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Home My WebLink About91-0227 ILClean and Beautiful Alt-oa,a-i- RESOLUTION AUTHORIZING THE SUBMISSION OF AND APPLICATION TO THE ILLINOIS DEPARTMENT OF COMMERCE AND COMMUNITY AFFAIRS (DCCA) FOR GRANT FUNDING AVAILABLE THROUGH THE ILLINOIS CLEAN AND BEAUTIFUL PROGRAM WHEREAS, the City Council of the City of Elgin, pursuant to resolution authorized the city' s participation in the Illinois Clean and Beautiful Program to be administered through Elgin Proud and Beautiful, Inc. ; and WHEREAS, at the recommendation of Elgin Proud and Beautiful, Inc. the City of Elgin is applying to the State of Illinois Department of Commerce and Community Affairs for grant funding available through the "Illinois Clean and Beautiful Program" ; and WHEREAS, it is necessary that an application be submitted by the City of Elgin on behalf of Elgin Proud and Beautiful, Inc. and certain agreements be entered into with the State of Illinois . NOW., THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1 . The City of Elgin shall apply for a $9,000 grant through the program under the terms and conditions of the State of Illinois and shall enter into and agree to the understandings and assurances governing the receipt and utilization of the aforesaid grant funds. Section 2 . The Mayor and City Clerk, on behalf of the city,- shall be empowered to execute such documents and all other agreements as may be considered necessary for carrying out the stated activities outlined within said application. Section 3 . The Mayor and City Clerk are authorized to provide, such additional information as may be. required to accomplish the obtaining of a grant offer. Section 4 . That the City of Elgin shall and does hereby commit the sum of $3,750 in local funds as identified in said grant application to be used along with grant funds in the amount of_ $9, 000 to implement the Illinois Clean and Beautiful Program. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: February 27, 1991 Adopted: February 27, 1991 Vote: Yeas 6 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk Elm � IC �.�,y Agenda Item No. .14 17 L7, 'ran February 20, 1991 MEMORANDUM TO: Mayor and Members of' the City Council FROM: City Manager SUBJECT: Elgin Proud and Beautiful, Inc. Grant Application PURPOSE: The intent of this document is to provide informa- tion which explains a grant application prepared by Elgin Proud and Beautiful, Inc. (EPB) . S BACKGROUND: The Illinois Department of Commerce and Communi- ty Affairs (DCCA) is again implementing the Illinois Clean and Beautiful Program. The purpose of this program is to en- courage recycling and community improvements through the estab- lishment of recycling and solid waste programs . Solid Waste Management Funds are available to DCCA for distribution as grants to local governments with certified Keep America Beautiful' Programs . EPB has made arrangements to apply for a third grant. EPB received the first grant in the amount of $7,500 following this same procedure at a council meeting on 12-14-88, and a second grant for $4,950 per council approval on 9-27-89 . Only units of local government may apply for funding. Therefore, EPB proposes an Agreement with the City of Elgin in order to complete the application. The deadline for the sub- mittal is February 25, 1991 . EPB will meet that deadline and submit the balance of the signed documents following City Coun- cil approval . Attached are details of the grant application. Included is the proposed Agreement between EPB and the City of Elgin. Funds approved by DCCA will be awarded to the City of Elgin and forwarded to EPB per that Agreement. • FINANCIAL IMPACT: There is no cost to the City of Elgin. The maximum grant award will be $11,000 . The EPB application amounts to $9, 000 . MAYOR AND MEMBERS OF THE CITY COUNCIL February 20, 1991 Page 2 410 EPB will be obligated to supplement t grant funds with 9 PP anY an equal amount of funds from other sources. Contributions and donations to EPB are planned to meet this requirement as they have in the past. The City of Elgin will not be obligated to meet the match as specified in article 3 of the Agreement. For your information, the 1991 Boards and Commissions Budg- et includes a $3, 750 payment from the City to EPB as on-going support for this community organization. RECOMMENDATION: It is recommended a resolution be ap- proved authorizing the submission of and application to the Illinois Department of Commerce and Community Affairs for Grant Funding, in the amount of $9,000, available through the Illinois Clean and Beautiful Program, and also authorizing the execution on behalf of the City of Elgin, of the Agree- ment with Elgin Proud and Beautiful, Inc. Larry L. R ce, City Manager LR:GWM:pn 411 Attachments MDM0075 MEMOTOCNC • • ILLINOIS CLEAN AND BEAUTIFUL • APPLICATION Name and Address of Local Government: Local Government FEIN N: City of Elgin 36-6005-862 150 Dexter Ct. F1Qi n. Il 60120 • County: Kane Project Duration: Beginning: March 19. 1991 Ending: June 30. 1991 • Duration: 4• Months Program Contact Person: Chief Elected Official: Name: Martha Jernberg Name: George VanDeVoorde Title: Elgin Proud & Beautiful Title: Mayor, City or tigin Street: 24 E. Chicago St. Street: 150 Dexter Ct. City: Elgin, City: Elgin, • State/Zip: IL 60120 State/Zip IL 60120 Phone: ( 708 ) 741-5660 Phone: ( 708 ). 695-6500 Keep America Beautiful Certification: Legislative Location: Certified 1987 State House District: Pre-Certified 65 & 66 • Other State Senate District: Explain: 33 . U.S. Congressional District: 14 Status of Proposed Funding: • SOURCE OF FUNDS AMOUNT Clean & Beautiful Program Grant $ 9,000.00 Elgin Proud & Beautiful Funds $ 5,250.0a City of Elgin • ' $ 3,750.00 • $ $ Total Program Funding: $ 18,000.00 To the best of my knowledge and belief, data in this application are true and correct, the document has been duly authorized by the governing body of the • applicant and the applicant will comply with the attached assurances if the application is approved. Signature of Authorized Official Title Date Signed IMPORTANT NOTICE • •is state agency is requesting disclosure .of information that is necessary to accomplish the statutory purpose as outlined under Ill. Rev. Stets. Chap. 127, Par. 46.1 et seq. Disclosure of this information is REQUIRED. Failure to provide any information will result in this form not being processed. This form has been approved by the State Forms Management Center. -9- RESOLUTION AUTHORIZING THE SUBMISSION OF AND APPLICATION TO THE ILLINOIS DEPARTMENT OF COMMERCE AND COMMUNITY AFFAIRS (DCCA) FOR GRANT FUNDING AVAILABLE THROUGH THE ILLINOIS CLEAN AND BEAUTIFUL PROGRAM WHEREAS, the City Council of the City of Elgin, pursuant to resolution authorized the city's participation in the Illinois Clean and Beautiful Program to be administered. through Elgin Proud and Beautiful, Inc. ; and WHEREAS, at the recommendation of Elgin Proud and Beautiful, Inc. the City of Elgin is applying to the State of Illinois Depart- ment of Commerce and Community Affairs for grant funding available through the "Illinois Clean and Beautiful Program"; and WHEREAS, it is necessary that an application be submitted by the City of Elgin on behalf of Elgin Proud and Beautiful, Inc. and certain agreements be entered into with the State of Illinois. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. The City of Elgin shall apply for a $9, 000 grant through the program under the terms and conditions of the State of Illinois and shall enter. into and agree to the understandings and assurances governing the receipt and utilization of the aforesaid grant funds. :,¢;;., Section 2. The Mayor and City Clerk, on behalf of the city, shall be empowered to execute such documents and all other agreements as may be considered necessary for carrying out the stated activities outlined within said application. Section 3 . The Mayor and City Clerk are authorized to provide such additional information as may be required to accomplish the • obtaining of a grant offer. Section 4 . That the City of Elgin shall and does hereby commit the sum $3750 in local funds as identified in said grant application to be used along with grant funds in the amount of $9, 000 to imple- ment the Illinois Clean and Beautiful Program. sl George VanDeVoorde George VanDeVoorde, Mayor Presented: Adopted: Vote: Recorded: Attest: s/ Marie Yearman Marie Yearman, City Clerk 0 r,.nted on recycled paper SCOPE OF WORK A number of activities have been planned by Elgin Proud and Beautiful for the coming year. In the next four months, we will be presenting a teacher ' s workshop, participating in the Keep America Beautiful promotion with Proctor and Gamble, planning a semi- hazardous household waste day, and assisting the city to publicize the implementation of a plastics recycling program. The Proctor and Gamble Company is offering a promotion to local stores that includes recycling information and is in conjunction with Keep America Beautiful . Elgin Proud and Beautiful is proposing an Environmental Fair at one of the local supermarkets . Other environmental organizations in the community will assist by having a demonstration of recycling or some other environmental concern. Elgin Proud and Beautiful will be in charge of the arrangements as well as publicizing the event . The Fox Valley Environmental Council will be assisting us with the event . Elgin Proud and Beautiful will be offering a recycling workshop to area teachers. This will be an activity-based training to introduce recycling to the teachers as well as to give them the chance to participate in the exercises that they can use in their classrooms. We will be giving them a notebook of materials that IIIthey will be able to use in their classes. Materials will be taken from a number of sources. We will also purchase a copy of KAB ' s Overview of Solid Waste and Solid Waste Stream poster for each of the teachers who attend the workshop. In order to offer this for credit, we include a field experience for which a bus is rented. We then take the teachers on a tour of recycling facilities and landfills . For the past two years, . Executive Coordinator, Marti Jernberg has been traveling to classrooms in the school district teaching recycling and paper recycling. It would keep interest higher if we could offer further demonstrations . For this, we will purchase a toaster oven, cookie sheets, cookie cutters, and muffin tins to demonstrate plastic recycling, and a sauce pan, a measuring cup and/or glass beaker, and Cerrobend to demonstrate aluminum recycling. Last October, the City of Elgin and Elgin Wayne . Disposal , established two drop-off facilities that allow the residents to recycle plastics. Plans are now underway to expand the curbside program to include plastics . It is hoped that this will begin to some extent on June 1 . Elgin Proud and Beautiful will assist in publicizing this program. We plan "to purchase a promotional item and print a brochure to distribute at events; we also plan to purchase newspaper ad space, and radio air time to let residents •know that the program is beginning and how it will be implemented . 0 Premed on rrcycIrd Daper • There has been much interest in holding a Household Hazardous Waste 410 Day. Plans are being developed to have a collection of what could be termed "semi-hazardous waste" : we plan to collect only paint , motor oil and antifreeze. Safety-Kleen, Inc. , a local Industry, has agreed to assist us in this project . Along with these events, we will of course, be pursuing Keep America Beautiful Month activities that help to encourage litter prevention and beautification. Some of these will be Keep America Beautiful Sunday mailings, Arbor Day participation, and participation in events held by other organizations in the community (e.g. , Youthfest, Pre-school Fun Fair) . ACTIVITY TIME FRAME Purchase recycling demonstration equipment March Begin publicity efforts for Environmental Fair. March Order materials from Keep America Beautiful March Publicity for semi-haz waste day March - April Purchase promotional items March Arrange for printing of brochure March Hold teacher workshop and field trip April 10, 27 Hold environmental fair April 21 Publicity for plastics program April - June Hold semi-haz waste day May Do follow-up with teachers May 1 - 8 Begin plastics recycling program June 1 • Yr•nted on recycled paper . . ... . I TLGIN PROUD AND BEAUTIFUL PROJECT BUDGET ACTIVITY TOTAL COST , C&B FUNDS 'MATCH FUNDS SOURCE OF MATCH ?ROGRAM Teachers' Workshop $ 1, 000 1, 000 Environmental Fair 500 500 Clean Builder Program 400 400 EP&B Funds Promote Plastics Recycling 5, 500 4,850 650 EP&B Funds Equipment for Recycling Demonstrations 150 150 Semi-hazardous Waste Collection Day 3, 000 2,500 500 EP&B Funds Office Paper Recycling 200 200 EP&B Funds Girl Scout Project 50 50 EP&B Funds Youthfest 350 350 EP&B Funds KAB Month Activities 200 200 EP&B Funds lli Fun Fair 50 50 EP&B Funds Ali Neighbors Nite 100 100 EP&B Funds ICB/Tree City Meeting 50 50 EP&B Funds OPERATIONAL Salary 5,296 5,296 EP&B Funds Secretarial 200 200 EP&B Funds Audit 700 700 EP&B Funds Overhead 500 500 EP&B Funds OTALS $18.246 _ $ 9, 000 $ 9,246 • , AGREEMENT 4 1. The City of Elgin shall provide to Elgin Proud & Beautiful, Inc. the sum amount hereinbefore mentioned in accordance with the terms and conditions of the grant as setforth in the State of Illinois, Clean and Beautiful Program, and specifically incorporated herein, and in accordance to any subsequent provisions, requirements and assurances promulgated by the State of Illinois that apply to said grant. Said subsequent requirements shall be specifically incorporated herein. 2 . The City shall be obligated to provide said grant funds to Elgin Proud & Beautiful, Inc. only on the condition that said funds shall be available from the State of Illinois. Failure of the City to receive grant funds from the State of Illinois shall cause this agreement to be terminated. Should the Grantor receive funds less that the full amount anticipated in the contract, the Grantee will receive an amount proportionate to the amount received by the Grantor. 3. The City of Elgin is not required to meet the match for this grant. Any funds left unmatched by Elgin Proud & Beautiful, Inc. at the end of this grant term will be returned to the State of Illinois. W . Elgin Proud & Beautiful, Inc. agrees to, and shall follow and adhere to all the provisions, requirements and assurances set forth in the grant award document herein. Further, Elgin Proud & Beautiful, Inc. agrees to and shall follow any subsequent provisions, requirements and assurances promulgated by the State of Illinois and applicable to the above mentioned grant. Failure to adhere to the above mentioned requirements, provisions and assurances shall cause this Agreement to be terminated at the discretion of the City and/or State. 5. Elgin Proud & Beautiful, Inc. , fits officers, agents, employees and assigns agree to hold the City and State of Illinois harmless from any and all liability, claims, damages and litigation arising from, or under the terms of this Agreement. 6. This Agreement shall be binding upon the Grantee and Assigns, except that the Grantee may not assign or transfer its rights without prior written consent of the State. This Agreement shall inure to the benefit of the Grantor and its Successors and Assigns. 7. All federal and state laws insofar as are applicable shall be specifically made a part of this Agreement and set forth herein. This Agreement shall be governed by the laws of the State of Al. Illinois. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. Page 2 410 Agreement 9. The terms and conditions of this Agreement may only be amended or supplemented by written agreement of both parties to make such amendment or supplement. 10. The City and Elgin Proud & Beautiful, Inc. agree that no oral change or modification of this Agreement shall be allowed and that no claim based •upon any purported oral change or modification shall be made. 11. It is agreed between the parties that this Agreement, with attachments, as written, is the full and complete agreement between the parties and that there are no oral agreements or understandings between the parties other than what has been reduced to writing herein. 12. All information contained in the application as stated by the Grantee is correct and accurate, any material misstatement verified by the State of Illinois may be considered a breach of the contract, and may result in the termination of the contract at the discretion of the State. 13. This Agreement shall be effective upon the signature of all parties. By: Ex cutive o rdinat Mayor g E1 in Proud & Beauti ul, Inc. Attest: • A14, 41l • Se retary/Treasurer City Clerk ® Printed on recycled paper