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HomeMy WebLinkAbout90-0625 Midwest Consulting I I go-o6aS AGREEMENT FOR CONSULTANT'S SERVICES between CITY OF ELGIN KANE COUNTY and MIDWEST CONSULTING ENGINEERS, INC. 5151 North Harlem Avenue Chicago, Illinois 60656 PROJECT DESCRIPTION The construction engineering of the National Street Bridge over the Fox River located in Elgin, Illinois. AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT, entered into this cAlltday of 1990, by and between the CITY OF ELGIN, State o Ii inois, hereinafter referred to as the CITY, and MIDWEST CONSULTING ENGINEERS, INC. , a firm of consulting engineers whose address is 5151 N. Harlem. Avenue, Chicago, Illinois 6056, hereinafter referred to as the CONSULTANT. WHEREAS, the CITY proposes to engage the CONSULTANT to render professional services in connection with the proposed improvement: The construction engineering of the National Street Bridge over the Fox River. This AGREEMENT contains all the terms and conditions of the agreement between the CITY and the CONSULTANT and any changes in this AGREEMENT shall have no effect unless they are made in writing, signed by both parties, and incorporated as an amendment to this AGREEMENT. No other written or oral understandings, representations or agreements, other than those herein, have been made by and between the parties hereto. In consideration of these premises, the parties hereto agree as set forth in the following pages numbered 1 thru 3 inclusive. Executed by the CITY of ELGIN, Kane County, State of Illinois, acting by and through its City Council. ATTEST: /Of , /e5 • 6--e -/7.11e '4( CIT CLERK ( MAYOR Executed by MIDWEST CONSULTING ENGINEERS, INC. ATTEST: SECRE Y PRESIDENT MCE003/04 1. Description of Project The project includes the construction engineering of the National Street bridge over the Fox River in the City of Elgin, Kane County, Illinois. 2 . Scope of Services The Consultant will perform or be responsible for the performance of the following engineering services: - Conduct a preconstruction conference to establish a construction schedule and coordinate utilities, traffic and City construction procedures. - Provide sufficient observation of the construction work and the contractor's operations in order to provide the CITY with assurance that the project is constructed to conform with the details and specifications and that the integrity of the design concept as reflected in the documents has been implemented and preserved by the Contractor. - Establishment and setting of lines and grades for construction of the project. - Maintenance of a daily diary recording and documenting the contractor's activities throughout construction, weather conditions, material testing results, contractor's conformance to the contract schedule, and sufficient information to permit verification of the nature and cost of CITY authorized changes in plans and extra work. - Administration of the construction contract, including preparation and submission to the CITY in the required form and number of copies, all partial and final payment estimates, change orders, records, and reports required by the CITY. - Coordination of the construction progress and schedule by holding weekly meetings with the CITY and contractor. - Proportioning and testing of all concrete and all bituminous mixtures. Perform all compaction tests required by the specifications. Provide CITY with copies of all test results. - Provide the CITY with one (1) set of the records and documents showing any changes made to the plans during construction of the project. MCE003/04 3 . Compensation We propose to provide our services for a fee based on our actual labor costs on the project times a factor of 2. 65 to cover payroll burden, overhead and fringe benefits, indirect costs and profit. Direct expenses (travel and sub- consultants) will be billed at their actual cost to us. The contract will be subject to an upper limit of compensation. The proposed upper limit of compensation (not-to-exceed) is $20,830.00, including sub-consultant costs. Invoices will be issued monthly for the amount of work actually completed (including sub-consultant expenses) during the month. This fee has been calculated as follows: 28 hrs/week x 13 weeks x 17. 50/hr x 2. 65 = 16, 880 Vehicle 1,950 Sub Consultant (Materials Testing) 2 , 000 20, 830 We propose to use a sub-consultant to provide all required testing services. The sub-consultant selected to provide these services is subject to the approval of the CITY. MCE003/04 National Street Bridge Rehabilitation Phase III Engineering CERTIFICATION OF THE CONSULTANT I hereby certify that I am the President and duly authorized representative of the firm of MIDWEST CONSULTING ENGINEERS, INC. whose address is 5151 North Harlem Avenue, Chicago, Illinois 60656, and that neither I nor the above firm I herein represent has: a) Employed or retained for a commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this contract; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying our the contract; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation or consideration of any kind, or in connection with, procuring carrying out the contract; except as herein expressly stated (if any) : I acknowledge that this certificate is furnished to the CITY OF ELGIN, Illinois in connection with this contract and is subject to applicable State and Federal Laws, Both criminal and civil. DATE ]tea g L�l, � t1(46LA `' ESIDENT MCE003/07 National Street Bridge Rehabilitation Phase III Engineering CERTIFICATE OF THE CITY I hereby certify that I am the CITY ENGINEER of The City of Elgin, State of Illinois, and that the CONSULTANT, MIDWEST CONSULTING ENGINEERS, INC. , or their representative, has not been required directly or as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agreed to employ or retain, any firm person; or b) Pay or agree to pay, to any firm person or organization any fee, contribution, donation or consideration of any kind; except as herein expressly stated (if any) . I acknowledge that this certificate is furnished in connection with this AGREEMENT and is subject to applicable State and Federal Laws both criminal and civil. AT A / C/ //� ✓i� _ /I. * T 'NGINEER 'Y OF ELGIN /,-/ MCE003/07 REQUIRED AFFIRMATIVE ACTION CONTRACTOR/VENDOR SUBMITTALS AND CERTIFICATIONS Persuant to the attached "Affirmative Action - City Contracts" provisions the following information and certifications are required : A. Number of Employees S. If your bid is more than $10,000 and your number of employees is 15 or more, the following should be submitted with your bid : 1 . Completion of the attached "BIDDER' S EMPLOYEE UTILIZATION FORM" . 2. A written statement of your Company ' s commitment to provide equal employment opportunity or a copy of your Company ' s current "Affirmative Action Program" . a . What have you done and what will you do to recruit minority employees? b . Do you have a training program for minority employees? The contractor/vendor will not discriminate against any employee or applicant for employment because of race, color , religion, sex , ancestry, national origin, place of birth , "age or physical handicap which would not interfere with the efficient performance of the job in question. The contractor/vendor will take affirmative action to comply with the provisions of this ordinance and will require any subcontractor to submit to the City of Elgin a written Commitment to comply to those provisions . The contractor/vendor will distribute copies of this commitment to all persons who participate in recruitment , screening, referral and selection of job applicants, prospective job appllicants , members or prospective subcontractors . The contractor/vendor agrees that the provisions of Chapter 3. 12 of the Elgin Municipal Code, 1976, is hereby incorporated by referent as if set out verbatim . SIGNED )46414.4; TITLE SEAL DATE s/ -o1�i' Subscribed and sworn to before me this 7-4' \-1^ day of Se -•�d�— , 19 i3G1 . SEAL tary Public 'OFFICIAL SEAL' THOMAS J. HIETTER Notary Public. State of Illinois My Commission !spires 9/01/91 •REQUIRED CONTRACTOR CERTIFICATIONS Persuant to the State of Illinois Public Act No . 85-1295 the following certification must be signed . The undersigned firm certifies that it is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid- rigging or bid-rotating . SIGNED_ TITLE j,%Y.444.-Sadt- SEAL DATE_ 9/ /V Subscribed and sworn to before me this ZO `^ day of , 19_ 1 � _ SEAL No ary Public • 'OFFICIAL SEAL" THOMAS J. HIETTER Notary Public. Stats of Illinois My Commission Expires !/Sl/!l. III U AFFIRMATIVE ACTION POLICY U Midwest Consulting Engineers, Inc. will not discriminate against any employee or applicant for employment due to race, 111 religion, color, national origin, age, sex or handicap. We will employ and develop the best people we can find, basing our judgment on the job-related qualifications. We will direct our employment and personnel practices toward insuring equal opportunity for everyone. Therefore, we intend 111 that all matters related to recruiting, hiring, training, belie- d fits, compensation, promotion or other employee programs, and all treatment on the job, be free of discriminatory practices. U • ' r r BOARD OF DIRECTORS MIDWEST CONSULTING ENGINEERS, INC. r d 11 U SEFC/30 -2- UR PERSONNEL 9. List number of employees (by classification) you have on your present payroll. Direct Spanish American Asian Non- Salary Range Classification Black American Indian American Minority Total (Hourly Range) M F M F M F M F M F M F ($) Principal Engineer 2 2 25.00-35.00 Project Manager . ... .. .. • _: 1 8 9 18.50-32.00 Resident Engineer - 8 8 14.00-22.00 ` Structural Engineer 2 2 15 .00-27.00 Survey Party Chief 2 2 11.00-17.50 Senior Project . . Engineer 2 2 18.00-28.00 Project Engineer 5 5 14.00-20.00 • Design Engineer/ Senior Technician 2 4 6 11 .00-16.50 Construction •. • . Engineer 4 4 12.00-18.50 Technician/Survey & Construction - 1 - 9 10 7 .00-14 .50 Senior Draftsman/ • Technician 1 1 2 11.00-17.00 • Drafters 1 2 1 2 4 2 5.75-12.00 Clerical/Word Processors 3 3 6 .00-15.00 Totals 1 4 3 48 5 56 5 (Final total must agree with total firm personnel on page #4 . ) SEFC/38 AGREEMENT FOR CONSULTANT'S SERVICES between CITY OF ELGIN KANE COUNTY and MIDWEST CONSULTING ENGINEERS, INC. 5151 North Harlem Avenue Chicago, Illinois 60656 PROJECT DESCRIPTION The construction engineering of the National Street Bridge over the Fox River located in Elgin, Illinois. National Street Bridge Rehabilitation Phase III Engineering CERTIFICATION OF THE CONSULTANT I hereby certify that I am the President and duly authorized representative of the firm of MIDWEST CONSULTING ENGINEERS, INC. whose address is 5151 North Harlem Avenue, Chicago, Illinois 60656, and that neither I nor the above firm I herein represent has: a) Employed or retained for a commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this contract; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying our the contract; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation or consideration of any kind, or in connection with, procuring carrying out the contract; except as herein expressly stated (if any) : I acknowledge that this certificate is furnished to the CITY OF ELGIN, Illinois in connection with this contract and is subject to applicable State and Federal Laws, Both criminal and civil. DATE 6-77/5/-O PRESIDENT MCE003/07 1. Description of Project The project includes the construction engineering of the National Street bridge over the Fox River in the City of Elgin, Kane County, Illinois. 2. Scope of Services The Consultant will perform or be responsible for the performance of the following engineering services: - Conduct a preconstruction conference to establish a construction schedule and coordinate utilities, traffic and City construction procedures. - Provide sufficient observation of the construction work and the contractor's operations in order to provide the CITY with assurance that the project is constructed to conform with the details and specifications and that the integrity of the design concept as reflected in the documents has been implemented and preserved by the Contractor. - Establishment and setting of lines and grades for construction of the project. - Maintenance of a daily diary recording and documenting the contractor's activities throughout construction, weather conditions, material testing results, contractor's conformance to the contract schedule, and sufficient information to permit verification of the nature and cost of CITY authorized changes in plans and extra work. - Administration of the construction contract, including preparation and submission to the CITY in the required form and number of copies, all partial and final payment estimates, change orders, records, and reports required by the CITY. - Coordination of the construction progress and schedule by holding weekly meetings with the CITY and contractor. - Proportioning and testing of all concrete and all bituminous mixtures. Perform all compaction tests required by the specifications. Provide CITY with copies of all test results. - Provide the CITY with one (1) set of the records and documents showing any changes made to the plans during construction of the project. MCE003/04 3 . Compensation We propose to provide our services for a fee based on our actual labor costs on the project times a factor of 2.65 to cover payroll burden, overhead and fringe benefits, indirect costs and profit. Direct expenses (travel and sub- consultants) will be billed at their actual cost to us. The contract will be subject to an upper limit of compensation. The proposed upper limit of compensation (not-to-exceed) is $20,830.00, including sub-consultant costs. Invoices will be issued monthly for the amount of work actually completed (including sub-consultant expenses) during the month. This fee has been calculated as follows: 28 hrs/week x 13 weeks x 17.50/hr x 2 . 65 = 16,880 Vehicle 1,950 Sub Consultant (Materials Testing) 2 , 000 20,830 We propose to use a sub-consultant to provide all required testing services. The sub-consultant selected to provide these services is subject to the approval of the CITY. MCE003/04 National Street Bridge Rehabilitation Phase III Engineering CERTIFICATION OF THE CONSULTANT I hereby certify that I am the President and duly authorized representative of the firm of MIDWEST CONSULTING ENGINEERS, INC. whose address is 5151 North Harlem Avenue, Chicago, Illinois 60656, and that neither I nor the above firm I herein represent has: a) Employed or retained for a commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this contract; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying our the contract; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation or consideration of any kind, or in connection with, procuring carrying out the contract; except as herein expressly stated (if any) : I acknowledge that this certificate is furnished to the CITY OF ELGIN, Illinois in connection with this contract and is subject to applicable State and Federal Laws, Both criminal and civil. DATE V l7 /;i v )/(4,14,e_ 461/ PRESIDENT MCE003/07 National Street Bridge Rehabilitation Phase III Engineering CERTIFICATE OF THE CITY I hereby certify that I am the CITY ENGINEER of The City of Elgin, State of Illinois, and that the CONSULTANT, MIDWEST CONSULTING ENGINEERS, INC. , or their representative, has not been required directly or as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agreed to employ or retain, any firm person; or b) Pay or agree to pay, to any firm person or organization any fee, contribution, donation or consideration of any kind; except as herein expressly stated (if any) . I acknowledge that this certificate is furnished in connection with this AGREEMENT and is subject to applicable State and Federal Laws both criminal and civil. DATE CITY ENGINEER CITY OF ELGIN MCE003/07 REQUIRED AFFIRMATIVE ACTION CONTRACTOR/VENDOR SUBMITTALS AND CERTIFICATIONS Persuant to the attached "Affirmative Action - City Contracts" provisions the following information and certifications are required : A. Number of Employees 5(0 S. If your bid is more than $10,000 and your number of employees is 15 or more, the following should be submitted with your bid : 1 . Completion of the attached "BIDDER' S EMPLOYEE UTILIZATION FORM" . 2. A written statement of your Company' s commitment to provide equal employment opportunity or a copy of your Company ' s Current "Affirmative Action Program" . a . What have you done and what will you do to recruit minority employees? b . Do you have a training program for minority employees? The contractor/vendor will not discriminate against any employee or applicant for employment because of race, color , religion, sex , ancestry, national origin, place of birth, "age or physical handicap which would not interfere with the efficient performance of the job in question. The contractor/vendor will take affirmative action to comply with the provisions of this ordinance and will require any subcontractor to submit to the City of Elgin a written Commitment to comply to those provisions . The contractor/vendor will distribute copies of this commitment to all persons who participate in recruitment , screening , referral and selection of job applicants, prospective job applicants, members or prospective subcontractors . The contractor/vendor agrees that the provisions of Chapter 3. 12 of the Elgin Municipal Code , 1976, is hereby i:ndorporated by referenc- as if set out verbatim . SIGNED :461101.4; Air TITLE SEAL DATE /3-0A1 ' Subscribed and sworn to before me this ZOA"`^ day of S , 19 En. SEAL tary Public "OFFICIAL SEAL" THOMAS J. NIETTER Notary Public. State of Illinois My Co.nission Expires 9/01/91 A . REQUIRED CONTRACTOR CERTIFICATIONS Persuant to the State of Illinois Public Act No . 85-1295 the following certification must be signed . The undersigned firm certifies that it is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid- rigging or bid-rotating . SIGNED_ Zei4ti-D14-10-1v00-•-•or * _ TITLE SEAL DATE_ 9,2k/17 Subscribed and sworn to before me this 2-404-'-- day of !e .A-.- , 19_ 1 .. - SEAL No ary Public 'OFFICIAL SEAL' THOMAS J. HIETTER Notary Public. Stats of Illinois My Commission Expires 9/I1/!1. III N AFFIRMATIVE ACTION POLICY U Midwest Consulting Engineers, Inc. will not discriminate against any employee or applicant for employment due to race, religion, color, national origin, age, sex or handicap. We will employ and develop the best people we can find, basing our judgment on the job-related qualifications. We will direct our employment and personnel practices toward insuring equal opportunity for everyone. Therefore, we intend that all matters related to recruiting, hiring, training, bene- "' fits, compensation, promotion or other employee programs, and all treatment on the job, be free of discriminatory practices. I I111 BOARD OF DIRECTORS MIDWEST CONSULTING ENGINEERS, INC. I I I I SEFC/30 -2- MP . PERSONNEL 9. List number of employees (by classification) you have on your present payroll. • Direct • Spanish American Asian Non- Salary Range Classification Black American Indian American Minority Total (Hourly Range) M F M F M F M F M F M F ($) Principal Engineer 2 2 25 .00-35.00 Project Manager .. . .. .. _; 1 • 8 9 18.50-32.00 Resident Engineer - .. - 8 8 14 .00-22.00 Structural Engineer 2 2 15.00-27.00 Survey Party Chief 2 2 11.00-17.50 Senior Project . . Engineer 2 2 18 .00-28.00 Project Engineer 5 5 14.00-20.00 Design Engineer/ Senior Technician 2 4 6 11 .00-16.50 Construction . Engineer 4 4 12.00-18.50 Technician/Survey & Construction - 1 " 9 10 7 .00-14 .50 Senior Draftsman/ • . . Technician 1 1 2 11.00-17.00 Drafters 1 2 1 2 4 2 5.75-12.00 Clerical/Word Processors 3 3 6 .00-15.00 { Totals 1 4 3 48 5 56 5 (Final total must agree with total firm personnel on page #4 . ) SEFC/38