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HomeMy WebLinkAbout92-1216 Gregory RESOLUTION APPOINTING MARTIN GREGORY AS CITY TREASURER OF THE CITY OF ELGIN WHEREAS, the Mayor and members of the City Council concur in the appointment of Martin Gregory as City Treasurer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Martin Gregory be and is hereby appointed to the office of City Treasurer of the City of Elgin with all power, authority and duty of the office of City Treasurer, as established by the statutes of the State of Illinois and ordinances of the City of Elgin. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: December 16, 1992 Adopted: December 16, 1992 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk 4D00w &oTh AtNt4 December 16, 1992 MEMORANDUM TO: Clay Pearson, Assistant City Manager FROM: Erwin W. Jentsch, Corporation Counsel SUBJECT: Treasurer - Acting Finance Director The appointment of the finance director is made by the city manager. See Elgin Municipal Code, 1976, ch. 2 . 36 . The treasurer is appointed by the mayor with city council approval . See Elgin Municipal Code, 1976, ch. 2 . 16 . 010 . A resolution is attached. EWJ nr Attachment • - 'Ell in il% Memorandum 7 9 November 24 , 1992 TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Retirement of Jim Bolerjack Yesterday Jim Bolerjack told me that he would be retir- ing effective December 26th, as the City' s Finance Director and City Treasurer. His decision came as a surprise, and he will certainly be missed. Jim has been with the City for more than 36 years, join- ing the staff as Chief Accountant in October of 1956 - and becoming the City' s Finance Director/Treasurer in 1959 . His 33 years as Finance Director have been marked by a number of improvements in our accounting, automation, and financial control operations . In particular, Jim has coordinated the annual issuance of the City' s revolving bonds while maintain- ing our AA bond rating in close coordination with our Bond Counsel and consultants . This is no small accomplishment given restrictions imposed by the 1986 Tax Act as the City has moved aggressively in its capital development program. I first met Jim at a golf outing in Highland Park in the ;l.id-1970 ' s and have enjoyed his pleasant disposition and appreciated his thoughtful comments during our past three years of working together. Jim will be missed. As I recruit for a new Finance Director, Assistant Fi- nance Director Martin Gregory will serve as the Interim Direc- tor. The City Council may wish to appoint Marty also as Interim City Treasurer to handle the check issuing responsi- bilities . 2 / /(,T�(/ Larry L. Rice', City Manager LLR:amp Attachment November 23, 1992 Mayor and City Council Larry L. Rice, City Manager It has been my privilege serving the citizens of Elgin and the many city councils and city managers over the past 36 years . As the current senior finance officer in the State of Illinois (time of service - not age) and the longest time served as the City Treasurer in Elgin ' s history, I feel the need to redirect my goals and activities by retiring from the City of Elgin effective December 26, 1992 . This does not change my affection for the City nor the citizens of Elgin. The City' s ethnic, religious, economic and age mix along with the variety of services provided by the City has made my time with the City personally gratifying. Much has happened during my years with the City. The debt rating was upgraded to AA by the rating agencies, national awards for financial reporting, the boundaries have tripled, the population has almost doubled, almost all infrastructure has been replaced or improved, civic center development, water system rebuilt, all new fire stations and the park system vastly improved. Computerization was introduced in the early 1960 ' s with state and national recognition in the 1970 ' s and 1980 ' s for systems developed in-house as a comprehensive integrated financial system on computers less sophisticated than today' s technology. Many times ideas that we suggested to IBM and other computer companies were deemed impossible, we accomplished them anyway. Investment programs were developed for the first time in 1960 and improved as staff was available earning over $68, 000, 000 for the City during these many years to reduce property taxes and lower fees . These services and improvements were assisted by excellent Finance Department personnel over the years . Until recently, we were able to increase staff when necessary or in times of reduced activity also reduce staff, which was done in the early 1980 ' s . My concern for the City when accounting activities exceed staff capabilities can not be measured in dollars alone but by reputation. Possibly by my leaving at this time, staff will be provided to meet the needs of the City. Arbitrage, IRS regulations, tracking bond proceeds to assure debt service compliance, conversion to HTE software in a way that controls are established front-end, investment program enhancements and general activity are all good reasons to reorganize the department. However, it accomplishes very little when each staff member is required to wear many hats, especially hats unrelated to finance operations . The City has gained the respect of municipalities throughout the State of Illinois and nationally from financial reports to computerization. My hope is that Elgin will retain this reputation. I will complete as many of the legal requirements as possible for this year end, so that an orderly transition can take place when I leave. It will be necessary for the City Council to replace the City Treasurer ' s position and select an auditor to verify cash and investments . Upon your selection of the City Treasurer, I will assist in getting a new signature plate to avoid hand signing the hundreds of checks that will be issued after I leave. It takes approximately two weeks for delivery according to the company servicing the check signer. I am requesting to take my three personal days as well as payment for the balance of accrued vacation days and twenty of the approximate 350 unused sick days . I also wish to take my free early retirement hospitalization for the next two years . If there are any questions regarding these matters, I will be happy to respond. I wish to thank the many city councils for the nine appointments as City Treasurer and I particularly wish to thank this Mayor and City Council for your many years of friendship and support. Respectfully, (I „o21 ,.,44 "James H. Boler ack Jr/ Finance Direc or/Treasurer