HomeMy WebLinkAbout86-0201 National Center '6(0-- oaor
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF ELGIN, ILLINOIS
AND THE
NATIONAL CENTER FOR MUNICIPAL DEVELOPMENT, INCORPORATED
THIS AGREEMENT is made and entered into as of the first day of
February, 1986, by and between the City of Elgin (hereinafter referred
to as the "City") and the National Center for Municipal Development,
Inc. (hereinafter sometimes referred to as the "Consultant") .
WITNESSETH
WHEREAS, the City desires to engage a Consultant to represent
Elgin in Washington, D.C. ; and
WHEREAS, Consultant, the National Center for Municipal
Development, Inc. (which maintains offices at 1620 Eye Street, N.W. ,
Washington, D.C. and has a "taxpayer" identification of 23-7420658) ,
has proven record of ability to perform such consultation;
The CITY OF ELGIN and the National Center for Municipal
Development, Inc. for the considerations and under the conditions set
forth herein do agree as follows:
I. The Consultant agrees:
A. The National Center for Municipal Development, Inc. will
act as legislative and administrative consultant for the
City in Washington, D.C. and will assign a senior
professional member of its staff to act as Washington
Assistant to the City of Elgin;
B. The National Center for Municipal Development, Inc. will
provide supervision of the Washington Assistant as desired
by the City and proportionate to the level of service
specified in Subparagraphs D through L below;
C. The National Center for Municipal Development, Inc. , will
furnish requisite office space, utilities, furnishings and
equipment, secretarial services, common-use office
supplies and services, general administrative support, and
consultation with the urban research staff and access to
those ongoing research activities and studies of the
National League of Cities and the U.S. Conference of
Mayors required by the Washington Assistant to the City of
Elgin in the performance of his/her prescribed functions
under this Agreement;
-2-
D. The Washington Assistant will confer with the City
Manager and such other City personnel as the City
Manager may designate at the times and places mutually
agreed to by the City Manager and the Washington
Assistant on all organizational planning and program
activities which have a bearing on the ability of the
City to make the best use of federal aid programs;
E. The Washington Assistant will review federal executive
proposals, legislation under consideration, proposed
and adopted administrative rules and regulations and
other Washington developments for the purpose of
advising the City on his/her own initiative of those
items which may have a bearing on City policy or
programs;
F. More specifically, the Washington Assistant will
advise and consult on behalf of the City with the
White House and the following federal agencies or
departments: Commerce, SBA, Treasury, HUD, Labor,
HHS, OMB, DOT, EPA, Interior, Justice, DOE, and such
other agencies, departments and commissions as may be
necessary to the performance of full Washington
service to the City Manager and the City.
Additionally, the Washington Representative will act
as liaison with the U.S. Conference of Mayors and the
National League of Cities, and will furnish
legislative and administrative analyses of issues
involving any and all of the above enumerated agencies
and departments;
G. The Washington Assistant will secure and furnish such
detailed information as may be available on federal
programs in which the City indicates an interest;
H. The Washington Assistant will review and comment on
proposals of the City which are being prepared for
submission to federal agencies when requested to do so
by the City Manager or his designees;
I. The Washington Assistant will maintain liaison with
the City's Congressional delegation and will assist
the delegation in any matter which the City determines
to be in its best interest in the same manner as any
other member of the City's administrative staff might
render assistance;
J. The Washington Assistant will counsel with the City
regarding appearances by City personnel before
Congressional committees and administrative agencies
and will arrange for appointments and accommodations
for City personnel as necessary;
K. The Washington Assistant will contact federal agencies
on the City's behalf when City applications are under
consideration by such agencies and otherwise take
whatever steps appear to him/her to be required to
obtain the most favorable consideration of such
applications;
-3-
L. The Washington Assistant will advise and consult with
or otherwise make assistance available to such
representatives of the private sector who are engaged
in economic development activities as determined by
the City Manager to be in the best interests of the
City of Elgin; and
M. In fulfilling his/her responsibilities under this
Agreement, the Washington Assistant will act in the
name of the City of Elgin and with the title of
Washington Assistant to the City Manager under the
supervision of the City Manager. Any change in the
person of the Washington Assistant from the person
representing the City as of the effective date of this
Agreement must be approved by the City Manager.
II. The City of Elgin agrees to:
A. Advise the National Center for Municipal Development,
Inc. , of the name or names of persons other than the
City Manager authorized to request service by the
Washington Assistant and the person or persons to be
kept advised by the Assistant;
B. Supply the National Center for Municipal Development,
Inc. , with a summary of all federal programs in which
the City is participating and advise the National
Center for Municipal Development, Inc. , of any new
applications filed, together with pertinent details as
to the substance of such applications;
C. Supply the National Center for Municipal Development,
Inc. , with copies of budgets, planning documents, and
regular reports of the City Manager and departments,
Council agenda and proceedings, newspapers and other
materials which will assist the Representative in
keeping current on City policies and programs;
D. Reimburse the National Center for Municipal
Development, Inc. for: (1) all travel expenses
incurred pursuant to paragraph 1, subparagraph D; (2)
all travel expenses for attendance at any other
meetings attended by the Washington Assistant outside
Washington, D.C. at the request of the City; and
E. Reimburse the National Center for Municipal
Development, Inc. for other expenses which are
incurred within Washington, D.C. on behalf of the City
in carrying out the provisions of this Agreement and
as approved by the City Manager subject to the
provisions of paragraph 4; and
-4-
F. All long distance telephone expense and extraordinary
postage will be borne by the City. The City Manager
will determine policy regarding telephone usage.
III. The City of Elgin and the National Center for
Municipal Development, Inc. , concur that the following
exclusions shall apply to this agreement:
A. The City Representative:
1. will not represent commercial or industrial
establishments of the City in pursuit of federal
business except in accordance with the provisions of
Paragraph I, Subparagraph L, above.
2. will not, by virtue of this Agreement, represent other
local government agencies in Elgin except those which
are instrumentalities or agencies of the City of
Elgin;
3. will not perform any legal, engineering, accounting or
other similar professional service;
B. The National Center for Municipal Development will not:
1. represent a position which clearly and directly
conflicts with the National League of Cities and the
U.S. Conference of Mayors;
2. directly or indirectly participate in or intervene in
any political campaign on behalf of or in opposition
to any candidate for public office.
IV. Compensation:
The cost of service will be $25,000 for twelve months, payable
in advance, in equal monthly installments of $2,083.33
commencing February 1 , 1986, plus a maximum of $1,500 for
reimbursable expenses incurred pursuant to paragraph II,
subparagraphs D, E, and F.
•
-5-
IN
5-IN WITNESS WHEREOF: CITY OF ELGIN
ATTEST
?"‘400"6---
L-14-14-273:1-1144-1461"144—/'
y Manager
' F NATIONAL CENTER FOR MUNICIPAL
DEVELOPMENT, INCORPORATED
1
./L/z4::::
J n Gunther, President
ite 300
1620 Eye Street, N.W.
Washington, D.C. 20006
23-7420658
TAXPAYER IDENTIFICATION NUMBER
January 7, 1986
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: National Center for Municipal Development
(NCMD) Contract
PURPOSE: The purpose of this memorandum is to consider the
attached agreement with the NCMD for certain consulting services.
BACKGROUND: On January 14 , 1985, the City Council approved a
resolution accepting a proposal from the NCMD for consulting
services. During the year, the NCMD provided the City with
information on federal aid programs, legislation under
consideration, executive branch proposals and copies of adopted
administrative rules and regulations. In addition, the NCMD was
instrumental in achieving beneficial modifications to the Fair
Labor Standards Act by consulting with Congressional leaders.
The renewal agreement with NCMD is the same as the one approved
last year with no change in the scope of services or fees.
FINANCIAL IMPACT: The cost of the services contained in this
agreement is $25,000 plus a maximum of $1 , 500 in reimbursable
expenses. In 1985, the reimbursable expenses amounted to a
little over $1,400. There is $26,000 in the 1986 budget
( 190-809 ) for the NCMD contract.
RECOMMENDATION: The City staff recommends approval of the NCMD
contract for another year.
mes J., rok, City Manager
JJC:amp
Attachment
QtM, /OP".
TELEPHONE 312/695-6500
of Ft
cr.---
*'t fig'
4 'gin
Mt o ;G 7a 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555
kTt� t�1�%
January 15 , 1986
Mr. John Gunther, President
National Center for Municipal Development
Suite 300
1620 Eye Street , N.W.
Washington, D.C. 20006
Dear Sir:
I enclose herewith fully executed copy of Agreement for
professional services to be rendered by your Company.
Said Agreement was approved by the Elgin City Council
on January 13 , 1986.
Very truly yours,
Marie Yearman
City Clerk