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Home My WebLink About91-0814 Hemmens RESOLUTION ESTABLISHING FEES FOR THE USE OF THE HEMMENS MEMORIAL BUILDING WHEREAS, the Hemmens Building Advisory Committee of the City of Elgin has recommended that the fees and charges heretofore established for the use of the Hemmens Memorial Building be revised; and WHEREAS, the City Council of the City of Elgin concurs in the recommendations of the Hemmens Building Advisory Committee for the year 1994 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1 . That from and after January 1, 1994 fees and charges for the use of the Hemmens Memorial Building shall be in accordance with the following schedule: I . Auditorium Base rental for actual performance shall be as follows : 1994 Show Time (Mon. -Thurs . ) $375 Show Time (Fri . -Sun. ) . $445 ( 3-Hour Block of Time) Additional time shall be prorated. Second Performance Same Day (Mon. -Thurs . ) $140 Second Performance Same Day (Fri . -Sun. ) $175 Performance time shall include set changes, intermission(s) and curtain calls . The Building Operations Manager shall make the final determination as to the time of a performance in the case of a disagreement. Included in base rental charge shall be: Lobby, ticket booths, coat rooms, rest rooms, two dressing rooms, two meeting rooms, and custodial services after the event. II . Exhibition Hall Base rental shall be as follows : 1994 Show Time (Mon. -Thurs . ) $375 Show Time (Fri . -Sun. ) $475 ( 6-Hour Block of Time) Additional time shall be prorated. One/Half of Exhibition Hall Show Time One/Half Full Hall Rate Personnel working the event shall be additional . Base rental shall include lower coat rooms, rest rooms, and sound system and also includes custodial services after the event. III . Rehearsal Room Base rental shall be as follows : 1994 Rehearsal Room (Mon. -Thurs . ) $ 17 . 50 Hr. Rehearsal Room (Fri . -Sun. ) $ 29 . 75 Hr. Base rental shall include custodial services after the event. There shall be a minimum of three hours . IV. Entire Building Rates for the rental of the entire building shall be as follows : 1994 Show Time (Mon. -Thurs . ) $680 Show Time (Fri . -Sun. ) $800 ( 6-Hour Block of Time) Each additional hour of time shall be prorated. V. Rehearsal and Move-In/Out Charge Non-performance use of the Auditorium and/or Exhibition Hall such as moving-in/out, set-ups, or rehearsals shall be as follows : 1994 Rehearsal Time (Mon. -Thurs . ) $ 26 . 75 Hr. (Same Day as Event) Rehearsal Time (Fri . -Sun. ) $ 32 . 80 Hr. (Same Day as Event) Rehearsal Time (Fri . -Sun. ) $ 49 .20 Hr. (Other than Day of Event) VI . Charges for Equipment, Services and Special Building Features 1994 1 . Accoustical Shells $ 5 . 15 • ,. . 2 . Chairs, Metal Folding $ . 50 3 . Microphones $ 13 . 65 ( 1 included w/rental) 4 . Mirror, Shower, Fog Machine Scene Machine $ 28 .50 5 . Motion Picture Screen N/C 6 . Music Stands N/C 7 . Orchestra Pit $ 44 . 50 8 . Piano - Concert Grand $ 80 . 00 9 . Piano - Spinet N/C 10 . Piano - Upright $ 45 . 50 11 . Piano Tuning Per Cost 12 . Podium N/C 13 . Projector - 16MM Sound, Video Projector or VCR & Monitor $ 28 . 50 14 . Projector - Slide $ 13 . 00 15 . Risers - Band $ 4 . 00 16 . Risers - Choral $ 2 . 30 17 . Spotlights Trouper $ 45 .50 18 . Strobelight $ 22 . 75 19 . Folding Tables $ 2 .55 20 . Folding Tables for Rental Purposes $ 4 . 00 21 . Tape Recorder $ 22 . 75 22 . Audio Tapes Per Cost + 10% Handling 23 . Light Gels Per Cost + 10% Handling 24 . Industrial Truck Hourly Rate $ 6 . 20 25 . Kitchen Daily Rate $ 32 . 00 26 . Dance Floor $ 47 . 65 VII . Charges for Labor 1994 1 . Technicians Hourly Rate $ 15 . 50 2 . Senior Technician Hourly Rate $ 23 . 25 3 . Stage Manager Hourly Rate $ 23 . 25 4 . Ushers Hourly Rate $ 7 . 70 5 . Reserve Security Per Cost 6 . Regular Security Per Cost NOTE: The above equipment rates do not include the cost of the operation. Except where otherwise indicated, the rates are on a per show basis . Under normal use, clean up service is included in the base rental . However, at the discretion of the building. manager, sponsoring organizations will be assessed for clean up service when the building is left unusually messy or dirty. Section 2 . The schedule of rates and charges herein established shall not be applicable to contracts executed prior to August 1, 1991; any such contract shall be subject to • the rates and charges in effect at the time of the execution of such contract. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: August 14, 1991 Adopted: August 14 , 1991 Omnibus Vote: Yeas 6 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk Elm11 5 • ;:.�_ _y,, Agenda Item No. 1 t�F��y -04.4,Lorts14. August 22 , 1991 MEMORANDUM TO: Mayor and Members of City Council FROM: City Manager SUBJECT: Hemmens Automated Ticket System PURPOSE: The purpose of this memorandum is to award a con- tract for the purchase of an automated electronic ticketing system for the Hemmens Box Office.• BACKGROUND: Proposals were requested from five ( 5) different ticketing firms, and three ( 3) firms responded with proposals as detailed on the attached tabulation sheet. Hemmens staff reviewed the various proposals and considers the lowest-priced proposal from Select Ticketing Systems to also be the best-suited for our operations; in addition to price, Hemmens rationale for its recommendation included the following: TicketMaster was eliminated due to the exclusivity clause in the .contract and their high per ticket sur- ' charge. G. I .S . was ruled out because they do not pro- vide loaner equipment, nor do they have diagnostic programs built into the ticketing system. The Staff agreed on the * choice of the PASS Events Management System from Select Ticketing Systems, as it met the criteria established at the outset. This system is also presently used by the Elgin Symphony Orchestra and the Prairie Center for the Arts in Schaumburg. The Staff ' s recommendation was then taken to Carol Schambach of the Data Processing Department. After examining the options available, she gave her approval for the PASS Events Management System. 411 FINANCIAL IMPACT: Funds for this automated ticket system were originally included in the 1990 Hemmens capital budget; however, • • • y. . • TABULATION OF BIDS CITY OF ELGIN Select Ticketing Systems GIS Systems Ltd. TicketMaster P. O. Box 959 5020 W. Cypress St. 3701 Wilshire Blvd. Invitation O. Syracuse, NY 13201 Tampa, FL 33607 Suite 600 RFP #91-099 Los Angeles, CA 90010 Date of Opening Department Hemmens Item Description No. Automated Electronic Ticketing System for the Hemmens Box Office: A. Fixed Cost Proposal Total cost for hardware, $11,980.00 $15,900.00 No BID configuration, & software Programs Length of License Agreement 4 years 5 years - - - - Evaluated cost per year 2,995.00 3,180.00 - - - - B. Variable Cost Proposal $250 per month for 36 months No Bid No Bid $9,000.00 plus: 3% commission on estimated ticket sales or $400,000 for 3 years 12,000.00 TOTAL $21,000.00 Length of Agreement 3 years Evaluated cost; per year 7,000.00 Type of System Proposed PASS Events Management Select-A-Seat TicketMaster System Ticketing System