HomeMy WebLinkAbout90-0613 Employee Assistance c 0 -
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RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
EMPLOYEE ASSISTANCE SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Larry L. Rice, City Manager, be and is hereby authorized and directed to execute an
agreement on behalf of the City of Elgin with Employee Assistance Services for an
employee assistance program, a copy of which is attached hereto and made a part hereof
by reference.
George VanDeVoorde, Mayor
Presented: June 13, 1990
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Dolonna Mecum, City Clerk
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Employee Assistance Services
76 Fountain Square Plaza, Elgin, Illinois 60120 312/742-3545
AGREEMENT
This agreement made effective as of the day of May,
1990 by and between Employee Assistance Services with offices
at 80 Fountain Square Plaza, Elgin, Illinois 60120, and the
City of Elgin located at 150 Dexter Court, Elgin, Illinois ' 012O
WITNESSETH
Whereas, the City of Elgin desires to have an Employee Assistance
Program (EAP) for all of its full-time and part-time employees, and
Whereas, the City of Elgin desires to have Employee Assistance
Services (EAS) administer such a program, and
Whereas, Employee Assistance Services desires to do so,
Now, therefore, in consideration of the mutual promises and cover-
ants contained herein, the parties hereto agree as follows:
A. Objectives :
1. To motivate the employee and his/her family member to seek
help as early as possible.
2. To refer the employee and his/her family member to appropri-
ate professional treatment.
3. To restore an employee' s productivity.
L.4.. To retain the valued employee.
5. To provide added adsessment, referral, and follow-up services
to the employee and his/her family.
B. Services To Be Provided:
1. Develop, in cooperation with City of Elgin officials, a written
policy that would enable Employee Assistance Services to
function effectively in achieving its objectives.
2. Provide ongoing training for supervisory and union officials
concerning their important role in Employee Assistance. A
continuation from the first two years, these sessions would
include a workbook given to each participant to supplement
training. These workbooks, designed exclusively by EAS, help
supervisors know how to confront and refer an employee who
otherwise would not or could not refer himself/herself.
3. Explanation of the program and policy to employees and
their families on a continuing basis.
11. Maintain an efficient, comprehensive referral network de-
signed to handle a wide range of employee problems, including
immediate response in the event of a crisis.
5. Continue to provide a 24-hour Hotline service, including
weekends and holidays.
6. Provide assessment and referral services for all City of
Elgin employees and their families.
7. Follow-up with all referrals, including monitoring of employees
after treatment, if appropriate.
8. Continuing consultation with supervisors and/or union personnel,
when necessary, concerning individual cases when constructive
confrontation/intervention might be necessary.
9. Regular consultation with City of Elgin employees to assess
program functioning and devise program modifications as
necessary and appropriate.
10. Utilization of the resources of EAS in providing classes
and seminars on a wide variety of subjects.
11. Continuing our Quarterly Newsletters on subjects of timely
interest, designed to keep employees aware of EAP.
12. Continuing informational posters at strategic locations.
13. Regular, comprehensive and detailed progress reports.
14. Regular visits by EAS representatives to City of Elgin loca-
tions, to "humanize" EAP and to maintain continuing personal
contact with various city officials including union personnel.
C. Scope of Services and Cost :
1. All City of Elgin employees and their families qualify for
the services offered by Employee Assistance Services.
2. The fee for the services of Employee Assistance Services
will continue to be $18.00 per full-time employee per year.
One half the fee shall be expected at the beginning of the
contract period with the remainder payable after six months.
Part-time employees and their families will be covered
free of charge.
3. City of Elgin will be responsible for printing costs, including
pamphlets, letters, posters, and supervisory workbooks.
3. The services of Employee Assistance services will continue
to be managed by Joseph Rosenfeld and Tom Skiles, in coopera-
tion with a consortium of not-for-profit service providers.
D. Insurance Requirements :
In the performance of the work covered by this Agreement,
unless otherwise provided for, Employee Assistance Services
shall act as an independent contractor and maintain full and
complete control over their employees. During the performance
of their work, Employee Assistance services shall maintain
the following:
a. Professional liability coverage with 1,000,000.00
aggregate and 1,000, 000.00 coverage for each occurrence.
E. Period of Performance :
The term of this contract snail be for one year, commencing
on ay 1, 1990.
F. Extent of Authority:
This agreement does not negate any administrative policies
or procedures of the City of Elgin unless specifically indicated
herein. Co .ipliance with administrative policies or procedures
currently in effect or hereinafter developed are made part of
this agreement.
G. Entirety of Agreement :
This agreement constitutes the entire Agreement between the
parties and supersedes all previous agreements and understandings
with respect to the subject hereof.
IN WITNESS WHEHEOF, the parties hereto have executed this
agreement as of the day and year first hereinabove written
which shall be deemed the effective date.
Employee Assistance Services
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