HomeMy WebLinkAbout25-45Resolution No. 25-45
RESOLUTION
AUTHORIZING EXECUTION OF A RELOCATION AGREEMENT WITH NORTHERN
ILLINOIS GAS COMPANY D/B?A NICOR GAS COMPANY FOR RELOCATING
NATURAL GAS FACILITIES IN CONNECTION WITH THE U.S. ROUTE 20 AND
REINKING ROAD ROUNDABOUT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute a Relocation Agreement on behalf of the City of Elgin
with Northern Illinois Gas Company d/b/a NICOR Gas Company, for relocating natural gas
facilities in connection with the U.S. Route 20 and Reinking Road roundabout project, in such
form as approved by the Corporation Counsel.
s/ David J. Kaptain _
David J. Kaptain, Mayor
Presented: February 26, 2025
Adopted: February 26, 2025
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RELOCATION AGREEMENT
This Agreement is made this 7,-3ay of . "AV , 2025 between CITY OF
ELGIN, a body politic and corporate, with offices at 150 Dekter Court, Elgin, Illinois (the "CITY")
and NORTHERN ILLINOIS GAS COMPANY DB/A NICOR GAS COMPANY, licensed to do
business in the State of Illinois, with offices at 1844 Ferry Road, Naperville, Illinois (the
"COMPANY").
WITNESSETH:
WHEREAS, the CITY is the lead agency for a federally funded highway project and desires
to improve the intersection of Reinking Road, Oak Street and US HWY 20 (hereinafter referred to
as the "PROJECT") under State Contract Section 19-00187-00-CH.
WHEREAS, in order to allow for the PROJECT, the CITY desires COMPANY to relocate
and protect certain of COMPANY'S facilities, all in accordance with COMPANY Work Order
plans 1213954/3213954/4213954 (hereinafter referred to as "WORK") attached in summary
format hereto;
WHEREAS, the COMPANY has preliminarily estimated the cost of the WORK to be
$500,000.00 based on the attached EXHIBIT A, Estimate of Cost, and attached EXHIBIT B, Nicor
Reimbursable Area.
WHEREAS, the WORK is eligible for reimbursement to COMPANY, with the CITY
responsible to fund 100% of the actual cost of the WORK, and the CITY will request
reimbursement for some or all of the costs from the State and Federal agencies that are participating
in the PROJECT;
WHEREAS, COMPANY is willing to perform the WORK provided that the CITY shall
reimburse the COMPANY for 1006/6 of the actual cost of the WORK;
WHEREAS, the CITY agrees to reimburse COMPANY on such terms.
NOW, THEREFORE, for and in consideration of the promises and of the mutual covenants
and agreements as hereinafter contained, the parties hereto agree as follows:
INCORPORATION
All recitals set forth above are incorporated herein and made part hereof, the same constituting the
factual basis for this Agreement.
SCOPE OF WORK
COMPANY shall provide the CITY with detailed drawings for the WORK (including surveys and
other engineering services), and any required specifications for the relocation and protection of its
facilities.
COMPANY then shall relocate its facilities in substantial accordance with the drawings and
specifications.
COMPENSATION
In accordance with EXHIBIT A, the total preliminary estimated cost of the WORK is $500,000.00
with the CITY responsible for 100% of the actual cost as follows:
Lgiation Estim#JSWork Order
Reinking Rd/Oak St and US HWY 20 $500,000.00 1213954/3213954,4213954
COMPANY, upon completion of the WORK, shall promptly render to the CITY a detailed
statement of the actual costs, including overhead costs. The CITY shall review that statement of
the actual costs and reimburse the COMPANY for I00% of the amount billed provided that such
billed amounts reflect actual costs of the WORK, even if the billed amount exceeds the preliminary
estimate set forth above. Payment shall be made in full by the CITY within 60 days of receipt of
statement, ,tom
MODIFICATION OR AMENDMENT
The parties may modify or amend terms of this Agreement only by a written document duly
executed by both parties.
ENTIRE AGREEMENT
This Agreement, including matters incorporated herein, contains the entire agreement between the
parties_
There are no other covenants, warranties. representations, promises, conditions or understandings;
either oral or written, other than those contained herein.
This Agreement may be executed in one or more counterparts, each of which for all purposes shall
be deemed to be an original and all of which shall constitute the same instrument.
In event of any conflict between the terms or conditions of this Agreement and terms or conditions
found in any attachment hereto, the terms and conditions of this Agreement shall prevail.
This Agreement may not be assigned by either party without the prior written consent of the other
party
The Agreement shall be binding upon the parties hereto, their successors and assigns.
SEVERABILITY
2
In the event, any provision of this Agreement is held to be unenforceable or invalid for any reason,
the enforceability thereof shalt not affect the remainder of the Agreement. The remainder of this
Agreement shall be construed as if not containing the particular provision and shall continue in
full force, effect, and enforceability, in accordance with its terms.
GOVERNING LAW
This Agreement shall be governed by the laws of the State of Illinois as to both interpretation and
performance.
VENUE
Venue for any dispute relating to this agreement shall be in the State Courts of Kane County,
Illinois; provided, however, that any such claim or cause of action may be brought in, or removed
to, the United States District Court for the Northern District of Illinois, to the extent that such court
would have jurisdiction over the subject matter of such action.
NOTICES
Any required notice shall be sent to the following addresses and parties:
Nicor Gas Company
1844 Ferry Road
Naperville, Illinois 60563-9600
AM: Greg Stiglic, PE, Director - Engineering
City of Elgin
1900 Holmes Road
Elgin, Illinois 60123
ATT W Mike Pubenu, P.E., Public Services Director
with a copy to -
City of Elgin
ISO Dexter Court
Elgin, Illinois 60120
ATTN: Corporation Counsel
All notices required to be given under terms of this Agreement shall be in writing and either (a)
served personally during regular business hours; (b) served by facsimile transmission during
regular business hours; or (c) served by certified mail, return receipt requested, properly addressed
with postage prepaid. Notices served personally or by facsimile transmission shall be effective
upon receipt and notices served by mail shall be effective upon receipt as verified by the United
Postal Service. Each party may designate a new location for service of notification by serving
notice thereof in accordance with the requirements of this Paragraph, and without compliance to
the amendment procedures set forth herein.
3
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in
duplicate counterparts, each of which shall be considered as an original by their duly authorized
officers as of the dates below indicated.
EXECUTED by COMPANY, this 611 day of `( 2025
NORTHERN ILLINOIS GAS COMPANY DB/A
N1COR GAS COMPANY pn'/
By:A k ry"t
AD PT D by the CITY O GIN, this _6 day of February , 2025.
Village Clerk
APPROVED this 8 day of April _ , 2025
•1.A
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Page 1 of 3
NICOR GAS COMPANY ESITMATE FOR COST
INCURRED DUE, TO REVISION OF EXISTING FACILITIES
IN CONNECTION WITH PUBLIC IMPROVEMENTS
LOCATION: US 20 and Oak Street, Plogree Grove IL
DESCRIPTION OF WORK, Relocation of approximately 1,000' of 6" gas main
AGENCY. Village of Elgin
WORK ORDER NO. 1213954/3213954/4213954 Permanent
Facilitks
1 Contractor Charges (Contractor Casts + Additions to Contract) 367,645.43
2. Utility labor 11,030.10
3. Material (Material + P:O, (if applicable)) 7,965.89
4. Retirement
29,408.16
Service Transfer (1 -m S408.50)
1
408.50
5 SUB TOTAI
S
416.459
6. Engineering
0.02
of line 5
8,329.17
7. Payrol I tax, & pension
044
of line 2
4.953.51
8. Transportation
0.2
of lint 2
2,206.14
9. Material handling
004
of line 3
31864
10. Indirect departmental costs
001
of line S
4,16459
11. Administrative Overhead
0.03
of line 5
12,493.76
12. Distributed Direct Costs*
0 11
of line 5 S
42,134 00
13. SUB TOTAL,
$
490,958
14. TOTAL. REIMBURSEMENT
$
300,000
• Distributed Direct Costs does not include Contract Contingency
Pape 2 of 3
I r r : • c,llll
•
amity La
4uJilbiOl
:s
UnN Co
Exhm3IDn
=3 Utmty Inspector
2W
Hour
$60.38
$10,076.00
2024 CWIroler - Sys Opa
10
Hour
$42.52
$425.20
2025 Specialist - Sys Ops
10
Hour
$52.95
sulmtal
352950
1111,034,Z4
figiSmOn2mm
Overift
Unit CAM
Lamm
Work ltmsr
6 in PE
1DD5
L.F.
527.19
327,325.95
Work Item
61124-Pavomard OpanhV - Temp. Pa%*kV
431
S.F.
S3.96
61,706.76
Work hem
61122-Pavement Oper ft • Side Walt
100
S.F.
$1.99
1199.00
Work Item
C1 Tap4'
1
Each
$2,015.96
$2.015 96
Work hem
61111-Concreta sawlasp,mt including scorkq
20
L F.
$4,89
$97 80
Work ttom
61112-Blacktop eawlnp,mt WudhV scoring
104
L. F
Wit
$368.16
Work Nam
62113 Dir Bwlnp. STL PE. 0 In
62D
Ft
321.80
$13.712.20
Work hem
(7062) r Imlvion Valve
2
Lump Sun
$1.397.43
$2,794.86
Work hem
61121 psvemem opa *V% macadam or equivalent
331
Ft
32.99
S989.M
Work flan
81131 Extra excavation In excess of 3IL
177
C.Y.
SM.2e
VA34.02
Work hem
81212 FNMA In w oasa of 1 par 20OR ad 4'
2
Each
S27.64
$5528
Work Ran
61213 Fitdnp W1 excess of 1 par 2DOR ad 6•
0
Each
335.38
S0.00
Work Rem
61223 FltRnps In excess of 1 per 20M PE 6'
12
Each
330.98
$371.62
Work hem
HydfoVac w/ 1 men Crew Standard Rate
20
How
3344.10
$6,882.00
Work hem
Sewer Inspection wlth Cleerdnp
400
FL
$18.78
$7.512,00
Work hem
110024) Spot Removal, Ind Trucking
18
Load
$560.19
$10.083.42
Work hem
(10025) Spot Removal Dump Fee
30D
Ton
SO."
$16,718.40
Work pets+
(I OM) Tnx*ft -Semi Dump
40D
Hour
S1ea.78
$67.512.00
Work Rem
Craw W Egtdprrram
80
Hour
$102.22
$12.177.60
Work Item
(10D08) HydroVac Water
6
Each
$36.60
$219,60
Work ham
(1D006) HydrovocDump fee per bad
6
Each
S386.05
$2,196.30
Work Ram
22100 Traffic Control-0ayrelo ST
480
Hour
$162.22
get
$73.065.60
5253.888.12
Chond0t
UM
Unit Cos1
Ea 1
Trench BadM
1T7
C.Y
$240.00
342.48040
Landsctpe Reslwation
1005
Ft
S2S.00
$0.125.00
Post Camere Ir speceon - Main
1005
LF.
$4.70
34.72350
Post Camera Inspection - Swvlos
1
Each
$750.00
$750.00
Survey
1
Lump Sum
S6,0DD.DD
38,000.00
LocaMV
1005
L.F.
S1.30
51,306.50
Contract Condpancy (applied to Value = Contractor Costs + Additions to Contract)
1
Each
1 D%
Sipta(
333,422.31
J113,80731
materlal
((m A 1 Code
t
unit cost
Extembn
21028
TAP INTO PIPE, PRESSURE CONTROL FITTING
1
Each
$1 447.19
$1.447.19
721.16
BRANCH CONNECTIONS
1
Each
$254 77
S264.77
725.05
PE VALVE INSTALLATION
2
Each
$1.334.61
$2,66922
=490
REDUCER, PIPE; SIZE! 6 X 4; MATERIAL, STEEL; CONNECTION: WEL
1
Each
U5.15
$25.15
837330
TEE; SIZE. 112 IN X 1R IN; CONSTRUCTION: SERVICE NPT GAUGE
1
Each
$21.65
$21 65
937637
NIPPLE, STOPPER; SITE: 2, MATERIAL: STEEL; CONSTRUCTION: IPS
2
Each
SM.96
$73.02
837788
CAP 112 MI GALV THRD A197 15OLS
2
Each
$1.43
$2.06
830610
PIPE; TYPE: STICK* SEE: 2 INX 2D FT; MATERIAL: PLASTIC IPS
2
Each
$2 17
$4.34
SM13
COUPLING. ELECTROFUSION; SITE: 1 IN; CONSTRUCTION: PE CTS EL
2
Each
$5.11
$10-22
839520
PRIMER PROTECTO 1000 ONE GALLON CAN PIN 9701 -4 GALS PER CS
2
Each
$100.30
3200.60
839526
PRIMER FOR BROWN WAX TAPE BELOW GROUND 1 GAL CAN
5
Each
$44A3
$=-ll5
839852
FITTING, TRANSITION; SIZE: 6 X 6; MATERIAL: STEEL TO PE; CON
2
Each
$24527
$490.54
839e81
GROUND CELL 50 SIGNAL TRACER WIRE ZINC
2
Each
527.58
$55.16
841383
TEE; SIZE- 4 X 0.237 IN WT: CONSTRUCTION; WELD Y-52 PER GMS
1
Each
$128.88
$126.58
841417
CAP, PIPE: SEE 4 x 0 337 MWT. MATFRIAI- BUTT WELD 6TEEI-
1
Each
566,70
$W.70
841747
TEE; SIZE 21N IPS X 1 IN CTS; CONSTRUCTION: SERVICE PE EF
2
Each
$15.73
$31.48
$41909
MARKER; TYPE VULCAN. SUE: 72 IN X 3 112 IN 00; CONSTRUCTIO
4
Each
$ 0,01
S160.04
941947
REDUCER. SIZE: 4 IN IPS X 2 IN IPS; CONSTRUCTION: PE SOR 11.
2
Each
$45.63
391,26
Page 2 of 3
Work Order
841953
4213954 LIE ag S Oak I=
ELBOW; SIZE: 8. DEGREE. 45; CONSTRUCTION. PE IPS 2406 SOR 13
2
Each
$85.73
$171.46
842392
CONNECTOR; TYPE: TRACER WIRE;MATERIAL: SILICONE; CONSTRUCT$
2
Each
$5.99
$11.98
843847
VALVE. SIDE: 2 IN IPS; CONSTRUCTION: PE BF TIE-IN ONLY
2
Each
$9028
S180.58
OM78
ELBOW; SIZE: 6; DEGREE: 90; CONSTRUCTION. IPS PE 2405 SDR 13
a
Each
S85.92
SM7.36
843880
CAP: TYPE. STAB; SIZE. I IN CTS X 0.099 W WT: CONSTRUCTION:
2
Each
S8.20
$12.40
843890
CAP 2 PE IPS 2706 BF ASTM D3281 BUTT YELLOW
2
Each
$1.87
W4
8438N
REDUCER; SIZE 6 IN X 4 IN; CONSTRUCTION: IPS PE BF PE2406 S
2
Each
$21.74
$43.48
844303
WIRE; SIZE: 2500 FT SPOOLS. MATERIAL STEEL 812 GAUGE COPPER
2000
FT
$0.11
$220.00
844319
TAPE TRENTON UNDERGROUND WAX # 1 BROWN ON X 9FT
5
Each
$10 45
$5225
844320
1nra, i i rc. encnivn unvanvnwnu jw %onw6w vvnnv ■vn.`r.
5
Each
f33.57
$187.85
$0569
unTco
TAPE CORROSION! PREVENTIVE 41NX 75FT ROLL NOT APPLIED
5
Each
$91.74
>iubkol
$458.70
syma.59
Too[ InreaMw
t Word OnIw
12W
Page 3 of 3
Work Order 42139S4 US 20 &_Oak &treat
TOTAL, JOB QUAI"jIES
Retirement Work Order Charges - 3213954
Total Job
Company Labor
Quantity 111%
Unit Cost
Extens
2024 Specialist - Sys Ops
10 Hour
$51.16
$511.61)
2024 Utility Inspector
32 Hour
$52.52
$1,680.64
2024 Controller - Sys Ops
10 Hour
$42 52
Subtotal
$425.20
12,617.44
Contractor Charges
Quantity VAR
Unit Cost
Extens
Work Item C+ewwl Equipment
160 Hour
$152 22
$li12 Ial
$24,355.20
S24.3 5,
Contract Contigency (applied to Value = Contractor Costs + Additions to Contract)
F L7 - I : C P1-1 7T1 a lk..�. �..
1 Each 10% $2,435.52
Subtotal $2,435.52
Subtotal IQ,.Q4
1201 629.408•11