HomeMy WebLinkAbout25-86 Resolution No. 25-86
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH B & F CONSTRUCTION
CODE SERVICES, INC. FOR SUPPLEMENTARY BUILDING INSPECTION SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with B &
F Construction Code Services, for supplementary building inspection services, a copy of which is
attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: April 23, 2025
Adopted: April 23, 2025
Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 23 day of April , 2025
(hereinafter referred to as "AGREEMENT"), by and between the CITY OF ELGIN, an Illinois
municipal corporation(hereinafter referred to as"CITY")and B & F Construction Code Services,
Inc., (hereinafter referred to as"CONSULTANT").
WHEREAS, the CITY has issued more than ten thousand and two hundred (10,200)
permits for building, electric, plumbing, mechanical, occupancy, and other building and
construction related items (hereinafter referred to as "PERMITS") on average over the calendar
years 2020 through and including 2024; and
WHEREAS,the CITY issued ten thousand four hundred and eighty(10,480)PERMITS in
2024; and
WHEREAS, the CITY conducts various inspections upon the work resulting from the
issuance of PERMITS, including but not limited to building,mechanical,electrical, and plumbing
inspections (hereinafter referred to as"INSPECTIONS"); and
WHEREAS, the State of Illinois establishes that plumbing inspections may only be
conducted by a Certified Illinois Licensed Plumbing Inspector; and
WHEREAS, the CITY has determined that the appropriate response time for an
INSPECTION is generally the next business day(hereinafter referred to as the"STANDARD OF
SERVICE"),and that this STANDARD OF SERVICE minimizes disruptions to the general public
and provides a competitive advantage over other municipalities within the Chicago metropolitan
area; and
WHEREAS, the CITY employs four (4) full-time building inspectors to perform
INSPECTIONS (hereinafter referred to as"INSPECTORS"); and
WHEREAS, only two (2) INSPECTORS are Certified Illinois Licensed Plumbing
Inspectors; and
WHEREAS, the CITY has determined that this staffing level is sufficient to meet its
STANDARD OF SERVICE in so long as all positions are filled,but that any vacancy or extended
absence,even by one INSPECTOR, has a significant and detrimental impact on the STANDARD
OF SERVICE; and
WHEREAS, the City finds that it is important to put in place safeguards that are intended
to minimize the likelihood that the STANDARD OF SERVICE is interrupted; and
WHEREAS,the City finds that the most efficient and economical approach to provide said
safeguards is to contract with a third-party for INSPECTIONS that will be provided on an as-
needed and/or intermittent basis (hereinafter referred to as the "PROJECT"); and
WHEREAS, the CITY desires to engage the CONSULTANT to furnish certain
. professional services in connection with the PROJECT; and
WHEREAS, the CONSULTANT represents that it is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the
CONSULTANT that the CITY does hereby retain the CONSULTANT for and in consideration of
the mutual promises and covenants contained herein, the sufficiency of which is hereby
acknowledged to perform the services relating to the PROJECT as described herein, subject to the
following terms and conditions and stipulations,to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Community
Development Director of the CITY or his designee, hereinafter referred to as the
"DIRECTOR".
B. The CONSULTANT shall provide ICC Certified/Qualified inspectors to perform
building, mechanical, electrical, and energy inspections and Certified Illinois
Licensed Plumbing Inspectors to perform plumbing inspections on behalf, and
within the jurisdictional limits, of the CITY on an intermittent, as-requested basis
by the DIRECTOR. Inspections shall include but not be limited to undergrounds,
roughs, finals, water and sewer services, and electrical services.
The CONSULTANT'S inspectors shall have proper inspection equipment to
conduct inspections as required. Equipment shall include a clipboard, flashlight,
tape measure,thermometer and other equipment as determined to provide a quality
inspection. Inspectors shall also have appropriate Personal Protection Equipment
(PPE). The inspector shall wear a B & F Construction Code Services, Inc. issued
uniform. Each inspector shall utilize B & F Inspection forms or forms acceptable
to the City of Elgin.The inspector shall utilize a B&F Construction Code Services,
Inc. company vehicle to conduct inspections.
C. A detailed Scope of Services, dated February 27, 2025 and titled, "Professional
Service Agreement", is attached hereto as Attachment A. Those services and tasks
identified upon said Scope of Services shall further articulate the required services
and deliverables generally described within paragraph B above.
2. SCHEDULE
Work shall be performed by CONSULTANT upon the request of the DIRECTOR.
3. WORK PRODUCT
All work product prepared by the CONSULTANT pursuant hereto including, but not
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limited to, reports, plans, designs, calculations, work drawings, studies, photographs,
models and recommendations shall be the property of the CITY and shall be delivered to
the CITY upon request of the DIRECTOR; provided, however, that the CONSULTANT
may retain copies of such work product for its records. CONSULTANT's execution of
this AGREEMENT shall constitute CONSULTANT's conveyance and assignment of all
right, title and interest, including but not limited to any copyright interest, by the
CONSULTANT to the CITY of all such work product prepared by the CONSULTANT
pursuant to this AGREEMENT. The CITY shall have the right either on its own or through
such other consultants as determined by the CITY to utilize and/or amend such work
product. Any such amendment to such work product shall be at the sole risk of the CITY.
Such work product is not intended or represented to be suitable for reuse by the CITY on
any extension to the PROJECT or on any other project,and such reuse shall be at the sole
risk of the CITY without liability or legal exposure to the CONSULTANT.
4. PAYMENTS TO THE CONSULTANT(Not to Exceed Method)
A. For services provided, the CONSULTANT shall be paid ninety-five dollars ($95)
per hour including ninety-five dollars ($95)per day for travel time, with the total
fee not to exceed forty-five thousand dollars($45,000)regardless of the actual costs
incurred by the CONSULTANT unless substantial modifications to the scope of
the work are authorized in writing by the DIRECTOR and approved by way of
written amendment to this AGREEMENT executed by the parties hereto.
B. The CITY shall make periodic payments to the CONSULTANT based upon actual
progress within thirty (30) days after receipt and approval of invoice. Full
payments for each task shall not be made until the task is completed and accepted
by the DIRECTOR.
5. INVOICES
A. The CONSULTANT shall submit invoices in a format approved by the CITY.
Progress reports will be included with all payment requests.
B. The CONSULTANT shall maintain records showing actual time devoted and cost
incurred. The CONSULTANT shall permit the authorized representative of the
CITY to inspect and audit all data and records of the CONSULTANT for work
done under this AGREEMENT. The CONSULTANT shall make these records
available at reasonable times during the AGREEMENT period and for one(1)year
after termination of this AGREEMENT.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this AGREEMENT
at any time upon fifteen(15)days prior written notice to the CONSULTANT. In the event
that this AGREEMENT is so terminated, the CONSULTANT shall be paid for services
actually performed and reimbursable expenses actually incurred prior to termination,
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except that reimbursement shall not exceed the task amounts set forth under Paragraph 4
above.
7. TERM
This AGREEMENT shall have a term from April 24,2025 to December 31, 2025.
8. NOTICE OF CLAIM
If the CONSULTANT wishes to make a claim for additional compensation as a result of
action taken by the CITY,the CONSULTANT shall give written notice of his claim within
fifteen (15) days after occurrence of such action. No claim for additional compensation
shall be valid unless so made. Any changes in the CONSULTANT's fee shall be valid
only to the extent that such changes are included in writing signed by the CITY and the
CONSULTANT. Regardless of the decision of the DIRECTOR relative to a claim
submitted by the CONSULTANT, all work required under this AGREEMENT as
determined by the DIRECTOR shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this AGREEMENT,such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative,contractual or legal remedies as may be suitable to the violation or breach;
and, in addition, if either party,by reason of any default,fails within fifteen(15)days after
notice thereof by the other party to comply with the conditions of the AGREEMENT,the
other party may terminate this AGREEMENT. Notwithstanding the foregoing,or anything
else to the contrary in this AGREEMENT, with the sole exception of an action to recover
the monies the CITY has agreed to pay to the CONSULTANT pursuant to Paragraph 4
hereof, no action shall be commenced by the CONSULTANT against the CITY for
monetary damages. CONSULTANT hereby further waives any and all claims or rights to
interest on money claimed to be due pursuant to this AGREEMENT, and waives any and
all such rights to interest which it claims it may otherwise be entitled pursuant to law,
including,but not limited to,the Local Government Prompt Payment Act(50 ILCS 501/1,
et seq.), as amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as amended.
The parties hereto further agree that any action by the CONSULTANT arising out of this
AGREEMENT must be filed within one year of the date the alleged cause of action arose
or the same will be time-barred. The provisions of this paragraph shall survive any
expiration,completion and/or termination of this AGREEMENT.
10. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents, boards and
commissions from and against any and all claims, suits,judgments, costs, attorneys fees,
damages or other relief, including, but not limited to, workers' compensation claims, in
any way resulting from or arising out of negligent actions or omissions of the
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CONSULTANT in connection herewith, including negligence or omissions of employees
or agents of the CONSULTANT arising out of the performance of this AGREEMENT. In
the event of any action against the CITY, its officers, employees, agents, boards or
commissions, covered by the foregoing duty to indemnify, defend and hold harmless such
action shall be defended by legal counsel of the CITY's choosing. The provisions of this
paragraph shall survive any expiration, completion and/or termination of this
AGREEMENT.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally
or held contractually liable under any term or provision of this AGREEMENT or because
of their execution, approval or attempted execution of this AGREEMENT.
12. INSURANCE
The CONSULTANT shall provide,pay for, and maintain in effect during the term of this
AGREEMENT the following insurance:
A. Comprehensive Liability. A policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
The CONSULTANT shall deliver to the DIRECTOR a Certificate of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty(30)days prior written notice to the DIRECTOR.
The Certificate of Insurance shall include the contractual obligation assumed by the
CONSULTANT under Paragraph 10 entitled"Indemnification".
This insurance shall be primary and non-contributory to any other insurance or self-
insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than$500,000 per occurrence for bodily injury and/or property damage.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The CONSULTANT shall carry professional liability
insurance covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A certificate of
insurance shall be submitted to the DIRECTOR as evidence of insurance
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protection. The policy shall not be modified or terminated without thirty (30)days
prior written notice to the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The CONSULTANT shall not have control over or charge of and shall not be responsible
for construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction, unless specifically
identified in the Scope of Services.
14. NONDISCRIMINATION/AFFIRMATIVE ACTION
The CONSULTANT will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, national origin, age, ancestry, order of
protection status, familial status, marital status, physical or mental disability, military
status, sexual orientation, or unfavorable discharge from military service which would not
interfere with the efficient performance of the job in question. CONSULTANT shall take
affirmative action to comply with the provisions of Elgin Municipal Code Section 5.02.040
and will require any subcontractor to submit to the CITY a written commitment to comply
with those provisions. CONSULTANT shall distribute copies of this commitment to all
persons who participate in recruitment, screening, referral and selection of job applicants
and prospective subcontractors. CONSULTANT agrees that the provisions of Section
5.02.040 of the Elgin Municipal Code, 1976, as amended, is hereby incorporated by
reference, as if set out verbatim.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this AGREEMENT on the grounds
of race, color, religion, sex, national origin, age, ancestry, order of protection status,
familial status, marital status, physical or mental disability, military status, sexual
orientation, or unfavorable discharge from military service.
Any violation of this paragraph shall be considered a violation of a material provision of
this AGREEMENT and shall be grounds for cancellation, termination or suspension, in
whole or in part,of the AGREEMENT by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This AGREEMENT and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no assignment
shall be made without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this AGREEMENT and the CONSULTANT shall remain liable to
the CITY with respect to each and every item, condition and other provision hereof to the
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same extent that the CONSULTANT would have been obligated if it had done the work
itself and no assignment, delegation or subcontract had been made. Any proposed
subcontractor shall require the CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This AGREEMENT shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase,clause or other
provision of this AGREEMENT, or any portion thereof, shall be held to be void or
otherwise unenforceable,all other portions of this AGREEMENT shall remain in full force
and effect.
19. HEADINGS
The headings of the several paragraphs of this AGREEMENT are inserted only as a matter
of convenience and for reference and in no way are they intended to define, limit or
describe the scope of intent of any provision of this AGREEMENT, nor shall they be
construed to affect in any manner the terms and provisions hereof or the interpretation or
construction thereof.
20. MODIFICATION OR AMENDMENT
This AGREEMENT and its attachments constitutes the entire AGREEMENT of the parties
on the subject matter hereof and may not be changed, modified, discharged or extended
except by written amendment duly executed by the parties. Each party agrees that no
representations or warranties shall be binding upon the other party unless expressed in
writing herein or in a duly executed amendment hereof,or change order as herein provided.
21. APPLICABLE LAW
This AGREEMENT shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois. Venue for the resolution of any disputes
or the enforcement of any rights pursuant to this AGREEMENT shall be in the Circuit
Court of Kane County, Illinois.
22. NEWS RELEASES
The CONSULTANT may not issue any news releases without prior approval from the
DIRECTOR, nor will the CONSULTANT make public proposals developed under this
AGREEMENT without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
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23. COOPERATION WITH OTHER CONSULTANTS
The CONSULTANT shall cooperate with any other consultants in the CITY's employ or
any work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The CONSULTANT certifies hereby that it is not barred from bidding on this contract as
a result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute
regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the CONSULTANT shall have written sexual harassment
policies that include,at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights,and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by CONSULTANT to the Department of Human
Rights upon request 775 ILCS 5/2-105.
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, CONSULTANT shall have in place a written substance
abuse prevention program which meets or exceeds the program requirements in the
Substance Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy
of such policy shall be provided to the DIRECTOR prior to the entry into and execution of
this agreement.
27. WRITTEN COMMUNICATIONS
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All recommendations and other communications by the CONSULTANT to the
DIRECTOR and to other participants which may affect cost or time of completion, shall
be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the CONSULTANT be made or confirmed in
writing.
28. NOTICES
All notices, reports and documents required under this AGREEMENT shall be in writing
and shall be mailed by First Class Mail,postage prepaid,addressed as follows:
A. As to the CITY:
Marc S. Mylott,AICP
Director of Community Development
Community Development Department
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to the CONSULTANT:
Sean Fallows
Director of Technical Services
B &F Construction Code Services,Inc.
2420 Vantage Road
Elgin, IL 60124
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this AGREEMENT it is expressly agreed and
understood that in connection with the performance of this AGREEMENT that the
CONSULTANT shall comply with all applicable federal,state,city and other requirements
of law, including, but not limited to, any applicable requirements regarding prevailing
wages,minimum wage,workplace safety and legal status of employees. Without limiting
the foregoing, CONSULTANT hereby certifies, represents and warrants to the CITY that
all CONSULTANT's employees and/or agents who will be providing products and/or
services with respect to this AGREEMENT shall be legally authorized to work in the
United States. CONSULTANT shall also at its expense secure all permits and licenses,
pay all charges and fees and give all notices necessary and incident to the due and lawful
prosecution of the work, and/or the products and/or services to be provided for in this
AGREEMENT. The CITY shall have the right to audit any records in the possession or
control of the CONSULTANT to determine CONSULTANT's compliance with the
provisions of this paragraph. In the event the CITY proceeds with such an audit the
CONSULTANT shall make available to the CITY the CONSULTANT's relevant records
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at no cost to the CITY. CONSULTANT shall pay any and all costs associated with any
such audit.
30. COUNTERPARTS AND EXECUTION
This AGREEMENT may be executed in counterparts, each of which shall be an original
and all of which shall constitute one and the same agreement. This AGREEMENT may
be executed electronically, and any signed copy of this AGREEMENT transmitted by
facsimile machine, email, or other electronic means shall be treated in all manners and
respects as an original document. The signature of any party on a copy of this
AGREEMENT transmitted by facsimile machine,email,or other electronic means shall be
considered for these purposes an original signature and shall have the same legal effect as
an original signature.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
agreement effective as of the date and year first written above.
CITY IN:
By:
Richard G. ozal, ity anager
Attest
/443
ity Clerk
CONSULTANT:
B & F Construction Code Services, Inc.
By: /ec�nrClit62e�
Name/Pri Ron Yarb ough
Title: Operations Supervisor
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ATTACHMENT A
SCOPE OF SERVICES
CONSTRUCTION CODE SERVICES, INC.
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BUILDING & FIRE PROTECTION PLAN REVIEW
®TRAINING • INSPECTIONS • CODE CONSULTING
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February 27, 2025
Matt Falco, CBO ATTACHMENT A
Budding and Development Manager SCOPE OF SERVICES
City of Elgin 6 PAGES
150 Dexter Court
Elgin, IL 60120
Thank you for the opportunity to present a proposal to the City of Elgin for building inspections.
If you have any questions please give me a call at 847-428-7010 or email ryarbrough@bfccs.org.
Sincerely,
RI.d0040/71 R4ee€e4
Richard A. Piccolo
President
Master Code Professional
B&F CONSTRUCTION CODE SERVICES,INC.
2420 Vantage Road •Elgin,IL 60124
Telephone:(847)428-7010 • Fax:(847)428-3151
ATTACHMENT A 2/27/2025
Page 2 of 6
SCOPE OF SERVICES
6 PAGES PROFESSIONAL SERVICE AGREEMENT
Statement of Qualifications
B & F Construction Code Services, Inc. provides building and fire protection plan review, and
inspections. All technical personnel are certified and/or licensed to provide the services as described
and requested.
Qualifications
B & F Construction Code Services, Inc. provides building and fire protection plan review, inspections
and training services for municipal building departments. All inspection and plan review personnel
are certified and/or licensed to provide the services as described.
We currently provide inspections and plan review for the Villages of Brookfield, Oak Lawn,
Markham, Riverdale, Broadview, Forest Park, Matteson and the City of Harvey. We provide or have
provided inspections and plan review for the Village of Hazel Crest, Richton Park, and University
Park. We currently perform complete building department operations for the Villages of Winfield and
Barrington Hills. We have assisted with complete building department operations in the Villages of
Kingston and Hampshire. We also currently provide complete inspection and plan review services
to West Chicago, Kingston, Kirkland, Shabbona, Hinckley, Waterman, Mettawa, Manhattan,
Inverness, Elwood, Deer Park, Timberlane, and Poplar Grove.
In West Chicago, we provide full code enforcement services and administration including;
inspections, notices of violation, tickets, adjudication, correspondence, testimony, etc.
There are other municipalities where we provide fill-in inspections when municipalities are in need of
inspectors because of a large short-term workload or because they are down staff members due to
vacations or extended leaves of absence. These municipalities include the City of Wheaton and
Villages of Wheeling and Romeoville.
B & F Construction Code Services, Inc. performs plan review services for numerous other
communities in Illinois and other states such as Michigan, New Jersey and Pennsylvania.
We have completed plan review and inspection services for large projects such as the new 3.8
Million Square Foot Amazon facility in Matteson as well as numerous Casino projects, including
Four Winds Casinos in Michigan and Indiana, Bally (formerly Jumers) Casino in Rock Island, and
Rivers Casino in Des Plaines.
Firm Information and Additional Qualifications
B & F Construction Code Services, Inc. is led by its founder Richard A. Piccolo who has more than
forty years in the building code profession. For many years, we have been providing Plan Reviews,
Inspections, Building Department Administration, Code Consulting, and Training Services for
Municipal Building Departments, Architectural Firms, Developers and Construction Workers. Our
expertise is in all the Major Model Codes including the ICC (International Code Council) series,
Illinois Plumbing Code, BOCA, NFPA, Accessibility and accepted industry standards and practices.
We have performed over 110,000 plan reviews, conducted more than 600,000 construction
inspections and over 220,000 code enforcement inspections. We have trained thousands of industry
professionals nationwide. Our services have become the most sought after in the industry because
of our continual focus on the three elements we have consistently delivered since
inception...Quality, Value and Service.
B&F CONSTRUCTION CODE SERVICES,INC.
2420 Vantage Road •Elgin, IL 60124
Telephone.(847)428-7010 • Fax:(847)428-3151
ATTACHMENT A 2/27/2025
SCOPE OF SERVICES Page 3 of 6
Educational 6 PAGES
We have over 50 technical employees which include a full-time staff of qualified, licensed (where
applicable) and certified staff of Plans Examiners, Building Inspectors, Property Maintenance
Inspectors, and support personnel. Our affiliate company, the Building and Fire Code Academy
(BFCA) provides training nationwide to industry professionals and has received approval by the
State of Illinois as a Licensed Vocational School, approval by the International Association of
Continuing Education & Training (IACET) and the approval of the American Institute of Architects
(AIA).
The Building & Fire Code Academy works in conjunction with the State of Illinois and the Illinois
Department of Employment Security to provide free training to help unemployed Municipal Building
Department employees maintain their certification. BFCA is a State of Illinois Certified Workforce
Provider. Individuals participating in a certificate program, or our flagship Code Enforcement Career
Development Program receive first hiring preference over other applicants. Additionally, the Building
& Fire Code Academy maintains a job placement service for our students.
What is unique about B & F Construction Code Services, Inc. is the combination of conducting
inspections and training code officials across the country. Many of our competitors attend our
training classes at our office and we appreciate their trust and confidence in our excellence in
training.
This separates B & F Construction Code Services, Inc. from its competition and not to mention that
all of our staff are company employees and we do not employ contract employees. We provide
hours of training to make sure our staff is prepared prior to being assigned to a client.
B & F Construction Code Services, Inc. has developed a system to manage the varying needs of
our clients. This includes a proprietary database, which tracks the adopted codes and their local
amendments. It also tracks each project, which includes what was submitted, when the project is
due, and the status of each project including first and all subsequent reviews.
All of our clients use our plan submittal form with each set of plans submitted. This form gives us the
specific type of reviews and any special instructions for each project.
We are a professional staff with company uniforms, vehicles (identified by company name
information on the vehicles), equipment, cell phones and the necessary materials to provide
a high quality service for your needs.
Services to be Provided — Building Inspections
B & F Construction Code Services, Inc. shall:
Conduct commercial and residential building, fire code, fire protection, plumbing, electrical,
mechanical, energy, hood & duct, solar systems, commercial roofing, right-of-way, utility and property
maintenance (rental, sale, transfer, and code enforcement) inspections. We are also able to perform
annual fire inspections, life safety inspections, high hazard inspections, spray booth installations, and
basically any other code related inspections.
Staff can attend pre-construction meetings and construction status meetings whenever requested.
Upon availability, staff may be able to work at the client directly. The schedule shall be mutually agreed
on.
B&F CONSTRUCTION CODE SERVICES,INC.
2420 Vantage Road •Elgin,IL 60124
Telephone:(847)428-7010 • Fax.(847)428-3151
ATTACHMENT A 2/27/2025
SCOPE OF SERVICES Page 4 of 6
6 PAGES
Code consulting services shall be provided via phone, email, field, and individual/group meetings.
Video conferencing will be utilized as necessary or as requested.
Schedule to Perform Inspections
Inspections require notice the day prior by 3:00 p.m. Inspections can be conducted between the
hours of 8:30 a.m. and 3:30 p.m. Monday through Friday, excluding holidays. Inspection requests
shall be emailed, called, or submitted online. Additionally the client can approve B & F Construction
Code Services, Inc. schedule inspections directly at no additional cost. Inspections can be made
outside of these timeframes on an as requested basis for an additional cost. Days of the week and
times during the day for inspections will be determined mutually by both parties.
The inspections are conducted as progress of the project takes place. All inspections are conducted
and are documented with an inspection report indicating the results of the inspection. Inspector shall
utilize company issued technology (tablets) to input inspection results real-time.
Inspectors shall contact customers, upon request, with estimated arrival times. We commit to
adhere to inspection arrival times.
B & F Construction Code Services, Inc. maintains that it is the responsibility of the contractor or
permit holder to ensure all required inspections are performed. B & F Construction Code Services,
Inc. can provide evaluation services of inspection history, third party reports, and special
inspections.
Costs for Services
Hourly Inspection Costs
Building, Electrical, Mechanical, and Energy, at $95 per hour and a minimum of 20 minutes per
discipline plus one-way travel time.
General Project Consulting
Staff Consultations for new projects, code analysis, zoning issues, and other complex development
issues shall be billed at $160 per hour.
Emergency Inspection
An inspector can be made available for emergency inspections outside normal business hours
(7:30am —4:30pm). The cost of the services shall be at our general consulting rate per hour. The
time shall include travel both ways as well as any inspection and report writing time with a minimum
of four hours (4 hrs.). For the purposes of this contract emergency inspections shall include, but not
limited to, post fire inspections, inspections of structures after vehicle vs building incidents,
determination of habitability or safety of structure, unsafe structures, building collapse, inspections
required to restore utilities, large scale incidents that may require input from building department
personnel.
After Hours Inspection
An inspector may be available for after-hours inspections outside normal business hours (7:30am —
4:30pm). The cost of the services shall be at hour general consulting rate per hour or double the
fixed rate inspection for fire protection systems (fire alarm, fire sprinkler, special suppression, hood
suppression, etc.) but no less than the hourly minimum. The time shall include travel both ways as
well as any inspection and report writing time with a minimum of four hours (4 hrs.).
Hourly services that are provided off site from the B & F Construction Code Services, Inc. office are
subject to travel costs of one way per inspector per day.
B&F CONSTRUCTION('ODE SERVICES,INC.
2420 Vantage Road •Elgin,IL 60124
Telephone:(847)428-7010 • Fax:(847)428-3151
ATTACHMENT A 2/27/2025
SCOPE OF SERVICES Page 5 of 6
6 PAGES
This contract shall be subject to annual price increases for all hourly services that shall not exceed
the Consumer Price Index for All Urban Consumers (CPI-U) for the Chicago-Gary-Kenosha, IL, IN,
WI Area issued by the United States Department of Labor between January 15 of the preceding
calendar year and January 15 of the current calendar year or 3%, whichever is less.
The City of Elgin has the responsibility to provide notification of ordinances, planned unit
developments, and all agreements relevant to the services we offer.
Point of Contact for Contract
Richard A. Piccolo, President, MCP
Sean Fallows, Director of Technical Services
Transmittal Method
As normal course of business, all correspondence from our main office shall be done electronically.
Start Date
All full services, including plan reviews and inspections, will commence on the agreed-upon date.
Fuel Surcharge
Fuel surcharge — In the event fuel cost increase to a national average of Five Dollars ($5.00) or more per
gallon there will be eight percent (8%) added to the inspection (first and re-inspections) fee.
All B & F Construction Code Services, Inc. employees are covered by the following:
A. Workers Compensation Insurance;
B. General Liability Insurance; and
C. Professional Liability Insurance.
A Certificate of Insurance can be provided by request.
The client shall agree not to attempt to hire any of B&F Construction Code Services, Inc. officers, employees,
agents, or consultants for a period of one (1) year after the individual is no longer employed by B & F
Construction Code Services, Inc.
Client
Accepted By
Please Print
Title
Date
B&F CONSTRUCTION CODE SERVICES,INC.
2420 Vantage Road •Elgin, IL 60124
Telephone.(847)428-7010 • Fax (847)428-3151
ATTACHMENT A 1 2/27/2025
SCOPE OF SERVICES Page 6 of 6
6 PAGES
B & F Construction Code Services _—
Accepted By , Aud',i , ed4
Please Print Richard A. Piccolo
Title President
Date February 27, 2025
B&F CONSTRUCTION CODE SERVICES,INC.
2420 Vantage Road •Elgin, IL 60124
Telephone.(847)428-7010 • Fax:(847)428-3151