HomeMy WebLinkAbout90-0808 Elgin BMXpr,
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RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH ELGIN BMX ASSOCIATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Larry L. Rice, City Manager, be and is hereby authorized and directed to execute an
agreement on behalf of the City of Elgin with Elgin BMX Association for a bike moto
cross facility, a copy of which is attached hereto and made a part hereof by reference.
George VanDeVoorde, Mayor
Presented: August 8, I990
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Dolonna Mecum, City Clerk
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The Elgin BMX Association, a not for profit association, and the
City of Elgin, a municipal corporation hereby agree that a BMX
(Bike Moto Cross) facility would provide additional recreational
opportunities for the citizens of Elgin and to that end the Elgin
BMX Association and the City of Elgin hereby agree as follows:
The Elgin BMX Association will:
1 . Build and maintain a BMX official size track, starting tower,
starting gate and surrounding areas at its own expense.
2 . Incur all costs for insuring the facility, sanctioning races,
obtaining permanent equipment and providing awards.
3 . The City of Elgin shall be named as a co-insured on all
insurances, which shall at all times be maintained at the
statutory minimum or above.
4 . Hold a series of beginner clinics each summer (June-August)
5 . Hold a series of sanctioned BMX races each season (May-Sep-
tember)
6 . Promote the facility through its ties with the Chicago Area
Bicycle Dealers Association, suburban bike shops, park districts
and area media.
7. Obtain an agreement on decisions concerning the facility from
the Department of parks and Recreation before implementation.
8 . Provide a written report and fiscal accounting of the opera-
tion of the facility at the end of each year to the Director of
the City of Elgin Parks and Recreation Department.
9 . The Elgin BMX Association shall indemnify and hold harmless
the City of Elgin for any judgements rendered against the City in
connection with the construction and use of this facility.
The Elgin Parks and Recreation Department will:
1 . Promote the facility, races and clinics through its publica-
tions.
2 . Provide lawn maintenance and trash pickup at the facility.
3 . Provide a source for watering of the site and incur expense
of water usage.
4 . Allow use of the existing storage facility for small equip-
ment storage as space allows.
5 . Provide access to equipment for special maintenance of the
track as needed and when available.
6 . Give this facility the same consideration as park facilities
and evaluate its ability to serve a segment of the community.
This agreement will be in full force until and including Septem-
ber 30 , 1991 .
Elgin BMX Association PARTF City of E gin
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G Okn at/
V President airman ' C ty M nager
Elm
Agenda Item No. 6;
11.„
July 13 , 1990
TO: Mayor and Members of City Council
FROM: Larry Rice, City Manager
SUBJECT: BMX Agreement
PURPOSE:
The Parks and Reclamation Task Force requests approval of an
agreement between the Elgin BMX Association and the City of Elgin
BACKGROUND:
The BMX track officially opened in June of 1990 and will
conduct races and beginner clinics through September. Starting in
1991 the track will be open from April to September of each year.
The attached agreement was submitted to the City' s Legal Depart-
ment and approved. The Parks and Reclamation Task Force approv-
ed the agreement at their June 26 meeting. The agreement will be
effective through September 30 , 1991 at which time a new agree-
ment will be submitted for approval.
To date $3 ,000 has been allocated and paid to the Elgin BMX
Association from the Sports Complex Capital Improvement Fund
340 for moving of clay material and installation of electrical
lines .
FINANCIAL IMPACT:
There will be only general in house maintenance expenses associ-
ated with the track in regards to complex staff mowing, litter
pickup and removal and water expense .
RECOMMENDATION:
The Parks and Reclamation Task Force recommends approval of the
agreement between the Elgin BMX Association and the City of
Elgin.
k=i /fie ,
Lar y� ice, City Manager
The Elgin BMX Association, a not for profit association, and the
City of Elgin , a municipal corporation hereby agree that a BMX
(Bike Moto Cross) facility would provide additional recreational
opportunities for the citizens of Elgin and to that end the Elgin
BMX Association and the City of Elgin hereby agree as follows :
The Elgin BMX Association will :
1 . Build and maintain a BMX official size track, starting tower,
starting gate and surrounding areas at its own expense.
2 . Incur all costs for insuring the facility, sanctioning races ,
obtaining permanent equipment and providing awards .
3 . The City of Elgin shall be named as a co-insured on all
insurances , which shall at all times be maintained at the
statutory minimum or above .
4 . Hold a series of beginner clinics each summer (June-August)
5 . I iJ.d a series of sanctioned BMX races each season (May-Sep-
tembe )''-..
6 . Promote the facility through its ties with the Chicago Area
Bicycle Dealers Association, suburban bike shops , park districts
and area media .
7 . Obtain an agreement on decisions concerning the facility from
the Department of parks and Recreation before implementation.
8 . Provide a written report and fiscal accounting of the opera-
tion of the facility at the end of each year to the Director of
the City of Elgin Parks and Recreation Department.
9 . The Elgin BMX Association shall indemnify and hold harmless
the City of Elgin for any judgements rendered against the City in
connection with the construction and use of this facility.
The Elgin Parks and Recreation Department will :
1 . Promote the facility, races and clinics through its publica-
tions .
2 . Provide lawn maintenance and trash pickup at the facility.
3 . Provide a source for watering of the site and incur expense
of water usage .
4 . Allow use of the existing storage facility for small equip-
ment storage as space allows.
5 . Provide access to equipment for special maintenance of the
track as needed and when available.
6 . Give this facility the same consideration as park facilities
and evaluate its ability to serve a segment of the community.
This agreement will be in full force until and including Septem-
ber 30 , 1991 .
Elgin BMX Association PARTF City of Elgin
vPresident Chairman City Manager