HomeMy WebLinkAbout92-0826 Warzyn Crystal (2) (,� 0.r zA.r
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
WARZYN, INC. FOR 573 N. CRYSTAL STREET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Larry L. Rice, City Manager, be and is hereby
authorized and directed to execute an agreement on behalf of
the City of Elgin with Warzyn, Inc. for 573 N. Crystal Street,
a copy of which is attached hereto and made a part hereof by
reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: August 26, 1992
Adopted: August 26, 1992
Omnibus Vote: Yeas 6 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
War'iyn E 66rett§• _ Inc. ;
PROFESSIONAL-SERVICES AGREEMENT AGREEMENT NO. _ • •
- GENERAL TERMS AND.CONDITIONS FOR ENVIRONMENTAL ASSESSMENTS.
• Gei,<..,t LaS:N1 3t,000.00O ctl I•r.r--c,M.,-e
-1•, Services 3. Confidentiality - e - .
The specific Services to be performed by WAR- Warzyn shall retain,as confidential,all informa- ',4p,..'.-er)�••b,,,i
•ZYN ODEKL CX•INC. and its directors,of- tion and data furnished to it by the CLIENT 5"vim"""`'""r IKKg -
ficers, shareholders, employees, agents. at- and/or ,others which is designated as 'Con- Ahnomebie-L:d:re, .sic::.c c e..,...,. :e
fil:ates, independent professional- associates, fidential.'• Such information shall 'not be dis-
consultants and' subcontractors• as the case closed to any third party except as directed by a-P^^-"7''---Del
' may be,•(collectively,'WARZYN') on behalf of CLIENT,or as required by law or regulation. S^pbl•arla�rtay .
the CLIENT shall be described and authorized
from, time to:time by a fully described.
Work . S. Limitation'of WARZYN's
Order, a sample of witch is attached to this 4. Maintenance of Professional
Liabilit to CLIENT (substitute
Agreement as Exhibit A. Each serially-num- Standards and Ethics .r. er AMENDMENT:
•bered Work Order to this Agreement shall be- (a)Any and all liability oc aim to:.car napes
WARZYN must perform the Services in accord-
prepared ey WARZYN and submitted to the ance with prevaiirn_professional standards-andapplicable laws and reoula-
against WARZYN by CLIEf:T,_::,e, r. base:
CLI_NT's designated representative for review • ethics. as well3supon Co mci, tor,,{7,...®cr.of•..a,.c„t.. croies- .
arid wriner.authorization to proceed prior to•in- lions. If WARZYN believes,that-compliance sional negligence•(including 'errors, omissions. '
itiation of Services. by Warzyn. All work ' or other professional acts), or otherwise:shall
authorized-b; Work Orders) referencing this
wi;h.trhe CLIEN7s wishes could violate ap- . be limited to such loss. damage..injjry, or•
plicabie professional standards or ethics, laws
.Agreement shall be subject to the terms of this or regulations, then WARZYN shall so advise liability•as is covered under the policies of in- , '
-Agreement unless modified by mutual consent . the CLIENT and the CLIENT and WARZYN surance and policy limits identified in
in the Special Terms of the Work Order: Paragraph 7.
shall immediately enter into discussions to ar- (b)In no even:shall WARZYN be resoonsibie•-
• - rive at a mutually satisfactory solution. Failing for any incidental,-indirect, impact, or.copse-
2. Compensation for Services • a solution, either party may terminate this. quential damages including loss of
Agreement in accordance with Paragraph 13. ( profits), in..
(a)• Services shall be invoiced under this - gamed by CLIENT as a result of WARZYN's -
. Agreement in accordance with the provisions of performance.or nonperformance of any Ser-
the.individual Work-Order(s) and/or the WAR- 5. W'ARZYN's Warranty vices. • . ,
ZYN STANDARD RATE SCHEDULE. WAR- (c) All claims, whether based upor, contra::.
WARZYN shall apply present engineering . tor,, breach of warranty,' professional
ZYN reserves the right,"upon thirty (30) days
written notice„to modify the referenced Rate and/or scientific judgment and.use a level of ef- ' negligence(including errors,omissions cr otiher
Schedule;'this rate-adjustment usually occurs, fort.consistent with the standard of professional professional acts): or otherwise, ,shall be
annuafiy,at the beginning of the calendar year. practice as measured.on the date hereof and in deemed waived unless made-by CLIENT in '
(b)Invoices shall be submitted once a month the'locale of the Project in performing Services writing and•received'by WARZYN.within one
' or upon completion of Services, at the disae- for CLIENT. EXCEPT AS'Sc7 FORTH HERE- . (1) year after CUENT reasonably knew, or
tor. of WARZYN; and payment is due upon , IN WARZYN MAKES NO WARRANTY, EX= should have•known of its existence'but, in rip •
receipt of the invoice.'A 1% per month service PRESSE •D OR IMPLIED; IN FACT OR BY event;shall such claim be asserted by CLIE;:T-
charge shall be added to all accounts which are .LAW, WHETHER OF MERCHANTABILITY, later than six-(6) years after.WARZYN's corn.:
no: paid within thirty (30) days of date of in- FITNESS FOR ANY PARTICULAR PURPOSE pletion of the Services with respect to which the-
voice OR OTHERWISE• CONCERNING ANY OF claim is made. •
- (c) Client shall be. responsible for and pay ' THE MATERIALS On Services WHICH MAY
• WARZYN at WARZYN'S prevailing rate for all BE FURNISHED BY WARZYN TO CLIENT. - -
time spent by its personnel,in,connection with 9. CLIENT Ind(subs C;atut of
anycourt, .administrative or, other legal ' WARZYN substitute per .
G. Limitation ofbthe Scope of a -AMEND*TENT
.;proceedings arising from-or relating to Services Su stitute per Except t.,r,..ta;.,.,, co,•c,c wee. Le
Services 3 rift e�,if
provided under this Agreement, regardless of AMENDMENT) • .- iwsafawee• ewd pelity 1;,,-rits -iae.,tf;e,.. ;u .
- whether or not WARZYN is subpoenaed to;ap- Any hazardous or toxic substances, hazardous Parvef ph 7, Lh.. CLIZNT sha Le ,U1ely.
• pear-at such proceedings by CLIENT or any or toxic wastes,pollutants and contaminants,or rc3pon3iblc to third ptirties for da.,ra,.e o.;,i.,_
third party-(CLIENT shall be.entitled to i credit. ' other'waste materials (the 'Waste Materials') as'a moult of WA,';ZYN's pen a.,,a,,ce L,, ,, ,,-
against such fees for any statutory witness fees encountered by or•associated with Services '
paid to' WARZYN by CUEN1 or any third provided-by WARZYN on•this Project shall at i.. t_.,: pt.,,,;awe- a
Parry), - no'time be or become the property of WAR
(d)In addition to the execution•of this Profes-. ZYN. frrm-=tt ""c alsirig a"'o' or conn7-t3d wi:a
. -signal Services Agreement and related Work d
Order(s),'.a project initiation payment, corn- under-14c pelieic
' puted as follows, shall be received by WAR- - c ,,
ZYN for each applidable Work Order and shall 1 _ _ re.
represent authorization by CLIENT for WAR- CLIZNT �Mrolf i,.d.,.,,rtty, dcte,lV, tl,.V hoe' -
1 O. Information Provided by
ZYN to proceed with its Services:
Fr:�cs Iv•;-�q c a CLIENT to Others -
s - •
LeSslnanSS.00' .Projer,6ucge: Mat�.;�ie. (a)W:,RZYN shall indicate to CLIENT the in-
SS.ODOto m.D?` 55.000
formation needed for rendering the Services re-
Gres:ertnans2c.oc,: ••
•25�:olFroectbudge: t addition per • quired under this Agreement, as well as, likely'
7. Insurance sources of this intormatiori, with such sources
_Such project initiation payment(s) shall be ap- AMENDMENT) to include but not be limited to CLIENT:WAR--
plied against the final project billing. - ZYN shall,review existing-information provided'.
(e)All-payments shall be.remitted to: • eevereeeei _ by others and shall aive-CLIENT its opinion of
Waryn Inc..Ers lf�tfc , the risk associated with reliance'on such intor-
. Dept.00757 { B- t'"' e , ination2 CLIENT understands.that it is•imccs-
Milwaui,ee,WI 53259-0757 w,,,;,:„'L%—.p,,,,,oi-„r d :�ta,c.,•, ,-sible to eliminate all risk because'of inherent
Attention: Accounts Receivable - limitations on the techniques, available to .
•
. develop the info rratior,• andJor because of er- CLIENT toroelay or carnage caused CLIENT signatories of this Agreement a: the actresses '
tors,omissions or inaccuracies which may exist because of such suspension of Services. • set form herein'or such other adcresses as the
in the information.- - -- parties may designate. - -
(b)To the extent that CLIENT expects WAR- iii;netien er t e8>yfe eiei£+cTe CLIENT-"v~.aa, '
ZYN to rely'solely upon existing information. 1 S. Entire Agreement
- without the•opportunity for' WARZYN, in its •
. professional and/or scientific judgment,-to-ap- i '' The terms and conditions set forth herein con-
- propriately.validate.the accuracy and reliability stitute the entire understano,ng of the parties
. of Such ,ir.:grmation, the CLIENT- agrees to relating to•the-provision of Services by WAR-
Waive any•claim against WARZYN and to in- east. eho" inolu „ e rerr reef ::p to eie ZYN to CLIENT and shall be-incorporated in all
demnity, defend, and hold harmless WARZYN - - Work Orders and'authorizations.unless 'osier- .
from and against.any and a,: claims or liability - _ _ - -,.,..•• - wise stated therein.-This Aoreemen: may be '
for injury or loss allegedly arising from errors, - amended only by a written instrument signed
omissions or inaccuracies in existing informa- arid-se.sw. - . by both parties.
-lion provided to WARZYN ,by -CLIENT or
others. 14. Recovg f Dispute Resolution 19. Precedence
Costs `deletion p•er These General Terms and Conti;:ic-s .sha!i
1 1. Right of Entry . (substitute per ANI N rlEb'T ..
q ��7� p T 11 take precedence over-any inconsistent or con-
CLIENT shall provide for 'Ot'74Yt�s•ngt:: to 'e' - r tradictory provisions contained in any CLIENT-
- enter from time, to time property owned by- issued- purchase orcer, reguisiticn, no:ice -to
CLIENT and/or —other(s) in order for .'.'An?YN proceed, orlike document rezard.rr
to fulfill the. -scope of Services.+�elddeel WARZYN's Services.
_x_
- ' 20.Severability •
.moat. CLIef •I •�,- Ade a ,-,ile-het he d;_, If any of these•General Terms and Concaicn:
_ • r shall be finally determined_to be invalid or uri.
. enforceable in whole or in par., the remaining •
ti ,provisions hereof'she remain in full force a
vekier-Peeeerefinfyir,-GL4e44-viiaives-eciy-elaiceeffect, and be binding-upon,the parties hereto.
a _ 15. Independent Contractor The parties agree to reform this Agreement: to
WARZYN sr,all no: act as CLIENT'S acen: or replace any such invalid- or :unenforceable
employee, but rather: as an independent con- ' provision with'a valid and enforceable provision
-that comes as close as• ssible to-the inten-
trector.WARZYN shall be solely responsible.for Po
f the compensation, benefits, contributions and dons of the stricken provision.
taxes,if any,of its employees and agents. •
-• 21 .Survival • . -
1 6.Assignment _ All obligations arising prior.to the termination of
This Agreement is to be binding on the heirs, this Agreement and all provisions of this Agree •
-
t successors and assigns of the parties hereto men: .allocating responsibility Or liability be- -
f - - • and is not to be assigned by either party tween CLIENT.and WARZYN shall survive the
without first obtaining the written consent of the completion of Services hereunder and the ter- _
12.-Opinions of.Cost other. urination of this Agreement.
• WARZYN's opinion of probable construction . -
costs-and or operations and maintenance'costs 17. Notices 22.Governing Law
provided for herein.are to be.made on.the basis Any notices. required or permitted to be sent This Agreement shall be governed by and inter-
' of V'4RZYN's judgment as an experienced and • may be delivered personally, or by teleoram or - preted pursuant' to the rules of the' State in
qualified design professional, tamiliar'with the certified mail, return receipt requested, to the ' which the Project site is located.
construction,industry. But;. WARZYN cannot-
and does not guarantee that proposals,bids,or •
total construction costs will riot vary from p
opinions of probable cost prepared by WAR- Tne terms and condition set forth herein are ac,opted as of this0 a� of t SJ Z
ZYN'.
,. CLIENT W�ACRZ,YNJLX1rOND INC.
•
1-3.Terrnination, Suspension or Company: Signature- /�UA� --/»-T�,11.!'• -'-i.L/t-'7--
Abandonment f(substit•ute 'per . • / _
.(a) This Agreement ma} n' rtla'ted•by Signature / By: Sandra L. Sr00nian
either party-upon fourteen (la) days Written
v
'notice, should the other party fail substantially By: c /J C E Title: Senior Mi a n a 0 e r
t: perform in a, rdance with'the terms o: this Title. C r� �f �[,v Phone: 7 0 S 6 0 1 -5 0 0 0 .
Agreement through-no fault of the terminating ' ,
pain. - Phone: �,3 / — 6 O d Address: 2 1 0 0 C-o r p o r a i,e Dr .
(b) If CLIENT tails to make payment when l (�,
due WARZYN for Services. WARZYN may, /�" 0 5LL 1 _ ` �.8wt Add 1 s 0 n . I L 6 0 1 0 1
upon seven-(7) days written notice to CLIENT, Address:
• suspend'performance of Services under this - /_Q/tea
Agreement:In ;hr. event of suspension-of Ser- I .[ - - •
vices, 1A'ARZYN she have nc liability to • /17' -
WEI CONTR No.001; 12'&8 - - -
,
•
AMENDMENT -
• PROFESSIONAL SERVICE AGREEMENT ` •
AGREEMENT NO. 91618392
Substitute the following in place of Paragraph 6. Limitation of the Scope of
Services
Any Hazardous or toxic substances, hazardous or toxic wastes, pollutants and
contaminants, or other waste materials (the "Waste Materials") encountered by or
associated'with Services provided by WARZYN on this project shall at no time be
or become the property of WARZYN.
Addition to Paragraph 7. Insurance
Insurance certificates reflecting the policy coverage should be provided to the
City.of Elgin. The Certificates should state that the City of Elgin and the Eby $
additional insured. •
•
• Substitute the following in place of Paragraph 8. Limitations of WARZYN.'S
-Liability to CLIENT, Subparagraph (a).
•
(a) Any and all liability or claim for damages against WARZYN by CLIENT,
based upon tort, professional negligence (including errors, omissions or other
professional acts), or otherwise, shall be limited to such loss; damage,.injury, or
liability as is-covered under the policies of insurance and policy limits identified _
in Paragraph 7.
Substitute the following in place of Paragraph 9. CLIENT Indemnification of
- WARZYN.
•
WARZYN INC. shall defend and indemnify the City of Elgin from and against •
legal liability from damages arising out of the performance of the service for the
City of Elgin where such liability is caused by the negligent act, error, or omission
of Warzyn or any person or organization for whom'Warzyn is legally liable.
I 1•
AMENDMENT PROFESSIONAL SERVICE AGREEMENT
AGREEMENT NO.•91618392 - Page 2 Continued
• Substitute the following in place of Paragraph 11. Right of Entry.
Client shall provide for WARZYN'S right to enter from time to time property
owned by Client and/or other(s) in order for WARZYN to fulfill the scope of
Services.
Substitute the following in place of Paragraph 13. Termination, Suspension or
Abandonment.
(a) This Agreement may be terminated-by either party upon fourteen (14) days
written notice, should the other party fail substantially to perform in accordance
with the teens of this Agreement through no fault of the terminating party.
(b) If CLIENT fails to_make payment when due WARZYN for Services,
WARZYN may, upon seven (7) days written notice to CLIENT, suspend
performance of Services under this Agreement. In the event of suspension of
Services, WARZYN shall have no liability to CLIENT for delay or damage •
caused CLIENT because of such suspension of Services.
Deletion of entire Paragraph 14: Recovery of Dispute Resolution Costs.
• -
• [CHI-503-43] .
JLB/mp/I'ES
ATTACHMENT I
Certifies That:
1. The undersigned firm certifies that it is not delinquent
in the payment of any tax administered by the Department
of Revenue except for tax it is contesting in accordance
with the procedures establishing by the appropriate
revenue act.
2. The undersigned firm certifies that the firm is not
barred from making an offer to contract as a result of a
violation of either Section 33E-e, or 33E-4 of Chapter
38 of the Illinois Revised Statutes.
3. The undersigned firm certifies that the firm shall com-
ply, where applicable, with the Wages of Employees on
Public Works Act (Illinois Revised Statutes, Chapter 48,
Section 39S, et. seg. ) .
4. The undersigned firm certifies that the firm shall com-
ply with the City of Elgin's contract compliance ordi-
nance relating to Affirmative Action.
By:
Date:
CITY OF ELGIN
CONTRACT COKPLIANCE
• AFFIRMATIVE ACTION INFORMATION
•
To assure compliance with the City of Elgin's contract
compliance ordinance, all contractors and vendors' herein
referred to as "bidders", are requested to submit the
following Affirmative Action information:
•
1. Work Force Analysis using the enclosed bidder's employee
utilization form.
2. Provide the information required by item #3 on the
employee utilization form if the answer to question 2 on
the form is 'yes' .
3. Provide a written commitment outlining the steps that the
bidder plans to take in the area of recruitment and
promotion of minorities and female to assure equal
employment opportunity. (A copy of the bidder's
affirmative action plan may be submitted in lieu of this
requirement. )
•
BIDDER'S
EMPLOYEE
N
This report is required by the City of Elgin and shall be
submitted before the contract can be awarded.
Chapter 3.12.1000 Affirmative Action — City Contracts
1. Name and Address of Bidder Description of Project
•
TOThl
JOB .CATEGORIES RAM FIRLD3 _ °212 , NWT
.
F MP Y F Y _ F s s
•
•
•
•
TOTALS
Signature of Company Official and Title Telephone No. Date Signed Page
_of_
E. Have you ever been awarded a bid by the City of Elgin?
[D YES NM NO
S. If the answer to #2 is yes, please submit a copy of the
Employee Utilization Form that was submitted with your
last successful bid along with a fully completed copy of
this form.
4. If the statistical data provided above shows under—
utilization of minority and/or female. please submit.
according to the guideline provided in the attached
document, a written commitment to provide equal
employment opportunity.
NOTE: In the event that a contractor or vendor. etc. fails to
comply with the fair employment and affirmative
action rovisions of the City of Elgin. the City
amongst other actions may cancel. terminate or
suspend the contract in whole or in part.
•
CITY OF ELGIN
EQUAL EMPLOYMENT
WRITTEN COMMITMENT GUIDELINE
•
•
•
The written commitment required in item 04 of the "Bidder's
Employee Utilization Form" shall:
1. Set out the name and .phone number of the bidder's
Affirmative Action Officer.
2. Clearly identify the bidder's recruitment area and the
percentage of minority and female in the area's
population and labor force.
3. Set out what the bidder has done and has set as goal to
be done to recruit minority and female employees.
4. Set out the bidder's specific goals to recruit minority
and female far training programs or other similar
opportunities available through the bidder's organization.
S. Indicate bidder's consent to submit to the City of Elgin
upon request, statistical data concerning its employee
composition and recruitment efforts anytime during the
term of the contract.
6. Show bidder's consent to distribute copies of the written
• commitment to all persons who participate in recruitment,
• screening, referral, selection and hiring of job
applicants for the bidder.
7. Clearly show that the bidder shall require all
subcontractors, if any, to submit a written commitment
meeting the above requirements or their affirmative
action plan to the City of Elgin.
6. Clearly state that the bidder agrees that:
"Bidder (company name) shall not discriminate against any
employee, or applicant for employment because of race,
color, religion, sex, ancestry, national origin, place of
birth, age or physical handicap which will not interfere
with the performance of the job in question."
•
•
•
•
AGREEMENT NO.
ORDER NO. • / •
EXHIBIT "A"
WORK ORDER
•
WARZYN INC. and its directors, officers, shareholders, employees, agents,
affiliates, independent professional associates, consultants and subcontractors, as
the case may be, (collectively, "WARZYN") agree to perform for CLIENT, on this
specific Project, the Services-described below. The Services shall be performed
subject to and upon the terms and conditions set forth in the Professional Services
Agreement (the "Agreement") dated June 19, 1992, by and between WARZYN and
• CLIENT;which Agreement is hereby amended to incorporate this Work Order.
CLIENT: City of Elgin
•
PROJECT LOCATION(s): Garage at 573 Crystal Avenue, Elgin, Illinois
•
SERVICES: Phase II"Environmental Assessment
•
PROPOSAL REFERENCE: 91618392
STANDARD RATE SCHEDULE NO. 1 EFFECTIVE DATE: 1/1/91
SPECIAL TERMS AND CONDITIONS: Lump Sum
, COST ESTIMATE: $11,800-Option 1Ittlet,erreirrrt-
• AUTHORIZATION
This Work Order and the scope of services (the "Services") defined herein are
approved and WARZYN is hereby directed and authorized to proceed with-the
Services for the designated Project in accordance with the terms and conditions of
the above-referenced Agreement.
•
Requested By: Accepted By:
CITY OF LG WARZY NC.
By: By:_
Sandra t. Sroonia - ject ager
Date: c22, / Y2- Date: June 19, 1992
[CHI 503 43a]. , •
•
•
June 19, 1992
Mr. Raymond Moller •
City of Elgin •
150 Dexter Avenue
Elgin, Illinois 60120
Re: Proposal for Phase II Environmental Assessment
Garage.at 573 Crystal Avenue
Proposal No. 91618392
•
Dear Mr. Moller.
Warzyn Inc. (Warzyn) welcomes the opportunity to submit this proposal to the
City of Elgin for the performance of a Phase II Environmental Assessment of the
above referenced site. This proposal is provided in response to our conversation.
A description of proposed project tasks, a schedule for project performance, and a
lump-sum cost are also provided.
SCOPE OF WORK •
Warzyn has completed it's Phase I site visit and discussed the findings of this
work with the-City of.Elgin. On the basis of this information, Warzyn has
recommended additional investigative activities to define possible surface and
subsurface soil contamination at the property, with the following tasks to be
performed: •
•Task 1: Soil Sampling Program
A total of five soil borings will be placed around the two existing underground
storage tr_,•ks. Two samples will be collected at each of the two tanks, and one
r..
will be, ta:; n adjacent to the retaining wall downgradient from the tanks. Borings
•
will be poi 'ormed to a maximum depth of 20 ft. The samples will be analyzed for
the common gasoline parameters: benzene, elhyibenzene, toluene and xylenes
(typically referred to as BETX) and polynuclear aromatic hydrocarbons (PNAs).
If contamination is detected during performance of the soil borings, additional
borings may be required to define the extent of contamination. This will be
discussed with The City of Elgin, and additional borings will only be performed
upon The City of Elgin's authorization. Additional drilling and sampling is not
included within this work scope.
TILE PERFECT BALANCE
BETWEEN TECI INOLOGY
AND CREITIVI1I
CHICAGO
2100 CORPORATE DRIVE
ADDISON.IL 60101
(708)691-5000
FAN(708)691-5133
W _
•
- . This:sampling scope of work is based upon existing site information. If
unexpected conditions are encountered during the field investigation program,
some modifications may be made to the sampling program or analyses. If an
• increase in the project cost would result from these modifications, this will be
discussed-with you prior to initiation. The drilling program assumes that
encountered soils will not have unusual characteristics, such as eontaining large
pieces of concrete, numerous rocks or metal objects.
Task 2: Analytical Testing
A maximum of seven soil samples will be submitted to Warzyn.'s analytical
laboratory for BETA and PNA analysis under standard chain-of-custody
procedures.- The samples will be selected to represent the unsaturated, fill, and
saturated zones based on field observations.
Task 3: Data Assessment and Remediation Cost Development
Upon receipt of analytical results, this data will be reviewed in association with
previous site information, and an evaluation made of identified contaminant
distribution. This will document the type, location, and concentrations of
contaminants, and provide an interpretation of this information with regard to
overall site issues and conditions.
Task 4: Project Report
A project report will be provided to the client, documenting the performance of
the sampling program and providing field and analytical results. Analytical
results will be summarized in tables and discussed with regard to potential
environmental concerns. Soil boring logs for locations investigated will describe
•subsurface conditions at the property. The conclusions of the Data Assessment
effort (Task 3) will be included, and recommendations provided, if requested.
SCHEDULE AND COST ESTIMATE
Warzyn proposes to conduct this Phase II Assessment on a lump-sum basis in
accordance with the enclosed Warzyn Inc. Amended Master Services Agreement
and Work Order. If additional services are requested by the City of Elgin these
will be invoiced on a time and materials basis according to the attached fee
schedules.
Option 1
Services as outlined in this proposal, .
(#91618392) - $11,800
Phase II Proposal . June 19,1992 City of Elgir.
Page 2
• "
_—
WARZYA
Option 2
Services as outlined in this proposal, if
performed in conjunction with work outlined
in the Warehouse property proposal (#91616492)
dated May 21, 1992 $10,700
' Authorization to proceed can be accomplished by signing and returning one copy
of the attached Work Order. Cost estimates for this project are provided assuming
standard lab turnaround time (3 to 5 weeks). If a quick turnaround of 1 to 2 weeks
is requested, analytical costs may be 2 to 3 times normal costs.
Warzyn will schedule the site soil sampling upon receipt of the signed Work
Order. Samples collected will be sent by strict chain-of-custody procedures to
Warzyn's Analytical Laboratory for quantitative analysis. After lab results are
received, Warzyn will contact the client and discuss the results of the
investigation. Unless otherwise directed, Warzyn will then prepare the final
project report, and provide three copies to the City of Elgin.
CLIENT RESPONSIBILITIES
Right-of-access to the site will be provided by the City of Elgin. A representative
of the owner or current tenant should be available onsite at the time of the site
visit, unless other arrangements have been made. Information collected during
the assessment will be maintained as confidential unless Warzyn is required to
disclose such information by law. Should such circumstances exist, Warzyn will
notify the City of Elgin before any such disclosure is made. The City of Elgin
understands the assessment may uncover conditions that, by law, it must report to
a regulatory agency and acknowledges that in such circumstances, Warzyn shall
have no responsibility to do so.
Because drilling activities require penetration of subsoils, the presence of
underground utilities must be identified prior to drilling. It is the responsibility of
the City of Elgin or its agent to identify and mark utilities before field work is
initiated by Warzyn. Also, movement of the drill rig across the site may disrupt
surface soils and grass cover, particularly during wet conditions. Although steps
will be taken to minimize such an occurrence, Warzyn and its subcontractor are
not responsible for repair of damaged areas. Drilling operations may result in the
collection of contaminated subsurface materials at the surface. The materials will
be contained in 55 gallon drums and left at the borehole, unless other
arrangements are made. It is the responsibility of the client to dispose drummed
materials.
Phase II Proposal June 19,1992 City of Elgin
Page 3
•
WARZYN
We trust this proposal is sufficient for your present needs. If you have any
questions or comments, please contact me at (708) 691-5045, or Jody Bernstein at
(708) 691-5027.
•
Sincerely,
WARZYN INC.
r
Sandra L. Sroo
Senior Manager- Operations
Enclosures: Exhibit "A" Work Order (2)
Protocol for Subsurface Soil Sampling
ACC/nit/MAL
[CHI 503 43)
91618392
Phase II Proposal June 19,1992 City of Elgin
Page 4
EVn
• 4��r OFE�C Agenda Item No.
0
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y �
P
�A+reorce:
August 6 , 1992
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Phase II Environmental Testing at 573 North Crystal
Street (Municipal Garage Site)
PURPOSE
The purpose of this memorandum is to recommend that the
City contract with Warzyn, Inc. for Phase II environmental
testing at 573 North Crystal Street.
BACKGROUND
• City staff was alerted to a possible leaking underground
storage tank at 573 North Crystal Street. This is the site
of the City' s municipal garage facility. Traces of an un-
known substance were visible seeping from cracks in the re-
taining wall at the rear of the property.
Two underground storage tanks are located at the rear of
the property: a 6 ,000 gallon tank containing regular gasoline
and a 6,000 gasoline tank containing diesel fuel .
At the request of staff, representatives of Warzyn, Inc .
visited the site and advised staff that one of the tanks may
be leaking.
On the basis for the inforrmation received from Warzyn,
E.S.D.A. (Emergency Service and Disaster Agency) was notified
and the City was issued an incident number. Once E. S.D.A. is
notified a clock starts ticking with regard to meeting cer-
tain reporting requirements . A 20 day report is required,
followed by a 45 day report. The 20 day report was filed by
staff . The 45 day report must be signed by a professional
engineer who certifies that certain environmental issues have
been or will be addressed. City staff is not qualified to
perform these functions .
111 Staff has already requested a 30 day extension on filing
the 45 day report. IEPA has indicated that the extension
is
Mayor and Members of the City Council
August 6, 1992
Page 2
•
will be approved if the City shows that it is working towards
identifying the nature and extent of the problem.
Warzyn has recommended that a total of five soil borings
should be placed around the two existing underground storage
tanks . Two samples will be collected at each of the two
tanks, and one will be located adjacent to the retaining wall
downgrade from the tanks . The samples will be analyzed for
the common gasoline parameters, benzene, ethylbenzene,
tolvene and xylenes and polynuclear aromatic hydrocarbons .
Upon receipt of the analytical results, this data will
be reviewed in association with previous site information and
an evaluation made of identified contaminant distributions .
This will document the type, location and contents of contami-
nants and will provide an interpretation of this information
with regard to overall site issues and conditions .
FINANCIAL IMPACT
Phase II Testing $11,800
• Since the possible leaking underground tank has been
reported to E.S .D.A. , the cost of the testing is a reimburs-
able expense out of the LUST Fund.
RECOMMENDATION
It is recommended that staff be authorized to enter into
an agreement with Warzyn, Inc. for Phase II testing at 573
North Crystal Street.
Larry L. Rice ' ty Manager
LLR:daw
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•
June 19, 1992
Mr. Raymond Moller
City of Elgin
1.50 Dexter Avenue
Elgin,Illinois 60120
Re: Proposal for Phase II Environmental Assessment
Garage.at 573 Crystal Avenue
Proposal No. 91618392 •
Dear Mr. Moller.
Warzyn Inc. (Warzyn) welcomes the opportunity to submit this proposal to the
City of Elgin for the performance of a Phase II Environmental Assessment of the
above referenced site. This proposal is provided in response to our conversation.
A description of proposed project tasks. a schedule for project performance, and a
lump-sum cost are also provided.
•
SCOPE OF WORK
Warzyn has completed it's Phase I site visit and discussed the findings of this
work with the City of Elgin. On the basis of this information, Warzyn has
recommended additional investigative activities to define possible surface and
subsurface soil contamination at the property, with the following tasks to be
performed:
Task I: Soil Sampling Program
A total of five soil borings will be placed around the two existing underground
storage tz rks. Two samples will be collected at each of the two tanks, and one
will be ta. sn adjacent to the retaining wall downgradient from the tanks. Borings
will be performed to a maximum depth of 20 ft. The samples will be analyzed for
•
the common gasoline parameters: benzene, el.hyibenzene, toluene. and xylenes
(typically referred to as BETX) and polynuelear aromatic hydrocarbons (PNAs).
If contamination is detected during performance of the soil borings, additional
borings may be required to define the extent of contamination. This will be
discussed with The City of Elgin, and additional borings will only be performed
upon The City of Elgin's authorization. Additional drilling and sampling is not
included within this work scope. •
IF PERFECT Ii.'11A\CE
NEE\77:CI1\OLOGI
AND CREATIVITY.
CHICAGO •
2109 CORPORATE DRIVE
ADDISON.IL(10101
•
FAX 1-O8 1 691.51 3
W _
• This sampling scope of work is based upon existing site information. If
unexpected conditions are encountered during the field investigation program,
some modifications may be made to the sampling program or analyses. If an
increase in the project cost would result from these modifications, this will be
discussed with you prior to initiation. The drilling program assumes that
encountered soils will not have unusual characteristics, such as containing large
pieces of concrete, numerous rocks or metal objects.
Task 2: Analytical Testing
A maximum of seven soil samples will be submitted to Warzyn's analytical
laboratory for BETX and PNA analysis under standard chain-of-custody
procedures. The samples will be selected to represent the unsaturated, fill, and
saturated zones based on field observations.
Task 3: Data Assessment and Remediation Cost Development
Upon receipt of analytical results, this data will be reviewed in association with
previous site information, and an evaluation made of identified contaminant
distribution. This will document the type, location, and concentrations of
contaminants, and provide an interpretation of this information with regard to
overall site issues and conditions.
• Task 4: Project Report
A project report will be provided to the client, documenting the performance of
the sampling program and providing field and analytical results. Analytical
results will be summarized in tables and discussed with regard to potential
environmental concerns. Soil boring logs for locations investigated will describe
subsurface conditions at the property. The conclusions of the Data Assessment
effort (Task 3) will be included, and recommendations provided, if requested.
SCHEDULE AND COST ESTIMATE
Warzyn proposes to conduct this Phase II Assessment on a lump-sum basis in
accordance with the enclosed Warzyn Inc. Amended Master Services Agreement
and Work Order. If additional services are requested by the City of Elgin these
will be invoiced on.a time and materials basis according to the attached fee
schedules.
Option 1
Services as outlined in this proposal,
(#91618392) $11,800
•
Phase 11 Provosal June 19,1992 City of Elgin
Page 2
•
`r f
1.
WARZY
• Option 2
Services as outlined in this proposal, if
performed in conjunction with work outlined in the Warehouse property proposal (#91616492)
dated May 21, 1992 $10,700
Authorization to proceed can be accomplished by signing and returning one copy
of the attached Work Order. Cost estimates for this project are provided assuming
standard lab turnaround time (3 to 5 weeks). If a quick turnaround of 1 to 2 weeks
is requested, analytical costs may be 2 to 3 times normal costs.
Warzyn will schedule the site soil sampling upon receipt of the signed Work
Order. Samples collected will be sent by strict chain-of-custody procedures to
Warzyn's Analytical Laboratory for quantitative analysis. After lab results are
received, Warzyn will contact the client and discuss the results of the
investigation. Unless otherwise directed, Warzyn will then prepare the final
project report, and provide three copies to the City of Elgin.
CLIENT RESPONSIBILITIES
II/ Right-of-access to the site will be provided bythe Cityof Elgin. A representative
g g
of the owner or current tenant should be available onsite at the time of the site
visit, unless other arrangements have been made. Information collected during
the assessment will be maintained as confidential unless Warzyn is required to
disclose such information by law. Should such circumstances exist,Warzyn will
notify the City of Elgin before any such disclosure is made. The City of Elgin
understands the assessment may uncover conditions that, by law, it must report to
a regulatory agency and acknowledges that in such circumstances, Warzyn shall
have no responsibility to do so.
Because drilling activities require penetration of subsoils, the presence of
underground utilities must be identified prior to drilling. It is the responsibility of
the City of Elgin or its agent to identify and mark utilities before field work is
initiated by Warzyn. Also, movement of the drill rig across the site may disrupt
surface soils and grass cover, particularly during wet conditions. Although steps
will be taken to minimize such an occurrence,Warzyn and its subcontractor are
not responsible for repair of damaged areas. Drilling operations may result in the
collection of contaminated subsurface materials at the surface. The materials will
be contained in 55 gallon drums and left at the borehole, unless other
arrangements are made. It is the responsibility of the client to dispose drummed
• materials.
Phase n Proposal June 19,1992 City of Elgin
Page 3
,4 /
WARZYN
• We trust this proposal is sufficient for your present needs. If you have any
questions or comments,please contact me at (708) 691-5045, or Jody Bernstein at
(708) 691-5027. -
Sincerely,
WARZYN INC.
45,3,
•
S dra L. Sroo
Senior Manager- Operations
Enclosures: Exhibit"A" Work Order(2)
Protocol for Subsurface Soil Sampling
ACC/nit/MAL
[CM 503 43)
91618392
•
•
Phase II Proposal June 19,1992 City of Elgin
Page 4
1�