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Home My WebLink About89-1002 ECC Parking 89- ioo� Letter of Agreement Elgin Community College and The City of Elgin August 22, 1989 - August 27 , 1990 The Board of Trustees of Community College District 509 shall: 1. Use the parking lot owed by City of Elgin that is located adjacent to the City of Elgin Softball Complex, situated on Spartan Drive in Elgin, as an instructional laboratory for students enrolled in ECC' s Truck Driving course work. 2. Restrict use of the above referenced parking lot to the following times: September 1 through October 26 : 6 : 00 AM to 5 : 00 PM, Monday through Friday October 27 through November 12 : 6 : 00 AM to 10: 30 PM, Monday through Friday November 20 through January 12 : 6 :00 AM to 10 : 30 PM, Sunday through Saturday January 15 through April 6 : 6 :00 AM to 10 : 30 PM, Sunday through Saturday April 3 through May 4 : 6 :00 AM to 10 : 30 PM, Monday through Friday May 5 through August 27 : 6 : 00 AM to 5 :00 PM, Monday through Friday 3 . Pay the City of Elgin for any costs of such extra cleaning duties as may from time to time in the opinion of the City be required in relation to ECC usage of the parking lot. 4 . Pay the City of Elgin for any costs of such parking lot surface repairs as may in the opinion of the City be directly related to the ECC usage of the lot. 5 . Provide the City of Elgin with a certificate of insurance naming the city as an additional insured. Such certificate shall provide that it may not be revoked except upon then (10) days written notice to the City of Elgin and shall be in amounts and coverage required by the City. - The City of Elgin shall: 1 . Allow ECC to use the parking lot adjacent to the City of Elgin Softball Complex on Spartan Drive, as an instructional laboratory for students enrolled in ECC' s Truck Driving course work, during the time periods defined in this agreement, without any charges except those defined in this agreement. It is understood that this agreement will be for the period of August 22, 1989 , through August 27 , 1990 . Parking usage times defined by this agreement may be modified by written thirty day advance notice of such change requests. epresen e President City of Elgin Elgin Community College Date Date CERTIFICATE: OF INSURANCE ISSUE DA IL: 09/06/S9 C �n !r 1 THIS R: IFI ATE IS ISSUED AS i 4 FO CONFERS I'F.ODUCER , CERTIFICATE iS 1,L,l1Lii AS A MATTER OR Lil RMATIEIii OtdLi AND : LUNDSTROM INSURANCE I NO RIGHTS UPONTHE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NUT AMEND, 'M t. LEI• AVENUE V,rj i E �_ t' L COVERAGE C T CNC I T L r: 1; LnRl,lti A:L-.11JL 1 EXTEND L:�, ALTER THE AFFORDED >_.� THE POLICIES 1�+=BLEW. P. O. BOX 388 1 ELGIN, ILLINOIS i11COMPANIES r AFFORDING COVERAGE ZIP CODE 6)121-0388 1 1 COMPANY LETTER A AETNA CASUALT'f -. I 1 1 COMPANY LETTER B INSURED I ELGIN CRMiltITY COLLEGE COhPANI LETTER C COMM. COLLEGE DIST $509 1700 SPARTAN lRIVE C t r` LEI TER r ELGIN" ILLINOIS ZIP CODE 60123 I LJ LPiA Y LETTER EF E C}OVERAGE° THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE. FOLICf PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT' TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUuiEi'T WITH RESPECT 10 WHICH THIS CERTIFICATE t'LAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUGJEC1 Ti' i`! 1 HE TERMS, EXCLUSIONS, AND CONDITIONS uF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY FAII} LLATMS. CO POLICY POLICY LTR TYPE OF INSURANCE POLICY NUMBER EFF. DALE EXP. DATE ALL LIMITS IN THuUSANDS !GENERAL LIABILITY I 1 (` tl nr IL T 1 ! '-^:� i f• +r- ,nn i'T 'O' 1 GENERAL i` (`^ ) } A! 1Y) COMmEECIAL GENERAL LlABILIT I ( 08GL.:•,,_I.j4S1CC J8;31r o- 08r.3l r 0 1 GENERAL AGGREGATE $'2,t 0 1 ( : CLnINS MADE (Y) OCCURRENCE I I FRGULCI'-GOMFrOFS AGGREGATE $`,000 I r ) OWNER3 e. CONTRACTORS PROTECTIVE' I PERSONAL & ADVERTISING rG INJi,F:•f $1;000 ! ) 1 I EACH OCCURRENCE $1,000 1 I MEDICAL MEXPENSEAGE vi: NY ONE ONE rPERSON) $ 505 ,AUTOMOBILE LIABILITY 1 1 Ali V ' AUTO 1 , r In,i2+.n•'rrr;• 8;31 .._n r•; 1 r• ..$ h .n} ANY { _�uF:,,,��:::._C1 }:,_ ,,�_ l�Sr'31�r.J { C=L z1,00i. ( .t ALL OWNED AUTOS 1 ! BODILY INJURY I (X) SCHEDULED AUTOS 1 1 (PER PERSON) $ (I) HIRED AUTOS I I BtODIL1 INJURY 1 X) NON-U4iEI AUTOS I I (PER° ACCIDENT) $ I ( ) GARAGE LIABILITY j P'ROP`ERT'i I I , r AG. ' EACH (EXCESS LIABILITY 1 OCCURRENCE AGGREGATE AI (n) U Mu rL Li FORM ! C t f S576_-_4_ri nn('1 n_ 08:31/9 ) ! ( ) OTHER THAN UMBRELLA FORM 1 $15000 £1 .�_ o I i A ' COMPENSATION Q 5 ;r, I tG%�1 rr... ... ! STAT!UIORY I-;�WORi:ERS C�#�iF'Et:=,rlI10N I O�C,��-�r�OCGl C�,1.ti.1;�-: 0U,'31r90 I $500 (EACH ACCIDENi) I AND 1 1 $500 (DISEASE-POLIC`f LIMIT) !EMPLOYERS' LIABILITY ! I $300 (DISEASE-EACH EMPLOYEE) i , } ! : 1 'OTHER I i Aj I 1 LIMITS EFFECTIVE AT ; , ! POLICY INCEPTION DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS NA MINS HOLD-Nn ADDITIONAL INSURED AS nrS FEC-= INrlmn.E r,r USE OF A CITY n rli t a LOT FOR DRIVER' TRAINING r'C I C T''A C HOLDER - _ _._ _. _. L�ERTI'. DATE ------- "" I 1 CITY OF ELGIN I SHOULD ,2,N; OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- ATTN. ROSS RICE, ' FIR'ATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10 DOS C5O{` DEXTER COURT I WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE ELGIN. IL TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF Atii RIND ZIPCODE60120 I UPON THE -O N AGENTS OR R •. HIVES , J,'Otl C�MFA,iY, ITS F'EF'r,ESEtii;:�;:::.,. 1 AUTHORIZED REPRESENTATIVE 1 CARL E. LUNDSTROM .4.- •4. September 5, 1989 MEMORANDUM TO: Mayor and Members of City Council FROM: James J. Cook, City Manager SUBJECT: Elgin Community College/Softball Complex Agreement PURPOSE: The Parks and Reclamation Task Force (via a telephone poll) requests the City Council ' s approval of an agreement with Elgin Community College concerning their utilization of the Sports Complex parking lot for Truck Driving Training classes. BACKGROUND: FCC is developing a campus master plan which includes a large new parking lot south of the vocational building. When completed, this lot is intended to house the Truck Driving Training classes. Until that time the college has requested the use of the Softball Complex parking lot for these classes . Following numerous discussions, the attached agreement was developed. The Parks and Recreation Department' s two concerns, (that the driving classes would not compete with our programs and that the trucks--18 wheel semi-trailers-- would not damage the lot surface) , have been addressed conditionally (see attachments) . The Parks and Engineering Staffs will video tape the condition of the entrance road and parking lot within the next week and again after the final class . Per this agreement if there are any problems , they will be recorded and presented to ECC. Due to some miscommunications related to the beginning date of the first classes and the changes in the agreement drafts by the college, the first session began prior to the Council receiving a copy of the agreement for their consideration. The City staff, after receiving the insurance waiver , has given the college permission to hold the first session. FINANCIAL IMPACT: None RECOMMENDATION: The Parks and Reclamation Task Force recommends the City Council approval of an agreement with ECC concerning their utilization of the Sports Complex parking lot for Truck Driving Training classes. es J. Co , City Manager September 5 , 1989 MEMORANDUM TO: R . Ross Ricks , Director of P.P. & R. 1I I FROM: Ralph Ridley , Engineering Superviso tiAg SUBJECT: Softball Complex Roadway and Parking Lot Elgin Community College Truck Driving School Per our meeting of August 30 , 1989 , this memorandum will provide you with a narrative of our concerns in this matter . It is our understanding that Elgin Community College (E . C . C . ) is conducting driving classes for semi trucks . The trucks will be multi-unit vehicles . The vehicles will be empty and have a unit weight of approximately 10 , 000 pounds . The trucks will be using the roadway and parking lot as a training area and will not be parking on City Property . Our concerns for this use of the parking lot and roadway are as follows : 1 . When this type of vehicle turns for backing it can do damage to asphalt paving . 2 . Use of the parking lot during freeze/thaw cycles can cause damage to the pavement and base course . 3 . The edges of the pavement would be damaged by vehicles of this size leaving the roadway or parking lot . 4 . The roadway and parking lot will have to be plowed . If the City allows E . C . C . to utilize the roadway and parking lot for truck driver training, then we would recommend the following : 1 . A video tape be made of the existing condition of all pavement and pavement edges . 2 . E . C . C . be required to clean all snow not normally plowed • by the City . 3 . City staff inspect pavement during freeze/thaw cycles to check for damage . 4 . The City and E . C . C . should enter into an agreement where E . C . C . would replace to the City's satisfaction all pavement damaged by this use of the City's facilities . 5 . Liability insurance should be provided by E . C.C. Please contact me with any questions you may have concerning this matter .