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HomeMy WebLinkAbout93-248 Resolution No. 93-248 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 3 TO AN AGREEMENT WITH JOHNSON JOHNSON & ROY, INC . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Amendment No. 3 to an Agreement on behalf of the City of Elgin with Johnson Johnson & Roy, Inc. for engineering services for the Civic-Cultural District Project and the Center City Parking Lot, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: September 8, 1993 Adopted: September 8, 1993 Vote: Yeas 6 Nays 1 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk Amendment No. 3 This Amendment No. 3 entered into this � "` day of September 1993, by and between the City of Elgin, an Illinois municipal corporation (hereinafter referred to as "CITY" ) and Johnson, Johnson & Roy, Inc. (hereinafter referred to as "ENGINEER" ) , shall modify that Agreement dated 13 August 1992 whereby the ENGINEER was engaged by CITY to perform certain professional services in connection with the Elgin Center City Project-Civic/ Cultural District Project, and Amendment No. 1 whereby the scope of services of the Engineer was expanded to include the engineering, preparation of bid documents and bid evaluation of the Center City Parking Lot and Amendment No. 2 whereby the scope of services was expanded to include the construction engineering and inspection of the Center City Parking Lot. Whereas the CITY desires to further expand the scope of services of the ENGINEER to include the furnishing of certain additional/professional services in connection with the Center City Parking Lot construction and the Center City-Civic/Cultural District projects . In response to these additional engineering related services, certain revisions must be made to the Agreement. In compliance, therefore, the terms and conditions of the Agreement are modified as specifically set out below. All other parts of the Agreement remain unchanged. I . Scope of Services : add the following: 3 . 0 Phase III Design Development 3 .g. North Street: south side from Grove Ave. to Brook Street. 5 . 0 Additional Services 5 . 1 Issue documents for bidding and recommend bid award to the City for: a) Hemmens North Entrance 5 .4 Modifications to: a) Center City Parking Lot plans and specifications b) Kimball Street Schematic Design and Preliminary Engineering c) Kimball Street at State Street Intersection Design Study. c -2- V. Payments to the Engineer For services provided under this Amendment #3, the Engineer shall be reimbursed a total fee of thirty one thousand seven hundred eighty nine ( $31, 789 . 00) dollars and reimbursables of one thousand seven hundred ($1,700 . 00) dollars, for a total Amendment No. 3 cost of thirty three thousand four hundred eighty-nine ($33,489 . 00) dollars . The total payments to the ENGINEER under this Agreement plus Amendments No. 1, 2 and 3 are as follows : . Total fee: Four hundred seventy five thousand one hundred and six ($475, 106 . 00) dollars . . Total reimbursables : Twenty two thousand five hundred fifty ($22,550 . 00) dollars . IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Amendment No. 2 in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For the City: ATTEST': THE CITY OF ELGIN By j .z, . �� By (SEAL) For the Engineer: Dated this Wkaay of kg 1993 . ATTEST: • By /,/;45; 173g9 By S retary Presid nt (SEAL) r + 111 a'!°�a Agenda Item No . 7,-4V0,- !Lai. August 19, 1993 MEMORANDUM TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Amendment No. 3 with Johnson, Johnson & Roy, Inc. (JJ&R) PURPOSE: To provide information to consider the authorization of an Amendment No. 3 with JJ&R to extend their professional service for work on the Civic-Cultural Street Scope engineering and on the Center City Parking Lot engineering. BACKGROUND: On June 23, 1993, City Council awarded a contract with Sinnett Builders for the construction of the Center City Parking Lot. Prior to the award, City Council authorized a change to the parking lot configuration to remove the encroachment of the lot on the adjacent public alley between the lot and Center City Place. City Council also authorized the engineering for the lowering and reconstruction of the alley. The incurred cost by JJ&R for the parking lot redesign and the alley engineering amounted to $6 ,898 . On June 9, 1993 a presentation was made at a joint meeting of City Council and the Hemmens Board concerning the preliminary engineering of the Hemmens North Entrance construction. At that meeting, the Hemmens Board approved the preliminary engineering subject to the inclusion of a portion of North Street in the project in order to provide additional general parking as well as handicapped parking. The final engineering plan was subsequently presented to City Council on July 14 , 1993 and authorization was received to bid the construction. Bids were received on August 4, 1993 and evaluated by JJ&R. Their recommendation to reject all bids is also on the Council Agenda this date. Under our Agreement with JJ&R, the design of North Ave. was to be brought only to a level of Schematic Design and Preliminary Engineering; final engineering is an additional service. The actual costs for the final engineering of this portion of North Street is $13,800 . Mayor and Members of the City Council August 19 , 1993 Page 2 The final engineering of the Hemmens North Entrance was included in the base Agreement with JJ&R. Construction related services, including bidding, bid review and award recommendation was identified as additional services . The actual incurred costs for the Hemmens bid process was $2, 646 . On December 3, 1992, Staff and the Center City advisory Committee approved the Schematic Design and Preliminary Engineering for Kimball Street. Subsequent to that approval , modifications to the design were made to Kimball Street between Dundee Ave. and Spring Street. The process of designing the modifications required two public meetings to consider various alternatives . A revised design was developed and approved by the adjacent business and the Center City advisory committee on January 11, 1993 and by City Council on March 10, 1993 . The redesign cost of $15,520 will be accommodated in part by deleting the final engineering of North Grove Ave. from North Street to Kimball Street. The remaining cost of $7, 360 is considered as a change to the Agreement. Finally, in order to provide for a better intersection design study at the Kimball Street and State Street (Route 31) intersection, the scope of improvements was extended to Wing Street. Additional surveying costs were incurred in this extension in the amount of $2 ,785 . FINANCIAL IMPACT: In summary, the additional costs for the above additions are as follows : 1 . Center City Parking Lot and Alley Engineering • $ 6 ,898 . 00 2 . Hemmens North Entrance a) North Street Engineering • 13,800 . 00 b) Hemmens Bidding 2,646 . 00 Sub-Total Hemmens $16 ,446 . 00 3 . Kimball Street Design Modification • $ 7 , 360 . 00 4 . Kimball Street at State Street Survey • $ 2,785 . 00 Total for Amendment No. 3 • $33,489 . 00 Funding for this Amendment is available under Account 386-00-00-795 .93-80, Project No. 339516 in the amount of $40, 000. Mayor and Members of the City Council August 19, 1993 Page 3 RECOMMENDATION: That Amendment No. 3 with JJ&R be approved in the amount of $31,789 for services and $1,700 for reimbursables in the total amount of $33,489 . 00 . This Amendment No. 3 will increase the Agreement amount from $464 , 167 (basic services at $443, 317 and reimbursables at $20, 850) to $497,656 (basic services at $475, 106 and reimbursables at $22 ,550) . Larx1K . Rice., ity Manager do Attachment Amendment No. 3 This Amendment No. 3 entered into this day of September 1993, by and between the City of Elgin, an Illinois municipal corporation (hereinafter referred to as "CITY" ) and Johnson, Johnson & Roy, Inc. (hereinafter referred to as "ENGINEER" ) , shall modify that Agreement dated 13 August 1992 whereby the ENGINEER was engaged by CITY to perform certain professional services in connection with the Elgin Center City Project-Civic/ Cultural District Project, and Amendment No. 1 whereby the scope of services of the Engineer was expanded to include the engineering, preparation of bid documents and bid evaluation of the Center City Parking Lot and Amendment No. 2 whereby the scope of services was expanded to include the construction engineering and inspection of the Center City Parking Lot. Whereas the CITY desires to further expand the scope of services of the ENGINEER to include the furnishing of certain additional/professional services in connection with the Center City Parking Lot construction and the Center City-Civic/Cultural District projects . In response to these additional engineering related services, certain revisions must be made to the Agreement. In compliance, therefore, the terms and conditions of the Agreement are modified as specifically set out below. All other parts of the Agreement remain unchanged. I . Scope of Services : add the following: 3 . 0 Phase III Design Development 3 .g. North Street: south side from Grove Ave. to Brook Street. 5 . 0 Additional Services 5 . 1 Issue documents for bidding and recommend bid award to the City for: a) Hemmens North Entrance 5 .4 Modifications to: a) Center City Parking Lot plans and specifications b) Kimball Street Schematic Design and Preliminary Engineering c) Kimball Street at State Street Intersection Design Study. -2- V. Payments to the Engineer For services provided under this Amendment #3, the Engineer shall be reimbursed a total fee of thirty one thousand seven hundred eighty nine ( $31,789 . 00) dollars and reimbursables of one thousand seven hundred ( $1,700 . 00) dollars, for a total Amendment No. 3 cost of thirty three thousand four hundred eighty-nine ($33,489 . 00) dollars . The total payments to the ENGINEER under this Agreement plus Amendments No. 1, 2 and 3 are as follows : . Total fee: Four hundred seventy five thousand one hundred and six ($475, 106 . 00) dollars . . Total reimbursables : Twenty two thousand five hundred fifty ( $22 ,550 .00) dollars . IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Amendment No. 2 in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For the City: ATTEST: THE CITY OF ELGIN By By (SEAL) For the Engineer: Dated this day of , A.D. , 1993. ATTEST: By By Secretary President (SEAL)