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HomeMy WebLinkAbout90-0323 Warzyn 9o-o5R3 t Gov-Etin \ =(aErzy i Ec eerhig Inca PROFESSIONAL;SERVICES AGREEMENT AGREEMENT NO. t GENERAL TERMS AND CONDITIONS FOR ENVIRONMENTAL ASSESSMENTS General Liability $1,000,000 each occurrence 1. Services 3. Confidentiality Combined(Bodily injury $2,000,000aggregate The specific Services to be performed by WAR- Warzyn shall retain,as confidential,all informa- and property damage) ZYN ENGINEERING INC. and its directors,of- lion and data furnished to it by the CLIENT Single Limit Liability ficers, shareholders, employees, agents, af- and/or others which is designated as 'Con- Automobile Liability $1,000,000eachoccurrence filiates, independent professional associates, fidential.' Such information shall not be dis- Combined(Bodily injury consultants and subcontractors, as the case closed to any third party except as directed by and property damage) may be, (collectively, 'WARZYN') on behalf of CLIENT,or as required by law or regulation. Single Limit Liability the CLIENT shall be described and authorized from time to time by a fully executed Work 4. Maintenance of Professional 8. Limitation of WARZYN's Order, a sample of which is attached to this Liabilityto CLIENT Agreement as Exhibit A. Each serially-num- Standards and Ethics bered Work Order to this Agreement shall be WARZYN must perform the Services in accord- (a)Any and all liability or claim for damages prepared by WARZYN and submitted to the ance with prevailing professional standards and against WARZYN by CLIENT,1#60551 based CLIENT's designated representative for review upon mama tort,imotatitzumnsto profes- ethics, as well as applicable laws and regula- sional negligence tndudin errors, omissions and written authorization to proceed prior to in- (including lions. If WARZYN believes that compliance or otherprofessional itiation of Services by Warzyn. All work with the CLIENTs wishes could violate ap- acts), or otherwise, shall authorized by Work Order(s) referencing this plicable professional standards or ethics, laws be limited to such loss, damage, injury, or Agreement shall be subject to the terms of this or regulations, then WARZYN shall so advise liability as is covered under the policies of in- Agreement unless modified by mutual consent the CLIENT and the CLIENT and WARZYN surance and policy limits identified in in the Special Terms of the Work Order. shall immediately enter into discussions to ar- Paragraph 7. (b)In no event shall WARZYN be responsible rive at a mutually satisfactory solution. Failing for any incidental, indirect, impact, or conse- 2. Compensation for Services a solution, either party may terminate this quential damages(including loss of profits), in- Agreement(a) Services shall be invoiced under this in accordance with Paragraph 13. curred by CLIENT as a result of WARZYN's Agreement in accordance with the provisions of performance or nonperformance of any Ser- the individual Work Order(s) and/or the WAR- 5. WARZYN'S Warranty vices. ZYN STANDARD RATE SCHEDULE. WAR- WARZYN shall apply present engineering (c)All claims, whether based upon contract, ZYN reserves the right, upon thirty (30) days pp y 9 9 tort, breach of warranty, professional written notice, to modify the referenced Rate and/or scientific judgment and use a level of of negligence(including errors,omissions or other fort consistent with the standard of professional acts), or otherwise, shall be Schedule; this rate adjustment usually occurs, professional ) annually,at the beginning of the calendar year. practice as measured on the date hereof and in deemed waived unless made by CLIENT in (b)Invoices shall be submitted once a month the locale of the Project in performing Services writing and received by WARZYN within one or upon completion of Services, at the discre- for CLIENT. EXCEPT AS SET FORTH HERE- (1) year after CLIENT reasonably knew or tion of WARZYN, and payment is due upon IN, WARZYN MAKES NO WARRANTY, EX- should have known of its existence but, in no receipt of the invoice. A 1% per month service PRESSED OR IMPLIED, IN FACT OR BY event,shall such claim be asserted by CLIENT charge shall be added to all accounts which are LAW WHETHER OF MERCHANTABILITY, later than six (6) years after WARZYN's com- not paid within thirty (30) days of date of in- FITNESS FOR ANY PARTICULAR PURPOSE pletion of the Services with respect to which the OR OTHERWISE, CONCERNING ANY OF claim is made. voice. THE MATERIALS OR Services WHICH MAY (c) Client shall be responsible for and pay BE FURNISHED BY WARZYN TO CLIENT. WARZYN at WARZYN'S prevailing rate for all 9. CLIENT Indemnification of time spent by its personnel in connection with WARZYN any court, administrative or other legal 6. Limitation of the Scope of t proceedings arising from or relating to Services Services Except for claims covered under the policies of , /� provided under this Agreement, regardless of insurance and policy limits identified in whether or not WARZYN is subpoenaed to ap- Any hazardous or toxic substances, hazardous Paragraph 7, the CLIENT shall be solely pear at such proceedings by CLIENT or any or toxic wastes,pollutants and contaminants,or responsible to third parties for damages arising third party(CLIENT shall be entitled to a credit other waste materials (the 'Waste Materials') as a result of WARZYN's performance or non- against such fees for any statutory witness fees encountered by or associated with Services performance of any Services. To the maximum paid to WARZYN by CLIENT or any third provided by WARZYN on this Project shall at extent permitted by law, the CLIENT shall in- party). no time be or become the property of WAR- demnify, defend and hold harmless WARZYN (d)In addition to the execution of this Profes- ZYN. Arrangements for the treatment, storage, from all costs arising out of or connected with sional Services Agreement and related Work transport or disposal of any Waste Materials, third party claims, other than claims covered Order(s), a project initiation payment, com- which shall be made by WARZYN, shall be under the policies of insurance and policy limits puted as follows, shall be received by WAR- construed as being made solely and exclusive- identified in Paragraph 7. ZYN for each applicable Work Order and shall ly on CLIENTs behalf for CLIENT's benefit and represent authorization by CLIENT for WAR- CLIENT shall indemnify, defend, and hold 10. Information Provided by ZYN to proceed with its Services. harmless WARZYN from and against any and Project Budget IIDtOiszeAmQuOt all liability which arises out of the treatment, CLIENT to Others storage, transport or disposal of any Waste (a)WARZYN shall indicate to CLIENT the in- Less than$5,000 Project Budget Materials. $5,000to$20,000 $5,000 formation needed for rendering the Services re- Greater than$20,000 25%of Project Budget quired under this Agreement, as well as, likely 7. Insurance sources of this information, with such sources Such project initiation payment(s) shall be ap- to include but not be limited to CLIENT. WAR- plied against the final project billing. WARZYN maintains the following insurance ZYN shall review existing information provided (e)All payments shall be remitted to: coverages: by others and shall give CLIENT its opinion of Warzyn Engineering Inc. TYPE LIMITS the risk associated with reliance on such infor- Dept.00757 mation. CLIENT understands that it is impos- Milwaukee,WI 53259-0757 Woricers'Compensation and $Statutory sible to eliminate all risk because of inherent Attention: Accounts Receivable Empbyers'Liabilrty $500,000 limitations on the techniques available to CC.eir-Croy- \''nkk lehce o`c' VMS Cr"AVC7 of \rJ \\2r , J�.v,.k develop the information, and/or because of er- CLIENT for delay or damage caused CLIENT signatories of this Agreement at the addresses rors,omissions or inaccuracies which may exist because of such suspension of Services. set forth herein or such other addresses as the in the information. (c)Irrespective of which party shall effect ter- parties may designate. (b)To the extent that CLIENT expects WAR- mination or the cause therefore, CLIENT shall, ZYN to rely solely upon existing information, within thirty (30) calendar days of termination, 1 8. Entire Agreement without the opportunity for WARZYN, in its pay WARZYN for Services rendered and costs g professional and/or scientific judgment, to ap- incurred, in accordance.with WARZYN's then- The terms and conditions set forth herein con- propriately validate the accuracy and reliability prevailing fee schedule and expense reimbur- stitute the entire understanding of the parties of such information, the CLIENT agrees to sement policy. Services and the associated relating to the provision of Services by WAR- waive any claim against WARZYN and to in- costs shall include those rendered up to the ZYN to CLIENT and shall be incorporated in all demnify, defend, and hold harmless WARZYN time of termination,as well as those associated Work Orders and authorizations unless other- from and against any and all claims or liability with termination such as demobilization, wise stated therein. This Agreement may be for injury or loss allegedly arising from errors, modifying schedules, reassigning personnel, amended only by a written instrument signed omissions or inaccuracies in existing informa- and so on. by both parties. tion provided to WARZYN by CLIENT or others. 14. Recovery of Dispute Resolution 19. Precedence 1 1. RI ht Of EntryCosts These General Terms and Conditions shall 9 In the event that legal action is brought by take precedence over any inconsistent or con- CLIENT shall provide for WARZYN's right to either party against the other for liability or tradictory provisions contained in any CLIENT- enter from time to time property owned by claim for damages or otherwise, including but issued purchase order, requisition, notice to CLIENT and/or other(s) in order for WARZYN not limited to (i) non-payment of invoices; (ii) proceed, or like document regarding to fulfill •the scope of Services—included enforcement of the terms and conditions of this WARZYN's Services. hereunder.CLIENT understands that use of ex- Agreement; or (iii) enjoining any party from ploration equipment may cause some damage, violating the terms and conditions of this Agree- 20.Severability the correction of which is not part of this Agree- ment;then the successful party shall be entitled ment. CLIENT also understands that the dis- to recover, as part of its damages, its If any of these General Terms and Conditions covery of certain conditions and/or taking reasonable legal costs and expenses for bring- shall be finally determined to be invalid or un- preventative measures relative to these condi- ing and maintaining any such action. enforceable in whole or in part, the remaining tions may result in a reduction of the property's provisions hereof shall remain in full force and value. Accordingly, CLIENT waives any claim effect, and be binding upon the parties hereto. against WARZYN, and agrees to indemnify, 15.Independent Contractor The parties agree to reform this Agreement to defend, and hold WARZYN harmless from any WARZYN shall not act as CLIENT's agent or replace any such invalid or unenforceable claim or liability for injury or loss allegedly aris- employee, but rather, as an independent con- provision with a valid and enforceable provision ing from procedures associated with subsur- tractor.WARZYN shall be solely responsible for that comes as close as possible to the inten- face exploration activities or discovery of un- the compensation, benefits, contributions and tions of the stricken provision. controlled Waste Materials.In addition,CLIENT taxes,if any,of its employees and agents. agrees to compensate WARZYN for any time 21.Survival spent or expenses incurred by WARZYN in 16.Assignment defense of any such claim, with compensation g All obligations arising prior to the termination of to be based upon WARZYN's then-prevailing This Agreement is to be binding on the heirs, this Agreement and all provisions of this Agree- fee schedule and expense reimbursement successors and assigns of the parties hereto ment allocating responsibility or liability be- policy. and is not to be assigned by either party tween CLIENT and WARZYN shall survive the without first obtaining the written consent of the completion of Services hereunder and the ter- 1 2.Opinions of Cost other. mination of this Agreement. WARZYN's opinion of probable construction costs and/or operations and maintenance costs 17.Notices 22.Governing Law provided for herein are to be made on the basis Any notices required or permitted to be sent This Agreement shall be governed by and inter- of WARZYN's judgment as an experienced and may be delivered personally, or by telegram or preted pursuant to the rules of the State in qualified design professional, familiar with the certified mail, return receipt requested, to the which the Project site is located. construction industry. But, WARZYN cannot and does;not-guarantee=that.propocals;.bids,or...... . -- - . - - - • . • total construction costs will not vary from opinions of probable cost prepared by WAR- The terms and condition set forth herein are accepted as of this 2 day of February19 90 ZYN. CLIENTFRZY GINEERING C. 13.Termination, Suspension or Company: Ci 0 E1 Signature '-• .a= Abandonment (a) This Agreement may be terminated by Signatu By: R. Damon Lee either party upon fourteen (14) days written By: Larry Rice Title: Project Manager notice, should the other party fail substantially to perform in accordance with the terms of this Title:City Manager Phone: (708)691-5000 Agreement through no fault of the terminating party. Phone: (703)695-6500 Address: 2100 Corporate Drive (b) If CLIENT fails to make payment when due WARZYN for Services, WARZYN may, Address:150 Dexter Court Addison, IL 60101 upon seven (7)days written notice to CLIENT, suspend performance of Services under this Elgin, IL 60120 Agreement. In the event of suspension of Ser- vices, WARZYN shall have no liability to WEI CONTR No.001; 12/88 AGREEMENT NO. WORK ORDER NO. One EXHIBIT "A" WORK ORDER WARZYN ENGINEERING INC. and its directors, officers, shareholders, employees, agents, affiliates, independent professional associates, consultants and subcontractors, as the case may be, (collectively, "WARZYN") agree to perform for CLIENT, on this specific Project, the Services described below. The Services shall be performed subject to and upon the terms and conditions set forth in the Professional Services Agreement (the "Agreement") dated February 02, 1990, by and between WARZYN and CLIENT, which Agreement is hereby amended to incorporate this Work Order. PROJECT: City of Elgin Farm Colony Property Elgin, Illinois SERVICES: Phase I Environmental Assessment per the February 02, 1990 proposal no. 86074.90 to City of Elgin from Warzyn Engineering Inc. STANDARD RATE SCHEDULE NO. 1 EFFECTIVE DATE: 1/1/90 SPECIAL TERMS AND CONDITIONS: Lump sum $4,500. AUTHORIZATION This Work Order and the scope of services (the "Services") defined herein are approved and WARZYN is hereby directed and authorized to proceed with the Services for the designated Project in accordance with the terms and conditions of the above-referenced Agreement. Requested By: Accepted By: CLIENT WARZYN ENGINEERING INC. By: ‘24/14/ By: ------ ___\0_0,&6•44..tjr,_ Sandra L. Sroonian Title: City Manager Title: Senior Manager Date: March 23, 1990 Date: e2 s Q Q UNIT RATE SCHEDULE UNIT RATE LEVEL OF PROTECTION PER HOUR Level E $ 3.00 Levels of protection will be invoiced at the highest level Level D S 1 1.00 utilized each day.Additional protective equipment re- Level C S 13.50 quired will be invoiced at cost plus fifteen percent. Level B S20.00 Level A Cost plus 15% MAJOR EQUIPMENT UNIT RATE MAJOR EQUIPMENT UNIT RATE PER DAY PER DAY Auger,Bucket S 15.00 Pump,Air Sampling $ 30.00 Bailer,PVC S 3.00 Pump,Electric Submersible S 55.00 Bailer,Stainless Steel S 5.00 Pump,F/W, 3/4" S 20.00 Bailer,Teflon S 10.00 Pump, 1.7"Hand S 20.00 Calibrator,Air Sampling Pump S 30.00 Pump,Peristaltic $ 20.00 Data Logger,Transducer Analysis S 50.00 Pump, Pneumatic GW Sampling S 25.00 Demolition Kit S 65.00 Pump,Scavenger S 80.00 Detector,Flame Ionization $135.00 Pump, Submersible 4"GW Sampling $ 50.00 Detector,Photoonization S 75.00 Pump,Submersible 1.7"GW Sampling S 125.00 Drum Handller for Forklift S 15.00 Pump,Submersible Sludge S 50.00 Filter Bucket S 15.00 Radio,2-Way S 25.00 Fire Extinguisher S 15.00 Safety Harness with Tripod $ 30.00 Gamma Logger,Downhole S 100.00 Sample Preparation/Filtration S 15.00/sample Gang Box S 50.00 Sampler,Limnologic S 15.00 Generator, 2400 Watt S 20.00 Sampler,Sediment $ 15.00 Hose,3/4"Air, 50'length $ 15.00 Sampler,Wastewater S 50.00 Hose, 3", 50'length S 17.00 Sampling Kit,Soil Gas S 50.00 Hose, 2",50'length S 15.00 Supplied Air Respirator System: Impact Wrench, 1/2" $ 10.00 Air Line Manifold w/4-50 ft. hoses S 75.00 Light Stand S 10.00 Additional 50'Air Hose S 20.00 Meter,Conductivity $ 30.00 Breathing Air Cost plus 15% Meter,Explosive Gas $ 50.00 Cascade System S 20.00 Meter,Wastewater Flow(with Recorder) S 50.00 SCBA/Air Line Respirator(Standby) S 25.00 Meter,Hydrogen Cyanide $ 30.00 Survey Equipment(Level,Tripod, Rod) $ 30.00 Meter,pH S 30.00 Vapor Extraction System S 20.00 Meter,Radiation S 20.00 Vehicles Meter,Radon S 20.00 Cube Van $50/day plus $0.50/mile Meter,Dissolved Oxygen $ 25.00 Pickup/Van $35/day plus $0.40/mile Meteorological Station $ 10.00 Sampling Van $50/day plus $0.40/mile Phone,Portable or Car S 15.00 Service Truck $70/day plus $0.50/mile Pressure Transducer, Bail Down S 50.00 Velometer S 20.00 Probe,Oil Interface $ 40.00 Water Level Indicator,Electric $ 10.00 Non-disposable clothing and equipment which become permanently contaminated or damaged beyond repair will be billed at replacement cost plus fifteen(15) percent. Monitoring and surveillance equipment and support equipment for personal protection are billed portal to portal includ- ing loading and unloading.Cleaning and repair charges will be assessed for equipment contaminated or damaged by site conditions. Sampling van daily charges include the following sampling equipment: pH meter,conductivity meter, bailers,and water level measurement equipment. Bottle charges will be invoiced for samples collected by Warzyn but analyzed by a subcontracted laboratory at cost plus fifteen(15)percent. Rate Schedule does not include all equipment,supplies and/or materials available for job specific or specialized projects. Such items will be billed at cost plus fifteen(15) percent. Effective-January 1, 1990 EXHIBIT A • STANDARD RATE SCHEDULE WARZYN ENGINEERING INC. PROFESSIONAL AND TECHNICAL STAFF Engineering Services Rate/Hour Remediation Services Officer $160.00 Officer Director S 145.00 Director Senior Manager S 120.00 Senior Manager Manager S110.00 Manager!! Senior Professional S 95.00 Manager I Professional S 80.00 Field Superintendent Staff Professional II S 70.00 Safety Officer/Senior Supervisor Staff Professional I $ 60.00 Estimator*/Accountant*/Field Supervisor Senior Technician* S 50.00 Senior Equipment Operator*/Field Technician* Technician* S 40.00 Equipment Operator Support* S 35.00 Support*/Laborer* Personnel have been classified in the above staff categories based on skill,education and experience levels. 'Non-Exempt OTHER TERMS AND CONDITIONS • Non-exempt employee overtime will be invoiced at 1.4 times the standard hourly rates noted above, when such overtime is authorized by the CLIENT. • In-house expenses, such as photocopying, blueprints, long distance telephone,telex,facsimile transmission, and normal postage,will be invoiced at five(5) percent of total,invoiced WARZYN labor.This replaces detailed invoic- ing of these items. • All other direct expenses, including but not limited to materials, special equipment,etc.will be charged at actual cost plus fifteen(15) percent. • All subcontracted and purchased services will be charged at actual cost plus twenty(20)percent. • Automobile mileage will be charged at $35/day plus $0.40/mile.Other travel and subsistence will be charged at cost plus fifteen (15)percent.If appropriate, per diem rates may be established for subsistence related to field work. • VAX computer connect charge will be 50.25/connect hour; CPU charges will be$135/hour for the VAX minicom- puter,and S 1 10/hour for the MicroVAX.Computer aided drafting and design(CADD)will be charged at S25/hour. • Text processing and/or personal computer equipment time will be charged at S 10.00 per connect hour. • Contractor's Pollution Legal Liability Insurance coverage will be direct-charged to CLIENT at a rate of three(3) per- cent of CUENTs cost for services associated with each applicable Work Order. • Remediation services will be invoiced for 15%of project budget at contract initiation. • Progress invoices for engineering services will be issued monthly and shall be due and payable upon receipt. Remediation services may be invoiced as frequently as weekly. Balances past due more than thirty(30)days shall be subject to a monthly finance charge of 1.5 percent(which is an annual rate of 18 percent,per year)until paid. • Holidays observed include New Year's Day, Memorial Day, Independence Day, Labor Day,Thanksgiving Day, day following Thanksgiving,Christmas Eve Day,and Christmas Day.These days are not included as work days in project schedules. • A surcharge of fifty(50) percent will be added to hourly rates for expert witness testimony and/or for participation at hearings,depositions,etc. Effective-January 1, 1990 WARZYN Engineers&Scientists Environmental Services Waste Management Water Resources Site Development Special Structures Geotechnical Analysis • February 2, 1990 86074.90 Ms. Deborah Nier City of Elgin 150 Dexter Court Elgin, Illinois 60120 RE: Proposal for Phase I Environmental Assessment Farm Colony Property South McLean Blvd. Elgin, Illinois Dear Ms. Nier: Warzyn Engineering Inc. (Warzyn) welcomes the opportunity to submit this proposal to City of Elgin for the performance of a Phase I Environmental Assessment of the Farm Colony Property located in Elgin, Illinois. This proposal is provided in response to your February 1, 1990 discussion with myself. To assist you in review of our company and proposal, I have included a brief summary of Warzyn's qualifications and our approach to environmental assessments. A description of proposed project tasks, a schedule for project performance, and an estimated budget are also provided. INTRODUCTION Warzyn provides a multi-disciplined staff of more than 250 employees with varied technical expertise and many years of experience. This staff provides the capabilities required to respond effectively and in a timely manner to a wide range of environmental issues. Warzyn has conducted hundreds of site evaluations and environmental assessments related to real estate and property transactions, ranging from paper reviews of existing documents to comprehensive field investigations including collection and analysis of environmental media. The magnitude of such studies is usually determined by time constraints and client perceptions or concerns. Warzyn Engineering Inc. 2100 Corporate Drive • Addison,Illinois 60101 (708)691-5000 FM:691-5133 Proposal for Phase I Environmental Assessment -2- Because of the variety of sites and environmental problems which exist today, Warzyn performs environmental assessments using a phased approach, as outlined in the attached 'Property Assessment Methodology." This enables an initial assessment of possible site problems, while containing costs for the client. The phased approach also provides for interaction between Warzyn and the client during decision-making stages. As a full-service engineering firm, Warzyn can perform all phases of environmental investigations, as discussed in the attachment. In addition, we are experienced in and offer services associated with the development and design of cleanup alternatives and performance of remediation activities. SCOPE OF WORK It is understood the investigation site consists of the 140 acre farm colony. This property has not been farmed for over 20 years. There are 3 small 1-story brick buidings which were used as dormitories and are now being used for storage. Warzyn proposes to conduct a Phase I Environmental Assessment of the site. The Phase I will concentrate on visual observation of the property during a site walkthrough, and collection and review of available background information concerning the site. Based on the nature of this site, Warzyn will specifically conduct the following services: • Perform on-site visual survey to assess potential areas of contamination; • Investigate past land uses through review of aerial photographs or the historical documents, as available; • Review past and present on-site hazardous material use and waste disposal practices, as appropriate; • Identify possible presence of underground storage tanks, wells or other buried articles that may pose an environmental concern; • Identify possible on-site impacts resulting from surrounding land use; WAG ZZYII A Proposal for Phase I Environmental Assessment -3- • Report on-site waterbodies, surface water discharges, wetlands, and other environmentally sensitive areas; • Prepare a technical report. The technical report will summarize the performance and findings of the environmental assessment, and will include a history of the property ownership and operations, site- specific observations, identification of potential environmental concerns, and recommendations for corrective actions or further investigative activities, as requested by the client. In addition to conducting the standard Phase I activities listed above, Warzyn's site representative will be prepared to collect bulk samples from potential asbestos containing materials (ACM) in exposed areas. This will provide general information regarding the presence of ACM within the facility and on specific structures. Common application of ACM is as pipe wrapping, boiler cover, spray-on above drop ceilings, and ceiling and floor tiles. Samples will be collected from damaged material areas (e.g. torn pipe wrap), where possible. Collected samples will be sent to an analytical laboratory certified by U.S. EPA for analysis of asbestos. Analytical results will indicate the type and percent of asbestos (if present). For budgeting purposes, it is assumed a maximum of 3 bulk samples will be collected and analyzed. The purpose of the asbestos sampling program is to obtain general information P P P gP g regarding the possible presence of this substance within the facility, and not to define the extent or magnitude of this problem. Therefore, it will not be possible to develop remediation cost estimates based on this preliminary data, and sampling program would be required and a more detailed asbestos survey. @nWAII ZYN oa Proposal for Phase I Environmental Assessment -4- SCHEDULE AND COST ESTIMATE Warzyn proposes to conduct this Phase I Assessment in accordance with the enclosed Warzyn Engineering Inc. Professional Services Agreement (PSA) for a lump sum of $4,500. If additional services are requested by the client such as sampling and analysis (i.e. Phase II activities), these services will be invoiced on a time and materials basis according to the attached fee schedules. Authorization to proceed can be accomplished by returning one signed copy of the PSA and Work Order. Warzyn will complete this assessment within three (3) weeks after receipt of a signed PSA and work order, accompanied by the retainer payment, unless information sources cannot supply data within this time period, and provided reasonable access to the property is provided by the client. It is assumed the site visit can be accomplished in one day. After the site walkthrough, Warzyn will contact the client and discuss the results of the investigation. Unless otherwise directed by the client, Warzyn will then prepare the final project report, and provide three (3) copies to City of Elgin. CLIENT RESPONSIBILITIES Right-of-access to the site will be provided by City of Elgin. A representative of the owner or current tenant should be available onsite at the time of the site visit, unless other arrangements have been made. Information collected during the assessment will be maintained as confidential unless disclosure is required of Warzyn by a properly issued and served subpoena. Should such circumstances exist, Warzyn will notify City of Elgin before any such disclosure is made. City of Elgin understands the assessment may uncover conditions that, by law, it must report to a regulatory agency and acknowledges that in such circumstances, Warzyn shall have no responsibility to do so. WARZYN Proposal for Phase I Environmental Assessment -5- We trust this proposal is sufficient for your present needs. If you have any questions or comments, please contact me at (708)691-5043. Sincerely, YN ENGINE ' 1 G INC. R. Damon Lee Project Manager Enclosures: Property Assessment Methodology Professional Services Agreement (2) Exhibit "A"Work Order (2) Standard Rate Schedule nit Rate Schedule Statement of Qualifications B8607490P01RAO/rao 1/19/90 @nM 1RZYINI oa -1- PROPERTY ASSESSMENT METHODOLOGY WARZYN ENGINEERING INC. Warzyn Engineering inc. conducts the Environmental Assessment process using a phased approach. This approach allows us to provide more consistent and cost-effective services for our clients, and facilitates scheduling, quality control and overall coordination of our support services. Information is collected and evaluated in stages, and discussed with the client upon the completion of each phase. Further activities are then initiated after mutual agreement between the client and Warzyn. Commercial, residential and undeveloped property assessments are typically completed in one phase; however, second and third phase activities may be required for industrial properties, properties exhibiting substantial contamination or sites for which remediation is required. Phase I - Environmental Assessment The Phase I Assessment includes the collection and review of site-specific background data, and an on-site visual reconnaissance of the property. The background survey focuses on determining past and present use of the property. This data may include: • site plans • landuse/zoning maps • USGS topographic maps • historical aerial photographs • permits or permit applications • permit violation and corrective action documentation • waste characterization sheets • soil borings or water well logs • information on present and past plant practices • past and present waste disposal practices • past and present land use • Federal and State lists of CERCLA(Superfund) sites • State landfill lists (active/inactive) • underground storage tank registrations Appropriate regulatory agencies will be contacted regarding past operations at the site. Air, water, wastewater, or hazardous waste permits or permit applications will be reviewed, in addition to copies of permit violations and corrective actions. Readily WARZY oa -2- available site information, such as USGS topographic maps, Soil Conservation Service soil maps, State Water Survey publications, State wetland and Floodway maps, and miscellaneous maps and publications regarding the general geological and hydrological conditions at the site, may also be reviewed. A visual walk-through of the site will be made after or during the review of available information. An Environmental Specialist will look for signs of potential environmental problems or concerns, which may include buried or discarded drums or containers; stained, discolored or disturbed soils; stressed vegetation; pipes or other objects protruding from the ground; underground storage tanks; or insulating material on pipes and walls. Existing operations on surrounding properties will also be reviewed to determine the potential for migration of contaminants onto the site investigation. The assessment will also focus on general environmental compliance issues, and evaluation of potential groundwater and surface water migration pathways from the site. After review of available information and performance of the site walkthrough, Warzyn will discuss the findings of the investigation with the client. Based on this discussion and the client's needs, Warzyn will prepare a draft report documenting the performance and results of the Phase I Environmental Assessment. This will include history of the site, general site information and observations, potential environmental concerns, and recommendations for additional evaluation, as necessary. After the client reviews the draft report and understands the findings, Warzyn will issue a final report. Phase II - Sampling of Potential Areas of Site Contamination Additional data may be needed to better assess site conditions and improve the decision- making process associated with the site. The second phase of the assessment will consist of supplemental field work related specifically to the environmental setting of the site and potential environmental concerns identified during the Phase I assessments. Phase II field work could consist of: %AWAY Z YIhI -3- • Collection of surface wipe samples to determine potential polychlorinated biphenyl (PCB) contamination on floors or walls near a PCB source; • Performance of an asbestos survey and sampling program to identify the presence and extent of asbestos; • Drilling of soil borings and collection of soil samples to determine potential subsurface soil contamination; • Installation of monitoring wells and sampling/analysis of groundwater to assess possible groundwater contamination; • Geophysical surveys to determine the locations of buried metallic objects or the migration of contaminated groundwater plumes; • Performance of soil gas surveys to investigate potential contamination of subsurface soils by volatile organic compounds (VOCs); • Testing of underground storage tanks to identify possible leaks; and • Collection and analysis of surface water and sediment samples to investigate and define site contamination. • Delineating wetland areas which would include collecting representative hydrophytic (water-adapted) plants for identification and tang hard-auger subsurface samples for determining the presence of hydric soils.ki The data collected during the Phase II investigation is used to estimate the potential environmental risks associated with the site. The results of the sampling and analysis efforts are compared to applicable Federal or State environmental standards for groundwater, surface water and soils. Where no standards exist, the results are compared to background conditions at the site or in the vicinity. At the completion of Phase II, a draft report is prepared which outlines the work conducted, the findings of sampling and analyses conducted, and the conclusions of the study. The draft report is submitted to the client for review and comment. As in the Phase I assessment, Warzyn typically discusses or meets with the client at this point to assist in understanding the findings and determining a course of action. Comments from the client's review and discussion are then incorporated in the final report. WAf ZYN -4- Phase III - Expanded Investigation If required, Phase III activities can be performed to further define the lateral and vertical extent of contamination discovered during the Phase II investigation. Phase III studies may also include an environmental risk assessment addressing the levels of residual site contaminants. This would consist of an exposure assessment of the affected areas of the site, which would examine the toxicity of contaminants, population at risk and the effects of short and long-term exposures. A Phase III might also be initiated to investigate the effectiveness of various remediation alternatives for previously defined areas of contamination. In summary, Warzyn's environmental assessment program focuses on providing consistent, cost effective services for our clients. This program facilitates scheduling, quality control/quality assurance and overall coordination of our technical support services. The goal is to provide clients with the necessary expertise to determine if an environmental problem exists, and if so, how the problem can be resolved. Knowing our clients' needs affords Warzyn the ability to collect relevant data to meet clear final goals, whether they are determined by regulatory liabilities, financial liabilities or insurability. WAIL ZYNI _ _ Elmn ', AgendaltemNo . ( 0 ull,,-„,f177,14? „, \)[D FL% March 28 , 1990 TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Contract with Warzyn Engineering, Inc. for Environmental Assessment PURPOSE This memorandum seeks Council ' s authorization to enter into a contract with Warzyn Engineering, Inc. for an environmental assessment of the Farm Colony development site. BACKGROUND Prior to closing the sale of the Farm Colony property to the Elgin Development Corporation and prior to a subsequent sale to a developer by the Development Corporation, an environmental assessment is needed to determine the environmental quality of the site and to discover any conditions in need of remedy or to be considered when developing the site. The Development Corporation contacted firms which provide environmental assessment services and recommended Warzyn Engi- neering to provide Phase I Environmental Assessment for a lump sum cost of $4 ,500 . A Phase I Environmental Assessment will include the following: A. - Perform on-site visual survey to assess potential areas of contamination; B. Investigate past land uses through review of aerial photographs or the historical documents, as available; C. Review past and present on-site hazardous material use and waste disposal practices, as appropriate; D. Identify possible presence of underground storage tanks, wells or other buried articles that may post an environmental concern; Mayor and Members of the City Council March 28 , 1990 Page 2 E. Identify possible on-site impacts resulting from surrounding land use; F. Report on-site water bodies, surface water dis- charges, wetland, and other environmentally sensitive areas; G. Prepare a technical report. FINANCIAL IMPACT The cost of providing the Phase I Environmental Assessment will be a lump sum of $4 ,500 . This expense will be reimbursed to the City by the Development Corporation upon sale of the property. RECOMMENDATION It is recommended that the Council approve the contract with Warzyn Engineering, Inc. to conduct a Phase I Environmental Assessment of the Farm Colony property. et '49 rr L. R ce, City Manager LLR:amp RESOLUTION RATIFYING PREVIOUSLY EXECUTED AGREEMENT WITH WARZYN ENGINEERING INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City Council hereby ratifies and affirms an agreement with Warzyn Engineering Inc. for Phase I Environmental Assessment of the Farm Colony Property, a copy of which is attached hereto and made a part hereof by reference. George VanDeVoorde, Mayor Presented: March 28, I990 Adopted: Vote: Yeas Nays Recorded: Attest: Marie Yearman, City Clerk Warzyn Engineering Inc. PROFESSIONAL SERVICES AGREEMENT AGREEMENT NO. GENERAL TERMS AND CONDITIONS FOR ENVIRONMENTAL ASSESSMENTS General Liability S1,0:0,000 each occurrence 1. Services 3. Confidentiality Corrbined(Bodily rrritury $2,000,000aggregate The specific Services to be performed by WAR- Warzyn shall retain,as confidential,all informa- '"dp'weMdamape) Si ZYN ENGINEERING INC. and its directors,of- don and data furnished to it by the CUENT 'gl°Lime L'ab'ki ficers, shareholders, employees, agents, af- and/or others which is designated as 'Con- Auomobieliabity $1,000,000 each occurrence filiates, independent professional associates, fidential.' Such information shall not be dis- Wmbired(Bodily injury consultants and subcontractors, as the case closed to any third party except as directed by and ProPertyda ) may be, (collectively, 'WARZYN') on behalf of CLIENT,or as required by law or regulation. limit Liability . the CLIENT shall be described and authorized from time to time by a fully executed Work 8. Limitation of WARZYN's Order, a sample of which is attached to this 4. Maintenance of Professional Agreement as Exhibit A. Each serially-num- Standards and Ethics Liability to CLIENT bered Work Order to this Agreement shall be (a)Any and all liability or claim for damages WARZYN must perform the Services in accord- prepared against WARZYN byCUENT, prepared by WARZYN and submitted to the ante with prevailing professional standards and 9 based CLIENT's designated representative for review upon proles- ethics, as well as applicable laws and regtila- tort, profes- and written authorization to proceed prior to in- sional negligence (including errors, omissions illation of Services by Warzyn. All work lions. I( WARZYN believes that compliance or other professional acts), or otherwise, shall authorized byWork Order(s) referencingthis with the CUENTs wishes could violate ap- be limited to such loss, damage, injury, or a shall be subject s)the terms f this likable professional standards or ethics, laws liability as is covered under the policies of in- Agreementor regulations, then WARZYN shall so advise surance and polity limits identified in Agreement unless modified by mutual consent the CUENT and the CLIENT and WARZYN P in the Terms of the Work Order. Paragraph 7. Specialshall immediately enter into discussions ar- (b)In no event shall WARZYN be responsible rive at a mutually satisfactory solution. Failing for any incidental, indirect, impact, or conse- 2. Compensation for Services a solution, either party may terminate this Pe. quential damages(including loss of profits),in- Agreement in accordance with Paragraph 13. curred as a result of WARZYN's (a) Services shall be invoiced under this edbyCLIENT nonperformance of A Agreement in accordance with the provisions of performancepe any Ser- the individual Work Order(s) and/or the WAR- 5. WARZYN's Warranty vices. ZYN STANDARD RATE SCHEDULE. WAR- WARZYN shall apply present engineering (c)All claims, whether based upon contract, ZYN reserves the right, upon thirty (30) daysrL breach of warranty, professional written notice, to modify the referenced Rate and/or scientific judgment and use a level of el- negligence(including errors,omissions or other fort consistent with the standard of professional rofessional acts), or otherwise, shall be Schedule; this rate adjustment usually occurs, P ) annually,at the beginning of the calendar year. practice as measured on the date hereof and in deemed waived unless made by CLIENT in (b),Invoices shall be submitted once a month the locale of the Project in performing Services writing and received by WARZYN within one or upon completion of Services, at the discre for CLIENT.•EXCEPT AS SET FORTH HERE- (1) year after CLIENT reasonably knew or ton of WARZYN, and payment is due upon IN, WARZYN MAKES NO WARRANTY, EX- should have known of its existence but, in no receipt of the invoice. A 1% per month service PRESSED OR IMPLIED, IN FACT OR BY event,shall such claim be asserted by CLIENT charge shall be added to all accounts which are LAW, WHETHER OF MERCHANTABILITY, later than six (6) years after WARZYN's com- not paid within thirty (30) days of date of in- FITNESS FOR ANY PARTICULAR PURPOSE pletion of the Services with respect to which the voice OR OTHERWISE, CONCERNING ANY OF claim is made. (c) Client shall be responsible for and pay THE MATERIALS OR Services WHICH MAY WARZYN at WARZYN'S prevailing rate for all BE FURNISHED BY WARZYN TO CLIENT. 9. CLIENT Indemnification of time spent by its personnel in connection with • any court, administrative or other legal 6. Limitation of the Scope of WARZYN proceedings arising from or relating to Services Services Except for claims covered under the policies of r provided under this Agreement, regardless of insurance and policy limits identified in , whether or not WARZYN is subpoenaed to ap- Any hazardous or toxic substances,hazardous Paragraph 7, the CLIENT shall be solely pear at such proceedings by CLIENT or any or toxic wastes,pollutants and contaminants,or responsible to third parties for damages arising third party(CUENT shall be entitled to a credit other waste materials (the 'Waste Materials') as a result of WARZYN's performance or non- against such-fees for any statutory witness fees encountered by or associated with Services performance of any Services.To the maximum paid to WARZYN by CLIENT or any third provided by WARZYN on this Project shall at extent permitted by law, the CLIENT shall in- party). no time be or become the property of WAR- demnify, defend and hold harmless WARZYN (d)In addition to the execution of this Profes- ZYN.Arrangements for the treatment, storage, from all costs arising out of or connected with sional Services Agreement and related Work transport or disposal of any Waste Materials, third party claims, other than claims covered Order(s), a project initiation payment, corn- which shall be made by WARZYN, shall be under the policies of insurance and policy limits puted as follows, shall be received by WAR- construed as being made solely and exclusive- identified in Paragraph 7. ZYN for each applicable Work Order and shall ly on CLIENTs behalf for CLIENT's benefit and represent authorization by CLIENT for WAR- CLIENT shall indemnify, defend, and hold 10.Information Provided by ZYN to proceed with its Services. harmless WARZYN from and against any and all liability which arises out of the treatment, CLIENT to Others storage, transport or disposal of any Waste (a)WARZYN shall indicate to CLIENT the in- Less than$5,000 Project Budget Materials. formation needed for rendering the Services re- 15.000to$20,000 $5,000 quired under this Agreement, as well as, likely Greater than 820,000 25%d Project Budge 7. Insurance sources of this information, with such sources Such project initiation payment(s) shall be ap- to include but not be limited to CLIENT.WAR- plied against the final project billing. WARZYN maintains the following insurance ZYN shall review existing information provided (e)All payments shall be remitted to: coverages: by others and shall give CLIENT its opinion of Warzyn Engineering Inc. the risk associated with reliance on such infor- Dept_00757 17M L1M1IS mation. CLIENT understands that it is impos- Milwaukee,WI 53259-0757 Wakers'Corrpensatkmand $Statutory sible to eliminate all risk because of inherent Attention: Accounts Receivable Employers'Liability $500,000 limitations on the techniques available to e. eQT-COr rt kl e‘nce oNc' tak\SCOWIIV07 a'E- Q.:A.27v. , Zh 1 AGREEMENT NO. WORK ORDER NO.One— EXHIBIT 'A' WORK ORDER WARZYN ENGINEERING INC. and its directors, officers, shareholders, employees, agents, affiliates, independent professional associates, consultants and subcontractors, as the case may be, (collectively, "WARZYN") agree to perform for CLIENT, on this specific Project, the Services described below. The Services shall be performed subject to and upon the terms and conditions set forth in the Professional Services Agreement (the "Agreement") dated February 02. 1990, by and between WARZYN and CLIENT, which Agreement is hereby amended to incorporate this Work Order. PROJECT: City of Elgin Farm Colony Property Elgin. Illinois SERVICES: Phase I Environmental Assessment per the February 02. 1990 proposal no. 86074.90 to City of Elgin from Warzvn Engineering Inc. STANDARD RATE SCHEDULE NO. 1 EFFECTIVE DATE: 1/1/90 SPECIAL TERMS AND CONDITIONS: Lump sum S4.500. AUTHORIZATION This Work Order and the scope of services (the "Services") defined herein are approved and WARZYN is hereby directed and authorized to proceed with the Services for the designated Project in accordance with the terms and conditions of the above-referenced Agreement. Requested By: Accepted By: CLIENT WARZYN ENGINEERING INC. 7( By: a4441 By: Sandra L. Sroonian Title: City Manager Title: Senior Manager Date: March 23. 199O Date: eZ S QO • • UNIT RATE SCHEDULE UNIT RATE LEVEL OF PROTECTION PER HOUR Level E S 3.00 Levels of protection will be invoiced at the highest level Level D S 1 1.00 utilized each day.Additional protective equipment re- Level C S 13.50 quired will be invoiced at cost plus fifteen percent. Level B S20.00 Level A. Cost plus 15% MAJOR EQUIPMENT UNIT RATE MAJOR EQUIPMENT UNIT RATE PER DAY PER DAY Auger,Bucket S 15.00 Pump,Air Sampling S 30.00 Bailer,PVC S 3.00 Pump,Electric Submersible S 55.00 Bailer,Stainless Steel 5 5.00 Pump,F/W, 3/4- S 20.00 Bailer,Teflon 5 10.00 Pump, 1.7"Hand S 20.00 Calibrator,Air Sampling Pump S 30.00 Pump,Peristattic S 20.00 Data Logger,Transducer Analysis S 50.00 Pump,Pneumatic GW Sampling S 25.00 Demolition Kit S 65.00 Pump,Scavenger 5 80.00 Detector,Flame Ionization S 135.00 Pump,Submersible 4'GW Sampling S 50.00 Detector,Photoonization $ 75.00 Pump,Submersible 1.7"GW Sampling........ S125.00 Drum Handller for Forklift $ 15.00 Pump.Submersible Sludge S 50.00 Fitter Bucket S 15.00 Radio,2-Way S 25.00 Fire Extinguisher S 15.00 Safety Harness with Tripod 5 30.00 Gamma Logger,Downhole S 100.00 Sample Preparation/Filtration $15.00/sample Gang Box S 50.00 Sampler.Umnologic S 15.00 Generator,2400 Watt 5 20.00 Sampler.Sediment 5 15.00 Hose,3/4'Air, 50'length $ 15.00 Sampler,Wastewater S 50.00 Hose, 3'. 50'length 5 17.00 Sampling Kit,Soil Gas S 50.00 Hose, 2',50'length S 15.00 Supplied Air Respirator System: Impact Wrench. 1/2' $ 10.00 Air Line Manifold w/4-50 ft. hoses S 75.00 Light Stand S 10.00 Additional 50'Air Hose S 20.00 Meter,Conductivity S 30.00 Breathing Air Cost plus 15% Meter,Explosive Gas S 50.00 Cascade System S 20.00 Meter,Wastewater Flow(with Recorder) S 50.00 SCBA/Air Line Respirator(Standby) S 25.00 Meter,Hydrogen Cyanide S 30.00 Survey Equipment(Level.Tripod, Rod) S 30.00 Meter,pH $ 30.00 Vapor Extraction System S 20.00 Meter,Radiation $ 20.00 Vehicles Meter,Radon S 20.00 Cube Van S50/day plus$0.50/mile Meter,Dissolved Oxygen S 25.00 PickupNan S35/day plus$0.40/mile Meteorological Station S 10.00 Sampling Van $50/day plus $0.40/mile Phone,Portable or Car S 15.00 Service Truck $70/day plus $0.50/mile Pressure Transducer, Bail Down S 50.00 Velometer S 20.00 Probe,Oil Interface S 40.00 Water Level Indicator, Electric S 10.00 Non-disposable clothing and equipment which become permanently contaminated or damaged beyond repair will be billed at replacement cost plus fifteen(15) percent. • Monitoring and surveillance equipment and support equipment for personal protection are billed portal to portal includ- ing loading and unloading.Cleaning and repair charges will be assessed for equipment contaminated or damaged by site conditions. Sampling van daily charges include the following sampling equipment:pH meter, conductivity meter, bailers.and water level measurement equipment. Bottle charges will be invoiced for samples collected by Warzyn but analyzed by a subcontracted laboratory at cost plus fifteen(15)percent. Rate Schedule does not include all equipment,supplies and/or materials available for job specific or specialized projects. Such items will be billed at cost plus fifteen(15) percent. Effective-January I, 1990 WARZYN ree•s 3 Sc.ent,sts ` �r en;a Seances .Sk.?ste 1,1arayement water Resources S.:e Deve+opment Spec+ai Structures .,rotesuricat.Matysrs February 2, 1990 86074.90- Ms. Deborah Nier City of Elgin 150 Dexter Court Elgin, Illinois 60120 RE: Proposal for Phase I Environmental Assessment Farm Colony Property South McLean Blvd. Elgin, Illinois Dear Ms. Nier: Warzyn Engineering Inc. (Warzyn) welcomes the opportunity to submit this proposal to City of Elgin for the performance of a Phase I Environmental Assessment of the Farm Colony Property located in Elgin, Illinois. This proposal is provided in response to your February 1, 1990 discussion with myself. To assist you in review of our company and proposal, I have included a brief summary of Warzyn's qualifications and our approach to environmental assessments. A description of proposed project tasks, a schedule for project performance, and an estimated budget are also provided. INTRODUCTION Warzyn provides a multi-disciplined staff of more than 250 employees with varied technical expertise and many years of experience. This staff provides the capabilities required to respond effectively and in a timely manner to a wide range of environmental issues. Warzyn has conducted hundreds of site evaluations and environmental assessments related to real estate and property transactions, ranging from paper reviews of existing documents to comprehensive field investigations including collection and analysis of environmental media. The magnitude of such studies is usually determined by time constraints and client perceptions or concerns. =.Y 09' Proposal for Phase I Environmental Assessment -2- Because of the variety of sites and environmental problems which exist today, Warzyn performs environmental assessments using a phased approach, as outlined in the attached "Property Assessment Methodology." This enables an initial assessment of possible site problems, while containing costs for the client. The phased approach also provides for interaction between Warzyn and the client during decision-making stages. As a full-service engineering firm, Warzyn can perform all phases of environmental investigations, as discussed in the attachment. In addition, we are experienced in and offer services associated with the development and design of cleanup alternatives and performance of remediation activities. SCOPE OF WORK It is understood the investigation site consists of the 140 acre farm colony. This property has not been farmed for over 20 years. There are 3 small 1-story brick buidings which were used as dormitories and are now being used for storage. Warzyn proposes to conduct a Phase I Environmental Assessment of the site. The Phase I will concentrate on visual observation of the property during a site walkthrough, and collection and review of available background information concerning the site. Based on the nature of this site, Warzyn will specifically conduct the following services: • Perform on-site visual survey to assess potential areas of contamination; • Investigate past land uses through review of aerial photographs or the historical documents, as available; • Review past and present on-site hazardous material use and waste disposal practices, as appropriate; • Identify possible presence of underground storage tanks, wells or other buried articles that may pose an environmental concern; • Identify possible on-site impacts resulting from surrounding land use; WARZYN Proposal for Phase I Environmental Assessment -3- • Report on-site waterbodies, surface water discharges, wetlands, and other environmentally sensitive areas; • Prepare a technical report. The technical report will summarize the performance and findings of the environmental assessment, and will include a history of the property ownership and operations, site- specific observations, identification of potential environmental concerns, and recommendations for corrective actions or further investigative activities, as requested by the client. In addition to conducting the standard Phase I activities listed above, Warzyn's site representative will be prepared to collect bulk samples from potential asbestos containing materials (ACM) in exposed areas. This will provide general information regarding the presence of ACM within the facility and on specific structures. Common application of ACM is as pipe wrapping, boiler cover, spray-on above drop ceilings, and ceiling and floor tiles. Samples will be collected from damaged material areas (e.g. torn pipe wrap), where possible. Collected samples will be sent to an analytical laboratory certified by U.S. EPA for analysis of asbestos. Analytical results will indicate the type and percent of asbestos (if present). For budgeting purposes, it is assumed a maximum of 3 bulk samples will be collected and analyzed. The purpose of the asbestos sampling program is to obtain general information regarding the possible presence of this substance within the facility, and not to define the extent or magnitude of this problem. Therefore, it will not be possible to develop remediation cost estimates based on this preliminary data, and sampling program would be required and a more detailed asbestos survey. WARZYN 11PIPP. Proposal for Phase I Environmental Assessment -4- SCHEDULE AND COST ESTIMATE Warzyn proposes to conduct this Phase I Assessment in accordance with the enclosed Warzyn Engineering Inc. Professional Services Agreement (PSA) for a lump sum of $4,500. If additional services are requested by the client such as sampling and analysis (i.e. Phase II activities), these services will be invoiced on a time and materials basis according to the attached fee schedules. Authorization to proceed can be accomplished by returning one signed copy of the PSA and Work Order. Warzyn will complete this assessment within three (3) weeks after receipt of a signed PSA and work order, accompanied by the retainer payment, unless information sources cannot supply data within this time period, and provided reasonable access to the property is provided by the client. It is assumed the site visit can be accomplished in one day. After the site walkthrough, Warzyn will contact the client and discuss the results of the investigation. Unless otherwise directed by the client, Warzyn will then prepare the final project report, and provide three (3) copies to City of Elgin. CLIENT RESPONSIBILITIES Right-of-access to the site will be provided by City of Elgin. A representative of the owner or current tenant should be available onsite at the time of the site visit, unless other arrangements have been made. Information collected during the assessment will be maintained as confidential unless disclosure is required of Warzyn by a properly issued and served subpoena. Should such circumstances exist, Warzyn will notify City of Elgin before any such disclosure is made. City of Elgin understands the assessment may uncover conditions that, by law, it must report to a regulatory agency and acknowledges that in such circumstances, Warzyn shall have no responsibility to do so. WARZYN • Proposal for Phase I Environmental Assessment -5- We trust this proposal is sufficient for your present needs. If you have any questions or comments, please contact me at (708)691-5043. Sincerely, YN ENGINE G INC. R. amon Lee Project Manager Enclosures: Property Assessment Methodoloff Professional Services Agreement (2) Exhibit"A"Work Order (2) Standard Rate Schedule nit Rate Schedule Statement of Qualifications B8607490P01RAO/rao 1/19/90 WARZYN -1- PROPERTY ASSESSMENT METHODOLOGY WARZYN ENGINEERING INC. Warzyn Engineering inc. conducts the Environmental Assessment process using a phased approach. This approach allows us to provide more consistent and cost-effective services for our clients, and facilitates scheduling, quality control and overall coordination of our support services. Information is collected and evaluated in-stages, and discussed with the client upon the completion of each phase. Further activities are then initiated after mutual agreement between the client and Warzyn. Commercial, residential and undeveloped property assessments are typically completed in one phase; however, second and third phase activities may be required for industrial properties, properties exhibiting substantial contamination or sites for which remediation is required. Phase I -Environmental Assessment The Phase I Assessment includes the collection and review of site-specific background data, and an on-site visual reconnaissance of the property. The background survey focuses on determining past and present use of the property. This data may include: • site plans • land use/zoning maps • USGS topographic maps • historical aerial photographs • permits or permit applications • permit violation and corrective action documentation • waste characterization sheets • soil borings or water well logs • information on present and past plant practices • past and present waste disposal practices • past and present land use • Federal and State lists of CERCLA(Superfund) sites • State landfill lists (active inactive) • underground storage tAnk registrations Appropriate regulatory agencies will be contacted regarding past operations at the site. Air, water, wastewater, or hazardous waste permits or permit applications will be reviewed, in addition to copies of permit violations and corrective actions. Readily WARZYN w -2- available site information, such as USGS topographic maps, Soil Conservation Service soil maps, State Water Survey publications, State wetland and Floodway maps, and miscellaneous maps and publications regarding the general geological and hydrological conditions at the site, may also be reviewed. A visual walk-through of the site will be made after or during the review of available information. An Environmental Specialist will look for signs of potential environmental problems or concerns, which may include buried or discarded drums or containers; stained, discolored or disturbed soils; stressed vegetation; pipes or other objects protruding from the ground; underground storage tanks; or insulating material on pipes and walls. Existing operations on surrounding properties will also be reviewed to determine the potential for migration of contaminants onto the site investigation. The assessment will also focus on general environmental compliance issues, and evaluation of potential groundwater and surface water migration pathways from the site. After review of available information and performance of the site walkthrough, Warzyn will discuss the findings of the investigation with the client. Based on this discussion and the client's needs, Warzyn will prepare a draft report documenting the performance and results of the Phase I Environmental Assessment. This will include history of the site, general site information and observations, potential environmental concerns, and recommendations for additional evaluation, as necessary. After the client reviews the draft report and understands the findings, Warzyn will issue a final report. Phase II - Sampling of Potential Areas of Site Contamination Additional data may be needed to better assess site conditions and improve the decision- making process associated with the site. The second phase of the assessment will consist of supplemental field work related specifically to the environmental setting of the site and potential environmental concerns identified during the Phase I assessments. Phase II field work could consist of: WARZYN • -3- • Collection of surface wipe samples to determine potential polychlorinated biphenyl (PCB) contamination on floors or walls near a PCB source; • Performance of an asbestos survey and sampling program to identify the presence and extent of asbestos; • Drilling of soil borings and collection of soil samples to determine potential subsurface soil contamination; • Installation of monitoring wells and sampling/analysis of groundwater to assess possible groundwater contamination; • Geophysical surveys to determine the locations of buried metallic objects or the migration of contaminated groundwater plumes; • Performance of soil gas surveys to investigate potential contamination of subsurface soils by volatile organic compounds (VOCs); • Testing of underground storage tanks to identify possible leaks; and • Collection and analysis of surface water and sediment samples to investigate and define site contamination. • Delineating wetland areas which would include collecting representative hydrophytic (water-adapted) plants for identification and taking hard-auger subsurface samples for determining the presence of hydnc soils. The data collected during the Phase II investigation is used to estimate the potential environmental risks associated with the site. The results of the sampling and analysis efforts are compared to applicable Federal or State environmental standards for groundwater, surface water and soils. Where no standards exist, the results are compared to background conditions at the site or in the vicinity. At the completion of Phase II, a draft report is prepared which outlines the work conducted, the findings of sampling and analyses conducted, and the conclusions of the study. The draft report is submitted to the client for review and comment. As in the Phase I assessment, Warzyn typically discusses or meets with the client at this point to assist in understanding the findings and determining a course of action. Comments from the client's review and discussion are then incorporated in the final report. WARZYN ,1Pir -4- Phase HI -Expanded Investigation If required, Phase III activities can be performed to further define the lateral and vertical extent of contamination discovered during the Phase II investigation. Phase III studies may also include an environmental risk assessment addressing the levels of residual site contaminants. This would consist of an exposure assessment of the affected areas of the site,which would examine the toxicity of contaminants, population at risk and the effects of short and long-term exposures. A Phase III might also be initiated to investigate the effectiveness of various remediation alternatives for previously defined areas of contamination. In summary, Warzyn's environmental assessment program focuses on providing consistent, cost effective services for our clients. This program facilitates scheduling, quality control/quality assurance and overall coordination of our technical support services. The goal is to provide clients with the necessary expertise to determine if an environmental problem exists, and if so, how the problem can be resolved. Knowing our clients' needs affords Warzyn the ability to collect relevant data to meet clear final goals, whether they are determined by regulatory liabilities, financial liabilities or insurability. WARZYN 'V