HomeMy WebLinkAbout25-202 Resolution No. 25-202
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH COLLINS ENGINEER, INC.
FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE KIMBALL STREET DAM
INSPECTION SERVICES 2025-2030
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Collins
Engineer, Inc., for professional services in connection with the Kimball Street dam inspection
services 2025-2030, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: December 3, 2025
Adopted: December 3, 2025
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 3rd day of December, 2025, by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as
"CITY") and COLLINS ENGINEERS, INC., an Illinois corporation (hereinafter referred to as
"ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with the KIMBALL STREET DAM INSPECTION SERVICES - 2025-
2030(hereinafter referred to as the"PROJECT"); and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is hereby acknowledged to act for and
represent it in the engineering matters involved in the PROJECT as described herein, subject to
the following terms and conditions and stipulations, to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Public
Services of the CITY, herein after referred to as the"DIRECTOR".
B. The ENGINEER shall provide the services necessary to conduct the annual
structural inspection of the Kimball Street Dam, including visual inspection of
exposed surfaces, photo documentation, channel inspection for the presence and
extent of riverbed scour, water depth soundings, and the preparation and submittal
of a comprehensive, detailed inspection report. Such annual inspections shall
comply with all applicable requirements of law for such inspections. The
ENGINEER shall also update the existing Emergency Action Plan and the
Operations and Maintenance Plan.
C. A detailed Scope of Services for the PROJECT is attached hereto as Attachment A
and incorporated into this Agreement by this reference.
D. A Location Map for the PROJECT is attached hereto as Attachment D and
incorporated into this Agreement by this reference.
2. SCHEDULE
A. An outline project milestone schedule is provided hereinunder.
o November 2025—Minor Inspection
o September 2026—Minor Inspection
o September 2027—Major Inspection
o September 2028—Minor Inspection
o September 2029—Minor Inspection
o September 2030—Major Inspection
Updating the Emergency Action Plan and the Operations&Maintenance Plan will be
completed following the 2025 inspection,with a target completion of July 2026.
B. A detailed project schedule for the PROJECT is included as Attachment B,attached
hereto, and incorporated into this Agreement by this reference. Progress will be
recorded on the project schedule and submitted monthly as a component of the
Status Report described in C below.
C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to the
project schedule. A brief narrative will be provided identifying progress, findings
and
outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including, but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR; provided, however, that the ENGINEER may retain copies of such
work product for its records. ENGINEER'S execution of this Agreement shall constitute
ENGINEER'S conveyance and assignment of all right,title and interest, including but not limited
to any copyright interest, by the ENGINEER to the CITY of all such work product prepared by
the ENGINEER pursuant to this Agreement. The CITY shall have the right either on its own or
through such other engineers as determined by the CITY to utilize and/or amend such work
product. Any such amendment to such work product shall be at the sole risk of the CITY. Such
work product is not intended or represented to be suitable for reuse by the CITY on any extension
to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY
without liability or legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER
A. The CITY shall reimburse the ENGINEER for services under this Agreement a
lump sum of $169,838 Dollars, regardless of actual Costs incurred by the
ENGINEER unless substantial modifications to the project are authorized in
writing by the DIRECTOR and approved by way of written amendment to this
Agreement executed by the parties.
B. For outside services provided by other firms or consultants,the CITY shall pay the
invoiced fee to the ENGINEER, plus no markup. The cost of any such outside
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services is included within the total lump sum fee amount of$169,838 provided for
in Section 4A above.
C. Travel,mileage,printing,courier services,or any other such reimbursable expenses
is included within the total lump sum fee amount of $169,838 provided for in
Section 4A above.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the DIRECTOR.
Invoice Date Estimated% Estimated Invoice Estimated Value of
Completion Value Work Completed
January 1, 2026 6 $10,048 $10,048
August 1, 2026 56 $88,612 $98,660
January 1, 2027 62 $10,448 $109,108
January 1, 2028 72 $17,732 $126,840
January 1, 2029 79 $11,302 $138,142
January 1, 2030 88 $11,755 $149,897
January 1, 2031 100 $19,941 $169,838
Total 100 $169,838
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports(2C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY
to inspect and audit all data and records of the ENGINEER for work done under
this Agreement. The ENGINEER shall make these records available at reasonable
times during the Agreement period, and for a year after termination of this
Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time
upon fifteen (15) days prior written notice to the ENGINEER. In the event that this Agreement is
so terminated, the ENGINEER shall be paid for services actually performed and reimbursable
expenses actually incurred prior to termination, except that reimbursement shall not exceed the
task amounts set forth under section 4 above.
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7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed
and, unless terminated for cause or pursuant to section 6, shall be deemed concluded on the date
the CITY determines that all of the ENGINEER's work under this Agreement is completed. A
determination of completion shall not constitute a waiver of any rights or claims which the CITY
may have or thereafter acquire with respect to any term or provision of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action taken
by the CITY,the ENGINEER shall give written notice of his claim within 15 days after occurrence
of such action. No claim for additional compensation shall be valid unless so made. Any changes
in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing
signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative
to a claim submitted by the ENGINEER, all work required under this Agreement as determined
by the DIRECTOR shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if
either party,by reason of any default,fails within fifteen(15)days after notice thereof by the other
party to comply with the conditions of the Agreement, the other party may terminate this
Agreement. Notwithstanding the foregoing, or anything else to the contrary in this Agreement,
with the sole exception of an action to recover the monies the CITY has agreed to pay to the
ENGINEER pursuant to section 4 hereof, no action shall be commenced by the ENGINEER
against the CITY for monetary damages. ENGINEER hereby further waives any and all claims or
rights to interest on money claimed to be due pursuant to this Agreement, and waives any and all
such rights to interest which it claims it may otherwise be entitled pursuant to law, including,but
not limited to,the Local Government Prompt Payment Act(50 ILCS 501/1, et seq.), as amended,
or the Illinois Interest Act(815 ILCS 205/1,et seq.),as amended. The parties hereto further agree
that any action by the ENGINEER arising out of this Agreement must be filed within one year of
the date the alleged cause of action arose or the same will be time-barred. The provisions of this
section shall survive any expiration,completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and hold
harmless the CITY,its officers,employees,agents,boards and commissions from and against any
and all claims, suits,judgments, costs, attorneys fees, damages or other relief, including but not
limited to workers compensation claims, in any way resulting from or arising out of negligent
actions or omissions of the ENGINEER in connection herewith,including negligence or omissions
of employees or agents of the ENGINEER arising out of the performance of this Agreement. In
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the event of any action against the CITY, its officers, employees, agents, boards or commissions,
covered by the foregoing duty to indemnify, defend and hold harmless such action shall be
defended by legal counsel of the CITY's choosing. The provisions of this section shall survive
any expiration and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
12. INSURANCE
The ENGINEER shall provide, maintain and pay for during the term of this Agreement the
following types and amounts of insurance:
A. Comprehensive Liability. A policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty(30)days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed
by the ENGINEER under Article 10 entitled"Indemnification"shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement
or modification of this insurance to make it excess over other available insurance,
alternatively,if the insurance states that it is excess or prorated,it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
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insurance protection. The policy shall not be modified or terminated without thirty
(30)days prior written notice to the DIRECTOR.
13. CONSTRUCTION MEANS. METHODS, TECHNIOUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the construction, unless specifically identified in the Scope of
Services.
14. NONDISCRIMINATION/AFFIRMATIVE ACTION
The ENGINEER will not discriminate against any employer or applicant for employment because
of race,color,religion,sex,national origin,age,ancestry,order of protection status,familial status,
marital status, physical or mental disability, military status, sexual orientation, or unfavorable
discharge from military service which would not interfere with the efficient performance of the
job in question. ENGINEER shall take affirmative action to comply with the provisions of Elgin
Municipal Code Section 5.02.040 and will require any subcontractor to submit to the CITY a
written commitment to comply with those provisions. ENGINEER shall distribute copies of this
commitment to all persons who participate in recruitment, screening, referral and selection of job
applicants and prospective subcontractors. ENGINEER agrees that the provisions of Section
5.02.040 of the Elgin Municipal Code, 1976, as amended, is hereby incorporated by reference, as
if set out verbatim.
No person shall be denied or subjected to discrimination in receipt of the benefit of any services
or activities made possible by or resulting from this Agreement on the grounds of race, color,
religion,sex,national origin,age,ancestry,order of protection status,familial status,marital status,
physical or mental disability, military status, sexual orientation, or unfavorable discharge from
military service.
Any violation of this paragraph shall be considered a violation of a material provision of this
Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part,
of the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto; provided, however, that no assignment shall be made without the
prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other
provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to
each and every item,condition and other provision hereof to the same extent that the ENGINEER
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would have been obligated if it had done the work itself and no assignment, delegation or
subcontract had been made. Any proposed subcontractor shall require the CITY's advanced
written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership,joint venture, employment or
other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any section,sub-section,phrase,clause or other provision of
this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all
other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several sections of this Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to define,limit or describe the scope of intent of
any provision of this Agreement,nor shall they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof,or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance with
the laws of the State of Illinois.Venue for the resolution of any disputes or the enforcement of any
rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the DIRECTOR,
nor will the ENGINEER make public proposals developed under this Agreement without prior
written approval from the DIRECTOR prior to said documentation becoming matters of public
record.
23. COOPERATION WITH OTHER CONSULTANTS
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The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work
associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a
violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies that
include,at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon
request(775 ILCS 5/2-105).
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance Abuse
Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy shall be
provided to the DIRECTOR prior to the entry into and execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and to
other participants which may affect cost or time of completion, shall be made or confirmed in
writing. The DIRECTOR may also require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
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28. NOTICES
All notices,reports and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail,postage prepaid, addressed as follows:
A. As to CITY: B. As to ENGINEER:
Mike Pubentz Jason M. Schneider
Public Services Director Regional Manager
City of Elgin Collins Engineers, Inc.
150 Dexter Court 550 West Jackson Boulevard
Elgin, Illinois 60120-5555 Suite 1200
Chicago, IL 60661
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and understood that
in connection with the performance of this Agreement that the ENGINEER shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
status of employees. Without limiting the foregoing,ENGINEER hereby certifies,represents and
warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing
products and/or services with respect to this Agreement shall be legally authorized to work in the
United States. ENGINEER shall also at its expense secure all permits and licenses,pay all charges
and fees and give all notices necessary and incident to the due and lawful prosecution of the work,
and/or the products and/or services to be provided for in this Agreement. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY proceeds
with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S relevant
records at no cost to the CITY. ENGINEER shall pay any and all costs associated with any such
audit.
30. COUNTERPARTS AND EXECUTION
This Agreement may be executed in counterparts, each of which shall be an original and all of
which shall constitute one and the same agreement. This Agreement may be executed
electronically, and any signed copy of this Agreement transmitted by facsimile machine or email
shall be treated in all manners and respects as an original document. The signature of any party
on a copy of this Agreement transmitted by facsimile machine or email shall be considered for
these purposes an original signature and shall have the same legal effect as an original signature.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:
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By Ai / / / / By:
City Manager
Name/Print: ames Hamelka
Title: Senior Vice President
Att st•
City Clerk
10
COLLINS Attachment A
ENGINEERS
September 12,2025
Mike Pubentz
City of Elgin—Public Services Director
1900 Holmes Rd.
Elgin, IL 60123
Subject: Cost Proposal for the Kimball Street Dam Routine Inspections, and update of the
Emergency Action Plan and the Operation & Maintenance Plan
Dear Mr. Pubentz:
Collins Engineers. Inc. (Collins) is pleased to provide the City of Elgin with this proposal for our
professional engineering services for the Kimball Street Dam impounding the Fox River located
in Elgin, IL. Based on our understanding of the project we propose the following scope of work:
I. Proposed Services:
Task 1—Routine Inspections of the Kimball Street Dam
Collins will perform the annual inspection of the Kimball Street Dam for the next six years
including the 2025 through 2030 inspections. The inspections will consist of a `minor' visual
inspection on an annual basis with a `major' inspection occurring every 3 years. Major
inspections will include an in-depth underwater inspection of all accessible surfaces of the dam
and appurtenances.
• The inspections will be performed by a team of engineer-divers experienced in
underwater structural inspections of dams and spillway structures. The team will be led
by a licensed Professional Engineer registered in the State of Illinois who will seal the
inspection report.
• The inspection team members will be properly equipped and trained, and the diving
operations will be conducted in accordance with the Occupational Safety and Health
Administration Commercial Diving Operations Standard (29 CFR 1910, Subpart T) and
Collins Engineers' Manual of Safe Dive Practices.
• A comprehensive inspection report will be prepared for each annual inspection of the
dam. The report text will include the purpose and scope of the inspection, general
description of the structure, method of investigation, summary of existing conditions, and
evaluation and recommendations. Detailed descriptions of the existing conditions will be
located in the inspection figures and briefly summarized in the text. The report figures
will include a location map, sounding plan, and the inspection notes. The report will also
include photographs of general conditions and observed deficiencies.
• A digital draft of the inspection report will be submitted for review within 60 days of the
inspection completion date starting a review period of the City to provide comments.
Once comments are addressed, the final report PDF will be signed. sealed. and submitted.
550 West Jackson Boulevard I Suite 1200 I Chicago.IL 60661 I Phone.312.704.9300 I Fax 312.704.9320 I www.collinsengr corn
COLLINS
ENGINEERSi
Task 2A —Emergency Action Plan
Collins will review and update the existing EAP on file. The EAP will contain the following:
a. Title Page&Table of Contents
b. Notification Flowchart
c. Statement Purpose
d. Project Description
e. Emergency Detection, Evaluation,and Classification
f. General Responsibilities Under the EAP including:
i. Impounding Structure Owner Responsibilities
ii. Responsibility for Notification
iii. Responsibility for Evacuation
g. Preparedness
h. Dam Break Inundation Zone Maps(See Task 2B)
Collins will attend a Tabletop Exercise with the Owner and local emergency management
officials. The Tabletop Exercise will consist of a description of a simulated event followed by
discussion to evaluate the EAP and response procedures. Local emergency management officials
will have a review and comment period to which Collins will modify the EAP, as appropriate
and directed by the City.
Task 2B—Hydraulic Modeling
The Hydraulic Modeling included in these services will be performed by Collins to satisfy the
requirements of the Illinois Department of Natural Resources (IDNR) to develop a Dam break
Inundation Zone Map and identify inundated areas downstream of the Dam. Review will include,
but not be limited to, the analysis of hazards created by flood and non-flood dam failures
including:
1. A sunny day dam break analysis utilizing the volume retained at the normal or typical
water surface elevation of the impounding structure.
2. A dam break analysis utilizing the Spillway Design Flood(SPF)with a dam failure.
3. An analysis utilizing the SPF without a dam failure.
4. A dam break analysis utilizing the Probable Maximum Flood (PMF) with and without a
dam failure.
Task 3—Preparation of Operation &Maintenance Plan
Collins will review the existing O&M Plan and prepare an updated document to include current
standards, information from the updated EAP, existing design plans, relevant information from
the most recent inspection report,and IDNR Inspection forms.
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COLLINS
ENGINEERSY
II. Proposed Schedule:
The anticipated inspection schedule is as follows for Task 1:Routine Inspections:
o September 2025 — Minor Inspection
o September 2026—Minor Inspection
o September 2027— Major Inspection
o September 2028—Minor Inspection
o September 2029—Minor Inspection
o September 2030—Major Inspection
It is anticipated that Tasks 2A, 2B, and 3: Updating EAP and O&M Plan will be completed
following the 2025 inspection. A due date was not discussed for these items but Collins
anticipates to have both finalized by July 2026, unless otherwise requested by the City.
III. Proposed Fee for Services:
The cost to perform Task 1 —Routine Inspections of the Kimball Street Dam is estimated as a
Lump Sum amount of$81,225. This amount is inclusive of direct costs and is paid on a yearly
schedule as follows:
Year Inspection Type Fee
2025 Minor $ 10,048
2026 Minor $ 10,448
2027 Major $ 17,732
2028 Minor $ 11,302
2029 Minor $ 11,755
2030 Major $ 19,941
Inspection Sub Total $ 81,225
The cost to perform Tasks 2A, 2B, and 3: Updating EAP and O&M Plan is estimated as a
Lump Sum amount of$88,612. Please refer to the spreadsheet in Exhibit A for a breakdown of
manhours and costs to perform the various tasks included.
IV. Items Excluded from Proposed Services:
The following is a list of items that are not included in the proposed scope of services:
A. Topographic Survey. Topographic survey information will be provided or obtained from
approved sources.
B. Physical or destructive testing of existing structures or materials.
C. Design of any repairs.
D. Generating design plans and specifications for any repairs, regrading, or slope
stabilization.
E. Soils excavation, investigation, or testing.
F. Site surveying.
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COLLINS
ENG 1 NEERSi
If you have any questions or need additional information, please do not hesitate to contact me at
312-236-5953, or Michael Spencer at 312-236-5805. We appreciate this opportunity to offer our
services to the City of Elgin and look forward to working with you.
Sincerely,
COLLINS ENG 'ERS, INC.
144-"-\-A i l'/(-------
Jason Schneider, S.E.,P.E.
Regional Manager
JMS:ms
•
COLLINS
ENG1NEERS2
Exhibit A
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City of Elgin - Kimball Street Dam
Collins Engineers, Inc.
Title Senior Senior Engineer Junior Total
Engineer Engineer Engineer Cost
(E6) (ES) (E4) (E2) Hours
EAP and O&M Plan Update
0 $ -
Project Managcmct-Project Start-up,Coordination 16 16 $ 4,800
Inundation Map,hydrologic and[hydraulic Investigations&Modeling 18 116 116 250 $ 50,408
Determine Potential Inundation Areas and Documentation 18 16 34 $ 6,660
Review and prepare updated Emergency Action Plan 6 16 16 38 $ 8,008
Review and Prepare updated Operation&Maintenance Plan 6 12 12 30 $ 6.456
Emergency Response Review 8 10 10 28 $ 6180
Meeting with Owner and local emergency management officials 8 8 S 2.400
QA/QC 12 12 S 3,600
-Total: 74 0 172 170 0 0 416 S 88,612
Attachment 13
Schedule
The anticipated inspection schedule is as follows for Tusk I: Routine Inspections:
o September 2025—Minor Inspection
o September 2026—Minor Inspection
o September 2027—Major Inspection
o September 2028—Minor Inspection
o September 2029—Minor Inspection
o September 2030—Major Inspection
It is anticipated that Tasks 2A,2B, and 3: Updating EAP and O&M Plan will be completed
following the 2025 inspection. Collins anticipates to have both finalized by July 2026,unless
otherwise requested by the City.
Attachment D
Location Map
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