HomeMy WebLinkAbout90-0613 Kaltenback Ferenc go-06i3
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RESOLUTION
APPROVING CHANGE ORDER NO. I IN THE CONTRACT WITH
KALTENBACH & FERENC ARCHITECTS FOR FIRE STATION /14
WHEREAS, the City of Elgin has heretofore entered into a contract with
Kaltenbach & Ferenc Architects for fire station site at McLean Boulevard and Spartan
Drive; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is
described in Change Order No. I, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be and is hereby authorized and
directed to execute Change Order No. I, a copy of which is attached hereto and made a
part hereof by reference.
George VanDeVoorde, Mayor
Presented: June 13, 1990
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
• Dolonna Mecum, City Clerk
s (9)
KALTEN BACH AND FERENC
ARCHITECTS 17 DOUGLAS AVENUE, ELGIN, ILLINOIS 60120 708-741-IO5O
CHARLES F. KALTENBACH,A. I.A.
THOMAS V. FERENC.A.I.A.
May 25, 1990
CHANGE ORDER NUMBER ONE
PROJECT TITLE:
New Fire Station Facility
McLean Boulevard and Spartan Drive
Elgin, Illinois
OWNER:
City of Elgin
150 Dexter Court
Elgin, Illinois 60120
ARCHITECT:
Kaltenbach and Ferenc
17 Douglas Avenue
Elgin, Illinois 60120
Changes to the Standard form of Agreement Between Owner and Architect
(AIA Document B-141) dated May 9, 1989 for the above captioned project
are authorized as follows:
For preparation of the necessary drawings
and specifications and contract bidding documents
for the excavation of unsuitable material and the
placement of compacted structural fill under the
building and driveway areas at the McLean
Boulevard Site, per Kaltenbach and Ferenc,
letter attached, dated April 23, 1990 ADD $6,000.00
For preparation of the necessary drawings and
specifications and contract bidding documents
for sanitary sewer at the McLean Boulevard site
of the building, including fees of Civil
and Sanitary Engineer, Mr. Everett Scheflow, per
Kaltenbach and Ferenc letter attached,
dated April 24, 1990 ADD $3,000.00
TOTAL ADD $9,000.00
Page 2. Change Order No. One
City of Elgin May 25, 1990
For which payment to be made under contract dated May 9, 1989, shall
be revised as follows:
Original Contract Amount $39,650.00
Change Order Number One 9,000.00
Revised Contract Amount $48,650.00
AUTHORIZED BY OWNER
City of Elgin
ACCEPTED BY ARCHITECT
Kaltenbach and Ferenc
�.. ��
KALTENBACH AND FERENC
ARCHITECTS 17 DOUGLAS AVENUE, ELGIN, ILLINOIS 60120 706-741-1050
CHARLES F. KALTENBACH.A. I.A.
THOMAS V. FERENC.A.I.A.
April 23, 1990
Fire Chief John Henrici
City of Elgin
150 Dexter Court
Elgin, IL 60120
Subject: Fire Station Site
McLean Boulevard and Spartan Drive
Dear Chief Henrici,
This letter will confirm our recent conversation regarding the McLean
Boulevard site.
We understand that the actual building construction is to be coupled
with the construction of the far west station near Randall Road. These
two stations must be completed before present Station #4 can be closed.
However, the soil conditions at the McLean Boulevard site need to be
corrected before the station can begin. This work can be done as
soon as feasible.
We recommend the first alternative of our letter of September 26, 1989,
be followed.
In discussing the McLean Boulevard site, it is necessary to bear in
mind that the site topography slopes down and away from McLean Boulevard
and it will be necessary to bring some structural fill onto the site to
place the building floor at an elevation that will make easy access to
McLean Boulevard. In addition the existing soil is unsuitable for foundation
support to a depth varying from four feet to eight and one-half feet
below the existing grade.
Recommendation:
Remove all unsuitable material under the building and driveway areas
and replace with compacted structural fill to the final floor elevation.
Depths of unsuitable material vary from four feet to eight and one-
half feet below the existing grade. Total depths of fill (to replace
unsuitable soil and to level building area) will vary from eight feet
to fourteen feet. A conventional building foundation and floor slab
can then be constructed on the acceptable materials.
Fire Chief John Henrici Page 2 April 23, 1990
City of Elgin
1. We propose to prepare the necessary drawings and specifications
and contract bidding documents for the excavation of unsuitable
material and the placement of compacted structural fill at our
normal and customary hourly rates stated in Paragraph 14.4.1,
of our original agreement, the total cost not to exceed $6,000.00.
2. Approval of structural soil material delivered to the site and tabulation
of compaction tests at the site by a soils engineer employed by
the city at their normal and customary hourly rates. Their total
cost estimated at $3,000.00.
Please do not hesitate to call us if you have any questions on this recom-
mendation.
Very truly yours,
Charles F. Kaltenbach
CFK/gus
•
KALTENBACH AND FERENC
ARCHITECTS 17 DOUGLAS AVENUE. ELGIN, ILLINOIS 60120 708-741-IO5O
CHARLES F. KALTENBACH.A. I.A.
THOMAS V. FERENC,A.I.A.
April 24, 1990
Fire Chief John Henrici
City of Elgin
150 Dexter Court
Elgin, IL 60120
Subject: Fire Station Site
McLean Boulevard and Spartan Drive
Dear Chief Henrici,
We have previously discussed the need for a sanitary sewer at the
site of the building.
Presently, the closest sanitary sewer terminates in a manhole on the
west side of McLean Boulevard and approximately 160 feet north of
the north property line. In addition, the existing line is too shallow
to serve the new fire station with a gravity line.
We have discussed this situation with Everett Scheflow, Civil and Sanitary
Engineer, in Elgin, with whom we have worked in similar situations.
We propose to extend the gravity sewer line east across McLean Boulevard
by jacking a casing and line under the pavement to a new manhole
on the east side of the street. Then install an ejector pump in a basin
at the new fire station and install a force sewer main from the basin
uphill to the new manhole. This line will have to be installed in a
new easement or on the right-of-way.
Since this is an off-site improvement, is is an additional service as
it is not normally encountered in the average building program. We
have included a copy of Mr. Scheflow's letter to us dated April 23,
1990, outlining his work and lump sum fee to us of $1,800.00. We
will then include his drawings and details in oru drawings and our
`specifications for bidding documents. The total lump sum cost including
consulting engineer's fee would be $3,000.00.
Fire Chief John Henrici Page 2 April 24, 1990
City of Elgin
Some additional cost to the city will be necessary to furnish any survey
information; and/or easement plats if required; permit fees; etc. These
items are noted in the engineer's letter to us. The length of time to
receive approval from the various authorities having jurisdiction and
the time for granting easements, if necessary, is difficult to predict.
An early beginning of this process would help the final construction
schedule.
If you have any questions on any of this information, or if you would
like to discuss it in further detail, please contact me.
Sincerely,
F , l
Charles F. Kaltenbach
CFK/gus
Enclosure
pc: Everett C. Scheflow
REC'D APR 2 3 1990 K &
EVERETT SCHEFLOW ENGINEERS
A PROFESSIONAL CORPORATION
CIVIL-SANITARY- MECHANICAL
1814 GRANDSTAND PLACE•ELGIN,ILLINOIS 60123
EVERETT C. SCHEFLOW P.E. TELEPHONE:708/697-7095 FRANK C.CUDA P.E.
FAX:708/697-7099
April 23, 1990
Mr. Charles Kaltenbach
Kaltenbach & Ferenc, Architects
17 Douglas Ave.
P.O. Box 626
Elgin, IL 60121
Subject: City of Elgin-Proposed Fire Station
Dear Chuck,
We propose to prepare plans and specifications for the extension
of the existing sanitary sewer on the west side of McLean Boulevard and
the connection thereto of the pump discharge piping for the proposed fire
station located at the intersection of McLean Boulevard and Spartan Drive
for a lump sum of $1,800.00. The work included is as follows:
1. Field work necessary to design the sanitary sewer extension and
sewage ejector discharge piping.
2. Preparation of plans and specifications for the extension of
the sanitary sewer and the ejector pump discharge piping. It is
assumed that the specifications will become part of the building
specifications.
3. Design of and preparation of specifications for the sewage
ejector. It is assumed that the pump will be located in a basin
inside of the fire station.
4. Preparation of Illinois Environmental Protection Agency ( IEPA)
permit application for the sewer extension and connection of the
building if required by IEPA regulations.
5. Submit plans to authority having jurisdiction over McLean
Boulevard.
6. Submit plans to Sanitary District of Elgin for review.
7. Preparation of as-built plans as required by Sanitary District
of Elgin.
Owner or Architect to provide the following:
1. Right of way, boundary or easement surveys if required.
2. Easement plats if required.
Mr. Charles Kaltenbach
Page 2
3. Inclusion of the ejector pump details in the mechanical plans
for fire station. (We will provide the necessary details to the
architect)
4. Design of electrical service to the pump installation and control
and surveillence equipment.
5. Field stakeout and construction inspection as may be required
by regulatory bodies.
We will submit plans for review within 4 weeks after a notice to
proceed.
Payment for the work is as follows:
1. 90% of the fee 30 days after submission of documents to the
architect.
2. Remaining 10% when plans are approved and permits are received.
Other Matters
1. The Engineer does not warrant that permits can be received from
the authorities having jurisdiction. If permits are not available
thru no fault of the Engineer, the Engineer shall be paid in full
within 30 days after determination that permits arenot available.
We call your attention to the fact that the existing sewer cannot
be extended by gravity to the property and therefore it will be
necessary to install the ejector pump discharge piping in public
right of way unless easements are available.
V ry truly yours,
Everett C. Scheflow, P.E.
ECS/cp
F
Efrmn .
r
1 .
Agenda Item No . B
tys---- ,1
5.1.;, u1.4.
,______ .
.December 12 , 1990
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Bid #90-108 Fire Stations Construction
PURPOSE
The purpose of this memorandum is to award a contract
for the construction of three (3) fire stations .
BACKGROUND
On Friday, December 7th, fourteen bids, including seven
• from Elgin, were received and opened for the construction of
three ( 3) fire stations as detailed on the attached "Summary
of Bids" .
Our architects, Kaltenbach & Ferenc, and staff have
completed their evaluation of the bids and recommended that
the lowest, responsive bidder, Skender Construction, Inc. of
Palos Hills, be awarded the entire contract for a total
amount of $1; 761, 000.; please refer to the attached letter
from Kaltenbach & Ferenc, dated December 12th for details .
FINANCIAL IMPACT
The proposed 1991 Budget indicates that there is a total
of $1,744 ,000 to_ be available for this project from the fol-
lowing sources :
Fund 389 - . 1989 G.O. Bond Issue $1,062, 000
Fund 390 - 1990 G.O. Bond Issue 552,000
Fund 391 - the proposed 1991 G.O. Bond Issue 130,000
The proposed 1991 G.O. Bond Issue will have to be in-
creased to approximately $168,000 in order to cover the
$17 ,000 shortfall on this contract and to enable the Fire
Department to purchase an estimated $21,000 in furnishings
and equipment for these new stations . A resolution express-
., ing the Council 's intent to utilize funds from the proposed
1991 bond issue to help finance this contract should be
passed at your next meeting.
Mayor and Members of the City Council
December 12, 1990
Page 2
RECOMMENDATION
The recommendation is to award this contract to the
overall, low responsive bidder, Skender Construction, Inc. ,
for a total amount of $1,776 ,000.
Larry L. Rlce, y Manager
LLR:amp
•
•
010
• KALTENBACH AND FERENC
ARCHITECTS 17 DOUGLAS AVENUE, ELGIN, ILLINOIS 60120 708-741-IO50
CHARLES F. KALTENBACH,A.I.A. -
THOMAS V. FERENC,A.I.A. December 12, 1990
MEMO .
•
TO: Elgin City Council
c/o Mike Sarro, Director of Purchasing
FROM: - Charles F. Kaltenbach
Kaltenbach and Ferenc, Architects
•
SUBJECT: Proposals for Three Fire Stations
Notices were published and competitive bids were solicited for the new
fire stations located on McLean Boulevard, Villa Street and Royal
Boulevard. All three buildings are basically the same except for a
sewage pump that is required in the McLean Boulevard station.
Proposals were received from fourteen .contractors and bids were
publically opened on December 7, 1990. A copy of theSummary of Bids
is attached. You will note that bids were requested for individual
• stations; separate site work costs for each station; and a separate lump
sum bid for all three stations including all site work. A separate bid
was also taken for the cost of equipment lockers and personnel lockers,
if these were elected to be added to each station.
Immediately after the bids were opened, two contractors, Elgin Builders
and Seagren/Shales, asked to withdraw their bids stating that their lump •
sum bids for the three stations and site work were in error. Their
totals did not include site work costs as a part of the combined bid. A
review of the three station cost bid by Seagren/Shales readily confirmed
the error.
After removing these two bids from the list for consideration, the appar-
• ent low bidder is Skender Construction Inc. of Palos Hills, Illinois.
Since we have not worked with Skender Construction on a project, we
requested a Contractor's Qualification Statement and a list of, previous
projects and references for review.
The firm has been in business _for thirty-five years. Twenty-five years
under the name of J.C. 'Skender Construction Co. and ten years under
their present name, Skender Construction Inc. They maintain their offices
at 10101 South Roberts Road in Palos Hills. Skender is basically a general
contractor doing their own concrete work, carpentry and project admini-
startion. They have served as general contractors for churches; commer-
cial buildings; retirement centers; custom. residences and are currently
•
Elgin City Council December 12, 1990
c/o Mike Sarro, Director of Purchasing
Subject: Proposals for Three Fire Stations • S
Page2of2
working on two fire stations, one in Palos Park and one in Naperville.
Projects have been in an area up to three million dollars.
Architectural and owner references contacted reported that the firm
performs "quality work", "are capable and conscientious", and the firm's
administrative work is "responsive and thorough". At a meeting with
Joseph Skender, vice president, and Robert Geraghty, project manager,
on December 11, the drawings, specifications .and scheduling were dis-
cussed, if an award were to be made. All stations would be constructed
simultaneously with the first station scheduled for substantial completion
by July, 15, 1991, and the others to follow at approximately thirty day
intervals.
•
We would recommend an award of contract for all three stations including
site work for $1,725,000.00 and the addition of the storage and personnel
lockers for $36,000.00 to Skender Construction Inc. This makes a total
of $1,761,000.00.
CFK:vg
•MMARY OF BIDS • _
•
•
• FIRE STATIONS
CITY OF ELGIN • Page 1 of 2 pages
KALTENBACH AND FERENC, ARCHITECTS '
Elgin, Illinois
• •
DECEMBER 7, 1990
i
CONTRACTOR SEC. STATION A STATION B STATION C SITE SITE SITE ILOCKERS 3 STATIONS REMARKS
STA. A STA. B STA. C • AND SITE WORK
Bergen Constr. Corp V
Palatine X 536,000 537,000 542,000 60,000 55,000 90,000 10,000 1,787,000
Deerpath Constr.
Bensenville X 629,132 629,678 640,271 83,928 86,305 111,336 9,000 2,033,198
Elgin Builders. Inc. k-Withdrawn
Elgin X 597,674 595,379 574,115 90,345 89,268 117,949 18,225 1,764,168 * due to error.
Illinois Hydraulic Second
Elgin X 510,000 507,600 518,400 76,662 86,529 . 111,746 10,479 1,779,600 low bid.
Lamp, Inc.
Elgin X 551.221 552,194 555,009 90,700 95,418 121,095 10,670 1,920,000
N.W. Contractors
Elgin X 672,794 678,304 693,849 106,213 111,988 136,733 12,000. 2,070,388
Poulos Bros. Constr.
Chicago X 548,000 522,000 534,000 58,000 73,000 97,000 16,000 1.800,000
*-Withdrawn
Seagren/Shales * due to raror.
Elgin X 554,600 551,600 . 551,600 87,600 98,600 131,600 10,900 1.576,600
Sinnett Builders
Elgin X 519,900 539,000 519,800 88,000 112,000 123,000 10,500 1,860,000
Skender Constr. Low bid
Palos Hills X 494,000 494,000 494,000 80,100 89,200 110,000 12,000 1.725,000
page 2 of 2 pages
bu��'ttY ur n�a
BE STATIONS
Y OE ,GIN . pNS M 5
GIVE ACH AND FERENC, ARCHITECTS3 STATI
EAL.BNB SITE IACRS ND S NpRR
I1J o08-
SITS
TA. B. gT..� �r 364
7, 1990 •LION C S r ST- 1,955,364
,955.
DECBER STA ��....+� 10.700.
STATIpN 9 8�.27? 115,067 00
1,g78.0
1p,670
SECS sA5615 A 0 571,990 50,600 43,600 0 000
CONTRACTOR �"► 562.09 1,840.
CpNTRA 36.700 I0,67
str• 561.580 588,000 129,p00
omberg Con 000 g5,000 1,870,000
b, gtr Grove 588, 93,000 30,555
111
11111111.111111
1111 vowel., .
all.
. 1 0 4
0 0
Morton Gro d Son `590,000 540,000 127,091
an g0,049
Wm• Tony 540.000 79.,88�
McHenry 540,Q00 '
p.g• Verdigo Inc•
Wooddale IOW'
L.E• zannini
& Co' I.Elgin
in
•
1(-�=E�� Agenda Item No. 3
7[D FE 1,
July 19 , 1990
MEMORANDUM
TO: Mayor and Members of City Council
FROM: City Manager
SUBJECT: Bid #90-69 Site Preparation for new Fire Station
PURPOSE: The purpose of this memorandum is to award a contract
for the site preparation work for the proposed new fire station
to be located at the Northeast corner of Mclean Blvd and Sparten
Drive .
BACKGROUND: Eighteen area contractors were solicited and five
bids were received for the site preparation work for the new
Mclean Blvd. Fire Station as detailed on the attached "Summary of
Bids" sheet.
This work involves the excavation of unsuitable materials from
the building site and then replacing it with suitable compacted
structural fill material, which will be taken from the Borrow
Area designated on the attached location map.
Kolenbach & Ferenc, our architects for the Fire Station project,
has completed their evaluation of the bids received as detailed
in their attached letter of recommendation, dated July 18th.
FINANCIAL IMPACT: There are sufficient funds available for this
site preparation work in the 1988 General Obligation Bond Issue
Fund under the heading "Fire Expansion" (Approp #388-991-9909
Budget: $108 , 000) .
RECOMMENDATION: The recommendation 'is to award this contract to the
overall, low bidder, Illinois Hydraulic Construction Company, for
a total amount of $68 , 248 . 00 .
City Ma ag r
MAS/jp
MEMO July 18, 1990
TO: Elgin City Council
c/o Mike Sarro, Director of Purchasing
FROM: Charles F. Kaltenbach
Kaltenbach and Ferenc, Architects
SUBJECT: Proposals for Site Preparation for Fire Station
McLean Boulevard and Spartan Drive
Elgin, Illinois
Notices were published and competitive bids were solicited for the site prep-
aration work at the South McLean Boulevard Fire Station Site. Proposals
were received from five contractors and bids were publicly opened on July 17,
1990. A copy of the Summary of Bids is attached.
You will note that the bids were requested on a single lump sum basis for
the excavating of unsuitable material and the placement of compacted structural
fill on the building site.
The bid of $68,284 from Illinois Hydraulic Construction Co. is the apparent
low bid. However, when the alternate suggested by Turner Brothers Exca-
vating is deducted from their base bid($79,800 - 10,500) , their bid could be
$69,300. This voluntary alternate is for use of structural clay material from
a second site in lieu of the site on City property designated for this use. In
any event, theirs would still not be the lowest bid received.
After careful review of the proposals received, a comparison with the archi-
tect's estimated $79,500, and conversation with the two low bidders, it is our
recommendation that the contract for the site preparation work be awarded to
Illinois Hydraulic Construction Co. , for the low bid of $68,248.00.
CFK/vg
6' I
17, 1990
. SUMMARY OF BIDS July
RATION FOR FIRE DEPARTMENT
SITE
SITE PREPARATION CITY OF ELGIN
SOUTH McLEAN BOULEVARD AND
Sp ART AN DRIVE
ELGIN, ILLINOIS
ACH AND FERENC, ARCHITECTS
KALTENB REMARKS
Elgin, Illinois
BID ADD. BASE BID
BOND fa.CONTRACTOR �-----------------'
draulic Construction Co.
$68,248
Illinois Hy 60177
South Elgin' IL 111
No Bid
Arthur Popp E 60118
ting
West Dun IL dee, IL
No Bid
Prime Construction
H 60140 $7,285 Cashier's Chk
Hampshire, IL $72,850
Schneider Excavating
IS 1 I I lu I,
Elgin. IL 60123
$74,900ON°
$?,980 Cashier's Chk
ALTI$10,500 Credit
Sinnett
Turner B Builders
El LinIL $79,800
Turner Bros. Excavating
South Elgin, IL 60177
gligli $88,550
H. F. Vegter Excavating
•
Addison IL 60101
On ill
Architect's s Estimate of 9-26-89: $79,500
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