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HomeMy WebLinkAbout92-0422 Miss Illinois (2) RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE MISS ILLINOIS SCHOLARSHIP PAGEANT, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that George VanDeVoorde, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with the Miss Illinois Scholarship Pageant for the 1992 Miss Illinois Pageant, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: April 22, 1992 Adopted: April 22, 1992 Omnibus Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk PURCHASE OF SERVICE AGREEMENT CITY OF ELGIN, ILLINOIS/MISS ILLINOIS SCHOLARSHIP PAGEANT, INC. 1 . On this Cf/1., day of , 1992, the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as the City) , and the Miss Illinois Scholarship Pageant, Inc. , an Illinois not-for-profit corporation, (hereinafter referred to as the Pageant) do hereby enter into an agreement for the purchase of certain services, as stipulated below, in return for the financial support of the Miss Illinois Scholarship Pageant, Inc. 2 . City Obligation. The City does hereby agree to pay the Pageant the sum of ten thousand dollars ( $10, 000. 00) as consideration for the best efforts of the Pageant to promote and market the City of Elgin and Hemmens Auditorium in relation to the activities of the Pageant during the period of June 22 , 1992 through June 27 , 1992 (pageant "week" ) . Payment to the Miss Illinois Scholarship Pageant, Inc. will be made in two installments of five thousand dollars ($5,000 . 00) each. The first payment having been made on this date. The second payment is due no later than June 27, 1992 . 3 . Pageant Obligations . As consideration for payment of the sum of ten thousand dollars ($10, 000. 00) , the Pageant does hereby agree to use its best efforts to promote the City of Elgin and Hemmens Auditorium in conjunction with all Pageant activities taking place from June 22, 1992 through June 27, 1992 . Such services and activities shall include: 1 . The promotion of the City of Elgin during Pageant week. 2 . The inclusion of any and all promotional material as provided by either the Chamber of Commerce of the City of Elgin or its Convention and Visitors Bureau in all press kits for Pageant week: a. Press kits will be printed and distributed to print and broadcast media throughout the State of Illinois . b. All press releases will promote Hemmens Auditorium and the City of Elgin. c. During any and all radio promotions the City and Hemmens will be mentioned. 3 . The award to the City of Elgin of a full page ad in the state pageant program book. 4 . The availability of Miss Illinois to the City of Elgin for two free appearances (schedule permitting and expenses to be paid) . 5 . Providing to the City of Elgin ten ( 10) season tickets to the pageant. The Pageant agrees to provide, at the request of the City, a description of the service or activity provided by the Pageant, hereunder, the dates such services or activities were rendered, and, if applicable, the names of the principal persons involved. 4 . Approval . This Purchase of Service Agreement and the services and compensation described herein is hereby approved by the City of Elgin and the Miss Illinois Scholarship Pageant, Inc. , as demonstrated by the signatures below. This Purchase of Service Agreement as executed for the 1992 Miss Illinois Pageant finals shall in no way obligate either party for any such agreements in the future. MISS ILLINOIS SCHOLARSHIP PAGEANT, INC. 914 By i1 . P sid t of the Miss Illinois Scholarship Pageant, Inc. CITY OF ELGIN, a municipal corporation By , Mayo Attest: City Clerk .1111, APPLICATION FOR SPECIAL EVENT ON PUBLIC PROPERTY Applicant hereby makes application to the City Council of the City of Elgin for a special events permit and in support thereof states as follows : 1. Applicant's name: Center City Development Corporation 2. Applicant's address: 31 Fountain Square Plaza, Elgin, IL 60120 3. Legal status of applicant: xx Not for Profit Corporation Not for Profit Association yy Other (please specify) License Applied For 4. Name and address of president or manager: E. C. "Bud" Wilson, President c/o 31 Fountain Square Plaza, Elgin, Illinois 60120 5. Date(s) and time(s) ofspecial event: June 23, 1992 6. Location of special event: Hemmens Plaza: between City Hall & Hemmens 7. Nature of event and activities to be conducted (be specific) : Miss Illinois Scholarship Pageant - Introduction of Candidates and performance by Medieval Times (Attach additional sheet, if necessary) 8. Is applicant requesting right to sell alcoholic liquor: Yes No _ 9. If answer to Paragraph 8 is yes, state: a. Type of liquor: Alcoholic liquor generally - See attached b. Vendor: Bookbinders Restaurant c. Describe proposed sales activity including manner of sale and exact location and time of sales and consumption: Food and drink booths - cash bar. Between 5:00 P.M. and 8:00P.M. Applicant is familiar with the provisions of Chapter 13.25 of the Elgin Municipal Code, 1976, as amended, regulating special events and hereby agrees to conform to said ordinance and such other reasonable rules and regulations that may be required by the City of Elgin. Applicant shall cooperate with the City of Elgin in processing this application and in conducting the special event and shall promptly notify the City of any changes or events which make any statements herein false or misleading. I do hereby swear (or affirm) that the above information is true. June 3, 1992 Date Signature of Applicant President of Board Official Capacity STATE OF ILLINOIS ) ) ss. COUNTY OF K4 ) SUBSCRIBED and SWORN to before me this " OFFICIAL SEAL " �)4 1 199 MARY G. CAMACHO o NOTARY PUBLIC, STATE OF ILL MY COMMISSION EXPiRES_7/ 6/92 �d 614kZI-rk4) o` :D' Public APPLICATION FOR ALCOHOLIC LIQUOR LICENSE FOR SPECIAL EVENTS Applicant hereby applies for a Class I retail alcoholic liquor license and in support of said application states as follows: 1. Applicant's name: Center City Development Corporation 2. Applicant's address: 31 Fountain Square Plaza , Elgin, IL 60120 3. Legal status of applicant: XX Not for Profit Corporation Not for Profit Association XX Other (please specify) Applied for 4. Name and address of president or manager: E. C."Bud"Wilson, President 5. Premises upon which liquor is to be sold: Hemmens Plaza; between City Hall and Hemmens Auditorium 6. Period or periods for which license is sought: 5:00 P.M. to 8:00 P.M. 7. Purpose of event at which alcoholic liquor will be sold: Miss Illinois Scholarship Pageant - first event 8. Type of alcoholic liquor to be sold: Beer and wine only XX Alcoholic liquor generally 9. Vendor who will be conducting retail sales of alcoholic liquor during event: Bookbinders Restaurant 10. State activities to be conducted during event at which alcoholic liquors are to be sold: Introduction of Candidates & Medieval Times Performance 11. State nature of bond or policy of insurance to be furnished including name and address of surety company or insurance company: The applicant (and vendor) whose signatures appear below swear and affirm that the foregoing application is true and correc _--- _ mac., ENTER CITY DEVE OP NT CORPORATION BOO NDERS RESTAU' iiireamppr- Q Signature of applicant S'_y u - of ven,or QPresident of Board President N J 0 N By BY Xo Q z (Official capacity) (Official capacity) m SUBSCRIBED and SW RN to before SUBSCRIBED a d SWORN to before A m y Q me this S1Lk �oc1 199-,Z, me this ii , 199 N y Ocac, /Ya \ I`C' // // / /Y LX/'✓`1 �• f to _ o Notary-Pubic" Notary 'ubli. Ordinance No. G42-86 AN ORDINANCE ESTABLISHING A SPECIAL EVENTS PERMIT BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section I. That Elgin Municipal Code, 1976, as amended, be and is further amended by adding Chapter 13.25 to read as follows: "Chapter 13.25 Special Events in Public Places 13.25.010 Special Event--Permit Required A. Special events sponsored and conducted by not-for-profit corporations or associations either solely or in conjunction with other such corporations or associations or with a public body may be conducted upon public property subject to the provisions and restrictions contained herein. For the purpose of this section, special events shall include festivals, art fairs and other community based activities. B. No special event may be conducted upon any public street, park, mall or other public place without first obtaining a permit as provided herein. 13.25.020 Permit Application • Organizations desiring to conduct a special event upon public property shall file an application with the City Clerk on forms provided. Such application shall include the following information: 1. The name of the applicant. 2. The date(s) upon which the special event would take place. 3. The exact location requested. 4. Whether the applicant is requesting the right to sell alcoholic liquor. 5. The nature of the event. 6. The activities to be conducted. 7. Such other information as may be necessary, helpful or appropriate as determined by the City Clerk. 13.25.030 City Council Review—Restrictions A. The decision to grant or deny a special events license shall be solely within the discretion of the City Council which may consider public inconvenience as well as public safety, health and welfare, appropriateness of the property requested for the activity identified, prior conduct of • applicant or its agents, whether liquor is to be sold, as well as such other factors as the City Council deems appropriate. The purpose of this section is to provide a mechanism for requesting temporary use of public property for special events and in no way creates any rights or privileges in the applicant. It is within the sole discretion of the City Council to determine if the requested special event is in the best interest of the people of the City of Elgin. B. In granting any special events permit the City Council may impose such restrictions as it deems appropriate including but not limited to: I. Require applicant to provide certificate of insurance naming the City of Elgin as a primary, non-contributory co-insured with limits of not less than $500,000 per occurrence and excess coverage of not less than $5,000,000 covering general liability including personal injury and property damage. Such certificate shall provide that the insurance shall not be terminated or not renewed for any reason without 30 days advance written notice to the City of Elgin. 2. Regulations regarding the time, place and manner of all activities on public property including the sale of alcoholic liquor. 3. Regulations regarding post event accounting of all activi- ties. • 4. Require the applicant to keep and maintain the premises free of debris and garbage and require a complete clean-up of the property after the event. 5. Require the applicant to post a bond, letter of credit, cash deposit or other security to ensure faithful performance of all obliga- tions required of the City Council as a condition for the granting of a permit. 6. Such other restrictions as the City Council may deem neces- sary or appropriate. 13.25.040 Applicant Responsible for Conduct of Special Event A. The applicant shall be strictly liable for the acts of its agents, volunteers, officers and employees and shall indemnify and hold harmless the City of Elgin, its officers, agents and employees from any claim, suit or liability whatsoever including, but not limited to, any court costs and reasonable attorney fees arising out of or in any way connected with any acts or omissions of applicant, its agents, volunteers, officers and employees, or the special event. B. Nothing herein shall relieve applicant, its officers, agents and employees as well as other participants, such as restaurants, in any special event from complying with all applicable laws and regulations of the City of Elgin, State of Illinois and the United States. • 13.25.050 Sale and Consumption of Alcoholic Liquor A. In the event the applicant desires to include the sale and/or consumption of alcoholic liquor on public property during the special event applicant shall clearly indicate on its application the following: I. Whether hard liquor or beer and wine only will be served and/or consumed. 2. Who will be conducting the liquor sales. 3. The manner of such sales. 4. The exact location of such sales. B. The applicant shall be responsible for applying for and obtaining a special event liquor license as provided in Chapter 6.06 of the Elgin Municipal Code. In addition to any other insurance provided for herein any applicant who desires to include the sale of alcoholic liquor during the special event shall provide the City with a certificate of insurance evidencing insurance commonly known as Dram Shop insurance in limits not less than $1,000,000. Such certificate shall identify the City of Elgin as a co-insured and shall state that it shall not be terminated or suspended without at least 30 days prior written notice to the City of Elgin. C. In no event shall any sale or consumption of alcoholic liquor be 11/ permitted in any public park. Nor shall any special event liquor sales take place after 8:00 PM. D. The decision to permit liquor sales during a special event shall be solely within the discretion of the Elgin City Council and may be granted, modified or denied as provided in Section 13.25.030 herein." Section 2. That Section 6.06.150(B) entitled "Offenses by other than licensee" of Chapter 6.06 entitled "Alcoholic Liquor Dealers" of the Elgin Municipal Code, 1976, as amended, be and is further amended to read as follows: "B. Except as may be expressly permitted pursuant to a special events permit issued by the City Council of the City of Elgin pursuant to Chapter 13.25 of the Elgin Municipal Code entitled "Special Events in Public Places," it is unlawful for any person to consume any alcoholic liquor 'upon any public street, sidewalk, mall, bridge or other public property and further and in all events it shall be unlawful to consume any alcoholic liquor in any park or in an motor vehicle on any public street or public property in the city." Section 3. That this ordinance shall be in full force and effect from and after ten days after its passage and publication in the manner provided by law. a • in --(e °FE� 0// Agenda Item No. ‘.. opo �•',��ED �m C) 0 March 4, 1992 TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Purchase of Service Agreement with Miss Illinois Scholarship Pageant PURPOSE The purpose of this memorandum is to request City Coun- cil approval to enter into a Purchase of Service Agreement with the Miss Illinois Scholarship Pageant. BACKGROUND For the twelfth year the City of Elgin and the Hemmens Auditorium will host the Illinois state finals of the Miss America Pageant Program. Pageant week this year runs from June 22nd through June 27th. Pageant officials have met with staff representatives involved in the City's marketing ef- forts, including Michael Turner, Clay Pearson and Ed Spurr. For this year's event an evening reception is planned which will kick off the festivities. Additionally, promotional programs involving Center City businesses, tying in Center City businesses to the pageant are being coordinated by Mi- chael Turner. The Purchase of Service Agreement with the Pageant is essentially the same as in prior years. The Pageant has agreed to promote the City of Elgin during the pageant week, to include the City of Elgin and the Hemmens Auditorium in any press releases to give the City ad space in the pageant program book, to make Miss Illinois available to the City of Elgin for free appearances and to provide the City of Elgin with ten season tickets to the pageant. In consideration for these services the City, as in past years, will make a contri- bution of $10,000 to the Pageant not-for-profit corporation. r Mayor and Members of the City Council March 4, 1992 Page 2 410 Staff will be keeping the City Council appraised of the sched- ule of events and all promotions as they are developed. FINANCIAL IMPACT $10,000 has been budgeted for this item in the Boards and Commission budget (019-9539) . 9 AJA f Lar . Rice ity Manager LLR:daw 47/ I