HomeMy WebLinkAbout89-0413 Childrens Theatre B9•0443
AGREEMENT BETWEEN CITY OF ELGIN/HEMMENS AUDITORIUM
and
ELGIN CHILDREN'S THEATRE
SUMMER MUSICAL
Whereas the City of Elgin/Hemmens Auditorium and the Elgin Chil-
dren' s Theatre wish to participate in a venture in the year 1989
regarding theatrical education and production for children, the
parties hereby agree on the following:
I . ) Elgin Children' s Theatre will produce the summer musical WINNIE
THE POOH in the summer of 1989 .
A. Schedule of events:
1 . Audition dates will be June 12 & 13 from 6 : 00 to
9: 00 p.m. and June 14 from 1 : 00 to 9 : 00 p.m.
2 . Rehearsals will begin July 10 , 1989 and will run
Monday through Thursday from 1:00 to 5: 00 p.m. .
a . Lighting and sound will be set up by August 7 , 1989
b. Performance-ready house will be set up by August 13 ,
1989
3 . Show dates will begin August 17 and be scheduled
eight times , ending on August 26 , 1989
B. Hemmens Auditorium will provide the following:
1 . Half of the Exhibition Hall for each of the re-
hearsal dates , or other suitable rehearsal space if
Exhibition Hall is not available. Hemmens Auditorium
will notify Elgin Children' s Theatre two weeks in advance
if such space is not available.
2 . The use of Hemmens ' phone number, which would go on
all advertisements and bulletins. Hemmens staff would be
instructed to inform the general public regarding all
pertinent information.
3 . Technical equipment (lights & sound) as required by
the show and staff to operate that equipment
4 . Publish announcements and promotional materials in
the following publications, brochures, etc:
a . The Elgin SPIRIT, If space is available
b. The Elgin Parks & Recreation Brochure
c. The Hemmens Newsletter
d. Distribution to U46 students upon approval
5 . A reasonable amount of copy work for letters to
parents, rehearsal schedules , etc. without charge.
C. Elgin Children' s Theatre will provide the following:
1 . Hire a director and all paid or non-paid staff for
the production, aside from the above specified Hemmens
personnel.
2 . Collect registration fee from each child to be
turned over to The Hemmens.
3 . Pay any and all bills related to the production of
the show, except those specified the responsibility of
The Hemmens under section (B) .
4 . Print tickets and set up a mechanism for the
distribution of tickets and an individual to keep track
of and collect the money for ticket sales.
II. ) Payment and Fees:
A. Hemmens will act as a depository for all registration
fees, ticket monies , or income generated by the summer show,
except for advertisements, sponsor sales, patron sales, and
concession monies.
B. $3500 for production of WINNIE THE POOH paid as follows:
1 . $2 ,500 four weeks prior to the first performance
date
2 . $1 ,000 thirty days following the last performance
3 . Fifty per cent of any net profits over and above
the $3 ,500 to be paid thirty days following the last
performance paid to the Elgin Children' s Theatre.
4 . If income from registration and ticket sales is
LESS than $3500 , the deficit shall be deducted from the
final payment due Elgin Children' s Theatre.
III . ) Neither Elgin Children' s Theatre or Hemmens Auditorium may
incur debt for the other party or otherwise indicate that have the
authority to act in the name of the other party without written
permission.
IV. ) Elgin Children' s Theatre is a non-profit organization, and all
funds received by Elgin Children' s Theatre will be used for the
children' s theatre.
V. ) All activities of Elgin Children' s Theatre arising out of the
course of this agreement shall be covered under the City of Elgin
Insurance Policy in effect for programs at The Hemmens.
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HEMMENS AUDITORIUM
CHILDREN' S THEATRE PROGRAM
Summer Musical - WINNIE THE POOH
EXPENSES
Contract with
Elgin Children ' s Theatre : $3 , 500
Part-time Hemmens Staff
( 100 hrs . x $6/hr. ) : 600
Total for Summer Musical : $4 , 100
REV
ENUE
Registration
30 children @ $20 . 00 $ 600
Ticket Sales
175 tickets @ $3 . 50 : $612 . 50 x 8 performances $4 , 900
Total for Summer Musical: $5 ,500
Profit: $1 ,400
Less 50% Paid to
Elgin Children' s Theatre: $700
Summer Musical
Net Profit to Hemmens: $700