Manager, be and is hereby authorized and directed to enter into a written agreement by and on behalf of the City of Elgin with Clarke Environmental Mosquito Management, Inc. for mosquito control services for 1994 and 1995 in accordance with the proposal of Clarke Outdoor Spraying Company, Inc. at the unit prices established and in accordance with the written proposal attached hereto. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: October 27, 1993 Adopted: October 27, 1993 Omnibus Vote: Yeas 7 Nays 0 Attest: 8/ Dolonna Mecum Dolonna Mecum, City Clerk • in . r Agenda Item No. c rt • October .4, 1993 MEMORANDUM TO: Mayor and Members of the City Council FROM: Robert Malm, Acting City Manager SUBJECT: Proposal for 1994-95 Mosquito Control Program PURPOSE Attached is the proposal for mosquito control, submitted by Clarke Outdoor Spraying Company, for the 1994-95 seasons. , • BACKGROUND r The proposed program is similar to the prior years ' program. The targeted .mosquito management service provides for control of the mosquito at the larval stage, using biological control agents, where possible, and approved organophosphates. Optional adult mosquito control measures are available for use in parks, special events or in case of an encephalitis outbreak. .FINANCIAL IMPACT The cost of this program will be $18,838.32 for 1994 with an option for the 1995 season that is presently quoted at $19,780.00*. The amount budgeted for the 1993 season is $18,839. The cost of the program in 1992 was $17,941.56 . RECOMMENDATION Bids were not solicited because Clarke Outdoor Spraying Company is the only vendor providing quality service in this area. . The staff recommends approval of the contract submitted by Clarke Outdoor Spraying -Company for the 1994 and 1995 seasons. a A mimm.%1� A _ Robe t Malm, Acting City Manager * see attachment 'A' Attachment 'A' **SERVICE CONTRACT** CLARXE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. SERVICE GUARANTEE AND AGREEMENT FOR THE 1994-1995 CITY OF ELGIN ENVIRONMENTAL MOSQUITO MANAGEMENT (EMM) PROGRAM I. Service Guarantee. The Clarke Environmental Mosquito Management, Inc. is committed to providing the City of Elgin with environmentally safe services, and guarantees program satisfaction'. Clarke will respond and resolve all verbal or written concerns from community officials and residents over program effectiveness, and re-treat any areas not satisfactorily covered. II. EMM Payment Plan. As specified in the Cost Outline, the 1994 EMM program cost of $18, 838.32 for the City of Elgin will be made in four equal installments. The City of Elgin has the option to accept a 2nd year contract for 1995 not to exceed 5% over 1994 rates. PAYMENT SCHEDULE [ 1994 Season ;995 Season May 1 ' $ 4,709.58 $ 4,945.00 June 1 $ 4,709.58 $ 4,945.00 July 1 $ 4,709.58 $ 4,945.00 August 1 $ 4 .709.58 $ 4.945.00 TOTAL: $18,838.32 $19,780.00 III. Approved Contract Period and Agreement. Please check one of the following contract periods: ( ) 1994 Season Only ( ) 1994-1995 Seasons (New areas to be covered in 1995 will be pro-rated to the program cost at the rates in effect at the time.) FOR THE CITY OF ELGIN: Name: Title: Date: FOR THE ARKE ENV - •NMENTAL MOSQUITO MANAGEMENT, INC. : , �13 eftName: Title: Vice President of Date: _ `� J ► -` ' Clarke III, Ph.D. Service Sales - 17 - - VT Qui ... � + � i 1) Fu(S V 5.n A ,,,,p.;1;,,,,,,,#), it} n �) y -y 0,, ,',, i,,10,. iy,. fir., ij° '�J}.y} 1-.,,,,....','''; ';',.4'4,,,-,m4',.,;-,-:44-... ? F4r„r .„„,,,„,i,..."'g ��;rr`� �jrf"� «b"i"1 *400;0�k * " • ,`-"»i Y"ib u 7 4.,. ,,, ,,, � .;,,v-:,` i" Pry a ,--y� "3`b{Wj'' ..:41p4..)0,-,: ,,,ii... v s ' c •>~', s { ''N p� f :s"s ,......5 ( a "�^a �S'" p ��d�" Ju� i� M ' ? } ..'..:0-,:..!''0,1:4''w jy�... ' .4b:,,,,„`" `.,�5` ,+'•' 7 � i ',1,0,41;';',9 A ;a'„,., Jw,7. 40 • '''''":44s , & d y >4 f i fly (L 41 ' '. w "' m" �,y 4J� rn ) 7�K - ''aw ."k•°"�" ery.14' , '''?''' 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V,r''''• „ . . In•_ 1rd 1.. 17.1 1 , 41 TREATMENT it, ,i',.... ' •- . ii, --, __. r 1994-1995 CITY OF ELGIN ENVIRONMENTAL MOSQUITO MANAGEMENT PROGRAM MEMBER: AMERICAN MOSQUITO CONTROL ASSOCIATION • CLARKE MOSQUITO CONTROL PRODUCTS IIINIMMIRI 159 GARDEN AVENUE • P.O. BOX 72288 • ROSELLE, ILLINOIS 60172 I I TELEPHONE 708/894-2000 September 8, 1993 Mr. Paul Slaby, R.S. Public Health City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Dear Mr. Slaby: During this fiscally stressed, tax cap era, we have been able to maintain a high quality, environmentally sensitive approach to mosquito control. The City of Elgin Environmental Mosquito Management Program provides a model approach for Midwestern communities. This effort uses biorational products and materials, focuses on population monitoring and larval control, and limits adult mosquito control to periods of excessive annoyance based on trap counts and citizen feedback. At this time as we head into the home stretch of a very busy 1993 season, we are offering the City of Elgin the opportunity to rollover and extend our present contract for 1994. We will hold- the-line on a rate increase, and offer the 1994 program for the same price as 1993 . In addition, a second year option for 1995 is offered not to exceed a 5% increase over 1994 rates. The City's prompt action and commitment for 1994 by October 15th will assist our procurement and bulk purchasing of insecticides from our suppliers for 1994 . We hope this proposal meets with your approval and will assist your long-term, 1994-1995 budgetary planning. Should you have any questions concerning our offer or any aspect of our program, please don't hesitate to contact us. We appreciate having had the opportunity to serve the City of Elgin and look forward to the continuation of our relationship. Sincerely, J. Lyell Clarke III, Ph.D. Vice President/Service Sales Medical Entomologist Attachments PROTECTING OVER SIX MILLION PEOPLE IN THE MIDWEST SINCE 1946 . 1994-1995 CITY OF ELGIN ENVIRONMENTAL MOSQUITO MANAGEMENT PROGRAM TABLE OF CONTENTS ITEM PAGE COVER LETTER i PROGRAM DESCRIPTION 1-14 COST OUTLINE 15-16 SERVICE CONTRACT 17-18 OPTIONAL CONTROL MEASURES 19 INSURANCE CERTIFICATES ENVIRONMENTAL MOSQUITO MANAGEMENT - A BIORATIONAL APPROACH CITY OF ELGIN "A STATEMENT OF PHILOSOPHY" Until recently, the control of mosquitoes, as well as other pests in urban and agricultural environments, has meant a heavy reliance upon chemicals to reduce pest numbers once an outbreak has occurred. Pesticides have resulted in many remarkable successes in controlling a wide variety of urban and agricultural pests. However, this reliance on pesticides has fueled major concerns and controversies. Research scientists in certain disciplines have indicated increasing concern over pest resistance to chemicals, while public and regulatory pressures have often sought to restrict pesticide use largely because of environmental concerns. As a result, there has been impetus for a major shift, philosophically and practically, to the concept of integrated pest management (IPM) , which is defined as follows: "a process consisting of the balanced use of cultural, biological and chemical procedures that are environmentally compatible and economically feasible to reduce pest populations to a tolerable level" (Owens 1986) . Recent mosquito control development in the past decade, including biological insecticides, computer technologies and control strategies have provided the necessary tools for the implementation of a true IPM approach to community mosquito control. These significant advancements have enabled Clarke Environmental Mosquito • Management, Inc. to offer a refined IPM approach for the 1990's termed: Environmental Mosquito Management (EMM) . Environmental Mosquito Management, like other pest management programs, should be considered a process and not just a reaction (e.g. spraying an insecticide) to pest presence. The EMM process places an emphasis on survey and mapping, population monitoring, and intensive larval control through biological and computer methodologies. The adult mosquito control component of the EMM process involves careful and strategic chemical applications only when established thresholds are reached. All components of the EMM program conform with the 1989 Illinois Department of Public Health mosquito control recommendations, and utilize United States E.P.A. registered products. The objectives of the EMM program are to control nuisance mosquitoes, and reduce the potential of mosquito-borne disease transmission in order to provide a comfortable and healthy atmosphere for community residents. In the State of Illinois, approximately 55 mosquito species are known to occur, of which, four are of primary concern. The primary nuisance species is Aedes vexans, the inland floodwater mosquito. This species lays its eggs singly on dry ground in areas subject to intermittent flooding. Although Aedes vexans presents no major public health hazard, broods of these vicious biting mosquitoes can migrate up to 20 miles and cause from 70% to 90% of the season's annoyance. -1- The other three species, Culex pipiens, Aedes triseriatus, and Aedes albopictus, are considered vectors of disease. Culex pipiens, the northern house mosquito, is recognized as the primary vector of St. Louis encephalitis and dog heartworm in Northern Illinois. Normally, this mosquito develops in polluted waters and artificial containers, such as gutters, tires, empty cans, and catch basins. Aedes triseriatus, the tree hole mosquito, is considered by many to be the most important species in the State of Illinois because of its ability to transmit LaCrosse encephalitis. This mosquito develops in the cavities of trees, as well as discarded tires and other artificial containers. Aedes albopictus, the Asian tiger mosquito, was first reported in the Chicagoland area in the summer of 1987. It develops in numerous artificial containers including discarded tires, and is seen as a potential vector of LaCrosse encephalitis in the Midwest. ENVIRONMENTAL MOSQUITO MANAGEMENT - PROGRAM OUTLINE The Environmental Mosquito Management program consists of the following phases: 1. General Services 2 . Surveillance and Monitoring 3 . Larval Control 4. Adult Control Phase One - General Services Survey and Mapping. The basis of a community's mosquito control program is a comprehensive larval site survey. The objective of this survey is to clearly define, map, categorize, measure total number of potential larval development sites, and determine site acreage. Clarke Environmental Mosquito Management, Inc. performs an aerial survey to systematically map all potential mosquito development sites within the community boundary. In preparation of the survey, a Bell-47 helicopter is utilized with trained specialists as well as ground survey teams. Larval sites are plotted on U.S.G.S. topographical maps, the acreage is measured and a reference number and habitat type are assigned. Field inspection maps are developed from the master larval site survey. Other operational maps include harborage areas, catch basins, fish stocking locations, and aerial and truck adulticiding routes. The above operational maps are updated annually to reflect community growth and development. Aerial surveys and operational maps remain the property of and represents the confidential work product of Clarke Environmental Mosquito Management, Inc. Computer System. To implement the EMM program, Clarke Environmental Mosquito Management, Inc. utilizes an in-house computer system for resource requirement planning, operational scheduling, larval site history, adult mosquito population monitoring, and budget analysis. - 2 - .. Public Relations. Release of accurate and well-timed information to the public is extremely important because an informed populace is much more likely to cooperate with and support mosquito control efforts. In addition, they may be encouraged to protect themselves personally and reduce mosquito larval development on their private property. The EMM public relations program is achieved through the distribution of informational pamphlets, periodic news releases, network and cable television, and radio interviews. Video and slide presentations and/or discussions on all phases of mosquito control are available to interested civic groups, service clubs, and schools. Mosquito Hotline Citizen Response System. Clarke Environmental Mosquito Management, Inc. maintains the toll-free Mosquito Hotline (1-800-942-2555) to encourage the direct feedback of community residents during the course of the mosquito season. Each call is answered and logged directly in Clarke Environmental Mosquito Management, Inc. operational scheduling center. The resident's name, address, phone number, and nature of call (e.g. mosquito annoyance, information request, or stagnant water in backyard) is recorded on a permanent call card. All complaints are responded to within 24 hours. Standing water situations are immediately referred to nearby field inspectors via our remote paging system, and mosquito annoyance inquiries are dispatched to the night crew that evening for resolution. Insurance Coverage. Sound insurance protection is a fundamental responsibility of any pest control contractor. Clarke Environmental Mosquito Management, Inc. has secured and will continue to maintain the highest coverage limits available on the market at the lowest possible premium. The company currently has an insurance package with $1 million limits, which include bodily injury, property damage, and comprehensive chemical liability for ground and air operations. To offset volatile chemical liability premiums, the EMM program cost will include an insurance surcharge. Program Reports. Communication between the community and Clarke Environmental Mosquito Management, Inc. is the key to a successful program. During the season, the community contact is kept abreast of all EMM program activities through monthly reports of all services provided. Each report includes a season perspective, mosquito-borne disease update, and year-to-date budget analysis. At the conclusion of the season, the community receives an in-depth annual report and recommendations for the next year. Program Staff. The Clarke Environmental Mosquito Management, Inc. maintains a diversified staff of 16 full time professionals that utilize a "team approach" to implement the EMM process. This team includes one Ph.D. in Medical Entomology, one M. S. in Education, two B.S. 's in Biological Sciences, one B.S. in Entomology, one Geographer, one Industrial Engineer, and one helicopter pilot. In addition, Clarke Environmental Mosquito Management, Inc. recruits a summer staff of approximately 80 employees from major midwestern universities. - 3 - Program Staff Continued Whenever possible, students are selected from the life science disciplines and often receive college credits for an internship experience. Students are comprehensively trained by Clarke and state personnel. All personnel utilized in field operations are licensed by the Illinois Department of Agriculture, as required by law. Program Staff - Quality Control. An important part of any mosquito control operation is the use of quality control or "back checkers" . Post-treatment inspectors are used to confirm the performance of all seasonal and full-time personnel. Phase Two - Surveillance and Monitoring Defining the distribution and density of target mosquito species in relation to human populations is essential to the success of any program aimed at controlling nuisance and/or disease vectors. Mosquito-Borne Disease Monitoring. In 1975, a massive epidemic of St. Louis encephalitis virus (SLE) occurred in the United States in which nearly 2, 000 human cases were diagnosed. The state of Illinois was hardest hit with 600 cases including 47 fatalities. As a result of this epidemic, in 1976, the Illinois Department of Public Health (IDPH) initiated an encephalitis surveillance program to establish an "early warning system" to recognize the potential for future SLE outbreaks, as well as other mosquito-borne diseases. The IDPH has concentrated their surveillance efforts in the southern part of the state where previous outbreaks have occurred. To complement the IDPH effort and provide timely surveillance information for the northern portion of the state, Clarke Environmental Mosquito Management, Inc. and the Chicago Department of Health, have conducted an SLE surveillance program since 1981. This program includes: the collection of wild bird blood for SLE antibody testing, and the monitoring and control of the Culex pipiens population. The data generated provides an early warning of the potential occurrence of human cases in the Chicagoland area. Aedes albopictus Monitoring and Control. In August of 1987, entomologists at Clarke Environmental Mosquito Management, Inc. discovered the presence of the Asian tiger mosquito (Aedes albopictus) in stock-piled used tires on the near north side of the City of Chicago (Rightor et al. 1987) . This species has been imported from Japan through the shipping of tires, and has been reported in at least 18 states. The Chicago infestation is considered the northern most distribution to date. Not only is Aedes albopictus a severe and aggressive biting mosquito, but also a public health threat since it has the ability to transmit La Crosse encephalitis, Dengue fever and other mosquito-borne diseases. At this point, no human cases of mosquito-borne disease in the United States have been attributed to Aedes albopictus. - 4 - Clarke Environmental Mosquito Management, Inc. has been a leader in the surveillance and control of the Asian tiger mosquito since its discovery in 1987 . For example, based on helicopter surveys, Clarke Environmental Mosquito Management, Inc. is now monitoring over 300 tire piles in the City of Chicago. In addition, Clarke's 5% Abate Tire Treatment is the only insecticide specifically labeled for the control and prevention of the Asian tiger mosquito in tire piles. Aedes albopictus will continue to be an annual concern and operational priority in order to monitor the occurrence of this public health threat. Aedes vexans Brood Prediction. Aedes vexans, the primary nuisance mosquito in northern Illinois, has a 15 to 20 mile flight range (Clarke 1943, Horsfall et al. 1973) . During the course of a season, mosquito broods periodically migrate into a community and override the local larviciding effort. The significant variables that determine the occurrence of these nuisance-causing broods are precipitation and daily average temperatures. In 1967, Clarke Environmental Mosquito Management, Inc. developed a thermal summation technique which predicts the arrival of Aedes vexans broods and peak annoyance periods (Clarke and Wray 1967) . Clarke Environmental Mosquito Management, Inc. charts climatological data for 8 Chicagoland and 12 other midwestern weather stations to track Aedes vexans brood patterns. The precise knowledge of when peak annoyance periods will occur, in conjunction with light trap counts and public feedback, enables the accurate timing of adult mosquito control applications. New Jersey Light Trap Network. A major tool in any mosquito control effort is a mosquito trapping device called the New Jersey light trap. This trap was developed in the 1930's and is the standard tool for adult mosquito population monitoring. The trap should be located in a residential area, and through a timer mechanism, operated between dusk and dawn, the peak adult mosquito activity period. The trap lures mosquitoes with a 25 watt bulb, which are then drawn into the trap by an electric fan. Data generated by the trap recoveries serves several purposes: 1) confirms the arrival of predicted floodwater mosquito brood migrations, 2) reflects on the effectiveness of mosquito control efforts, and 3) identifies long and short-term changes in adult mosquito populations. Clarke Environmental Mosquito Management, Inc. utilizes a network of over 130 standard New Jersey light traps in the seven-county Chicago metropolitan area to monitor and evaluate mosquito activity. The community will be kept abreast of floodwater mosquito migrations. When the light trap monitoring system in their community is averaging above 30 female mosquitoes per catch, Clarke Environmental Mosquito Management, Inc. will advise the community contact of possible excessive annoyance and recommend a solution to provide the most effective adult control. - 5 - ... Weather Monitoring. Climatological data and weather conditions are critical factors in the monitoring and control effort of a mosquito management operation. Wind velocity, temperature, and precipitation patterns greatly impact daily operational activities and effectiveness. For these reasons, Clarke Environmental Mosquito Management, Inc. has retained the services of Murray and Trettel, Inc. , certified consulting meteorologists, since 1978. Climatological data is relayed for Aedes vexans brood prediction charting. Daily forecasts and storm warnings are used to ensure operations are performed during optimal conditions. Phase Three - Larval Control The foundation and focus of the EMM program is the environmentally sensitive control of larvae within the community boundaries. Effective control of mosquito larvae will prevent their development into adult mosquitoes, and therefore, reduce the need for adult mosquito control measures. The key to environmentally-oriented larval control is the organization and classification of active and potential larval development sites. In the early 1980's, Clarke Environmental Mosquito Management, Inc. developed a software program termed: "Targeted Mosquito Management System" (TMMS) to optimize the larval control component of the EMM process (Wood and Clarke 1985) . The basis of TMMS is a comprehensive larval site survey. The Clarke Environmental Mosquito Management, Inc. performs an aerial survey to systematically map all potential mosquito development sites within a community. For each mapped site the acreage is measured, and a reference number and habitat are assigned. The community's site information is entered into the computer to establish one of the two fundamental TMMS data base files. A detailed larval site history completes the TMMS data base for the community. Historical information includes the sites that actually produce larvae, the time of season, frequency of larval occurrence, and the species found in each site. Over an initial three year period of data base development, the site history file is acquired by entering field inspection results into the computer. Data input items include the site number, week number, and species code. After three years of data base development, interaction between the site information and history files produces a field inspection and control strategy for each site within the community. The sites are differentiated into two categories, with monthly inspections to maintain the data base. The priority targeted sites, those with a history of producing mosquitoes, are marked for intensive field inspections. Site category reports enable the preparation of general and targeted inspection operational maps. - 6 - As pointed out in the IDPH publication, Mosquitoes in Illinois, Recommendations for Prevention and Control - 1988, "a single insecticide may not be suitable for control of larvae in every habitat. For example, Bacillus thuringiensis var. israelensis (B.t. i.) is effective against floodwater mosquitoes in the relatively clean water of woodland pools, but it is much less effective against Culex in polluted water. " In additions, B.t. i. is totally ineffective when used as a prehatch or pre-flood treatment (Clarke and Rowley 1984) . Just as no one medicine is prescribed for all illnesses, no one larvicide is suitable for control of mosquitoes in every habitat. The TMMS output allows for what Clarke Environmental Mosquito Management, Inc. terms: "Prescription Larval Control", a pest management strategy based on habitat type and species history. Targeted permanent water sites are marked for stocking with Gambusia affinis (mosquitofish) for biological larval control. Temporary targeted sites with a history of producing Aedes floodwater species are specified for helicopter or ground prehatch applications with either Abate or Altosid slow-release, pellet formulations. The balance of the targeted sites are treated with B.t. i. granular larvicide on an as needed basis. Data reports enable the development of fish stocking and prehatch operational maps. The community's TMMS is updated and fine-tuned as field inspection results are entered into the computer in subsequent seasons. For any desired period of site history, a "most active sites" report ranks, in descending order, the most prolific sites within the community. The site ranking priorities the top ten problem areas for special control recommendations or source reduction. TMMS provides a cost-effective, site-specific plan that prioritizes field operations. Control pressure is maintained on the sites most likely to produce mosquitoes. TMMS allows mosquito control programs to become more environmentally-oriented, because the use of biological controls is encouraged, and minimum dose, slow- release prehatch applications are restricted to historical Aedes production sites. The TMMS computer program is an effective tool that lends itself well to the Environmental Mosquito Management process. Prescription-Oriented Larvicides. To achieve larval control, the EMM program utilizes the most environmentally-sound and effective products presently available. 1. Bacillus thuringiensis var. israelensis (B.t. i.) is an extremely safe, biological insecticide. This product is toxic only to mosquitoes and a few related insects. The larvae ingest the insecticide, consisting of B.t. i spores and a crystalline toxin produced by the bacteria. Activated by the larva's specific gut pH, the crystals disintegrate the digestive tract of the insect. The larva stops feeding and dies before it can pupate and reach adulthood. - 7 - Prescription-Oriented Larvicides Continued B.t. i. is the larvicide of choice and is used extensively by Clarke Environmental Mosquito Management, Inc. in clean water habitats. The product is formulated on a 10/12 mesh corn cob granular and applied at a recommended rate of 5 lbs. per acre. 2. Abate 5% pellets is a new formulation developed by Clarke Environmental Mosquito Management, Inc. to provide a long- term, 30 day larvicidal action in highly polluted organic water habitats, or as a prehatch in floodplain areas. This unique gypsum pellet slowly releases the Abate for at least 30 days. The low hazard of Abate to humans, birds, fish, and non-target organisms, and its rapid biodegradability, has made it the product of choice in polluted water and floodplain areas. The recommended dosage rate for ground or air application is 5 lbs. per acre. 3 . Altosid briquets and pellets are non-toxic, biological insecticides designed to release effective levels of Altosid insect growth regulator (IGR) over a 30-day period under typical environmental conditions. Altosid IGR is released as the briquet or pellet erodes. The Altosid prevents the emergence of adult mosquitoes. Treated larvae continue to develop normally to the pupal stage of the life cycle where they die. Altosid pellets are applied from ground or air at a rate of 5 lbs. per acre. The briquets are primarily used in catch basins at a rate of one briquet per basin. 4. Gambusia affinis. A complementary approach to the use of chemicals in mosquito control, is the use of natural enemies such as predators and parasites. Biological control is a field under intensive research at the present time. To date, the most successful biological control agent is Gambusia affinis, a 1-2 inch predator minnow commonly known as the "mosquitofish" . Clarke Environmental Mosquito Management, Inc. obtains G. affinis from its natural habitat in Louisiana and ships them via air freight to Illinois (Wood 1976) . This southern strain is selected because the fish is unable to survive Illinois winters and become permanently established to compete with native fish species. Used as a temporary control measure, the fish are stocked in early June, control mosquito larvae throughout the summer, and die during the winter to preserve the ecological balance. Typical stocking sites include permanent marshes, sewage lagoons, park ponds, and golf course water hazards. Approximately 500 fish are stocked per surface acre. Catch Basin Control. The open street catch basin must be considered the primary Culex larval development area within a community. Heavy production of these mosquitoes is often found in water with high organic content, particularly in catch basins and sewage disposal plants. - 8 - Catch Basin Control Continued Retrospective observations following outbreaks of SLE, have suggested Culex development in catch basins as a major contributing factor (Mack et al. 1967, Covell and Resh 1971) . All open street catch basins, inlets, and manholes will be treated with an Altosid briquet for control of mosquito larval development. A minimum of two applications per catch basin (late June and July) are required to suppress Culex development during the key SLE amplification period. Right-hand drive vehicles are utilized to ensure proper placement of the Altosid briquet in each catch basin. Helicopter Prehatch and Larviciding. The eggs of Aedes vexans remain dormant for 1-4 years in floodplain areas and hatch only when inundation occurs (Horsfall et al. 1973) . Helicopter prehatch applications to historical Aedes vexans sites with 5% Abate pellet insecticide control newly hatched larvae following significant periods of precipitation. After field inspections, the helicopter is also utilized to larvicide large, inaccessible sites found developing larvae. Source Reduction Recommendations to Resolve Sanitation Violations. As part of routine inspections, Clarke Environmental Mosquito Management, Inc. inspectors will note areas such as clogged ditches or streams, neglected swimming pools, and illegal tire and trash dump sites which could potentially be public health hazards. These violations will be outlined in monthly reports. Clarke will assist the community's code enforcement and health officials in any way possible to permanently correct or eliminate these areas as larval development sites. Phase Four - Adult Mosquito Management Introduction. The adult mosquito management portion of the Environmental Mosquito Management process consists of two phases: harborage adulticiding, and residential adulticiding. The goal is to concentrate control efforts in harborage areas with high humidity gradients such as stream or river valleys, margins of wood lots, and densely vegetated parks and recreational areas. (Sjogren and Genereux 1987) . The dispersal of the adult mosquito population into residential areas can be reduced by adulticiding harborage areas where mosquitoes congregate. As a result, residential adulticiding is limited only to periods of excessive annoyance, or during an Illinois Department Of Public Health encephalitis alert. Adulticiding in Mosquito Harborage Areas. Harborage areas can be defined as cool, humid spots where adult mosquitoes congregate during sunny, dry periods in the daytime hours, before undertaking localized feeding flights near dusk. Species of mosquitoes with short, localized flight ranges, such as Culex pipiens and Aedes triseriatus, may be permanent residents of these harborage areas. - 9 - Adulticiding in Mosquito Harborage Areas Continued Whereas, other species with longer flight ranges, such as Aedes vexans, often use harborage areas as daytime, stop-over locations while on migration (Sjogren and Genereux 1987) . Treatment of harborage areas is accomplished using either non- residual or residual adulticides. Ultra Low Volume (ULV) cold aerosol misting is commonly used to apply non-residual adulticides in harborage (and residential) areas. The ULV technique forces a large flow of air through a special nozzle to shatter insecticide concentrates into a fine, aerosol mist. Truck ULV applications result in a environmentally safe, low insecticide dosage of less than 3/4 of a fluid ounce per acre. The ULV droplets effectively drift and penetrate harborage areas to provide a contact-kill of adult mosquitoes as far as 300-600 feet downwind. Treatment of harborage areas with non-residual adulticides are generally conducted in the early morning hours to take advantage of three factors: 1) minimal public exposure in park and recreational areas; 2) increased mosquito activity at dawn; and 3) control mosquitoes before they move into residential areas. The treatment of harborage areas with residual materials is often termed perimeter or "barrier" treatments. Residual treatment of harboring vegetation not only controls adult mosquitoes within, but often prevents rapid reinfestation to adjacent residential areas. Insecticides with longer residual effect are traditionally applied by a power backpack, power sprayer, or helicopter during daylight hours. The residual insecticide of choice for barrier treatments is Permethrin, a low toxicity, synthetic pyrethroid, that is applied at the dosage rate of . 10 lbs. of active ingredient per acre. Adulticiding in Residential Areas. During the course of a season, broods of the floodwater mosquitoes (Aedes vexans) periodically migrate into a community and override the local larviciding and harborage control efforts. The community will be kept abreast of impending broods based on the prediction model. However, residential ULV adulticiding applications for the control of mosquito annoyance will only be recommended and performed when established annoyance monitoring thresholds are reached. The decision to spray will only be based on an adherence to 30 female mosquitoes per trap night, and/or the actual recognition of a local nuisance problem. To obtain optimum effectiveness, the scheduling and performance of the ULV application will depend upon weather conditions, light trap counts, brood prediction data, and residential feedback. Adult mosquito control operations are based on a ground survey of all streets accessible by truck mounted sprayers. Truck routes are then designed to provide uniform and thorough coverage of all city streets. Exact mileages are determined for each route. - 10 - If an encephalitis alert is issued by IDPH, residential ULV applications should be applied at not greater than 10 day intervals to break the encephalitis transmission cycle. Residential Adulticiding - Operational Guidelines. Once the decision has been made to perform a community-wide or partial residential ULV application, the following guidelines are strictly adhered to: 1. Time Frame. Applications of adulticides from truck mounted units in residential areas should begin no earlier than sunset and end no later than 1:00 a.m. Exceptions to this will occur under the following circumstances: a. Specific request from the community officials. b. During extreme annoyance of pre-holiday periods (e.g. Memorial Day, July 4th, and Labor) c. IDPH encephalitis alert. 2 . Weather Limitations. a. ULV adulticiding should not be performed if temperatures are below 60 degrees F. b. Wind velocities should be less than or equal to 10 mph for spraying to occur. c. No adulticiding should be conducted while it is raining. d. The decision to spray or not spray may depend upon forecasts and storm warnings from consulting meteorologists. Adulticide Selection and Techniques. All chemicals used in the adulticiding program shall be applied with strict compliance to state and federal E.P.A, IDPH, and Illinois Department of Agriculture regulations. To achieve adult control, the EMM program offers three adulticide options for the community's selection. 1. Cythion. Cythion insecticide, the premium grade of 91% malathion, was developed by the American Cyanamid Company, and has been commercially available since 1952 . Cythion is a non- systemic, organophosphorus compound with low mammalian toxicity and short residual life. Cythion rapidly biodegrades (1/2 life I 21 hours) into naturally occurring components of the ecosystem. The effectiveness of ULV applications of Cythion have been well documented at the U.S. E.P.A. registered dosage rate of 0. 05 pounds of Cythion per acre based on an effective swath width of 300 feet. 2 . Dursban 1. 0 Mosquitocide. Dursban was developed by Dow Chemical Company, and has been commercially available since 1965. Dursban 1. 0 was developed specifically for the mosquito control industry. The benefits of this product include, low toxicity, non-corrosive properties and low odor. - 11 - Dursban 1.0 Mosquitocide Continued In addition to the mosquito control market, this product is extensively used for interior pest control, lawn care, and agriculture. Dursban 1. 0 is applied at a dosage rate equivalent to 0. 005 to 0. 01 pounds of chlorpyrifos per acre based on an effective swath width of 300 feet. 3 . Biomist. Biomist (permethrin) is a synthetic pyrethroid that has been proven effective against a wide variety of mosquito species. Biomist is one of the most desirable mosquito adulticides currently available due to its compatibility with the environment, low toxicity, low irritation levels, and the fact it does not harm paint surfaces or wildlife at recommend field use rates. The product is approved for a variety of uses in pest control, including spraying directly on human clothing as well as on dogs and cats as a tic repellent. Biomist is applied at a dosage of . 0017 to . 007 pounds of permethrin per acre based on an effective swath of 300 feet. Recent research by Rathburn and Dukes (1989) when comparing mortality of mosquitoes in open and vegetated areas, showed the need for 2-3 times the discharge rate to obtain mortality of caged mosquitoes in the vegetated areas. Accordingly, Clarke Environmental Mosquito Management, Inc. made the following recommendation and operation change in 1992 : Increase Biomist and Dursban flow rates from 5.2 to 9. 3 fluid oz. per minute from a ULV truck traveling at 12 mph. Operation Procedures Before Spraying. Prior to starting a community's residential ULV application, the date and time of application is confirmed with the community's contact person and police department. In addition, those community residents that are allergic or philosophically opposed to ULV spraying are phoned from a computer generated call list. Three attempts to reach each resident on the call list are made between the hours of 5 and 10 p.m. prior to application. If requested, their addresses shall be marked as "spray shutoff areas" on spray route maps. ULV Equipment. Clarke Environmental Mosquito Management, Inc. utilizes a fleet of 20 truck mounted LECO ULV sprayers equipped with electronic metering flow control systems for maximum accuracy. The efficiency of ULV depends greatly on those aerosol droplets which are sufficiently small to remain air-borne to hit the adult mosquito. Routine preventative , maintenance includes monthly droplet size testing, and daily flow rate calibration checks. In addition, all trucks are equipped with tachographs that permanently record the truck's speed and ULV equipment performance throughout the night. - 12 - ULV Quality Control. Detailed spray route maps are the basis for residential and harborage ULV applications. At the conclusion of a ULV spraying, actual versus theoretical insecticide consumption amounts are analyzed. Clarke Information. Clarke Environmental Mosquito Management, Inc. retains the exclusive and complete rights and ownership interest in all surveys, maps, computer systems, computer data bases, internal reports, climatological data, Targeted Mosquito Management System data, and other information that it develops in providing the services pursuant to this Contract (the "Clarke Information") . The Clarke Information shall be used solely by Clarke Environmental Mosquito Management, Inc. to provide services pursuant to this Contract. " Aerial ULV Contingency. In instances when light trap counts exceed 100 female mosquitoes per trap night, or an SLE alert is issued, the community shall have the option to receive ULV applications performed by helicopter. Aerial applications provide a blanket drift of insecticides into residential areas to dramatically reduce excessive nuisance or vector mosquito populations. Aerial applications are performed during dusk and dawn operational windows with a maximum dosage rate of 3 . 0 fluid ounces o insecticide per acre at an altitude of 250 feet. Before spraying the community, an F.A.A. flight plan must be approved and residents receive advance notification through the local media. It should be noted that this is an emergency measure, not provided for in the standard Environmental Mosquito Management Program. - 13 - REFERENCES CITED Clarke, J.L. 1942 . Studies on the Flight Range Of Mosquitoes. J. Econ. Entomol. 36: 121-122 . Clarke, J.L. , Jr. , and F.C. Wray. 1967 . Predicting Influxes of Aedes vexans into Urban Areas. Mosq. News 27: 156-163 . Clarke, J.L. , III, and W.A. Rowley. 1984 . Evaluation of Granular Bacillus thuringiensis var israelensis (Serotype HO-014) Formulations Against Mosquito Larvae in Central Iowa. J. Amer. Mosq. Control Assoc. 44: 502-505. Covel, C.V. , Jr. , and V.H. Resh. 1971. Relative Abundance of Culex pipiens and Culex restuans in Catch Basins in Jefferson County, Kentucky. Mosq. News 31:73-76. Horsfall, W.R. , H.W. Fowler, Jr. , L. J. Moretti, and J.R. Larsen. 1973 Bionomics and Embryology of the Inland Floodwater Mosquito Aedes vexans. University of Illinois Press, Urbana, Illinois. Mack, T.M. , B. F. Brow, W.D. Sudia, J.C. Todd, H. Maxfield, and P.H. Coleman. 1967. Investigation of an Epidemic of St. Louis Encephalitis in Danville, Kentucky. 1964 . J. Med. Entomol. 4 :70-76. Mosquitoes in Illinois: Recommendations for Prevention and Control, 1988. Illinois Department of Public Health 28 pp. Owens, J.M. 1986. Urban Pest Management: Concept and Context. In Advances in Urban Pest Management, G.W. Bennett and J.M. Owens (eds. ) . Van Nostrand Reinhold Co. , New York, pp. 1-12 . Rathburn, C.B. , and J.C. Dukes 1989. A Comparison of the Mortality of Caged Adult Mosquitoes to the Size, Number and Volume of ULV Spray Droplets Sampled in Open and Vegetated Areas. J. Amer. Mosq. Cont. Assoc. 5: 173-175. Rightor, J.A. , B.R. Farmer, and J.L. Clarke, Jr. 1987 . Aedes albopictus in Chicago, Illinois. J. Amer. Mosq. Control Assoc. 3 : 657 . Sjogren, R.D. , and M.M. Genereux. 1987. Mosquito Control To Fit Your Town. Zoecon Ind. , Dallas, Texas. Wood, C.E. 1976. Transporting Gambusia affinis from Alabama and Louisiana and Stocking in Northeastern Illinois. Mosq. News 36: 146-150. Wood, C.E. , and J.L. Clarke, Jr. 1985. Computer-Targeting Larval Production Sites for Cost-Effective Mosquito Control Proc. New Jersey Mosq. Control Assoc. 72 :256-260. - 14 - **OUTLINE** CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. PROFESSIONAL SERVICES OUTLINE FOR THE 1994-1995 CITY OF ELGIN ENVIRONMENTAL MOSQUITO MANAGEMENT (EMM) PROGRAM Phase I. GENERAL SERVICES A. Survey and Mapping B. Computer System C. Public Relations D. Mosquito Hotline Citizen Response E. Insurance Coverage F. Program Reports G. Program Staff and Quality Control Phase II. SURVEILLANCE AND MONITORING A. Mosquito-Borne Disease Monitoring B. Asian Tiger Mosquito Monitoring C. Floodwater Mosquito Brood Prediction D. New Jersey Light Trap Network: Operation of two (2) traps within the City of Elgin. E. Weather Monitoring - Operational Forecasts Phase III. LARVAL CONTROL A. Targeted Mosquito Management System (TMMS) computer data base and site management. B. Larval Site Monitoring: 1. Three (3) complete inspections of 145 sites. 2 . Six (6) targeted inspections of 45 sites. C. Prescription Larval Control with B.t. i. , 5% Abate pellets, Altosid briquets, and stocking of mosquitofish (Gambusia affinis) for biological control. D. Catch Basin Control: (N/A) treatment of (N/A) off street catch basins, inlets, and manholes with Altosid briquets (IGR) . E. Helicopter Application: Two (2) applications with 5% Abate pellets of up to 135 acres for floodwater mosquito control. F. Source Reduction Recommendations. - 15 - . Phase IV. ADULT MOSQUITO MANAGEMENT A. Adulticiding in mosquito harborage areas. 1. Scheduled truck ULV treatments with Biomist insecticide of a N/A mile route. 2. Scheduled backpack barrier applications with Permethrin of a N/A mile route. B. Adulticiding in Residential Areas. Community-wide truck ULV treatments of N/A miles of streets with either Mosquitomist 1. 0 or Cythion insecticide when migratory adult mosquito monitoring thresholds are exceeded or an encephalitis alert is issued. C. Adulticiding Operational Procedures 1. Notification of community contact. 2 . Weather limit monitoring and compliance. 3 . Community resident notification. 4. ULV particle size evaluation. 5. Insecticide dosage and quality control analysis. 6. ULV touch-up based on citizen complaints. ***************************************************************** 1994 EMM Program Total Cost For Phases I, II, III, and IV $ 17, 772. 00 6% Chemical Liability Surcharge: $ 1, 066.32 1994 EMM Program Total Cost: $ 18, 838.32 1994 EMM Payment plan: Four monthly invoices for $4,709. 58 will be issued on May 1, June 1, July 1, and August 1, 1994 . . - 16 - **SERVICE CONTRACT** CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. SERVICE GUARANTEE AND AGREEMENT FOR THE 1994-1995 CITY OF ELGIN ENVIRONMENTAL MOSQUITO MANAGEMENT (EMM) PROGRAM I. Service Guarantee. The Clarke Environmental Mosquito Management, Inc. is committed to providing the City of Elgin with environmentally safe services, and guarantees program satisfaction. Clarke will respond and resolve all verbal or written concerns from community officials and residents over program effectiveness, and re-treat any areas not satisfactorily covered. II. EMM Payment Plan. As specified in the Cost Outline, the 1994 EMM program cost of $18, 838. 32 for the City of Elgin will be made in four equal installments. The City of Elgin has the option to accept a 2nd year contract for 1995 not to exceed 5% over 1994 rates. PAYMENT SCHEDULE 1994 Season 1995 Season May 1 $ 4,709.58 $ 4,945. 00 June 1 $ 4, 709. 58 $ 4, 945. 00 July 1 $ 4, 709 . 58 $ 4 , 945. 00 August 1 $ 4 ,709 . 58 $ 4 ,945. 00 TOTAL: $18,838.32 $19,780.00 III. Approved Contract Period and Agreement. Please check one of the following contract periods: ( ) 1994 Season Only ( X ) 1994-1995 Seasons (New areas to be covered in 1995 will be pro-rated to the program cost at the rates in effect at the time. ) FOR T .E • T4 • 'l GI �: Name: ,���u ■� Title `!1GT iv'\G b&lF Date: 101z61JCr FOR THE ARKE ENVI NMENTAL MOSQUITO MANAGEMENT, INC. : Name: - a Title: Vice President of Date: (t-S-9 3 J ► Alt Clarke III, Ph.D. Service Sales - 17 - V. Administrative Information. Invoices should be sent to: Name Paul Slaby Address 150 Dexter Court City Elgin Zip 60120 Contact Person For City of Elgin: Name Paul Slaby Office #: (708) 931-5935 Home #: (108 )358-2482 Fax #: Q08 ) 931-5665 Alternate Contact Person For City of Elgin: Name Brad Bohner Office #: ( 708) 931-5934 Home #: (708 )830-0031 - 18 - . ADULT MOSQUITO MANAGEMENT FOR THE CITY OF ELGIN ADULT MOSOUITO MANAGEMENT Residential Spraying: The City will retain the authorization for ULV applications by either a city-wide basis or by section. The following adulticides are available for use in the district: Adulticide Ground Unit Rate Mosquitomist $28. 50/mile Biomist $38 .20/mile Special Event Spraying: During the course of the year, there may be times when additional control is needed to reduce adult mosquitoes prior to a City sponsored outside activity. The following outlines the cost of such applications: *Wing Park - Ultra Low Volume (ULV) application by truck of a predetermined route utilizing Biomist for adult mosquito control. In addition, a backpack barrier application with Pramex of the treeline surrounding the band shell for control of adult mosquito reinfestation from dense harborage areas. $250. 00/Appl. * Fourth of July - High School: Ultra Low Volume (ULV) application by truck of a predetermined route utilizing Biomist for adult mosquito control. In addition, a backpack barrier application with Pramex of tree line on western periphery to reduce mosquito reinfestation. $250. 00/Appl. * Hemmens Waterfront Area: Backpack barrier application with Pramex of a one mile route to reduce adult mosquitoes and flies. $150. 00/Appl.* * A six percent (6%) surcharge will be added for liability insurance coverage. - 19 - T 0:-:-FEEMMOR'------•••••••'"'"••••••-"w--"''''''''"••••••••""""•"'""""'"--'''''''''''''''''''''''---- - = ;IMMEMENENEMilMMI ISSUE DATE(MI1A/DD/YY) L.li CERTIFICATE OF INSURANCE igniiiimismognissommu 4/19/93 k. lii;iqiiN-gig;aM:iii:l.„._......._................................:...,.w..„,.................,...........,.....,.:......,...,.......:.,...;.,.„,.:.,.„...„..._........,..............w...._...._..,..__._.,.,......._.....,...L:;;:::!: :!: :Mn: n5L.....''''''''............,.............,.., :„......„....,...„....,............. it.1; PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO i0 ....: RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, . EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Anhur J. Gallagher & Co. - Chicago 150 South Wacker Drive ,-, Companies Affording Coverage ...L. ...: .... Company A Reliance Insurance Company • • Letter ::•:, •• :,..- ... „ •:i.: INSURED Company a Travelers Insurance Company Letter •. : • -,: Clarke Environmental Mosquito Company C .-: Management, Inc. Letter • 159 North Garden Avenue Company D Roselle, Illinois 60172 Letter ,• .. Company E . .: ..,:, Letter .i. .• .,, .. ... COVERAGES irth„,:aFArrtgur ligilr xinrceedzaBitge;rzgetngrntshu7innclgnotj:ti:lity in effect at the inception of the policies shown. Note the aggregate limits. All claims paid exhaust ...: THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOT Ili:. .::.: WITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES. Limits shown are these in affect ag_pf their:1.911ov indeotion. tz.:. .' CO TYPE OF INSURANCE POLICY NUMBERPOLICY EFFECTIV) EXPIRATION E POLICY ALL LIMITS IN THOUSANDS ,' LT DATE(MM/DO/W ..:' R DATE (MM,ODIYY) . . A GENERAL AGGREGATE $2,000. • General Liability Q8854147900 4/1/93 4/1/94 Commercial General Liability PROIDUCTS-CONIP/OPS AGGREGATE $Excluded 0 Claims Made El Occurrence PERSONAL&ADVERTISING INJURY $1,000. •• EACH OCCURRENCE $1000. • •. CI Owners& Contractors Protective . 0 FIRE DAMAGE(ANY ONE FIRE) $50, MEDICAL EXPENSE(ANY ONE $5 PERSON) , ,-; A Automobile Liability Q8854147900 4-1-93 4-1-94 CSL S1,000, ......................... CI Any Auto ;;imm:Rwyg 7.4 0 All Owned Autos Soddy Injury . 0 Scheduled Autos (Per Person) 4 ID Hired Autos C)Nonowned Autos Bodily Injury . (Accident) 4 0 Garage Liability 0 Physical Damage Comp.$500 Property ded./Coll. $500 Ded. Damage $ PPi!;•;;iii!:A!::i.;1.1: . '-fr-',:i-:::-:.,:.1,:,:-.:...•:,:::-.,.,:',,- ' ..:.,:::::::...,,....:::,,::.:.n.,...,...:. .. -.:.! A Excess Liability QU8541481 4/1/93 4/1/94 ::ii,..* iai,itii:,:ii:1::: Each .. Occurrence Aggregate 0 Umbrella Form ' Il 0 Other Than Umbrella Form l',W.MMi.a:i. $1,000, $1,000, .. .. . 6JUB5788716993 4/1/93 4/1/94 Statutory B Workers' Compensation , And $1,000, Each Accident .. Employers' Liability $1,000, (Disease-Policy-Limin t.- ...:. $1,000. (Disease Each Employee) Other . . . , • .. • .. . .• ... • .::. . :..'.:' Description of Operations/Locations/Vehicles/Special Items ... . .. . CERTIFICATE HOIDER ':'.':::-'e:*•iq::.:.:.'i::.: E'':•:•.-:::•'!'':1•'.TiiM-i-;•O'i;-ii '.-i CANCELLATION ..': -•i',',;i.'.i-ig':' ii.li: ::&-:-i::-.,:.'.::•!: ,::.:ii,iii'...,,,, ',.ii.i :.:i': ':::- :-i'-:.:i:i'...,a:i:':':;*i•i-if,ii::- .'.:-.:-.-:,- _„;.,.:,:,:::::::u.i:.::*:.::::.,....::::i.,:f.:,..,:-:::::.::....-:,,,?.:::::::::.. ,',.i::.,::..::-,:-::',,,,-,.i--:,.::..,.:.i.:::-::.--,.::,:*-:.-:.,,,,,,,-,: .:.::.:::,., i'. City of Elgin ,i*M. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE : :i -,-,---- 150 Dexter Court .:i:] :.;.; EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS i :,i WRI It N NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO Elgin, II_ 60120 q.]::%; MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE . ',. Attn: Paul Slaby ::.::,-,-:- COMPANY. ITS AGENTS OR REPRESENTATIVE Authorized Representative ...; 7,7 1::/..1-/:, A /,,,,,,--..90---. ...••: -:,: . •.–.-1 . .. . . . . .. .. . . . , ., . ... .. ...• : „ .. . If you have any questions, please call John Fitzgerald (312) 7 100 • .-- -- a AeOltik CERTIFICATE OF INSURANCE 1 - ISSUE DATE(MM/DD/YY) 1 /18./93 IPRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND a CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE AMMIA, Inc. , a Risk Retention DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE "Purchasing Group" qualified POLICIES BELOW. under the Risk Retention Act COMPANIES AFFORDING COVERAGE of 1986; Federal Law 97 . 45 PO BOX 2466 COMPANY LETTER P., A FT MYERS, FL 33902 HOMESTEAD INSURANCE COMPANY COMPANY 13.1 INSURED LETTER Li CLARKE ENVIRONMENTALCOMPANY r. LEI iER '60 MOSQUITO MANAGEMENT, INC. PO BOX 72288 COMPANY r, LETTER ROSELLE IL 60172 COMPANY c LETTER I" COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, , EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY EFFECTIVE POLICY EXPIRATION LIMITS TYPE OF INSURANCE POLICY NUMBER LTR DATE(MWDDNY) DATE(MNUDD/YY) GENERAL LIABILITY GENERAL AGGREGATE $1 ,000 ,000 A x COMMERCIAL GENERAL LIABILITY RML093-01-2003 PRODUCTS-COMP/OP AGO. 51 ,000 ,000 CLAIMS MADE OCCUR. PERSONAL&ADV.INJURY $ RML-0115 1/20/93 1/20/94 N/A OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE $1,000 ,000 FIRE DAMAGE(Any one fire) $ N/A MED.EXPENSE(Any one person) $.„ ...114/A AUTOMOBILE LIABILITY COMBINED SINGLE ANY AUTO LIMIT ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) GARAGE LIABILITY PROPERTY DAMAGE EXCESS LIABILITY EACH OCCURRENCE UMBRELLA FORM AGGREGATE OTHER THAN UMBRELLA FORM WORKER'S COMPENSATION STATUTORY LIMITS EACH ACCIDENT AND DISEASE—POLICY LIMIT $ EMPLOYERS'LIABILITY DISEASE—EACH EMPLOYEE $ OTHER IDESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS Mosquito Control and/or Aquatic Weed Control Services CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE PAUL SLABY EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO CITY OF ELGIN MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE ' 150 DEXTER CT LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR ELGIN IL 60120 LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. , . AUTHORIZED REPRESENTATIVE a AMMIA, Inc . ACORD 25-S(7/90) ©ACORD CORPORATION 1990 ADULT MOSQUITO MANAGEMENT FOR THE CITY OF ELGIN ADULT MOSQUITO MANAGEMENT Residential Spraying: The City will retain the authorization for ULV applications by either a city-wide basis or by section. The following adulticides are available for use in the district: Adulticide Ground Unit Rate Mosquitomist $28. 50/mile Biomist $38. 20/mile Special Event Spraying: During the course of the year, there may be times when additional control is needed to reduce adult mosquitoes prior to a City sponsored outside activity. The following outlines the cost of such applications: *Wing Park - Ultra Low Volume (ULV) application by truck of a predetermined route utilizing Biomist for adult mosquito control. In addition, a backpack barrier application with Pramex of the treeline surrounding the band shell for control of adult mosquito reinfestation from dense harborage areas. $250. 00/Appl. * Fourth of July - High School: Ultra Low Volume (ULV) application by truck of a predetermined route utilizing Biomist for adult mosquito control. In addition, a backpack barrier application with Pramex of tree line on western periphery to reduce mosquito reinfestation. $250. 00/Appl. * Hemmens Waterfront Area: Backpack barrier application with Pramex of a one mile route to reduce adult mosquitoes and flies. $150. 00/Appl. * * A six percent (6%) surcharge will be added for liability insurance coverage. • - 19 4 RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH CLARKE OUTDOOR SPRAYING COMPANY, INC. WHEREAS, Clarke Outdoor Spraying Company, Inc. has submitted its proposal for performing mosquito control services during the summers of 1992 and 1993; and WHEREAS, the City Council has reviewed said proposal and finds that it is in the best interest of the City of Elgin. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be and is hereby authorized and directed to enter into a written agreement by and on behalf of the City of Elgin with Clarke Outdoor Spraying Company, Inc. for mosquito control services for 1992 and 1993 in accordance with the proposal of Clarke Outdoor Spraying Company, Inc. at the unit prices established and in accordance with the written proposal attached hereto. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: April 8, 1992 Adopted: April 8, 1992 Omnibus Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk **OUTLINE** CLARKE OUTDOOR SPRAYING COMPANY, INC. PROFESSIONAL SERVICES OUTLINE FOR THE 1992-1993 CITY OF ELGIN ENVIRONMENTAL MOSQUITO MANAGEMENT (EMM) PROGRAM Phase I. GENERAL SERVICES A. Survey and Mapping B. Computer System C. Public Relations D. Mosquito Hotline Citizen Response E. Insurance Coverage F. Program Reports G. Program Staff and Quality Control Phase II. SURVEILLANCE AND MONITORING A. Mosquito-Borne Disease Monitoring B. Asian Tiger Mosquito Monitoring C. Floodwater Mosquito Brood Prediction D. New Jersey Light Trap Network: Operation of 2 traps within the City of Elgin E. Weather Monitoring - Operational Forecasts Phase III. LARVAL CONTROL A. Targeted Mosquito Management System (TMMS) computer data base and site management. B. Larval Site Monitoring: 1. Three (3) complete inspections of 145 sites. 2 . Six (6) targeted inspections of 45 sites. C. Prescription Larval Control with B.t. i . , 5% Abate pellets, Altosid briquets, and stocking of 2 , 500 mosquitofish (Gambusia affinis) for biological control. D. Catch Basin Control: N/A treatment of N/A catch basins, inlets, and manholes with Altosid briquets (IGR) . E. Helicopter Application: Two (2) applications with 5% Abate pellets of 135 acres for floodwater mosquito control. - 15 - Phase IV. ADULT MOSQUITO MANAGEMENT A. Adulticiding in mosquito harborage areas. 1. Scheduled truck ULV treatments with Biomist insecticide of a N/A mile route. 2 . Scheduled backpack barrier applications with Permethrin of a N/A mile route. B. Adulticiding in Residential Areas. 1. Community-wide truck ULV treatments of N/A miles of streets with Cythion insecticide when migratory adult mosquito monitoring thresholds are exceeded or an encephalitis alert is issued. C. Adulticiding Operational Procedures 1. Notification of community contact. 2 . Weather limit monitoring and compliance. 3 . Community resident notification. 4 . ULV particle size evaluation. 5 . Insecticide dosage and quality control analysis. 6. ULV touch-up based on citizen complaints. ***************************************************************** 1992 EMM Program Total Cost For Phases I, II , III , and IV $ 16, 926. 00 6% Chemical Liability Surcharge: $ 1, 015. 56 1992 EMM Program Total Cost: $ 17 , 941. 56 1992 EMM Payment plan: Four monthly invoices for $4 , 485. 39 will be issued on May 1, June 1, July 1, and August 1, 1992 . - 16 - ADULT MOSQUITO MANAGEMENT FOR THE CITY OF ELGIN ADULT MOSQUITO MANAGEMENT Residential Spraying: The City will retain the authorization for ULV applications by either a city-wide basis or by section. The following adulticides are available for use in the district: Adulticide Ground Unit Rate Cythion $26 . 89/mile Biomist $36. 04/mile Special Event Spraying: During the course of the year, there may be times when additional control is needed to reduce adult mosquitoes prior to a City sponsored outside activity. The following outlines the cost of such applications: *Wing Park - Ultra Low Volume (ULV) application . by truck of a predetermined route utilizing Biomist for adult mosquito control . In addition, a backpack barrier application with Pramex of the treeline surrounding the band shell for control of adult mosquito reinfestation from dense harborage areas. $250. 00/Appl . * Fourth of July - High School : Ultra Low Volume (ULV) application by truck of a predetermined route utilizing Biomist for adult mosquito control . In addition, a backpack barrier application with Pramex of tree line on western periphery to reduce mosquito reinfestation. $250. 00/Appl . * Hemmens Waterfront Area: Backpack barrier application with Pramex of a one mile route to reduce adult mosquitoes and flies. $145 . 00/Appl . * * A six percent (6%) surcharge will be added for liability insurance coverage. - 17 - Please complete and rocurn this copy for our files **SERVICE CONTRACT** CLARKE OUTDOOR SPRAYING COMPANY, INC. SERVICE GUARANTEE AND AGREEMENT FOR THE 1992-1993 CITY OF ELGIN ENVIRONMENTAL MOSQUITO MANAGEMENT (EMM) PROGRAM I. Service Guarantee. The Clarke Outdoor Spraying Company, Inc. is committed to providing the City of Elgin with environmentally safe services, and guarantees program satisfaction. Clarke will respond and resolve all verbal or written concerns from community officials and residents over program effectiveness, and re-treat any areas not satisfactorily covered. II. EMM Payment Plan. As specified in the Cost Outline, the 1992 EMM program cost of $17 , 941 . 56 for the City of Elgin will be made in four equal installments. The City of Elgin has the option to accept a 2 year contract for 1993 not to exceed 6% over 1992 rates. i--suri-; PAYMENT SCHEDULE -- -- - this c9py for cir. r 11;2s 1992 Season 1993 Season May 1 $ 4 , 485. 39 $ 4 , 754 . 50 June 1 $ 4 , 485 . 39 $ 4 , 754 . 50 July 1 $ 4 , 485 . 39 $ 4 , 754 . 50 August 1 $ 4 , 485. 39 $ 4 , 754 . 50 TOTAL: $17 ,941.56 $19, 018 . 00 III. Approved Contract Period and Agreement. Please check the following Contract Period: 1992 Season Only ( X ) 1992-1993 Seasons (New areas to be covered in 1993 will be pro-rated to the program cost at the rates in effect at the time. ) 111111\ FOR THE Y ELG /,, Name: de 14,,-. _ Title: C.c.4 Al&/1,721 Date:yi0i .411‘... \ FOR T\E CARKE OU 101t SPRAYING COMPAN , INC. - , -Title:Control Consultant/Date: Z-2--(12-- . IIeklarke III , Ph. D. Medical Entomologist - 18 - • . V. Administrative Information. ac-,1 cor Invoices should be sent to: this py foour files Name Paul Slaby City of Elgin Address 150 Dexter Court City Elgin, IL zip 60120 Contact Person For City Of Elgin: Name Paul Slaby Off ice #: ( 708) 931-5935 Home #: ( ) Fax # (708 ) 931-5665 Alternate Contact Person For City Of Elgin: Name Brad Bohner Office #: ( 708 ) 931-5934 Home #: ( ) re:.urn - 19 nAgenda Item No. 1FID �P� D March 6, 1992 MEMORANDUM TO: Mayor and Members of the City Council FROM: Larry Rice, City Manager SUBJECT: Proposal for 1992 Mosquito Control Program PURPOSE Attached is the proposal for mosquito control, submitted by Clarke Outdoor Spraying Company, for the 1992 season. BACKGROUND The proposed program is similar to the prior years ' program. The targeted mosquito management service provides for control of the mosquito at the larval stage, using biological control agents, where possible, and approved organophosphates. Optional adult mosquito control measures are available for use in parks, special events or in case of an encephalitis outbreak. FINANCIAL IMPACT The cost of this program will be $17,941.56 for 1992 with an option for the 1993 season that is presently quoted at $19,018 .00* . The amount budgeted for the 1992 season is $19,100 . The cost of the program in 1991 was $16,608.00. RECOMMENDATION Bids were not solicited because Clarke Outdoor Spraying Company is the only vendor providing quality service in this area. The staff recommends approval of the contract submitted by Clarke Outdoor Spraying Company for the 1992 and 1993 seasons . Lar ice, y Manager * see attachment 'A' MEMBEk: AMERICAN MOSQIIIIO CONIROI ASSO I\ION �� attachment A CLARICE MOSQUITO, cothrmoL przom,ifLcrs 159 GARDEN AVENUE • P.O. BOX 72288 • ROSELLE, ILLINOIS 60172 IIIINECONIMPWAISINIONDMUSIN 7 L1'PHONE 708 894-2000 I4�Sff> February 25, 1992 Mr. Paul Slaby, R. S. Public Health Officer City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Dear Mr. Slaby: Due to new annexations made by the City of Elgin, Clarke Outdoor Spraying needs to resurvey by helicopter approximately 1165 acres of newly acquired land. This is done to locate any potential mosquito breeding areas. These new areas include: 1. 755 acres near the intersection of Randall Rd. and I-90, 47) running north to Route 72 . 2. 235 acres to the north and west of the intersection of Highland and Randall. 3. 175 acres to the east of Randall and both north and south of Hopps Rd. This survey is best performed in April.or May when the water table is high. Consequently, any additional sites and/or acreage determined by survey, will be inspected and treated at no additional charge in 1992. Any increases due to this survey update will be reflected in the 1993 cost. I you should have any questions regarding this matter please do not hesitate to call me toll-free at 1-800-942-2555. Since\ely, , t� ell J. Lye 1 ' arke III, Ph.D. Med'ca Entomologist/ Contro Consultant Alm) JLC/kn