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HomeMy WebLinkAbout72-1122 Economic Development Commission RESOLUTION ADOPTING BY-LAWS OF THE ECONOMIC DEVELOPMENT COMMISSION WHEREAS, the Elgin City Council is desirous of the operation of an Elgin Economic Development Commission, and WHEREAS, the Elgin City Council has appointed members to said commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: That the following By-Laws are approved and adopted for the operation of the Elgin Economic Development Commission: Article I The name of this organization shall be the Elgin Economic Development Commission. Article II Objectives The Elgin Economic Development Commission shall have as its objective the promotion and encouragement of the economic growth for the entire area. It will specifically work with the existing business and industry as well as any interested prospect to build, expand, or re-locate in the Elgin area. The Commission will serve as a catalyst working with local government and private agencies to improve and maintain the business climate. Article III Budget and Membership Section 1. Budget -- The amount of the annual budget shall be determined by the finance committee with approval of the Elgin City Council and the Board of Directors of the Association of Commerce. Section 2. Resignations -- All resignations shall be submitted in writing and shall take effect when accepted by the body that made that appointment. Article IV Officers and Commissioners Section 1. Officers -- The officers of the Commission shall be: Chairman, Vice Chairman, Secretary and Treasurer. Section 2. Duties -- The Chairman shall represent the Commission at meetings of the Elgin Association of Commerce Board of Directors. • He shall preside at regular meetings of the Commission and at the executive committee meetings, and at nominating committee meetings. The Vice Chairman shall perform the duties of the Chairman in the absence of the Chairman. He shall preside at all committee meetings, with the exception of the nominating committee. The Secretary shall keep minutes of all regular meetings and board meetings and shall have the custody of all books, records and papers belonging to the Commission. He shall keep a register of the names of all members of the Commission. The Treasurer shall assist the Executive Director in preparing the monthly financial statement and budget for the Commission. He will serve as the technical supervisor over all funds and financial records of the Commission, recommending necessary controls to the Executive Director as he may deem advisable for good financial policies to be maintained. Section 3. Executive Director -- The Executive Director shall be appointed by the Commission and shall serve for an indefinite term. He shall receive any remuneration as determined from time to time by the Commission. Section 4. Commissioners -- The Commissioners shall have such powers as given in the Elgin City ordinances pertaining to the Elgin Economic Development Commission. The Mayor, City Manager, President of the Elgin Association of Commerce, and Executive Vice President will serve as ex-officio members of this Commission. The fifteen (15) regular members of the Board of Commissioners will serve on the following basis: Five (5) members serve through May 1, 1972; Five (5) members serve through May 1, 1973; Five (5) members serve through May 1, 1974. Each Commissioner shall serve a term of three (3) years thereafter. Section 5. Length of Term -- Length of term for each officer shall be one (1) year. Officers of the Commission shall serve no more than two (2) consecutive years in any office with the exception of Secretary. Article V Election of Officers Section 1. Nominations -- The Chairman shall appoint a nominating committee at the April Commissioner's meeting and shall serve as chairman of the nominating committee. The nominating committee shall present a slate of one or more names for each office at the May meeting. Members may add nominations from the floor. Section 2. Elections -- Officers will be elected by written ballot, by the Board of Commissioners, at the May meeting. They will assume their duties in May. Article VI Vacancies Vacancies by resignation or death shall be filled in the following manner: If the Chairman should resign, the Vice Chairman shall serve the remainder of the unexpired term. The office of Vice Chairman, the office of Secretary, and the office of Treasurer shall be filled by nominations from the floor at the meeting following the date the vacancy occurs. Article VII Committees Section 1. Committees and task forces will be established as needed by the Chairman with the approval of the entire Commission who shall authorize and define their duties and powers of said committees. Section 2. The Executive Committee shall consist of the Chairman, Vice Chairman, Executive Director, Treasurer, and one other commissioner so designated by the Board of Commissioners. This committee will conduct any matter necessary between the regular meetings of the Commission with rati- fication at the next regular Commission meeting. Article VIII Meetings Section 1. Regular monthly meetings of the Commission shall be held on the second Monday of the month except for the Months of July and August. Regular monthly meetings shall be held at the Elgin Association of Commerce office unless otherwise designated by the Chairman. Special meetings may be called, when necessary, by the Chairman during the months of July and August, or at any time, but he must give at least 24 hour notice. Section 2. Any three Commissioners of the Elgin Economic Development Commission may call special meetings if deemed necessary. The notice shall state the purpose of the meeting and shall be issued at least 2 business days prior to the meeting. Section 3. The Annual Meeting will be held in the month of February at the time and place designated by the Chairman or a committee appointed by him for the purpose of presenting an Annual Report reviewing the future program of work, recognizing outstanding performances to and for the Commission by individuals, firms, or organizations, or matters deemed proper for this occasion. Section 4. At all Commission meetings, those members attending shall constitute a quorum, except for the purpose of changing the By-Laws which requires a two-thirds vote of all the Commissioners and the approval of the Elgin Association of Commerce's Board of Directors and the Elgin City Council. Section 5. Attendance -- Attendance will be recorded at every meeting. The Executive Director must be notified by the Commissioners, Officers, or Committeemen if his absence is to be considered. It is the primary obligation of every Commissioner to be aware of his duty to attend meetings and support the Commission's program when he accepts the office. Section 6. The Executive Committee of the Board of Commissioners shall meet as necessary. Section 7. All questions of parliamentary procedure shall be settled according to the latest revised edition of Robert's Rules of Order. Article IX Budget and Fiscal Year Section 1. Non-budget expenditures shall not be contracted by the Commission without the approval of the Board of Directors of Elgin Association of Commerce or its duly authorized officers and Elgin City Council. Section 2. The Commission shall submit an annual income and expenditure budget to the finance committee of the Association of Commerce for approval as a part of the Association's General Budget. The Commission budget shall also be approved by Elgin City Council and the Association's Board of Directors. Section 3. The fiscal year shall follow the calendar year. Article X General Projects Section 1. Determining Projects -- Projects shall be voted on and approved by the Commissioners at a regular Commission meeting and shall be effective only when approved by the Board of Directors of the Elgin Association of Commerce and Elgin City Council. Article XI Amendments Section 1. These By-Laws may be amended by a two-thirds affirmative vote of all Commission members during any regular meeting or any special meeting called for that purpose, provided that such amendments shall be plainly stated in the call for the meeting at which they are to be considered. Section 2. Notice of meetings at which such amendments are to be considered must be given at least 10 days prior to the time of the meeting. Section 3. Changes in By-Laws of the Elgin Economic Development Commission are subject to the approval of the Board of Directors of the Elgin Association of Commerce and Elgin City Council. tllt.rlkausc en er r, y iglrtire Presented: November 22, 1972 Adopted: Vote: Yeas Illeviiiia i2 11172 Recorded: ,,, Attest: movertit 22, 072 Mariann A. Lli.k,k Margaret A. Glink, City Clerk