HomeMy WebLinkAbout92-0325 IL Arts Council q�• 03�5
RESOLUTION
AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH
THE ILLINOIS ARTS COUNCIL
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that George VanDeVoorde, Mayor, be and is hereby
authorized and directed to execute a Grant Agreement on behalf
of the City of Elgin with the Illinois Arts Council for arts
facility needs assessment consultant costs, a copy of which is
attached hereto and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: March 25, 1992
Adopted: March 25, 1992
Omnibus Vote: Yeas 5 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
IIIIloisPi ts(S undil
Grant Agreement Grant Number
THIS AGREEMENT,made and entered on ,by and between the
ILLINOIS ARTS COUNCIL,an agency of the State of Illinois(hereinafter referred to as COUNCIL)and
NAME:
ADDRESS:
CITY:
(hereinafter referred to as GRANTEE).
The COUNCIL and GRANTEE hereby agree as follows:
1.COUNCIL agrees to make a grant payable to GRANTEE in the amount of$
for the following program(hereinafter referred to as PROJECT):
SPECIAL CONDITIONS:
2.All grant monies payable hereunder shall be expended by GRANTEE for PROJECT between
•
(beginning date)and (ending date).
Additionally:
(a)GRANTEE may expend grant monies for PROJECT expenses incurred between the beginning date above and the
ending date of this AGREEMENT,as described in its application to the COUNCIL.
(b)If,for any reason,GRANTEE needs to extend the term of this AGREEMENT,application must be made in writing to
the COUNCIL at least thirty days prior to the above ending date of PROJECT.If no extension has been requested
of,and improved by,the COUNCIL,any monies payable hereunder remaining after the completion of the PROJECT,
or after the date set forth above,must be returned to the COUNCIL within 45 days.
3.The monies payable hereunder shall be paid to GRANTEE no sooner than forty-five days before the beginning date of
PROJECT and no later than the ending date of PROJECT or June 1 of the fiscal year in which this grant is awarded,whichever
comes first,unless otherwise stipulated in the SPECIAL CONDITIONS section of this AGREEMENT
4.No funds will be paid to GRANTEE unless COUNCIL receives from GRANTEE a completed cash request form in the
proper amount.
5.GRANTEE agrees that all funds issued by COUNCIL pursuant to this AGREEMENT shall be expended only for the specific
project described herein.
8/89
6.GRANTEE agrees that credit shall be given COUNCIL on all public notice;,publicity;printed programs,public media,
and other applicable material.The following language shall be used in such notices:
"This program is partially supported by a grant from the Illinois Arts Council,a state agency,and by the
National Endowment for the Arts:'
7.GRANTEE agrees to the following with respect to reports on this grant:
(a)'lb submit to COUNCIL within thirty days after the ending date of PROJECT a"Financial Report"on firrnis
provided and a"Narrative Report"on forms provided or prepared according to instructions provided.
(b)'lb comply with any subsequent requirements which may be adopted by COUNCIL with respect to grant reporting.
Failure to submit timely and acceptable reports will Jeopardize the receipt of future funds from the Council
8.The GRANTEE should account for grant expenditures separately:If separate accounting is not feasible,all grant
expenditures should be properly identified in the records.
9.GRANTEE agrees upon request to make available to COUNCIL,and the General Assembly of the State of Illinois all
audited and unaudited financial statements for each year in which a grant was received from COUNCIL COUNCIL shall have
unlimited access to the accounts,books,records,and other financial documents of GRANTEE supporting information stated in
GRANTEE'S application fi)r COUNCIL funds or any subsequent documentation regarding PROJECT funded hereunder.
10.Any and all patents,copyrights,or other legal interests in and to PROJECT or materials generated in pursuance of
PROJECT,shall be the sole and exclusive property of.GRANTEE or GRANTEE'S design.GRANTEE,however,agrees to supply
COUNCIL with copies of any newspaper articles or related events contemplated hereunder,and herby grants to COUNCIL free
and unlimited license to use such newspaper articles for such purpose as(:;OUNCiI.,in its sold discretion,shall determine.
11.GRANTEE agrees that no monies payable hereunder shall be used for the purchase of permanent equipment,capital.
improvements or construction,to pay balance of GRANTEE'S previous year's deficit,out of state touring,or subsidizing an
individual's academic study
12.GRANTEE agrees that no person shall,on the grounds of race,color,religion,national origin,sex,age.or handicap,
while otherwise qualified be excluded from participation in,be denied benefits of,or be otherwise subjected to discrimination
under any program or activity supported in whole or in part by funds provided hereunder.
13.GRANTEE agrees that it shall fully comply with all rules,regulations and other requirements now existing or which
may hereafter be adopted by COUNCIL with respect to GRAN'i'ti of this nature.
14.if funds provided hereunder are used in whole or in part fine the employment of any person,GRANTEE,further agrees
that no person shall on the grounds of race,color,religion,national origin,sex,age,or handicap while otherwise qualified,be
denied equal opportunity in the hiring process,or be otherwise discriminated against with respect to compensation,terms,
conditions,or benefits of employment.
15.The undersigned certifies that GRANTEE has not been convicted of bribery or attempting to bribe an officer or employee
of the State of Illinois,nor has the C:;.RAN'ITiE made an admission of guilt of such conduct which is a matter of record.
16.GRANTEE certifies that is has not teen barred from bidding on this contract as a result of a violation of Section 33E-3
or 33.E-4 of The Criminal Code of 1961.
17.GRANTEE certifies that it is not a trustee nor a beneficiary of a land trust.
18.This grant is contingent upon the availability of funds.
ILLiNOIS ARTS COUNCIL: GRANTEE:
by •
.iuth,,riresl Agent
'this agency is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under C7hapter 127,214.14.4.Disclosure
of this in1 rmation is REQUIRED.failure to provide any information will result in this film not being processed.This form has been approved by the Forms
Management Center.
Ek?in1
y°Ff�� Agenda Item No .
'gyp-- ono
OR4)CD FEB�
March 5, 1992
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Illinois Arts Council - Grant Agreement 1
PURPOSE
The purpose of this memorandum is to request City Coun-
cil authorization to execute a grant agreement with the Illi-
nois Arts Council.
BACKGROUND
The City has been notified by the Illinois Arts Council
of a grant award of $9,000 for an arts facility needs assess-
ment. The funds awarded will be used to pay consultant fees
for conducting an assessment of local arts groups and deter-
mine facility needs to accommodate performances and exhibi-
tions.
FINANCIAL IMPACT
The $9,000 grant will be matched by an additional $9,000
in cash and in-kind contributions from the Cultural Arts
Commission.
RECOMMENDATION
The Cultural Arts Commission requests preparation of a
resolution authorizing execution of a grant agreement with
the Illinois Arts Council.
Larry Icy4ager
LLR:daw
Attachment
IllinoisArtsncil }
�u
State of Illinois Center
100'100 West Randolph
BUILD Suite 10-500
1LLINOIC Chicago,Illinois 60601
.J 312/814-6750
1/800/237-6994
Toll free in Illinois
February 7-'.8 1992 TDD 312/814-4831
Fax:312/814-1471
Jim Edgar
Elgin Cultural Arts Commission Governor
150 Dexter Shirley R.Madigan
Elgin , IL60:I.20....�5555 Chairman
Richard E.Huff
Attn : George Van De Voorde Executive Director
Dear George Van De Voorde: Re: FY92--2701 OPG/DE2
It is my pleasure to inform you that the Illinois Arts Council has
awarded you a grant of $9,000 for arts facility needs assessment
consultant c osts. This grant award is in recognition of your artistic
achievement, the merit of your proposal and its contribution to Illinois '
cultural environment.
The grant funds are expendable between March 1 , 1992 (beginning date) and
August 31, 1992 (ending date) . The terms of the grant are fully described
in the enclosed grant agreement. After reviewing it carefully please
complete and return all six copies of the grant agreement plus the cash
request form and four copies to our grants office. If a revised budget
form is included this must be completed and returned as well . Receipt of
all these documents, in addition to final reports due from previous
grants, is required before funds can be released .
The Illinois Arts Council looks forward to notification of any activity
relating to this proposal. It is important that recipients cred:it the
Illinois Arts Council in all promotional material and public notices in
the following manner: "This program is partially supported by a grant from
the Illinois Arts Council , a state agency." In a departure from the
policy of previous years, the National Endowment for the Arts should he
credited only if you receive funding directly from the National Endowment
for the Arts. This recognition is an essential part of educating_
aucli.ences as to the importance of public support for the arts.
Should you have any questions about the grantsmak.ing process, the
Office of Local Partnership will be happy to assist you.
Please note that our telephone number is 31.2/814--6750.
itPgi—
Richard E.„ Huff
Executive Director
f I:::I--!!t:Ic: .:l
Enclosures