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HomeMy WebLinkAbout85-0201 National Center • • . 1S-oao1 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF ELGIN, ILLINOIS AND THE NATIONAL CENTER FOR MUNICIPAL DEVELOPMENT, INCORPORATED THIS AGREEMENT is made and entered into as of the first day of February, 1985, by and between the City of Elgin (hereinafter referred to as the "Citi") and the National Center for Municipal Development, Inc. (hereinafter sometimes referred to as the "Consultant"). WITNESSETH WHEREAS, the City desires to engage a Consultant to represent Elgin in Washington, D.C. ; and WHEREAS, Consultant, the National Center for Municipal Development, Inc. (which maintains offices at 1620 Eye Street, N.W. , Washington, D.C. and has a "taxpayer" identification of 23-7420658), has proven record of ability to perform such consultation, The CITY OF ELGIN and the National Center for Municipal Development, Inc. for the considerations and under the conditions set forth herein do agree as follows: I. The Consultant agrees: A. The National Center for Municipal Development, Inc. will act as legislative and administrative consultant for the City in Washington, D.C. and will assign a senior professional member of its staff to act as Washington Assistant to the City of Elgin; B. The National Center for Municipal Development, Inc. will provide supervision of the Washington Assistant as desired by the City and proportionate to the level of service specified in Subparagraphs D through L below; C. The National Center for Municipal Development, Inc. , will furnish requisite office space, utilities, furnishings and equipment, secretarial services, common-use office supplies and services, general administrative support, and consultation with the urban research staff and access to those ongoing research activities and studies of the National League of Cities and the U.S. Conference of Mayors required by the Washington Assistant to the City of Elgin in the performance of his/her prescribed functions under this Agreement; • • -2- D. The Washington Assistant will confer with the City Manager and such other City personnel as the City Manager may designate at the times and places mutually agreed to by the City Manager and the Washington Assistant on all organizational planning and program activities which have a bearing on the ability of the City to make the best use of federal aid programs; E. The Washington Assistant will review federal executive proposals, legislation under consideration, proposed and adopted administrative rules and regulations and other Washington developments for the purpose of advising the City on his/her own initiative of those items which may have a bearing on City policy or programs; F. More specifically, the Washington Assistant will advise and consult on behalf of the City with the White House and the following federal agencies or departments: Commerce, SBA, Treasury, HUD, Labor, HHS, OMB, DOT, EPA, Interior, Justice, DOE, and such other agencies, departments and commissions as may be necessary to the performance of full Washington service to the City Manager and the City. Additionally, the Washington Representative will act as liaison with the U.S. Conference of Mayors and the National League of Cities, and will furnish legislative and administrative analyses of issues involving any and all of the above enumerated agencies and departments. G. The Washington Assistant will secure and furnish such detailed information as may be available on federal programs in which the City indicates an interest; H. The Washington Assistant will review and comment on proposals of the City which are being prepared for submission to federal agencies when requested to do so by the City Manager or his designees; I. The Washington Assistant will maintain liaison with the City's Congressional delegation and will assist the delegation in any matter which the City determines to be in its best interest in the same manner as any other member of the City's administrative staff might render assistance; J. The Washington Assistant will counsel with the City regarding appearances by City personnel before Congressional committees and administrative agencies and will arrange for appointments and accommodations for City personnel as necessary; K. The Washington Assistant will contact federal agencies on the City's behalf when City applications are under consideration by such agencies and otherwise take whatever steps appear to him/her to be required to obtain the most favorable consideration of such applications; -3- L. The Washington Assistant will advise and consult with or otherwise make assistance available to such representatives of the private sector who are engaged in economic development activities as determined by the City Manager to be in the best interests of the City of Elgin; M. In fulfilling his/her responsibilities under this Agreement, the Washington Assistant will act in the name of the City of Elgin and with the title of Washington Assistant to the City Manager under the supervision of the City Manager. Any change in the person of the Washington Assistant from the person representing the City as of the effective date of this Agreement must be approved by the City Manager. II. The City of Elgin agrees to: A. Advise the National Center for Municipal Development, Inc. , of the name or names of persons other than the City Manager authorized to request service by the Washington Assistant and the person or persons to be kept advised by the Assistant; B. Supply the National Center for Municipal Development, Inc. , with a summary of all federal programs in which the City is participating and advise the National Center for Municipal Development, Inc. , of any new applications filed, together with pertinent details as to the substance of such applications; C. Supply the National Center for Municipal Development, Inc. , with copies of budgets, planning documents, and regular reports of the City Manager and departments, Council agenda and proceedings, newspapers and other materials which will assist the Representative in keeping current on City policies and programs; D. The City will reimburse the National Center for Municipal Development, Inc. for: (1) all travel expenses incurred pursuant to paragraph 1, subparagraph D; (2) all travel expenses for attendance at any other meetings attended by the Washington Assistant outside Washington, D.C. at the request of the City. E. The City will reimburse the National Center for Municipal Development, Inc. for other expenses which are incurred within Washington, D.C. on behalf of the City in carrying out the provisions of this Agreement and as approved by the City Manager subject to the provisions of paragraph 4. -4- F. All long distance telephone expense and extraordinary postage will be borne by the City. The City Manager will determine policy regarding telephone usage. III. The City of Elgin and the National Center for Municipal Development, Inc. , concur that the following exclusions shall apply to this agreement: A. The City Representative: 1. will not represent commercial or industrial establishments of the City in pursuit of federal business except in accordance with the provisions of Paragraph I, Subparagraph L, above. 2. will not, by virtue of this Agreement, represent other local government agencies in Elgin except those which are instrumentalities or agencies of the City of El gin; 3. will not perform any legal , engineering, accounting or other similar professional service; B. The National Center for Municipal Development will not: 1. represent a position which clearly and directly conflicts with the National League of Cities and the U.S. Conference of Mayors; 2. directly or indirectly participate in or intervene in any political campaign on behalf of or in opposition to any candidate for public office. IV. Compensation: The cost of service will be $25,000 for twelve months, payable in advance, in equal monthly installments of $2,083.33 commencing February 1, 1985, plus a maximum of $1,500 for reimbursable expenses incurred pursuant to paragraph II, subparagraphs D, E, and F. -5- IN WITNESS WHEREOF: CITY I LGIN ATTEST 4 '% 1 ity imager 6(i1-21 NATIONAL CENTER FOR MUNICIPAL DEVELOPMENT, INCORPORATED Alan Beals, President Suite 300 1620 Eye Street, N.W. Washington, D.C. 20006 23-7420658 TAXPAYER IDENTIFICATION NUMBER !;lf National CITY OFFICES IN WASHINGTON Center 1620 Eye Street, N.W.,Suite 300 fol-M unnicpal Washington, D.C. 20006 Development 202-429-0160 PROPOSAL FOR SERVICES for the city of ELGIN, ILLINOIS by • Barbara T. McCall The National Center for Municipal Development, Inc. Introduction The National Center for Municipal Development proposes to provide Washington Representation and advocacy services to the City of Elgin for federal grant, legislative information, and other technical assistance at an annual cost of $25,000, to be paid in equal monthly installments for the next twelve months, plus a maximum $1,500 in reimbursable expenses. NCMD is a non-profit corporation established in 1966 by the National League of Cities (NLC) and the U.S. Conference of Mayors (USCM) . It was created to meet the Washington Representation needs of individual cities which are not provided through services offered by the national organizations. The Executive Directors of NLC and USCM are members of the governing board and advise on corporate matters including how to provide the best and most cost-effective representational services possible. Cities contract with NCMD for services at a dollar level tailored to their needs, responsibilities, populations, and budgets. This proposal is based on a preliminary assessment of the City's interest in and use of federal programs and its informational needs in Washington. The city of Elgin' s economic development, downtown revitalization, park and recreation, cultural , and infrastructure improvements should make use of federal and private resources. Cities continue to need such assistance to accomplish these objectives. The goal of this proposed service will be to maximize these resources by assuring that Elgin has accurate, timely information and advice on all potential sources of support. Several programs with funds for FY85 of interest to Elgin include: Housing Development Action Grants, the Economic Founded in 1966 as the MAN IN WASHINGTON SERVICEg' by the NATIONAL LEAGUE OF CITIES and the UNITED STATES CONFERENCE OF MAYORS Elgin Proposal Page 2 Development Administration (EDA) programs, the Community Development Block Grant program, Small Business Administration (SBA) initiatives, HUD Rehabilitation Block Grant, periodic HUD demonstration projects, the Job Training Partnership Act programs, the Department of Transportation highway and transit programs, Land and Water Conservation Fund and Historic Preservation funding. These programs will be carefully followed along with others of interest to the City, as well as any new proposals from the 99th Congress. Scope of Services Each NCMD client city is assigned to one of our City Representatives, who is reponsible for conducting an effective Washington program for that city by putting together a work plan which will produce identifiable results. Services will be tailored to Elgin' s needs but would in any case include: o Federal Funding: The NCMD City Representative is always alert to new funding opportunities and is often in a position to obtain advance guidelines and general information about them. With first hand knowledge of what the Federal program is trying to achieve, the City Representative is well prepared to enhance a city' s competiveness, to advocate a city' s project proposal , and to assist in solving problems which may develop as a project application proceeds through the review process. o Legislative and Administrative Issues: Pending legislation or regulatory changes may benefit or adversely affect a city. A City Representative monitors legislative and regulatory developments closely and works with the city' s Congressional delegation, and/or with Federal agency officials, to assure a city' s particular interests are advanced or protected. When a city' s concerns with legislation or regulation coincide with those of other cities, a frequent occurrence, a City Representative in NCMD with colleagues representing more than 40 other cities is in an ideal position to put together effective Congressional and public interest coalitions. Opportunities for joint or cooperative action among NCMD City Representatives to protect programs of benefit to cities and to enhance funding levels are frequent. For example, in the 98th Congress several NCMD cities, coordinated by their City Representatives, worked together to secure supplemental funding for the Summer Youth Employment program and to target the funds to established programs. Elgin Proposal Page 3 o Congressional Relations: A City Representative in NCMD assigns priority to establishing and maintaining close working relations with a city' s Congressional delegation -- the Senators and their staffs and the District Representatives and their staffs. Such relations are mutually beneficial . Senators and Members of Congress invariably welcome having someone on the Washington scene who is able to convey detailed information about a city' s needs and concerns, enabling them to better serve the city's interests. The advantage of close relations with Congress was particularly apparent as tax legislation moved through the 98th Congress and NCMD City Representativaes worked hard to protect projects underway with Industrial Revenue Bond financing. o Staff assistance to City Officials: City officials find Washington visits much more productive when City Representatives set up meetings with the right federal officials and help develop agendas. This assistance is also helpful to assure more productive meetings with Members of Congress and Senators. City Representatives also help city officials use the NLC and USCM meetings and organizations more effectively. o Information. NCMD City Representatives become the first point of inquiry for client city officials and staff on all Washington information. City Representatives also initiate action through almost daily contact with City staff, and by sending frequent memos on relevant matters to the appropriate department heads. In addition, a weekly Washington Report with written updates on developments in Washington, tailored to the specific interests of individual client cities, is provided. (See Attachment 3 for a recent example of this Washington Report.) This Report helps identify opportunities and monitor progress on matters of concern. NCMD has a staff of 21 professionals specializing in and reporting on more than 30 legislative and program areas. Combining and sharing our information enables us to "cover" Washington both in breadth and in depth. o Technical Assistance. Washington is a collection point for information on urban problem solving across the country. A City Representative can often utilize Washington resources on behalf of a city in order to assist in obtaining innovative ideas or solutions that have worked elsewhere and are applicable to local problems. • Elgin Proposal Page 4 Conclusion NCMD' s services are unique. They vary with the needs of each of our client cities. City Representatives are in Washington, working to build coalitions, advocate our cities' interests and pursue opportunities. Information goes beyond that which can be found in newsletters or computerized data systems. It emanates from personal contact with federal officials on behalf of cities and a detailed working knowledge of our client cities' plans and projects. An updated summary of specific examples of our effectiveness, "What Has NCMD Done for Cities Lately" is attached as Enclosure 4. Also attached is a draft contract for your review and consideration and a copy of my resume. AGREEMENT BETWEEN THE CITY OF ELGIN, ILLINOIS AND THE NATIONAL CENTER FOP MUNTCIPAL DEVELOPMENT , INC. , WASHINGTON , D .C. Pursuant to this Agreement , the City of Elgin , Illinois , and the National Center for Municipal Development , Inc . , agree to assure the following obligations : 1 . OPLICATTONS OF THE. NATIONAL CFNTFP FOP MUNICIPAL DEVELOPMENT , INC . A. The National Center for Municipal Development , Inc . , will assign a member of its staff to act as a Washington Assistant to the City of ELGIN, in Washington , D .C. B. The National Center for Municipal Development , Inc . , will provide supervision of the Washington Assistant as desired by the City and proportionate to the level of service specified in paragraph 2 , sub- paragraphs A and F below; the National Center for Municipal Development , Inc . , will furnish requisite office space , utilities , furnishings and equipment , secretarial services , common-use office supplies and services , general administrative support , and consult- ation activities and studies of the National Center for Municipal Development , the National League of Cities , and U. S . Conference of Mayors required by the Wash- . ington Assistant to the City of ELGIN , in the per- formance of prescribed functions under this Agreement . C. The Washington Assistant will confer with the City Manager and such other City personnel as the City Man- ager nay designate at the times and places mutually agreed to by the City Manager and the Washington Assistant on all organizational planning and program activity which has a bearing on the ability of the City to make the best use of federal aid programs. D. The Washington Assistant will review federal executive proposals , legislation under consideration , proposed and adopted administrative rules and regu- lations and other Washington developments for the pur- pose of advising the City of those items which nay have a bearing on City policy or programs. -2- F . The Washington Assistant will secure and furnish such detailed information as nay he available on fed- eral programs in which the City indicates an interest . F . The Washington Assistant will review and comment on proposals of the City which are being prepared for submission to federal agencies when requested to do so by the City Manager or such personnel as he may desig- nate . G. The Washington Assistant will maintain liaison with the City ' s Congressional delegation and will assist the delegation in any matter which the City determines to he in its best interest in the sane man- ner as any other member of the City' s administrative staff might render assistance . H . The Washington Assistant will counsel with the City regarding appearances by City personnel before Congressional committees and administrative agencies and will arrange for appointments and accommodations for City personnel as necessary. I . The Washington Assistant will contact federal agencies on the City ' s behalf when City applications are under consideration by such agencies and otherwise take whatever stens appear to be required to obtain the most favorable consideration of such applications . J . In fulfilling the responsibilities under this Agreement , the Washington Assistant will act in the name of the City of Flein , Illinois , and with the title of Washington Assistant to the City tanager . K . The National Center for Municipal Development , Inc . , will not directly or indirectly participate in or intervene in any political campaign on behalf of or in opposition to any candidate for public office . L. The National Center for Municipal Development , Inc . , will not take a position on pending legislation nor attempt to influence legislation by propaganda or otherwise . 2 . OBLIGATIONS OF THF CITY OF ELGIN , ILLINOIS : A . The City of ELGIN will contract with the National Center for Municipal Development , Inc . , Washington , D. C . for a period of one year . B . The City will pay the National Center for Municipal Development for the performance of all services required hereunder and all expenses incurred -3- in connection therewith the sum of TWENTY-FIVF. THOUSAND DOLLARS , ( S25 ,OnO . no ) , payable as follows : $2 ,0g3 . 33 in advance for each of the next 12 months , plus a max- imum of $1 , 500 . 00 for each reimbursable expense in- curred pursuant to paragraph 2 , subparagraph F , G & H. C. The City will advise the rational Center for Muni- cipal Development , Inc . , of the name or names of per- sons other than the City Manager authorized to request service by the Washington Assistant and the person or persons to he kent advised by the Assistant . P. The City will supply the National Center for Muni- cipal Development , Inc . , with a summary of all federal programs in which the City is participating and advise the National Center for Tlunicipal Development , Inc . , of any new applications filed , together with pertinent de- tails as to the substance of such applications . F . The City will supply the National Center for Nuni- cinal Development , Inc . , with copies of budgets , plan- ning documents , and regular reports of the City Nanager and department: , Council agenda and proceedings , news- papers and other materials which will assist the repre- sentative in keeping current on City policies and pro- grams . F. The City will reimburse the National Center for funicipal Development , Inc . , for : ( 1 ) all travel ex- penses incurred pursuant to paragraph 1 , subparagraph C; ( 2 ) all travel expenses for attendance at any other conferences attended by the Washington Assistant out- side of Washington P . C . at the request of the City . G . The City will reimburse the National Center for Municipal Development , Inc . for other expenses which are incurred within Washington , P.C . on behalf of the City in carrying out the provisions of this Agreement and as approved by the City Manager subject to the pro- visions of paragraph 2 , subparagraph B above . P. All long distance telephone expense and express mail charges will he borne by the City . The City Nan- ager will determine policy concerning telephone and ex- press mail usage . 3 . THE CITY OF ELGIN, , ILLINOIS , AND TPF NATIONAL CENTER, FOR NUNTCIPAL DFVFI,OPNFrT , INC . , CONCUR, THAT THE FOL1 OUINO EXCLUSIONS SHALL APPLY TO THIS AGRFFNFNT : The Washington Assistant assigned by the National Center for fiunicipal Development , Inc . , to the City of ELGIN : A. will not represent the interest of local constit- uents of the City in pursuit of federal business; -4- B. will not , by virtue of this Agreement , represent other local government agencies in the City of Elgin except the City government and those which are instrumentalities or agencies of the City; C. will not perform any legal , engineering , account- ing or other sinilar professional service ; D. will not represent a position which clearly and directly conflicts with the national policies of the National Leagne of Cities and the P . S . Conference of ?Mayors . 4 . Either party nay terminate this Agreement at any tine by giving the other at least sixty ( 60 ) days ' notice in writing of such termination . This Agreement shall take effect the first day of September , 1983 . NATIONAL CENTFP FOP MITNICIPAL CITY OF FLCIN , ILLINOIS DF\'EL OPNFNT, INCOPPOPATEP John J . Gunther , President Leo Nelson , City Manager