HomeMy WebLinkAbout88-0511 Employee Assistance sg- o511
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AGREEMENT
This agreement made effective as of the ll'" day of May,
1988 by and between Employee Assistance Services with offices
at 76 Fountain Square Plaza, Elgin, Illinois 60120, and the
City of Elgin located at 150 Dexter Court, Elgin, Illinois 60120
WITNESSETH
Whereas, the City of Elgin desires to have an Employee Assistance
Program (EAP) for all of its full-time and part-time employees, and
Whereas, the City of Elgin desires to have Employee Assistance
Services (EAS) administer such a program, and
Whereas, Employee Assistance Services desires to do so,
Now, therefore, in consideration of the mutual promises and
covenants containu '. herein, the parties hereto agree as follows :
A. Objectives :
1. To motivate the employee and his/her family member to seek
help as early as possible.
2. To refer the employee and his/her family member to appropri-
ate professional treatment.
3. To restore an employee' s productivity.
L . To retain the valued employee.
5. To provide assessment, referral, and follow-up services to
the employee and his/her family.
B. Services To Be Provided:
1. Develop, in cooperation with City of Elgin officials, a
written policy that would enable Employee Assistance Services
to function effectively in achieving its objectives.
2. Provide ongoing training for supervisory and union officials
concerning their important role in Employee Assistance. These
sessions would include use of a "guided study text"--or work-
book given to each participant to supplement training. A set
of questionnaires at the end of each chapter should be completed
and returned, with Certificates of Achievement awarded to those
who pass. Designed exclusively by EAS, these workbooks help
maximize supervisory knowledge of EAP and their important role.
3. Explanation of the program and policy to employees and
their families on a continuing basis .
4. Develop an efficient, comprehensive referral network de-
signed to handle a wide range of employee problems, including
immediate response in the event of a crisis.
5. Provide a 24-hour a day Hotline service, including weekends
and holidays.
o. Provide assessment and referral services for all City of
Elgin employees and their families.
7. Follow-up with all referrals, including monitoring of employees
after treatment, if appropriate.
8. Consultation with supervisors and/or union personnel, when
necessary, concerning individual cases when constructive
confrontation/intervention might be necessary.
9. Regular consultation with City of Elgin employees to assess
program functioning and devise program modifications as
necessary and appropriate.
10. Utilization of the resources of EAS in providing classes
and seminars on a wide variety of subjects.
11. Quarterly newsletters on subjects of timely interest, i. e. ,
stress, depression, AIDS, substance abuse, etc.
12. Informational posters concerning our services where allowed
throughout City of Elgin buildings.
13. Regular, comprehensive, and detailed progress reports- ;without
violating confidentiality) .
14. Regular visits by EAS representatives to City of Elgin loca-
tions, to "humanize" EAP and to maintain continuing personal
contact with various city officials including union personnel.
C . Scope of Services and Cost :
1. All City of Elgin employees and their families qualify for
the services offered by Employee Assistance Services.
2. The fee for the services of Employee Assistance Services
will be $18.00 per full-time employee per year. One half
of the fee shall be expected at the beginning of the contract
period with the remaining portion payable after six months.
Part-time employees and their families will be covered
free-of-charge.
3. City of Elgin will be responsible for printing costs, including
pamphlets, letters, posters, and supervisory workbooks.
3. The services of Employee Assistance Services will be
managed by Joseph Rosenfeld and Tom Skiles, in cooperation
with a consortium of not-for-profit service providers.
D. Insurance Requirements :
In the performance of the work covered by this Agreement,
unless otherwise provided for, Employee Assistance Services
shall act as an independent contractor and maintain full and
complete control over their employees. During the performance
of their work, Employee Assistance Services snall maintain
the following:
a. Professional liability coverage with $1,000,000.00
aggregate and $1,000, 000. 00 coverage for each occurrence.
E. Period of Performance :
The term of this contract shall be for one year, commencing
on the date of this agreement.
F. Extent of Authority:
This agreement does not negate any administrative policies
or procedures of the City of Elgin unless specifically indicated
herein. Compliance with administrative policies or procedures
currently in effect or hereinafter developed are made part of
this agreement.
G. Entirety of Agreement :
This agreement constitutes the entire Agreement between the
parties and supersedes all previous agreements and understandings
with respect to the subject hereof.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement as of the day and year first hereinabove written
which shall be deemed the effective date.
Employee Assistance Services
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