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HomeMy WebLinkAbout91-0327 ICMA ql -o3a�- RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ICMA RETIREMENT CORPORATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with the ICMA Retirement Corporation for a prototype money purchase plan and trust, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: March 27 , 1991 Adopted: March 27 , 1991 Vote: Yeas 5 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk • •_1-L+Sr�.'�Y¢',�•a,Frr-.+iTn . s ma IQA e , 3-f ,'•7:1174-,1 �1174-,1 �.�. � .1e' }�(�-i.'� � y :•�"f 5- 7�^r�l`4���I��-� 4� �7 F 9 21+�2e" a s �.z SFv �3•rx-' s^9a . u.2�°m� s ax's '_fir:• �r� r W4�_3 rz fi��"�. <4 Fm -+�` ;7F..�r.T. " - -'•...` ..�.a � r. F �.'� �•t + `i ''r--�-- rr-:k. ''"`.` z,' ax�cy--:�ys:.:- :..,..amu _-� ays a +t ^-fr � � iii�°r .'`'"�'?�� ••SXC."�- fir- ' �' `'A$"_i --4 ,-.1^.z�ti '�+:`�. -s'ss" - ,...r- ? -•z—. ia,.a': i _ - - Qa4.. , ,,.?4._e itxr, ,uA�Y-: __fi-.t�+a _ r3...�= QrY-+s,r-`= �.,,: .c.��fi�?._..-�•+' T , � '--.U''r'. • • • • • • • • • • • • • • • • • ICMA Retirement . Corporation Prototype Money Purchase Plan & Trust • Adoption A reement #001 • g 001-90D • ICMA RETIREMENT CORPORATION PROTOTYPE MONEY PURCHASE PLAN & TRUST ADOPTION AGREEMENT (#001) The Employer hereby establishes a Money Purchase Plan and Trust to be known as Elgin Non—Union Money Purchase Plan (the`Plan")in the form of the ICMA Retirement Corporation Prototype Money Purchase Plan and Trust. This Plan is an amendment and restatement of an existing defined contribution money purchase plan. ❑ Yes ❑ No If yes,please specify the name of the defined contribution money purchase plan which this Plan hereby amends and restates: I. Employer: City of Elgin, Illinois II. Prototype Sponsor: Name: ICMA Retirement Corporation Address: 777 N.Capitol Street,N.E. Washington,D.C.20002-4240 Telephone Number: (202)962-4600 III. The Effective Date of the Plan shall be the first day of the Plan Year during which the Employer adopts the Plan,unless an alternate Effective Date is hereby specified: IV. Plan Year will mean: ❑ The twelve(12)consecutive month period that coincides with the limitation year. (See Section 6.05(i)of the Plan.) The twelve(12)consecutive month period commencing on 1-1-91 and each anniversary thereof. 1 001-90D • • V. Normal Retirement Age shall be age 50 (not to exceed age 65). VI. ELIGIBILITY REQUIREMENTS: 1. The following group or groups of Employees are eligible to participate in the Plan: ❑ All Employees ❑ All Full-Time Employees ❑ Salaried Employees 421 Non-Union Employees ❑ Management Employees ❑ Public Safety Employees ❑ General Employees ❑ Other(specify below) 2. The Employer hereby waives or reduces the requirement of a twelve(12)month Period of Service for participation. The required Period of Service shall be N/A (write N/A if an Employee is eligible to participate upon employment). If this waiver or reduction is elected,it shall apply to all Employees within the Covered Employment Classification. 3. A minimum age requirement is hereby specified for eligibility to participate. The minimum age re- quirement is N/A (not to exceed age 21. Write N/A if no minimum age is declared.) VII. CONTRIBUTION PROVISIONS 1. The Employer shall contribute as follows(choose one): Fixed Employer Contributions With or Without Mandatory Participant Contributions. The Employer shall contribute on behalf of each Participant 3.5 % of Earnings or$ for the Plan Year(subject to the limitations of Article VI of the Plan). Each Participant is required to contribute 1.5 %of Earnings or $ for the Plan Year as a condition of participation in the Plan. (Write"0" if no contribution is required.) If Participant contributions are required under this option, a Participant shall not have the right to discontinue or vary the rate of such contributions after becoming a Plan Participant. The Employer hereby elects to"pick up"the Mandatory/Required Participant Contribution. ❑ Yes g No [Note to Employer: Neither an opinion letter issued by the Internal Revenue Service with respect to the Prototype Plan,nor a determination letter issued to an adopting Employer is a ruling by the Internal Revenue Service that Participant contributions that are picked up by the Employer are not includable in the Participant's gross income for federal income tax purposes. The Employer may seek such a ruling. • 2 '001-90D • • Picked up contributions are excludable from the Participant's gross income under Section 414(h)(2)of the Internal Revenue Code of 1986 only if they meet the requirements of Rev.Rul. 81-35, 1981-1 C.B.255. Those requirements are (1) that the Employer must specify that the contributions,although designated as Employee contributions,are being paid by the Employer in lieu of contributions by the Employee; and (2) the Employee must not have the option of receiving the contributed amounts directly instead of having them paid by the Employer to the Plan.] ❑ Fixed Employer Match of Participant Contributions. The Employer shall contribute on behalf of each Participant % of Earnings for the Plan Year(subject to the limitations of Articles V and VI of the Plan)for each Plan Year that such Participant has contributed % of Earnings or $ . Under this option,there is a single,fixed rate of Employer contribu- tions,but a Participant may decline to make the required Participant contributions in any Plan Year,in which case no Employer contribution will be made on the Participant's behalf in that Plan Year. ❑ Variable Employer Match of Participant Contributions. The Employer shall contribute on behalf of each Participant an amount determined as follows (subject to the limitations of Articles V and VI of the Plan): ❑ %of the contributions made by the Participant for the Plan Year (not including Participant contributions exceeding %of Earn- ings or$ ); ❑ PLUS %of the contributions made by the Participant for the Plan Year in excess of those included in the above paragraph(but not including Participant contributions exceeding in the aggregate %of Earnings or$ ). ❑ Employer contributions on behalf of a Participant for a Plan Year shall not exceed $ or %of Earnings,whichever is more or less. 2. Each Participant may make a voluntary(unmatched),after-tax contribution,subject to the limitations of Section 4.04 and Articles V and VI of the Plan. Na Yes ❑ No 3. Employer contributions and Participant contributions shall be contributed to the Trust in accordance with the following payment schedule: 3 001-90D • • • VIII. EARNINGS Earnings,as defined under Section 2.09 of the Plan,shall include: (a) Overtime ❑ Yes ❑ No (b) Bonuses ❑ Yes ❑ No IX. LIMITATION ON ALLOCATIONS If the Employer(i)maintains or ever maintained another qualified plan in which any Participant in this Plan is(or was)a participant or could possibly become a participant,and/or(ii)maintains a welfare benefit fund(as defined in Section 419(e)of the Code)or an individual medical account(as defined in Section 415))(2)of the Code,under which amounts are treated as Annual Additions with respect to any Participant in this Plan,the Employer hereby agrees to limit contributions to all such plans as provided herein,if necessary,in order to avoid excess contributions (as described in Sections 6.03 and 6.04 of the Plan). A. If the Participant is covered under another qualified defined contribution plan maintained by the Employer, other than a Master or Prototype Plan,the provisions of Section 6.02(a)through(f)of the Plan will apply as if the other plan were a Master or Prototype Plan,unless another method has been indicated below. O Other Method. (Provide the method under which the plans will limit total Annual Additions to the Maximum Permissible Amount,and will properly reduce any excess amounts,in a manner that precludes Employer discretion.) B. If the Participant is or has ever been a participant in a defined benefit plan maintained by the Employer, and if the limitation in Section 6.04 of the Plan would be exceeded,then the Participant's Projected Annual Benefit under the defined benefit plan shall be reduced in accordance with the terms thereof to the extent necessary to satisfy such limitation. If such plan does not provide for such reduction,or if the limitation is still exceeded after the reduction,annual additions shall be reduced to the extent necessary in the manner described in Sections 6.01 through 6.03.The methods of avoiding the limitation described in this paragraph will not apply if the Employer indicates another method below. ❑ Other Method. (Note to Employer. Provide below language which will satisfy the 1.0 limitation of section 415(e)of the Code. Such language must preclude Employer discretion. See section 1.415-1 of the Regulations for guidance.) C. The limitation year is the following twelve(12)consecutive month period: 1/1 to 12/31 4 001-90D • X. VESTING PROVISIONS The Employer hereby specifies the following vesting schedule,subject to(1)the minimum vesting requirements as noted and(2)the concurrence of the Plan Administrator. Years of Specified Minimum Service Percent Vesting Completed Vesting Requirements** Less than One 100 % No minimum One % No minimum Two % No minimum Three % Not less than 20% Four % Not less than 40% Five % Not less than 60% Six % Not less than 80% Seven or more 100 % Must equal 100% (**These minimum vesting requirements conform to the Code's three- to seven-year vesting schedule. If the employee becomes 100%vested by the completion of five years of service,there is no minimum for years three and four.) XI. INVESTMENT OPTION ❑ A Participant may direct his/her investment only to or into an investment option that provides a guarantee. of principal. ❑ A Participant may direct his/her investment of not more than %in an investment option which does not provide any guarantee of principal. • A Participant may direct his/her investment,without restriction,among various investment options available under the Trust. ❑ Specify any other investment restrictions. XII. BENEFITS UPON SEPARATION 1. Upon separation from service for reason other than death,disability,or attainment of Normal Retirement Age,the Participant may elect to commence receiving benefits from the following accounts,without regard to age: a) Employer Contribution Account(Nonforfeitable Interest) ) Yes ❑ No b) Participant Contribution Account(if applicable) Yes ❑ No c) Participant Portable Benefits Account ) Yes ❑ No 5 001-90D • • 2. If"no"to any of the above,the earliest age at which the Employer will allow a distribution from the Employer Contribution Account,the Participant Portable,Benefits Account,and/or the Participant Contribution Account,if applicable,is 3. Notwithstanding Subsection(2)above,a distribution shall be made pursuant to Section 10.04 of the Plan, De Minimis Accounts. Further,the Participant shall be entitled to request that his/her entire Nonforfeitable Interest in his/her Account be transferred to another plan,pursuant to Section 10.03 of the Plan. XIII. Loans are permitted under the Plan,as provided in Article XIV. )0 Yes 0 No XIV. The Employer hereby attests that it is a unit of state or local government or an agency or instrumentality of one or more units of state or local government. XV. The Prototype Sponsor hereby agrees to inform the Employer of any amendments to the Plan made pursuant to Section 15.05 of the Plan or of the discontinuance or abandonment of the Plan. XVI. The Employer hereby appoints the Prototype Sponsor as the Plan Administrator pursuant to the terms and conditions of the ICMA RETIREMENT CORPORATION PROTOTYPE MONEY PURCHASE PLAN&TRUST. The Employer hereby agrees to the provisions of the Plan&Trust. XVII. The Employer hereby acknowledges it understands that failure to properly fill out this Adoption Agreement may result in disqualification of the Plan. XVIII. An adopting Employer may not rely on a notification letter issued to the Prototype Sponsor by the Inter- nal Revenue Service as evidence that the Plan is qualified under section 401 of the Internal Revenue Code. In order to obtain reliance with respect to plan qualification,the Employer must apply to the appropriate key district office for a determination letter. This Adoption Agreement may be used only in conjunction with basic Plan document number 001. In Witness Whereof, the Employer hereby causes this Agreement to be executed on this O�-144\ day of , 19 9 EMPLOYE Accepted: MA RETIREMENT �-,C•'.'l�RATION By: u.ti o By: Cv� ,0-S- i Title: Title:i Attest: i%. � A, - Cklekeri4d4-- tadd./.0 These prototype documents have been submitted to the IRS for approval as to form.It is anticipated that such IRS approval will be received at some time during 1991.When that occurs,ICMA Retirement Corporation will distribute the approved version of the prototype documents for adoption by employers. ICMA RETIREMENT CORPORATION,CORPORATE HEADQUARTERS,777 NORTH CAPITOL STREET,NE,WASHINGTON,DC 20002-4240 6 001-90D __ - .. - _--_ __i»Frrr,: - - ire_:--._-- �..vr -- - _X-^ .i----_•sra•r- ,- . IICMA Municipal Form of Government 1991 133350 • CITY OF ELGINW: - D OL Or NA ';EC U + • CITY CLERK 1 50• !DEXT- R CT ELGI N I L 60 1 2 0-5555 • Dear City Clerk: ICMA is currently updating its database on the characteristics of U.S.municipalities.The information obtained from this survey creates the only comprehensive source of local government structures, election procedures,and character- istics of mayors and council members,including their terms and salaries.We are asking you to assure the success of this project by supplying the data needed about your local government. The information will be reported in various publications,including The 1993 Municipal Year Book.Please complete the enclosed questionnaire and return it in the postage-paid envelope to ICMA as soon as possible to avoid a second mailing. . Your assistance will be greatly appreciated. - Sincerely, L I William H.Hansell,Jr. Haywood J. Talcove . Executive Director Director of Survey Design and Evaluation • Definitions: The term municipality refers to cities,towns,townships,villages,and boroughs. The term council refers to an elected body whose members may be called council members,aldermen,selectmen,freeholders,trustees, commissioners,or a similar title. The term mayor refers to the elected head of the local government. The person may be called the mayor,chair,president,or a similar title. The term CAO refers to the chief appointed official of the local government. The person may be called city manager,town administrator, village manager,or a similar title. . • 1. Indicate your current form of government as defined by your charter,ordinance,or state law.(Check only one.) ❑ 1. Mayor-Council Elected council or board serves as the legislative body. The head of government,generally elected separately from the council,has powers that may range from limited duties to full-scale authority for the daily operation of the government. _ _ g 2. Council-Manager Elected council or board is responsible for making policy. A professional administrator appointed by the board or council has full responsibility for the day-to-day operations of the government. . O 3. Commission Members of a board of elected commissioners serve as heads of specific departments and collectively sit as the legislative body of the government. - ❑ 4. Town Meeting Qualified voters convene to make basic policy and to choose a board of selectmen. The selectmen and elected officers carry out the policies established by the government. ❑ 5.. Representative Town Meeting Voters select citizens to represent them at the town meeting.All citizens may attend and participate in debate,but only representatives may vote. O 6. Not Sure - - Please turn the page. • 2. What is the title of the elected head of your municipal government?(Check only one.) tig 1. Mayor ❑ 4. First(i.e.,First Selectman,First Alderman,etc.) ❑ 2. President 0 5. Other(specify) ❑ 3. Chair . 3. What are the titles of the members of your elected council or board?(Check only one.) Is 1. Council members 0 3. Selectmen ❑ 5. Aldermen O 2. Commissioners ❑ 4. Trustees -- ❑ 6. Other(specify) - r 4. Does your municipality have the position of CAO? _] 1. No If you checked"no,"go to question 5. }2. Yes I-A.By which of the.following method was the position established?(Check only one.) ❑ 1. Charter 3. Ordinance ❑ 2. State law 0 4. Other(specify) B. When was this position established? 195:5- C. 9SSC. When was your current CAO appointed? 19 5 • -- 5. Who has the overall responsibility for developing the budget submitted to the council?(Check only one.) ❑ 1. Mayor /1 g 2. CAO ❑ 3. Combination mayor and CAO '" 4. Other ' . -- 6. Does your municipality have appointed department heads? ❑ 1. No If you checked"no,"go to question 7. $r 2. Yes - �-A.Who appoints them?(Check only one.) ❑ 1. Mayor g 2. CAO 0 3. Combination mayor and CAO ❑ 4. Other 7. Does your muni ality ha e a provision for any the following?(Che -all applicable.) 11,,&-t, a ®"1. Initiative Permits citizens to place charter,ordinance,or home rule changes directly on a ballot for approval or disapproval by the voters. •g 2. Referendum Allows voters to vote on public issues/legislation(i.e.bond issues,charter changes,etc.). O 3. Recall A vote by the citizens to remove an elected official from office before the expiration of that official's term. h aA El 4. Petition or Protest Referendum Allows voters to delay enactment of a local ordinance or bylaw until a referendum is held. 8. Since January 1,1987,have there been any attempts to change your municipality's structure of government (i.e.,a change from at-large to ward or district elections,elimination or addition of position of CAO,etc.)? g 1. No If you checked"no,"go to question 9. . ❑ 2. Yes A. Approximately how many attempts have been made to change your municipality's structure of government since _ January 1,1987? B. How were the change(s)proposed?(Check all applicable) ❑ 1. Court mandate 0 3. State mandate ❑ 2. Initiative ❑ 4. Referendum ❑ 5. Other ' C. Check items that describe the changes that were proposed.(Durk all applicable.) ❑ a. Change from at-large to ward or district elections ❑ b. Change to a mixed system with some at-large and some ward or district elections ❑ c. Change the mix between the number of council members elected at large and the number elected by ward or district ❑ d. Increase the number of members of the council or board ❑ e. Decrease the number of members of the council or board - ❑ f. Change the method of election of the mayor ❑ g. Add the position of CAO . - ' ❑ h. Eliminate the position of CAO . ❑ i. Change who appoints the CAO from(list previous appointment authority) to(list current appointment authority) ❑ j. Change from one of the forms defined in Question 1(specify#) to another forth defined in Question 1 (sPecifg - D.Were any of these attempts approved? - • ❑ 1. No If you checked"no,"go to question 9. - ❑ 2. 'Yes E. Please indicate which changes were approved.(Check all applicable.) - 12 a. Change from at-large to ward or district elections ❑ b. Change to a mixed system with some at-large and some ward or district elections ❑ c. Change the mix between the number of council members elected at large and the number elected by ward or district ❑ d. Increase the number of members of the council or board ❑ e. Decrease the number of members of the council or board ❑ f. Change the method of election of the mayor - ❑ g. Add the position of CAO __ ❑ h. Eliminate the position of CAO ❑ i. Change who appoints the CAO from(list previous appointment authority) to(list current appointment authority) ❑ j. Change from one of the forms defined in Question 1(specify#) to another form defined in Question 1 ( fJ • - F. Please indicate next to the year,the corresponding letter that identifies successful attempts.(List the letter from the methods a through j in question E.) 1987 1988 1989 1990 1991 Elected Head of Municipal Government(Mayor, Chair,etc) Please respond to the following questions regarding the elected head of your local government. The term mayor will be used to represent that position. 9. Is the current mayor 01. Male ❑ 2. Female 10. What is the ethnic background of the current mayor?(Check only one.) ❑ 1. American Indian ® 4. White,not of hispanic origin ❑ 2. Hispanic ❑ 5. Black,not of hispanic origin ❑ 3. Asian or Pacific Islander 11. What is the highest level of education achieved by your current mayor?(Check only one.) ❑ 1. No high school diploma ❑ 7. Master's degree ❑ 2. High school graduate ❑ 8. Law degree ❑ 3. Post high school technical 0 9. Some Ph.D.course work l•4. Some college • - ❑10. Ph.D. ❑ 5. Bachelor's degree ❑11. Medical degree ❑ 6. Some master's level course work ❑12. Other(specify) 12. Is the mayor a member of the council? El 1. Yes ❑ 2. No . 13. Is the position of mayor officially full-time or part-time?(Check only one.) . ❑ 1. Full-time Lg 2. Part-time - - 14. How is your mayor selected?(Check only one.) - Ed 1. Voters elect directly - - ❑ 2. Council selects from among its members - ❑ 3. The council member receiving the most votes in the general election becomes the mayor ❑ 4. Council members rotate into the position of mayor ❑ 5. Other(specify) 15. How long is the mayor's term of office? (Important:If the mayor is a member of the council,specify the term for the position of mayor,not of council member.) ' years _ 16. Is there a legal limit on the number of consecutive terms a mayor may serve? ' g 1. No If you checked"no,"go to question 17. • ❑ a Yes _ - - -.. A.What is the maximum number of consecutive terms allowed for position of mayor? terms B. By what authority is the number of terms limited?(Check only one.) . ❑ 1. Ordinance ❑ 2. Charter ❑ 3. State law ❑ 4. Other • - - 17. In what year was your current mayor originally elected? 19 8'7 • - 18. Under what circumstances does the mayor have the authority to vote in council meetings?(Check only one.) 1. On all issues _ . , ❑ 2. Only to break a tie - • - ❑ 3. Never .- 0 ❑ 4. Other(specrf y) 19. Does the mayor have the authority to veto council-passed measures? IS'1. No If you checked"no,"go to question 20. O 2. Yes A.In what cases may the mayor exercise veto power?(Check all applicable.) - p 1. Over ordinances 0 4. Over appropriations - - p 2. Over specific sections of ordinances 0 5. Over specific items of appropriations O 3. Over resolutions 0 6. Other(speccfy) 20. If the mayor also serves on the council, does the mayor receive supplemental compensation for additional mayoral duties? O 1. Yes 2. No ❑.3. Not Applicable Council or Board(Selectmen,Aldermen, Trustees,etc) - . - If your mayor is a member of the council,please indude the mayor in your answers to the following questions about your elected council or board. 21. Does the political party affiliation of candidates for board or council appear on the ballot in a local general election? ®'i. No If you checked"no,"go to question 22. • 92. Yes A.Which type(s)of parties can appear on the ballot?(Check only one.) ❑ 1. National 0 2. Local 0 3. Both local and national 22. Are your local general elections held during odd or even years? p- 1. Odd ❑ 2. Even ❑ 3. Both 23. What is the present filing fee for running for city council?(Indicate zero if none.)$ O 24. How many of your present council members fall into the following age categories?(Indicate zero if none.) - Ql. Under_22 3. 30-39 ( 5. 50-59 Q2. 22-29 _, .4. 40-49 c2_6. 60 and over 7 a.Total council members listed in 1-6 25. Indicate the highest level of education that each of your council members has achieved.(Indicate zero if none.) _ 1. No high school diploma L 7.Master's degr c r 1_ 2.High school graduate /tii (I,,,.; I 8. Law degree _ 3.Post high school technical _ 9. Some Ph.D.course work I 4.Some college . - ' _10.Ph.D. 7 5.Bachelor's degree , _11.Medical degree ��'' n /,�. • _ 6. Some master's level course work ie X12.Other(sped /) «-- c� eu a.Total council members listed in 1-12 �c V- / u 26. Ge, der of council members? 1.How many council members are male? -- ': . 2. How many council members are female? 7 a.Total council members listed in 1 and 2 • 27. How many council members are:(Indicate zero if none.) _ 1. American Indian 4.White,not of hispanic origin 2. Hispanic . • 5.Black,not of hispanic origin _ 3. Asian or Pacific Islander 7 a.Total council members listed in 1-5 1 1 28. How many council members are in each of these occupational categories?(Count members only once.If any member has more than one occupation,include that person in the category where he or she spends the greatest amount of time.) 1 1. Lawyers L 6. Homemakers _ 2. Other professionals(median,engineering,etc.) 3 7. Teachers and other educational personnel 3. Business executives/managers - _ 8. Clergy _ __ ' _... • 4.Business/industry employees 2_ 9. Retired persons 5. Farmers or ranchers - 10.Other(specify) `7 a.Total council members listed in 1-10 - I .1 29. Indicate the number of council members selected by each of the following methods. . 7 1. Nominated and elected at large I _2. Nominated by ward or district and elected at large 3. Nominated by ward or district and elected by ward or district • I 4. Other(specify) I a.Total council members listed in 14 _ _ i 30. How many council members have served all or part of:(Enter number in each applicable box.) i I _ 1. Less than one term _ t Three terms 2. One term _ 5. Four terms - . 3.Two terms J 6.More than four terms i 7 a.Total council members listed in 1-6 Please check to see if the totals listed in 24-a,25-a,26-a,27-a,28-a,29-a,and 30-a are the same. t 31. If your municipality has any council members elected by ward or district,must the candidates reside in the ward or district in which they run? ❑ 1. Yes ❑ 2. No g 3. Not Applicable i € 32. What is the length of term for council members?(If the mayor is a member of council,specify the term for the position of council members,not mayor.) ,/ s a. Length of term for council members elected at-large 7 years _ b. Length of term for council members elected by ward or district - years I 33. Are terms of office(Check only one.) i rg a. Staggered(not all council members run at each election)? ❑ b. Simultaneous(all council members run at each election)? 1 34. Is there-a limit on the number of consecutive terms a council member may serve? - i - .,® 1. No If you checked"no,"go to question 35. ❑ 2. Yes . I . I--A. What is the maximum number of consecutive terms allowed by law? terns IB. By what authority is the number of terms limited?(Check only one.) • t 0 1. Ordinance ❑ 2. Charter ❑ 3. State law -❑ 4.Other i I35. How many incumbents ran for reelection to council in the last general election? 9 iA. How many of those incumbents were reelected? y 36. How is a council member's seat filled if it is vacated before the term has expired?(Check only one.) ❑ a. Special election ❑ d. Appointed by mayor ❑ b. Appointed by council - ❑ e. Position left vacant until next regular election g c. Method depends on length of term remaining 0 f. Political party(elects or appoints) ❑ g. Other 37. Are any council members(excluding the mayor)paid for any of their services? . ' , ❑ 1. No If you checked"no,"go to question 38. • 2. Yes I-A.Please indicate the approximate dollar amount by type of compensation that your council members receive. Annual salary/stipend Regular meeting fee Special meeting fee 1. Full-time council member $ $ $ 2.. Part-time council member $ 12 0 0 $ - $ ,---4 V ® Please turn for page 6. 38. How often does the council meet in formal session?(Check only one.) ; . - • o 1. More than once a week (g 4. Twice a month -- • •-- • — o 2. Once a week • - — 0 5.-Once a month • f!y 0 3. Three times a month • - 0.6. Less than once a month -** - • 0 7. Other(specify) 39. Does the council have standing committees(permanent bodies with set memberships and regularly scheduled meeting times) that consider specific policy matters? O 1. No If you checked no, go to question 40. . . O 2. Yes I--A.Approximately how many standing committees does the council have as of January 1991? • .B. Approximately how many members are on a standing Committee? • _ C. Approximately how many members are on the smallest standing committee? ' D.Approximately how many members are on the largest standing committee? •• •••• E. How often are the scheduled meetings of standing committees?(Check only one.) O 1. More than once a week 0 4. Twice a month O 2. Once a week 0 5. Oncia month O 3. Three times a month 0 6. Less than once a month• . • 0 7. Other(sPecifY) F. How much of the council's legislative business is conducted in committees?(Check only one.) • • O 1. One quarter or less 0 3. One half or less O 2. Three quarters 0 4. Nearly all G. How many of the standing committees include non-council-member citizens as active committee members? (Indicate zero if none.) H.Do committees make formal policy recommendations to the full council? - [I 1. No If you checked 7no,"go to question 40. ,• 2,. Yes I a. How often are these recommendations accepted? 1 02 03 04 05 Always Never 40. Since January 1991,how many ad hoc committees have been established?(Indicate zerof none.) 1.- . 41. Does the council have a staff assigned specifically to work on council business?. *TA 1. No If you checked no, go to question 42. -• . O 2. Ye* • . •- I I--A.Full-time paid professional staff (Number) Part-time paid professional staff (Number) B. Full-time paid clerical staff (Number) • Part-time paid clerical staff (Number) • " -• • - • C. Volunteers(average total number of hours worked per week by all volunteers;indicate zero if none.) • _ _ 42. When does your fiscal year begin(i.e.,7/1)? Month Day . . **' „ Air 5P::Y-Y:RN'312:r'i;5? r••;:t;:•. •••••• mi;;?. r••,r Mg:Kg. - • . • • - • Thank you for your assistance! • . . . Name: Dolonna "Loni" Mecum Title: • City Clerk ' Office telephone:( 70R ) 91 -566O ri• ...