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HomeMy WebLinkAbout76-0609 Parks Master Plan • . . . I . GENERAL Inasmuch as the City of Elgin, through its Public Property and Recreation Department, has requested proposals for the prepar- ation of a Comprehensive Master Park and Recreation Plan and Master Park Site Plans for twenty-one selected parks, the firm of McFadzean and Everly, Limited. of Mount Prospect, Illinois, therefore proposes to furnish the following professional ser- vices . Hereinafter the Public Property and Recreation Department will be referred to as the "Owner", and McFadzean and Everly, Limited, hereinafter referred to as the "Planner" . II. COMPREHENSIVE MASTER PARK AND RECREATION PLAN A. Planning Ob-jectives Our concern is more for the people of Elgin than activities and facilities. In knowing the people 's needs and desires, values and standards for recreation, we as planners can mold activities and facilities into a comprehensive and flexible network of leisure elements . Maximize recreational opportunities in all areas of the continuum from active to passive, young to old. High level of environmental quality and experience to be created through good design and effective planning. Develop policies and objectives for the Park and Recreation Board, relative to the establishment of a consistent approach to growth and effective operation. Inventory and analyze the interrelated factors influencing the growth and development of a park and recreation program through which general forecasts for future requirements can be made. Evaluate existing park facilities; their maintenance, staff- ing and programming, analyze potential recreation sites on a basis of natural features, historic, open and green space, scenic character, and lands managed by other city departments. Analyze current recreation programs and staff, administrative organization and operation to insure their compatibility to the plan and its future effective implementation. In order to maintain a realistic approach to the Comprehens- ive Master Plan, a cursory analysis of this agency 's future financial capabilities would be required. • • . • - • Formulate guidelines and criteria for land acquisition and future facility development; make recommendations for future operation and improvement; and provide a tool with which the Park and Recreation Board can evaluate, analyze, and classi- fy existing and future parks and facilities. Develop recommendations that demonstrate a sensitive response to the existing site features, local ecology and natural beauty. Develop a system where all the recreation spaces and facilities of the community are interrelated and where there is an equit- able distribution throughout the urban area. Program a logically-phased progress of development priorities for implementation of the report recommendations. B. Scope of Services 1. Community Involvement and Assessing Public Recreation Needs The Comprehensive Master Plan for Parks and Recreation should be developed with the aid of all segments of the population so that the entire community's recreation needs can be incorporated into the plan. Community involvement is essential to the assessing of public recreation needs. a. Assist the Owner as a resource consultant in the assessment of public recreation and park needs. b. Meet with representatives of community groups and organizations in the master planning process for the purpose of assessing public recreation needs. c. Establish a working relationship with city, school and park board officials and staff and meet with their representatives. d. Participate in selected community meetings. e . Visit selected programs and facilities in operation to observe public use. 2 . Data Gathering and Analysis An inventory and analysis of inter-related factors in- fluencing the growth and development of park and recreation programs for the City of Elgin will be made. This study will be conducted within the community to determine existing conditions, ascertain growth trends, assess recreation and parks needs, in order to forecast future land, facility and program requirements. This study will include, but not be limited to the following: • • -3- . • a. Inventory existing public, commercial and private recreation and park resources available to the resi- dents of Elgin within the city and its adjacent environment. b. Inventory all facilities operated by the Owner through on-site visitation. c. Review existing community planning data on file in the City Planning Department and establish new criteria as may be required. d. Inventory and identify potential natural and cultural park and recreation resources. e. Inventory school facilities through on-site visitation. f. Identify obstacles preventing potential participants from utilizing public recreation facilities. g. The role of other governmental agencies will be studied to ascertain their existing and potential contribution to the park and recreation needs of the community. h. Summarize available attendance and participation figures. 3. Plan Formulation To effectively plan for the growth and development of park and recreation facilities, a program of guidelines and criteria must be developed. To aid in the establishing of a workable set of criteria, the following approaches will be taken: a. Assess current use of facilities operated by the Owner. b. Establish demand projections for future park and recreation facilities. c. Review and establish appropriate local standards and guidelines for park and recreation area and facility development. d. Evaluate the recreation experience available through specific facilities provided by the Owner. e. Determine deficiencies in land and facilities adminis- tered by the Owner. f. Develop a Facility/Program Model. This model will allow a systematic approach to analysis of the natural factors, cultural factors, socio-economic profiles, standards and guidelines required to determine need, location and timing of facilities and services . This model will apply to future and existing development and will provide a uniform consistent approach to planning and growth. 74- • 4. Administration Review The administration and organization of the Owner will be reviewed according to the following : a. Review the operational structure of the Owner and its administrative organization. b. Review the policy and goals of the Owner relative to the establishment of a consistent approach to growth and effective operations. c. Review the following operational programs of the Owner: 1. Personnel Requirements 2. Budget and Finance 3. Maintenance Services 4. Recreation Programs d. Review the role of the Owner as it relates to coopera- tive relationships with other governmental agencies and organizations. 5. Priorities and Plan of Action Upon careful analysis and review of the previously collected data, specific recommendations will be made. These recom- mendations and accompanying information will provide the Owner with the necessary resources to establish a relevant plan of action and make a commitment to the public for its implementation. a. Provide an analysis/evaluation matrix for each Park Site and establish a design program and recommendations for future operation and improvement. b. Provide an analysis/evaluation matrix for each City-Wide Facility, including the Lords Park Zoo and Museum, and establish a design program and recommendations for its future operation and improvement. c. Provide recommendations for future land acquisition. d. Provide recommendations for development of new city- wide facilities. e. Establish a short range (3-5 yr. ) park improvement program with priorities for what is needed now and can be accomplished within 3-5 years . f. Establish probable construction costs for the short range (3-5 yr. ) park improvement program. • • • • g. Establish a long range development program for future park improvements. h . Provide summaries for all development and acquisition programs . i. Provide a summary and recommendations for the Adminis- trative Review (Paragraph 4) process relating to the - future growth and operation of the Owner 's resources and jurisdictions. j . Federal and state grants-in-aid programs will be re- viewed and recommendations will be made relative to specific applications for funds. k. Establish goals and objectives for the growth and improvement of all programs, facilities and resources under the jurisdiction of the Owner. 1. Assist the Owner in the establishment of a community information program relative to the implementation of the recommendations of the Comprehensive Master Plan for Parks and Recreation. 6. Implementation The final documents comprising the Comprehensive Master Plan for Parks and Recreation will be designed as tools tools for implementing the respective programs and im- provements. Certain aspects of these reports will also be designed to inform the public of the potential for parks and recreation within their community. a. The Planner will spend appropriate and sufficient time in Elgin for the collection of data and information necessary for the preparation of the Master Plan. b. Appropriate meetings will be held with citizens, city officials, organization representatives and members of the Owner and their representatives to develop an understanding of the city and its park and recreation resources. c. A preliminary copy of the final report will be reviewed with the Owner prior to submitting final plans and reports . d. Fifteen copies of a Master Plan Notebook will be pre- pared documenting all aspects and details previously described in this Agreement. e . A wall sized Master Plan Map, outlining the jurisdiction and resources of the Owner and other pertinent data will be submitted in color, suitable for framing. . -6- . • f. Up to four community meetings will be held with citizens to review preliminary aspects of the Master Plan. g. A full day of meetings will be attended by the Planner in explanation and discussion of the completed Master Plan. III. MASTER PARK SITE PLANS A. Planning Objectives 1. Prepare a Master Site Development Plan for each of the twenty-one sites designated recreation and park sites. 2. Coordinate the development program for each site with the preparation of the Park and Recreation Master Plan. 3 . Involve citizens and interested organizations in the planning process. 4. Review the preliminary and final site plans with City officials and their representatives. B. Selected Sites For Planning A Master Site Development Plan will be prepared for each of the following sites as tentatively categorized according to its present size. 1 . Mini-Parks (4 acres or less) Frazier Street .2 acres South State Street 1.5 acres St. Charles .85 Kiwanis 2 .79 Fremont Street .5 Slade Avenue 2.81 Zayre 1. 2 Wright Avenue 3.85 2. Neighborhood Parks (5-19 acres) Campbell 15. acres Lords Park Manor 8.2 Drake Field 6. Grolick Park 8.1 Central 13. 3. Community Parks (20-49 acres) Hawthorn Hills 25 . acres Country Knolls 20. acres County Knolls 20. Trout Park 33.64 Burnridge Woods 22 .23 4 . City Wide Parks (50-200 acres) College Park 53 . 99 acres Lords Park 111. Wing Park 66. • -7- • C. Scope of Services 1. Review and analyze existing natural, cultural and aesthetic factors affecting each site. Natural - Soils, topography, hydrography, vegetation, wildlife. Cultural - Neighborhood analysis, existing land use, pedestrian and vehicular access, linkages, utilities, existing park use, maintenance factors, and existing structures. Aesthetic - Natural features, spatial patterns, neigh- borhood character, architectural quality. 2 . Establish recreation program objectives for each park guided by the Master Plan for Parks and Recreation. 3. Prepare a preliminary conceptual site plan for each park. 4. Review the preliminary conceptual site plan for each park with City officials and their representatives. Up to eight (8) public meetings will be attended by the Planner for review purposes. 5. Prepare a Master Site Development Plan for each of the designated twenty-one sites which will include the following: a. Future recommendations for future planning and development. b. Proposal for future land acquisition. c. Designation of maintenance problems and recommended corrective measures. d. A final site development plan will be prepared including a wall size rendering in color, and a mylar reproduci- ble copy. e. Designation of probable construction costs for a five year improvement program. f. A final report will be made to representatives of the City and will include a 35 mm colored slide presenta- tion including slides of each park covering objectives, analysis, and final site development plan. The 35 mm slide report will become the property of the City. • • . • IV. FACTUAL DATA AND ASSISTANCE TO BE SUPPLIED BY OWNER The successful completion of the Master Plan depends on establish- ing a cooperative working team between Owner and Planner. Avail- able data must also be available from local agencies. Such factual data and services to be supplied by the Owner will include: A. General background information including local histories, press releases, previous reports and studies, annual reports, etc. B. Population data including composition and density by census tracts, if available. School enrollment and attendance data and other similar materials as may be available. C. City planning data including flood map data, socio-economic data, population data, land use maps, zoning maps, plan of existing and proposed development, traffic patterns, deline- ation of neighborhoods and/or residential planning units, aerial maps and any other similar materials, if available. D. Make arrangements for necessary meetings with City officials and representatives of the community as may be required. E . Records of the Owner which would have a bearing upon the services to be rendered. F. Assist in inventorying programs, facilities and resources. G. Designate a representative of the Owner to serve as a liaison with the Planner. H. Boundaries, utilities, aerial photos and topography information for park properties included in Section III . V. SCHEDULE FOR COMPLETION The project will be completed within a 200 day period from receipt of this signed Agreement. VI. SCHEDULE OF FEES The fee for the services as previously outlined are as follows : A. Comprehensive Master Park and Recreation Plan • (Section II) , Sixteen Thousand, Eight Hundred Dollars. $16,800.00 B . Master Park Site Plans (Section III) Mini-Parks, 8 sites @ $700.00 5, 600.00 Neighborhood Parks, 5 sites @ 900.00 4, 500.00 Community Parks, 5 sites @ 1, 200.00 6, 000.00 City Wide Parks, 3 sites @ 1,800.00 5,400.00 Total Master Park Site Plans $21,500.00 The fee for site plans is based upon the work being developed as presented con- currently with the Comprehensive Master Park and Recreation Plan. . . . , . . . ' . • - -9- . . C. Fees will be payable on a monthly basis in response to invoices submitted indicating the percentage of com- pletion of the project. The final payment of ten per- cent will be retained until submission of final reports and documents. Accepted: Date: June 9: 1976 TY OF ELGIN ILL NOIS liL\ itk McFADZEAN AND EVERLY, LIMITED City Manager . . • ,/ 7-e'-' ' /11- . /4° Title 4.- ( Title q . City Clerk Title