HomeMy WebLinkAbout81-0217 International Systems 1\- 0 \--"+
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Systems,
= 2580 Cumberland Parkway Atlanta, Georgia 30082
404-434-2292
February 20, 1981
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Mr. Robert Malm
Assistant City Manager
City Of Elgin
150 Dexter Court
Elgin, IL 60120
Dear Mr. Malm:
Thank you for sending the signed copies of our contract to
me so promptly. I have enclosed the City 's copy of the
dually executed contract for your records .
We look forward to another year of service with Elgin, and
I anticipate the upcoming year will prove to be productive
and beneficial to the City. Please call me if I can be of
any assistance.
Sincerely,
061-a44-4- Cka -411-4-)
Debora L. Baker
Marketing Representative
DLB/ds
Enclosure: Contractmei e
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AGREEMENT BETWEEN
INTERNATIONAL SYSTEMS, INC. (ISI)
AND
ELGIN, ILLINOIS (CLIENT)
1. This agreement becomes effective when signed by both parties and
it continues in effect for a period of a year after :execution;
the term of this agreement may be extended by the provisions
of paragraph four.
2. ISI shall provide the Client with Federal funding reports and
services beginning when this agreement is signed. Specifically,
ISI ' s services shall include the following:
a. Computer-based Federal grant and loan report based on
the Client' s answers to ISI ' s profile questionnaire;
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b. Monthly Federal grant and loan news reports;
c. Special detailed reports on Federal grant and loan funds
of particular interest to the Client;
d. Access via toll-free WATS line by the Client to ISI ' s
program specialists and research and information staff;
e. Access to ISI ' s Washington' office which tracks all pertinent
legislation relative to Client' s needs;
f. Assigned ISI personal representative to coordinate Client' s
requests and needs with ISI program specialists; research
and information staff;, and. Washington office;
g. Technical assistance on all Federal grant and loan applications
prepared by the Client' s staff, if requested in° a reasonable
period of time prior to submission;
h. Preparation of all Federal grant and loan applications
requested by Client after consultation with ISIiconcerning
the availability of funds and the likelihood of; approval.
3. The Client agrees to pay ISI a fee of $22, 000 when the agreement
is signed.
4. ISI agrees that if the Client does not receive revenues or
approved grants in at least the amount of the fee paid during
the one-year period the agreement is in effect, ISI: shall
continue to provide the grants writing service until revenues
are received or grants in at least the amount of the fee are
approved.
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ISI agrees to formally pursue only those federal programs the
Client' s authorized representative directs ISI to pursue.
ISI will request this authorization as various programs are
identified by sending a letter of authorization. The Client
agrees to respond affirmatively or negatively within. 30 days
to these requests for authorization to proceed.
Should ISI reach the conclusion that 'ISI is unable to generate
any revenues or approved grants on behalf of the Client, ISI
will refund the difference between the fee paid and the revenues
received or grant applications approved and advise Client of
such determination in writing. '
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Revenues received by the Client from Federal grants currently
being received or pursued directly by the Client without ISI
assistance are not to be computed in determining revenues
for the purposes of the agreements.
5. ISI and Client agree to the following with regard to, ISI ' s
guarantees:
a. If the Client does not receive revenues or approved
grant applications in at least the amount of the fee paid,
the Client shall send a registered letter to ISI by the
beginning of the twelfth month of the agreement invoking
an extension of the Federal Grants Assistance Program
at no additional cost until terms of the guarantee are met;
b. If ISI does not receive such letter, ISI shall have no
obligation upon the expiration of the one-year term of this
agreement. .
CITY OF ELGIN, 4 Municipal corporation INTERNATIONAL 'SYSTEMS , INC.
By111 a
\11 !i � I / r
ature Date Signature Date
Attest: Attest: /- /
,ge4/4..as GENE SIDWELL
WOTARY PUBLIC,GEORGIA, STATE AT-LARGE
MY COMMISSION EXPIRES OCT. 12, 1981.
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SUMMARY QF SERVICE
ELGIN, ILLINOIS
' JANUARY,: 1981 •
1 INTERNATIONAL SYSTEMS , INC.
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TABLE OF CONTENTS
INTRODUCTION
RESEARCH AND INFORMATION ACTIVITIES
' GRANTSWRITING
PROJECTIONS FOR SECOND SERVICE PERIOD
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INTRODUCTION
On December 10, 1979 , the City of Elgin contracted
with International Systems, Inc. (ISI) for a federal grants
assistance program, which included the following services:
- computerized grants scan;
- monthly newsletter (Grant Grams) on federal programs
of particular interest to the client;
- special Washington reports on federal programs of
particular interest to the client;
- unlimited research and information via Information
Base and ISI ' s Research Staff;
' - access to Atlanta office through a toll-free WATS
line;
- personal representative to assist with service co-
ordination and to update client requests for infor-
mation, research, technical assistance and grants-
writing;
- Washington office to track relevant-.Legislation for
the client; and
- preparation of all eligible and competitive grant
' applications requested by the City, at no additional
cost.
During the first year of association with Elgin, ISI
has demonstrated an effective and comprehensive service
' delivery system with the provision of the basic services
specified above, as well as an expanded program of acti-
vities which have included grantswriting, on-site visits
by ISI personnel , and long-term project development.
' Annual statistics compiled for Elgin indicate that
numerous information requests were processed during this
period and packets of program-related material were dis-
seminated to local officials and administrative heads .
During the past year, ISI ' s efforts in project development
have resulted in the preparation, submission, and approval
of a federal grant application for funds totalling $23, 002 .
A state grant application for $1, 000 was also approved.
Our staff has been in constant communication with
the City both in written form and through our toll-free
WATS lines. ISI is pleased with the close working rela-
' tionship that has developed with the City. Our Washington
office has continued to track legislation relevant to
' Elgin' s needs, and has provided reports on a regular basis.
Site visits have been made to the City by the ISI repre-
sentative to collect data, develop projects, determine
priorities and generally obtain a first-hand knowledge
and understanding of the area and your needs .
' The comprehensive grant assistance service provided
' by ISI is designed to aid localities interested in aggres-
sively pursuing federal funds to stabilize and reduce the
' local tax burden and insure that the citizens receive an
equitable return on their tax dollars. In addition, ISI
tis constantly looking toward the future . to determine what
the national priorities will be, and how they relate to
' the needs of Elgin. Elgin has demonstrated an interest in
' these activities, and due to this, ISI would like to renew
our contractual agreement with the City.
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RESEARCH AND INFORMATION
Throughout the past year, the City of Elgin has
Iutilized the research and information component of our
Iservice to a great degree. Activity in this area has
grown progressively since the initiation of our service.
ISome of the areas of interest to the City in which ISI
staff have conducted research this year include:
I - Parks and Recreation
- Museums
I - Housing
I - Foundations
- Social Services
I - Flood-Related Programs
- Transportation/Traffic Signalization
IIn addition, various information on state and federal
Iprograms have been transmitted to the City, including program
summaries, application packets, brochures, and guidelines.
ITo obtain this information, our staff has contacted numerous
state and federal agencies on behalf of the City.
IThe following paragraphs highlight the results of vari-
Ious research efforts by ISI on behalf of the City.
Parks and Recreation - In an effort to aid the City
Imeet its parks and recreation needs, ISI investigated
several funding programs. These programs included the
1 Urban Parks and Recreation Recovery Program (UPARR) and
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the Land and Water Conservation Fund. These research
' activities eventually culminated in the preparation and
' submission of two grant applications under the UPARR
program, one for planning and one for an innovative recre-
ation program.
Museums - The City expressed an interest in providing
' additional financial assistance to the Elgin Public Museum
' for general operating expenses and special programs. As a
result three grant applications were submitted to various
funding agencies.
Flood-Related Programs - Research efforts in this area
' centered around the investigation of funding possibilities
for acquisition and clearance of flood plain areas. ISI
determined that the only program currently available to
' meet this need was, the Acquisition of Flood Damaged Struc-
tures Program. Your ISI representative together with City
' staff, has met with agency personnel to discuss how Elgin
can best take advantage of this program. ISI will continue
to work with the City in this area.
Transportaion/Traffic Signalization - Although federal
discretionary funds for projects in this area are extremely
' limited, ISI has monitored closely the Transportation
System Management (TSM) Program since its creation by
Congress. Traffic signalization, bicycle facilities, ride-
sharing, etc. are all eligible activities under this pro-
gram. ISI looks forward to preparing an application under
' this program for the City of Elgin.
The various research activities summarized above have
' provided the City with insight into which funds and pro-
grams are available to meet your needs. Information of
this nature has provided local officials the opportunity
' to improve the Community' s long-range planning efforts
and to enhance Elgin' s funding position in several federal
programs. An integral function of the service we provide
' Elgin depends on the ability of your assigned ISI repre-
sentative and our other staff to identify programs which
' will fulfill your priority needs. We feel this approach
is indicative of our comprehensive and aggressive service
orientation.
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GRANTS WRITING •
During this contract year, ISI has had the opportunity
to prepare and submit several grant applications on behalf
' of Elgin. Two of these applications, the UPARR and the
Illinois Institute of Natural Resources, were approved.
The major grants writing project for the City under-
taken by ISI was the preparation and subsequent approval
of an Urban Parks and Recreation Recovery grant. In
Elgin there are fifteen neighborhoods without parks or
the normal recreation programming offered through the Pub-
' lic Property and Recreation Department. The City, there-
fore, requested funds to develop a mobile recreation unit
equipped with basketballs and goals, volleyball sets, street
' hockey equipment, traffic cones and other related supplies.
This project will serve five of the neighborhoods whose
' recreational needs are presently unmet.
Another grants writing project this year was the sub-
mission of an application under the Illinois Institute
of Natural Resources Museum Aid Program-. ...Funds were re-
quested and approved for general support of the Elgin
' Public Museum. The financial assistance provided will
enable the staff to continue its educational outreach
1 program and its hosting of exhibits of national signifi-
cance and local interest.
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Additional grants prepared and submitted by ISI include
' General Operating Support under the Institute of Museum
' Services, Wider Availability of Museums under the National
Endowment for the Arts, FIRES, Performing Art for Young
' People Series, and an UPARR Planning Grant application.
Although the UPARR planning grant was rejected, dis-
cussions between ISI ' s recreation specialist and agency
' staff indicated that Elgin could still successfully sub-
mit an application under another area of this program.
' The grant was not approved because the entire City of
Elgin did not meet the "distress level" established for
' the program in terms of population per square mile, per-
cent persons below the poverty level and the like. How-
ever, submission of rehabilitation or innovative grants
' would require data only on the area of town in which the
project was located. As previously mentioned, the innova-
tive grant has been approved.
' ISI hopes to resubmit the General Operating Support
application to the Institute of Museum Services during the
' next funding cycle. Funds are needed for staff salary
increases that would enable the Elgin Public Museums ' s
' professional employees to play a more active role in
solidifying its future financial condition by seeking
increased in-kind support.
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Grant projects like those mentioned above enable the
City to provide improved services to its citizens while
' recapturing their federal tax dollars . In this manner,
the local tax burden is reduced and local funds can be
better utilized by City officials . ISI is glad to have
been able to help the City in this manner.
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PROJECTIONS FOR THE NEXT SERVICE PERIOD
ISI is eager to continue our successful relationship
with Elgin. Since the Company is growing steadily and our
' client base has continued to increase, we have expanded our
staff, facilities, and services to better meet the' needs of
' our continuing and new clients.
ISI has concentrated on expanding our service in two
areas. First, we have increased the versatility and scope
of our general operation. For example, an Information
Specialist has been added to the ISI team to maintain a
research library and act as a resource clearinghouse for
information requests. Another area of expanded service
has been the increase of program researchers who are
responsible for programmatic development and inventory
' within their areas of expertise. ISI currently has spec-
, ialists in the areas of economic development, housing,
water and sewer projects, recreation, transportation,
community development, social services, programs for the
senior and handicapped citizens, criminal justice, edu-
cation, health, energy, and historical preservation, to
' name a few. These efforts to provide a comprehensive in-
depth approach in specialized areas should increase funding
' chances for submitted applications in these areas.
A second area of ISI ' s growth has been the examination
of new federal policies and the anticipated impacton our
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clients. ISI believes that the national focus in the 1980 ' s
will be the conservation of our most valuable resources:
' energy, housing and the environment. International Systems,
Inc. has initiated a major development effort to move to
1 the forefront in these three fields. Our Washington Office
will continue to monitor legislative proposals in these
areas and other areas to ensure that you have access to
' the most current information on programs relevant to your
needs. ISI will be able to interpret the applicability of
these new grant developments related to the City' s needs in
a timely manner. Legislative monitoring effectively in-
creases ISI ' s ability to engage in selective grants matching
at its earliest stage, producing a cost-effective mechanism .
for both the City and ISI. This is especially important as
' competition for fewer federal dollars increases. Identi-
fying the applicability or non-applicability of a new
grant program allows our service to meet your priorities
more quickly and efficiently.
' The most immediate concern for the upcoming year is
' development of a competitive project under the Transportation
Systems Management Program with a deadline of March 1, 1981.
' This program represents one of the few opportunities for
discretionary funding in the transportaion area. The process
' of applying is complex. Proposals require local, state,
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and federal reviews and endorsements. ISI is anxious to
begin working with Elgin on a project tailored to meet the
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City' s needs.
Major undertakings in the area of parks and recreation
iare anticipated. The City has already expressed an interest
in ISI preparing and submitting an application under the
Land and Water Conservation Fund (LWCF) for park develop-
ment. A waterfront demonstration program under the
Secretary' s Discretionary Fund is also a source of funding
for the City to consider. Should Elgin decide to renew
its contract with us , ISI looks forward to working with
City staff in the development of proposals under these
' programs. Due to our familiarity with recreation programs ,
especially LWCF, ISI will be able to provide substantial
step-by-step technical assistance during the project develop-
ment phase as well as prepare the applications.
' We also hope to pursue funding for the Senior Citizen
' Center. We have identified foundations which fund capital
improvement projects for non-profit organizations, chief of
1 which is the Kresge Foundation with a deadline of February 15.
ISI plans to continue efforts directed toward securing
ifunds under the Acquisition of Flood Damaged Structures
' Program. We recognize the importance of this activity to
the City and feel considerable headway in this endeavor has
' been made thus far.
One other program that ISI staff have recently brought
. to the City' s attention is the Small Multi-Family Rental
Property Rehabilitation Program. Under this program Section
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P312 loans and Section 8 Existing Housing Certificates
will be targeted to selected Community Development Block
Grant Entitlements recipients in an effort to renovate
apartment complexes with about 5 to 30 units. Applicants
with a project located in a designated Neighborhood
' Strategy Area (NSA) will receive priority.
Housing rehabilitation programs are of major im-
portance to any growing community. ISI has identified
several programs which would assist the City of Elgin
with its continuing housing rehabilitation efforts. Housing
rehabilitation and economic development within the City
help provide a healthy, economically sound, and pleasant
environment which will further contribute to the overall
quality of life for the City and its citizens.
An integral function of the service we provide Elgin
' depends on the ability of the assigned representative and
other program specialists to develop projects specifically
tailored to the City' s needs. We feel this approach is
indicative of our comprehensive and aggressive service
1 orientation.
Finally, ISI has demonstrated a capability of systema-
tically disseminating information on all federal grant
' and loan programs. conducting in-depth research in specific
areas of interest to the City and providing technical
tassistance/grants writing services. We have exhibited
aggressiveness in accomplishing a large variety of tasks for
' Elgin that have required a considerable amount of time.
' We have been successful in obtaining federal grant
assistance for needed City projects.
' In conclusion, ISI has continuously provided a
comprehensive program of federal grants assistance to
' the City during the preceding contract period. Based on
projections for needed projects in the near future, ISI
feels that we can be instrumental in assisting the City
' in obtaining additional revenues , and subsequently alle-
viating the local tax burden.
' Due to our familiarity with your needs , the working
' relationship we have established, and the fact that we
have already laid the groundwork for several future projects,
' ISI is enthusiastic about the results that can be accomplished
during the next service year.
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. CORRESPONDENCE LOG •
1 CLOSED BY INFORMATION TO CLIENT .
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_ AGENCY CONTACT
- - Heritage Conserva-
1/16/80 UPARR Program 1/9/80 800044 X X tion Recreation
Service
New Ambulance equipment and
, 1 /16/80 Rescue deck 1/9/80 800051 X X
Urban Mass Trans-
q /16/80 Van for Handicapped 1/9/80 800050 X X
portation Admin.
Fed. Highway Admin
;1 /16/80 Bikeways Program 1/10/80 800058 X X
& Dept. of Trans.
Department of
1 /24/80 Reclaimation of Mining Area 1/9/80 800048 X X Mines and Miner
1 /25/80 Cost Allocation Plan 1/9/80 800036 X X
Law Enforcement ;,
Police and Prosecution Witness Assistance Admin.
1 /25/80 Assistance Program 1/9/80 800034 X X
Law Enforcement
.1 /25/80 Criminal Justice 1/9/80 800053 X X
; Assistance Admin.
Ford and
, 1 /28/80 Ford & McDonald Foundations 1/9/80 i 800049 X X McDonald Found.
Education for Community .
1 /29/80 Citizens 1/19/80 800033 X X
Education Dept. •
Illinois Arts
1 /29/80 Music Series 800045. X X
Council
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1 /31/80 Elderly Housing 1/9/80 800042 X X
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CORRESPONDENCE LOG
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CLOSED BY INFORMATION TO CLIENT
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DATE OF z w w x Q: z cn = w — a_ a. w
DATE SUBJECT AREA REQUEST `" cc Z -' Q- > Q_ '- — v) cc ca a < o: OTHER
AGENCY CONTACT
Urban Development Action Grant/
Housing and Urban
1 /31/80 Pockets of Poverty Program 1/7/80 800018 X X X Development
Housing and Urban
1 /31/80 Community Development Block Grant 1/9/80 800041 X X X Development •
Urban Parks and Recreation Heritage Conserva-
' 2/2/80 Recovery 1/9/80 800044 X X tion & Recovery
Service
Urban Parks and Recreation
2/4/80 Recovery X X
•
Heritage Conserva-
• Urban Parks and Recreation Authorization to tion & Recovery
214/80 Recovery X , Proceed SPrvi-P
Department of
2/5/80 Energy Audit Program 1/9/80 800039 X X Energy
2/5/80 Staffing for Community Programs 1/9/80 800046 X ,
Authorization tc
2/7/80 Botanical Gardens 1/9/80 800040 X X Proceed
2/7/80 Financial Systems & Data Process. 1/9/80 800035 X X
Yr
2/8/80 Grant Scan X , Grant Scan
Historic Preservation Grants Heritage Conserva-
2/8/80 -in Aid 1/9/80 800037 X X tion & Recreation
i .4 Service
Urban Parks and Recreation Requirements for Heritage Conserva-
•
zX tion & Recreation
_11 /8Q Recovery application Service
.111 OM Iliii iiii MO II= Ell =I 11111 illIN NM MO 4111 1111 Eli IIIII Illi ,01111 ..........1.11.milimmiimi
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CORRESPONDENCE LOG
CLOSED BY INFORMATION TO CLIENT
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DATE SUBJECT AREA REQUEST '-' cc z -J a- > a- `. —. 0) Ce cA ¢ ¢ CC OTHER
AGENCY CONTACT
2/11/80 Moderation of Traffic Signals 1/9/80 800052 X X
Law Enforcement
2/11/80 Community Complex for City Dispatch 1/9/80 800054 X X Assist. Administ.
Acquisition and Clearance of flood '
2/12/80 plain areas 1/9/80 800038 X X
Lilly Endowment, James & Benedict Lilly Ed. , James &
2/15/80 Foundations 1/9/80 800049 X Benedict Found.
2/18/80 McArthur Fund 2/12/80 800240 X McArthur Fund
Longterm Care Demonstration
2/18/80 Program 2/12/80 800239 X X
Institute of Museum Services Education
2/28/80 Application X Department
Adolescent Pregnancy Prevention
3/6/80 Program 3/3/80 800294 X X X
3/6/80 Neighborhood Self-Help Program 3/3/80 800294 X X X
Heritage Conserva-
Urban Parks and Recreation Authorization tion & Recreation
3/11/80 Recovery X to Proceed
Service
National Endowment
' Authorization of the Arts
3/20/80 Elgin Public Museum X to Proceed
Authorization Housing and Urban
3/28/80 Innovative Grants Competition 800322 X X X to Proceed Development
MN OM M E M M M E M M 11111 M 1111 .M E MB MI Mill --
CORRESPONDENCE LOG
CLOSED BY INFORMATION TO CLIENT
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3/31/80 Greater Elgin Senior Center X Proposal Kres:e Foundation
Law Enforcement
Assistance
4/8/80 Justice System Improvement Act 3/21/80 800396 X X Administration
Urban Mass Transportation % Department of
4/14/80 Administration Preapplication X X Transiortation
Heritage Conserva-
Renovation of Historic Public tion and Recreation
4/21/80 Cemetary 4/11/80 800437 X X Service
Refinancing of renovation loan for
4/28/80 the Easter Seals Center 4/11/80 800438 X X
Federal Highway
Traffic Signal Timing Optimization Authorization Administration
4/29/80 Project 4/24/80 800470 X To Proceed
Illinois In-
s'titute of Natural
5/6/80 Elgin Public Museum X X X Resources
Bureau of local
Purchase of property on corner . Roads and Streets
5/9/80 of intersection 5/9/80 800529 X
Draft of pro-
posed regula- Federal Insurance
5/23/80 Flood Plain Acquisition 3/10/80 800323 _ X tions ' Administration
Urban Parks and Recreation _ Heritage Conserva-
5/28/80 Recovery Program tion and Recreation
• Service
Housing and Urban
6/4/80 Public Housing Modernization 5/3/80 800631 X X Development
Urban Mass Trans-
portation
6/9/80 Elgin Senior Center X Administration
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CORRESPONDENCE LOG
CLOSED BY INFORMATION TO CLIENT
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6/17/80 Clifford Awasco Park Development 1/9/80 800044 tion and Recrea-
tion Service
U.S. Fire
6/23/80 FIRES application X X Administration
Acquisition of Flood Damaged
' 8/4/80 Structures Program 800323 X X
Renvoation of the abandoned Heritage Conserva-
8/5/80 School program 7/9/80 800688 X tion and Re-
' creation Service
9/12/80 Neighborhood Statistics Program 9/8/80 800910 X X
9/15/80_ Day camp - Preschool handicapped X X
National Endow-
9/30/80 "Sculpture for Plaza 9/17/80 800935 X X X ment of the Arts
Urban Parks and Recreation Re-
covery
Proposal
. 10/20/80 X X
Urban Mass Transportation
10/21/80 Administration 16 (B) (2) Program 10/1/80 800978 X X
Technical Assistance-Assessing
11 1/24/80 Potential Distribution Heating & Authorization
i Cooling System 11/7/80 _ 801077 X X To Proceed
Urban Parks and Recreation Heritage Conserva-
Recovery Program - Mobile recrea- tion and Re-
1 1/25/80 tion unit X }{
creation Service
National Highway Traffic Safety
Administration
1/13/R1. X X
• CORRESPONDENCE LOG
• CLOSED BY INFORMATION TO CLIENT
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. _ .
Federal Highway •.
• 013/81 Federal Highway Administration X X Administration
Urban Mass Transportation Urban Mass Trans-
1 /13/81 Administration X X portatiori Admin.
Small Multi-Family Rental Property Authorization Housing and Urban
X1 /13/81 Rehabilitation Demonstration Prog. X X To. Proceed Development
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•
a
UM IMMI M M = — M — — MI MO M MI OM > > M ' llsor,d