HomeMy WebLinkAbout92-0923 IL Arts Council RESOLUTION
AUTHORIZING EXECUTION OF A GRANT APPLICATION
UNDER THE ILLINOIS ARTS COUNCIL REGRANTING PROGRAM_
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that George VanDeVoorde, Mayor, be and is hereby
authorized and directed to execute a grant application for
funding under the Illinois Arts Council Regranting Program to
promote and assist Elgin' s artistic community, a copy of which
is attached hereto and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: September 23, 1992
Adopted: September 23, 1992
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
in
�j°.Ft�, Agenda Item No .
f !.
��+�to r�e1 i
September 3, 1992
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Grant Agreement with Illinois Arts Council
for Funding under Regranting Program
PURPOSE
To request City Council authorization to enter into a
grant agreement with the Illinois Arts Council .
BACKGROUND
The Illinois Arts Council has awarded a grant of
$5,925 . 00 for a local regranting program. With a match of
cash from the Cultural Arts Commission, funds will be used to
fund art programs meeting eligibility criteria established by
the Commission.
FINANCIAL IMPACT
The grant requires a cash match of 25% of the Illinois
Arts Council grant. The original grant application committed
$2 ,500 . 00 to the program. Considering the $5, 925 . 00 award,
$1,481 .25 would be required as the local match.
RECOMMENDATION
It is requested that the City Council authorize the
Mayor to enter into a grant agreement with the Illinois Arts
Council .
Larr . Rice ity Manager
LLR:amp
Ifli i isA1 ts( nd
(4115 State of Illinois Center
100 Vast Randolph
BUILD Suite 10-500
ILLINOIC Chicago,Illinois 60601
J 312,814-6750
1./800,237-6994
Toll free in Illinois
August 21 , 1992 TTTDD312 814-4831
Fax:312,814-1471
City of Elgin Jim Edgar
Cultural Arts Commission Governor
Shirley R.Madigan
150 Dexter Court Chairman
Elgin , IL 60120-5557 RichardE.Huff
Attn : George Van De Voorde Executive Director
Dear George Van De Voorde: Re: FY9.,-0862 REGRANT
It is my pleasure to inform you that Illinois Arts Council has
awarded a grant of $5,925 for local regranting program, contingent on
return of documents outlined below by March 1 , 1993. Failure to meet
this deadline will result in unconditional forfeiture of these funds.
In addition , the following conditions apply:
1 . Grant funds awarded in the current year will be held for payment
until all final reports from the previous year are filed .
2. Any final report that is filed late will cause the grantee to be
penalized as follows:
A. There will be a 25% reduction of all current fiscal year awards
for a grantee who is late filing any reports from the previous
year.
B. If the grantee has no current fiscal year grant awards,
the grantee will be prohibited from applying for any grants
for the following fiscal year.
Terms of the grant are fully described in the enclosed grant agreement.
After carefully reviewing the grant agreement, please sign all six
copies and return them with the completed cash request form and four
copies to our grants office. If a revised budget form is included , this
must be completed and returned at the same time. Receipt of these
documents and final reports due from previous grants is required before
funds can be released .
Illinois Arts Council asks to be informed of any activity relating to
this proposal . Grantees should credit Illinois Arts Council in all
promotional material and public notices in the following manner: "This
program is partially supported by a grant from the Illinois Arts
Council , a state agency" . This recognition is an essential part of
educating audiences about the importance of public support for the arts.
NOTE: PLEASE PROVIDE PROPER VERIFICATION OF ILLINOIS NOT-FOR-PROFIT
STATUS.
Sincerely,
le://g4940"-
Richard E. Huff
Executive Director
REH/ded
enclosures
IllinoisArts(ouncil
F1.93-0662
Grant Agreement Grant Number
All ust 21 , 1992
THIS AGREEMENT,made and entered on ,by and between the
ILLINOIS ARTS COUNCIL,an agency of the State of Illinois(hereinafter referred to as COUNCIL)and
NAME:
ADDRESS: (..t4ituri..1 Arts Commission 150 Dexter Court
CITY: c1 ill IL. b0120-5557 .
Geor ye Var. be Voor le
(hereinafter referred to as GRANTEE).
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The COUNCIL and GRANTEE hereby agree as follows:
1.COUNCIL agrees to make a grant payable to GRANTEE in the amount of$
for the following program(hereinafter referred to as PROJECT):
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£Ux .LOCix1. rerrantilic� •
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SPECIAL CONDITIONS:
tch:t'i s.Calct, _i.,it'I' 1.0 i3L SI( irtb AND RE`I'URi.Lb WITH OTHER REQUIRED)
I AT'ERI) L S by ',arc.. 1 , 1993 TO i3L EL?GIbLL FOR PAY 1LNT.
TUf: 1„u1V1(atai»1 Cert.11les tilt t flit inuxviU1a81 wiii not en9aye
�1. the urii awiui itlanatactlire, Gaiscribui.lor , Q1seens atioti,
iJossession, or ust.1 or a cont:ro. .eu substance in Lne .er ol.ma ace
the contract.
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2.Ail grant monies payable hereunder shall be expended by GRANTEE for PROJECT between
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Seeterr.ber 1 , 1992 August 31, 1993
(beginningdate)and (ending date).
Additionally:
(a)GRANTEE may expend grant monies for PROJECT expenses incurred between the beginning date above and the
ending date of this AGREEMENT,as described in its application to the COUNCIL.
(b)If,for any reason,GRANTEE needs to extend the term of this AGREEMENT,application must be made in writing to
the COUNCIL at least thirty days prior to the above ending date of PROJECT.If no extension has been requested
of,and improved by,the COUNCIL,any monies payable hereunder remaining after the completion of the PROJECT,
or after the date set forth above,must be returned to the COUNCIL within 45 days.
3.The monies payable hereunder shall be paid to GRANTEE no sooner than forty-five days before the beginning date of
PROJECT and no later than the ending date of PROJECT or June 1 of the fiscal year in which this grant is awarded,whichever
comes first,unless otherwise stipulated in the SPECIAL CONDITIONS section of this AGREEMENT.
4.No funds will be paid to GRANTEE unless COUNCIL receives from GRANTEE a completed cash request form in the
proper amount.
5.GRANTEE agrees that all funds issued by COUNCIL pursuant to this AGREEMENT shall be expended only for the specific
project described herein.
8/89
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6.GRANTEE agrees that credit shall be given COUNCIL on all public notices,publicity;printed programs.public media,
and other applicable material.The following language shall be used.in such-notices:
"This program is partially supported by a grant from the Illinois Arts Council.a state agency,and by the
National Endowment for the Arts:'
7.(.GRANTEE agrees to the following with respect to reports on this grant:
(a)'h)submit to C:Ot"NClL within thirty days after the ending date of PROJECT a"Financial Report"on horns
provided and a"Narrative Report-on forms provided or prepared according to instructions provided.
(b)To comply with any subs quent requirements which may be adopted by CAN'NC&Lwith respect to grant reporting.
Failure to submit timely and acceptable reports will jeopardize the receipt of future funds from the Council
R.The GRANTEE should account for grant expenditures separately:If separate accounting is not feasible,all grant
expenditures should be properly identified in the records. •
9.GRANTEE agrees upon request to make available to COUNCIL and the General Assembly of the State of Illinois all
audited and unaudited financial statements for each year in which a grant was received from COUNCIL COUNCIL shall have
unlimited access to the account:,,books,records,and other financial documents of GRANTEE supporting information stated in
GRANTEE'S application 11 r COUNCIL funds or any subsequent documentation regarding PROJECT funded hereunder.
10.Any and all patents,copyrights,or other legal interests in and to PROJECT or materials generated in pursuance of
PROJECT,shall ix the sole and exclusive property of GRANITE or GRANTEE'S design.GRANTEE,however agrees to supply
COUNCIL with topic.of any newspaper articles or related events contemplated hereunder,and herby grants to COUNCIL free
and unlimited license to use such newspaper articles for such purpose as COUNCIL.in its sold discretion,shall determine.
1 I.GRANTEE agrees that no monies payable hereunder shall be used for the purchase of permanent equipment,capital
improvements or construction,to pay balance of GRANTERS previous year's deficit,out of state touring,or subsidizing an
individual's academic study,
12.GRANTEE agrees that no person shall,on the grounds of race,color,religion,national origin,sex,age,or handicap,
while otherwise qualified he excluded from participation in,he denied benefits of;or be otherwise subjected to discrimination
under any program or activity supported in whole or in part by funds provided hereunder.
13.GRANITE.agrees that it shall fully comply with all rules.regulations and other requirements now existing or which
may hereafter be adopted by WI NCII.,with respect to GRANTS of this nature.
14.If funds provided hereunder are used in whole or in part for the employment of any person,GRANTEE further agrees
that no person shall on the grounds of race,color,religion,national origin.sex,age.or handicap while otherwise qualified,be
denied equal opportunity in the hiring process,or be otherwise discriminated against with respect to compensation,terms,
conditions,or benefits of employment.
15.'l'he undersigned certifies that GRANTEE has not been convicted of bribery or attempting to bribe an officer or employee
of the State of Illinois,nor has the GRANTEE made an admission of guilt of such conduct which is a matter of record.
16.GRANTEE certifies that is has not been barred from bidding on this-contract as a result of a violation of Section 33E-3
or 33E-4 of The Criminal Code of 1961.
17.GRANITE certifies that it is not a trustee nor a beneficiary of a land trust.
18.This grant is contingent upon the availability of funds.
ILLINOIS ARTS COUNCIL GRANTEE:
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by ��6c
Autht,tla•d.gent
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agency i'requesting disclosure ofinformationtlutisnecessaryrt,accomplishtIe.'tatutorepurpose as,►urhne(under(hapter127.214-11.-+ 1)t.cicyore
of this infiorrnation is RLQI IRL).Failure to provide any information will result in this form not being pro e%sed.'I hie ti irm has ht'en:g)prm ed by the t'arm,
Management Center