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HomeMy WebLinkAbout86-0811 EAC VOLUME LI 449 RESOLUTION AUTHORIZING EXECUTION OF WORKING PARTNERSHIP WITH THE ELGIN AREA CHAMBER OF COMMERCE WHEREAS, the City of Elgin is an Illinois municipal corporation and a home rule unit pursuant to the Constitution and laws of the State of Illinois; and WHEREAS, the Elgin Area Chamber of Commerce is dedicated to the promotion and expansion of employment and business activity within the City of Elgin; and WHEREAS, the City of Elgin and the Chamber of Commerce desire to work together to establish an Economic Development Council to promote and assist the expan- sion of employment and business activity in the City of Elgin; and WHEREAS, the City of Elgin and the Chamber of Commerce have agreed to estab- lish an Economic Development Council subject to the terms and conditions set forth in the attached Working Partnership Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City Manager and City Clerk be and are hereby authorized, empowered and directed to execute the Working Partnership Agreement to Establish and Implement an Economic Development Plan, a copy of which is attached to and incorpor- ated by reference into this resolution. s/ Richard L.Verbic Richard L. Verbic, Mayor Presented: August I I, 1986 Adopted: August 11, 1986 Vote: Yeas 6 Nays 0 Recorded: Attest: s/ Marie Yearman Marie Yearman, City Clerk WORKING PARTNERSHIP AGREEMENT TO ESTABLISH AND IMPLEMENT AN ECONOMIC DEVELOPMENT PLAN WHEREAS, the City of Elgin (hereafter City) is an Illinois municipal corpora- tion and a home rule unit pursuant to the Constitution and laws of the State of Illinois; and WHEREAS, the Elgin Area Chamber of Commerce (hereafter Chamber) is dedicated to the promotion and expansion of employment and business activity within the City of Elgin; and WHEREAS, the City and the Chamber desire to work together to establish an Economic Development Council to promote and assist the expansion of employment and business activity in the City of Elgin. NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions contained herein, the parties agree as follows: I) Establishment and Purpose There shall be established the Economic Development Council (hereafter referred to as EDC). The EDC shall develop and implement an economic program to expand employment opportunities in the City of Elgin by: I) Influencing the expansion and redevelopment of existing business and industry. 2) Attracting new business and industry to Elgin. II) Membership A) The EDC shall consist of fifteen members, four of whom shall be ex-officio members who shall not have the right to vote. Membership of the EDC shall be composed as follows: I) Regular Members There shall be eleven regular voting members who shall be appointed as follows: a) Two members from the City Council that shall be appointed by the Mayor of the City of Elgin. b) Two members from the general public appointed by the Mayor with the advice and consent of the City Council. c) Seven members from the business community appointed by the Board of Directors of the Chamber. 2) Ex-officio Members Four ex-officio members who hold the following offices: a) City of Elgin City Manager b) Chamber Executive Vice President c) Elgin Sanitary District Executive Director d) Elgin Community College President B. The seven members appointed by the Chamber shall be selected on as broad of a basis as possible to reflect cross representation of the various elements of the business community. No one business classification shall represent a majority of the business community members. C. Excluding ex-officio members, and except for initial appointments of regular members, members shall be appointed for a term equal to two calendar years. Each voting member shall be so appointed so that no more than six of the voting members' terms shall expire in any given year. To this end initial appointments shall be made as follows: I) Mayoral appointments a) One Council member and one non-Council member shall be appointed for a term expiring 12/31/87 b) One Council member and one non-Council member shall be appointed for a term expiring 12/31/88 2 2) Chamber appointments a) Four members shall be appointed for a term expiring 12/31/87 b) Three members shall be appointed for a term expiring 12/31/88 No voting member may serve more than three consecutive terms, provided, however, that if a member is elected Chairperson of the EDC, that member is eligible to serve an additional three terms as Chairperson. D. An ex-officio member may designate a staff person to represent the ex-officio member when such member is unable to attend. E. Vacancies shall be filled by the appointing authority. F. Any member who fails to attend two-thirds of the regularly scheduled meetings shall not be eligible for reappointment. Any member missing three consecutive regular meetings shall be considered to have automatically resigned and a vacancy shall thereby be created. Meeting attendance requirements shall not apply to ex-officio members. III) Meetings The EDC shall meet not less than once a month and may meet more often on call of the Chairperson or on request of six voting members. The EDC may adopt rules, not inconsistent with this agreement, regarding the conduct of its meeting. In the absence of any contrary rule or provision, Robert's Rules of Order shall apply. IV) Chairperson The Chairperson of the EDC shall be selected annually by the Executive Board of the Chamber from among the voting members of the EDC. The Chairperson shall serve on the Executive Board of the Chamber during that person's term as Chairman of the EDC. 3 V) Budget Process and Financial Support A) The City and the Chamber agree to make a monetary investment to fund the EDC. Such funding shall be determined on an annual basis. B) An annual budget shall be prepared by the EDC and submitted to the City and the Chamber for approval not later than September I st of each year. Upon approval by both City and Chamber, the City will fund approximately twenty-five percent of the budget and the Chamber and private sector will fund the balance. This ratio may be changed by mutual consent of the parties. The payment of the monetary support by the City shall be made on a quarterly basis. C) The EDC and the Chamber, on a quarterly basis, will submit a financial report to the City. The financial report shall show the income and expenses of the EDC on a line item basis. VI) Responsibilities of the EDC A) The function of the EDC is advisory to the City and the Chamber. A detailed plan necessary to achieve the purpose of this agreement shall be prepared and submitted annually for review and approval by both the City and the Chamber. The EDC shall monitor the approved plan on a regular basis through its operations as an integral part of the Chamber's program of work. The Chamber shall have the responsibility of coordination and management of the approved plan. B) On a monthly basis the Chairperson of the EDC shall report to the Board of Directors of the Chamber. On a quarterly basis the EDC shall report to the City. These reports will outline efforts made through the program of work to implement the plan and the results. C) In addition to the above, the EDC shall: I) Review Industrial Revenue Bond requests and make recommendations to the City; 4 2) Evaluate and make recommendations to the City on proposed Tax Increment Funding developments and other specific economic development proposals presented to or by the City. VII) Termination of this Agreement Either the City or the Chamber may terminate this agreement in writing ninety days prior to the expiration date of the then current term of the agreement subject to implementation through adoption of budgets by both parties. The effective term for this agreement shall be from January I to December 31 of each year. CITY OF ELGIN ELGIN AREA CHAMBER OF COMMERCE By ` .d' '- By PL 1 cat_ Attest Attest: By By 5