HomeMy WebLinkAbout25-194 Resolution No. 25-194
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 2 AND FINAL WITH FIVE
STAR ENERGY SERVICES LLC FOR YEAR 3 LEAD SERVICE LINE REPLACEMENT—
CONTRACT B
(Bid No. 24-017)
WHEREAS, the City of Elgin has heretofore entered into a contract Five Star Energy
Services LLC for Year 3 Lead Service Line Replacement—Contract B (Bid No. 24-017); and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 2 and Final attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Richard G. Kozal,City Manager,be and is hereby authorized and directed
to execute Change Order No. 2 and Final, a copy of which is attached hereto and made a part
hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: November 19, 2025
Adopted: November 19, 2025
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
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0�; 1.7, City of Elgin Change Order
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ELGIN,ILLINOIS
PROJECT#Bid No. 24-017
CHANGE ORDER No. 2 and Final
CONTRACT: Year 3 Lead Service Line Replacement—Contract B (Bid No. 24-017)
SCOPE: The Year 3 Lead Service Line Replacement Program — Contract B project has been
completed, and fmal quantities are now known.
REASONS FOR CHANGE: Change Order No. 2 and Final is the balancing change order to
document the final construction value. The circumstances said to necessitate the change in
performance were not reasonably foreseeable at the time the contract was signed; the proposed
change is germane to the original contract as signed; and the change order is in the best interests
of the City of Elgin and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT TIME AND WORK:
ORIGINAL CONTRACT SUBSTANTIAL COMPLETION
DATE: March 31, 2025
ORIGINAL CONTRACT COMPLETION DATE: June 1,2025
ORIGINAL CONTRACT AMOUNT: $7,951,574.00
CHANGE ORDER No. 2:
SEE ATTACHMENT
TOTAL FOR CHANGE ORDER No. 2: SUBTRACT $124,001.23
PREVIOUS CHANGE ORDER(S):
CHANGE ORDER No. 1: ADD $665,979.36
TOTAL OF PREVIOUS CHANGE ORDER: ADD $665,979.36
TOTAL REVISED CONTRACT SUBSTANTIAL
COMPLETION DATE: July 31, 2025
TOTAL REVISED CONTRACT COMPLETION DATE: December 1,2025
TOTAL REVISED CONTRACT AMOUNT: $8,493,552.13
The original amount of the contract with Five Star Energy Services LLC is$7,951,574.00. Change
Order No. 1 increased the contract amount by a total of$665,979.36, that sum representing 8.4%
of the original contract amount. Change Order No.2 and Final will decrease the contract amount
by a total of$124,001.23,that sum representing 1.6%of the original contract amount.The revised
contract amount inclusive of all change orders is $8,493,552.13.
OTHER CONTRACT PROVISIONS:All other contract provisions remain the same.
CHANGE ORDER No.2 and Final
Agreed to this 19 day of November ,2025.
Recommended by:
Water Department
By: Nora Bertram
Title: Water Director
Date: R(U (Zs
Signature: •A.. -
4 0
iS71—.
Engineering Enterprises,Inc.
Party of the Second Part(Engineer)
By: Julie A.Morrison. P.E.
Title: Vice President/Principal
Date: 11/11/2025
01
Signature: -- �`"" `
Accepted by:
Five Star Energy Services LLC
Party of the Second Part(Contractor)
By: Grant Klumb
Title: President & CEO
Date: 11/11/25
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Richard G.Kozal
Title:City Manager
Date: Nove 9, 2025
Signature: C
Legal Dept\Agreement\Change Order No.2 Final-Five Star Energy-LSLR Year 3-Contract B-Clean-11-10-25.docx
CHANGE ORDER NO.2 AND FINAL
YFAR 3 LEAD SERVICE LINE REPLACEMENT PROGRAM-CONTRACT B
CITY OF ELGIN
CHANGE ORDER 1 I CHANGE ORDER 2 1 ADDITIONS DEDUCTIONS
ITEM NO. ITEMS UNIT CONTRACT ADJUSTED AND FINAL UNIT PRICE
QUANTITY ADJUSTED
QUANTITY
QUANTITY QUANTITY COST QUANTITY COST
1 1HOME ASSESSMENT EACH 731 781. i;i1 L J $ 600.00 39.00 $ 23,400.00
2 POINT-OF-USE WATER FILTER AND CARTRIDGES EACH 1097 1205 1204 00 $ 40.00' 1.00 S 40.00
3 TREE ROOT PRUNING EACH 5 5 0 DO $ 1.00, 5.00 S 5.00
4 TREE REMOVAL(6-15 UNIT DIAMETER) UNIT 15, 15 0 00 $ 1.00 15.00 $ 15.00
5 ,TREE REMOVAL(15.UNIT DIAMETER) UNIT 20 20 0.00 $ 1.00 20.00 S 20.00
6 REPLACEMENT TREE EACH 1 1 0.00 $ 5.00 1.00 $ 5.00
7 ASBESTOS ABATEMENT EACH 5 5 0.00 $ 250.00 5.00 $ 1,250.00
8 SELECT GRANULAR BACKFILL CY 8772 9556 6946.85 $ 20.00 2609.15 $ 52,183.00
9 POTHOLE EXISTING WATER SERVICE EACH 110 110 56.00 $ 200.00 54.00 $ 10.800.00
10 STRUCTURE ABANDONMENT EACH 5 5 1.001 S 250.00 4.00 $ 1,000.00
11 WATER SERVICE ABANDONMENT EACH 15 15 21 00 $ 1.00 6.00 $ 6.00
12 WATER SERVICE CONNECTION AT BBOX-1' EACH 40 92 149 00 $ 1,800.00 57.00 $ 102,600.00
13 WATER SERVICE CONNECTION AT BBOX-2' EACH 5 5 0.00 $ 1.00 k 5.00 $ 5.00
14 WATER SERVICE CONNECTION AT MAIN-1" EACH 671 680 64,00 $ 4.200.00 35.00 $ 147,000.00
15 WATER SERVICE CONNECTION AT MAIN-2" EACH 15 15 1 i;G $ 100.00 14.00 $ 1,400.00
16 TAPPING SADDLE-4" EACH 40 40 47.00 $ 150.00 7.00 $ 1,050.00
17 TAPPING SADDLE-6" EACH 12 12 5 0005 1.00 7.00 $ 7.00
18 TAPPING SADDLE-8" EACH 12 12 0 00 $ 1.00 12.00 $ 12.00
19 TAPPING SADDLE-10' EACH 15 15 0 00 $ 1.00 15.00 $ 15.00
20 TAPPING SADDLE-12" EACH 1 1 0 00 S 1.00 1.00 $ 1.00
21 TAPPING SADDLE-16' EACH 3 3 0 00 $ 1.00 3.00 $ 3.00
22 REPAIR SLEEVE-4" EACH 8 8 0.00 $ 1.00 8.00 $ 8.00
23 REPAIR SLEEVE-6" EACH 12 12 1 00 $ 1 00 11.00 $ 11.00
24 REPAIR SLEEVE-8' EACH 12 12 0 00_S 1.00 12.00 $ 12.00
25 REPAIR SLEEVE-10' EACH 8 8 1.00 S 1.00 7.00 S 7.00
26 REPAIR SLEEVE-12" EACH 1 1 0 OC $ 1.00 1.00 $ 1.00
27 REPAIR SLEEVE-16" EACH 5 5 0.00_S 1.00 5.00 $ 5.00
28 ENCAPSULATION SLEEVE-4" EACH 2 2 0 00 $ 1.00 2.00 $ 2.00
29 ENCAPSULATION SLEEVE-6" EACH 8 8 0 00 $ 1.00 8.00 $ 8.00
30 ENCAPSULATION SLEEVE-8" EACH 8 8 0 00 $ 1.00 8.00 $ 8.00
31 ENCAPSULATION SLEEVE-10" EACH 4 4 0 00 $ 1.00 4.00 $ 4.00
32 ENCAPSULATION SLEEVE-12' EACH 1 1 0 00 $ 1.00 1.00 $ 1.00
33 ENCAPSULATION SLEEVE-16' EACH 2 2 0 00 $ 1.00 2.00 $ 2.00
34 WATER SERVICE INSTALLATION,TYPE K.1-INCH LF 43860 47860 48191 50 $ 20.00 331.50 $ 8,630.00
35 WATER SERVICE INSTALLATION,TYPE K,2 INCH LF 800 800 65 00 $ 1.00 735.00 $ 735.00
36 WATER SERVICE CONNECTION AT METER EACH 731 792_ 797 00 $ 4,100.00 5.00 $ 20,500.00
37 WATER SERVICE PIPE,TYPE L,1-INCH LF 20 20 0 00 $ 16.00 20.00 $ 320.00
38 WATER SERVICE PIPE,TYPE L.3/4-INCH LF 585 585 188 50 $ 15.00 396.50 $ 5,947.50
39 INTERNAL PLUMBING REPLACEMENT EACH 20 20 3.00 $ 25.00 17.00 $ 425.00
40 GROUNDING EACH 10 10 6.00 S 450.00 4.00 $ 1.800.00
41 RPZ VALVE REPAIR EACH 32 32 0.00 $ 150.00 32.00 $ 4,800.00
42 SANITARY SEWER SERVICE REPAIR EACH 10 10 0.00 $ 250.00 10.00 $ 2,500.00
43 BRICK PAVER REMOVAL AND REINSTALLATION SF 600 600 76 50 $ 1.00 523.50 $ 523.50
44 PCC SIDEWALK REMOVAL SF 18275 18275 8635.11 $ 1.00 9639.89 $ 9.639.89
45 PCC SIDEWALK REPLACEMENT 5" SF 18275 18275 14582 70 $ 1.00 3692.30 $ 3,692.30
46 CONCRETE CURB AND GUTTER REMOVAL LF 1462 1462 514.25 $ 1.00 947.75 $ 947.75
47 CONCRETE CURB AND GUTTER REPLACEMENT LF 1462 1462 478 00 $ 1.00 984.00 $ 984.00
CHANGE ORDER NO.2 AND FINAL
YEAR 3 LEAD SERVICE LINE REPLACEMENT PROGRAM-CONTRACT B
CITY OF ELGIN
CHANGE ORDER 1 CHANGE ORDER 2 ADDITIONS DEDUCTIONS
CONTRACT AND FINAL
ITEM NO. ITEMS UNIT ADJUSTED UNIT PRICE
QUANTITY QUANTITY ADJUSTEDI
QUANTITY QUANTITY COST QUANTITY COST
48 HOT-MIX ASPHALT PAVEMENT REMOVAL SY 6579 6579' 4220 49 $ 1.00 2358.51 $ 2,358.51
49 HOT-MIX ASPHALT PAVEMENT PATCH,8-INCH SY _ 4935 4935 4591.41_$ 54.00 343.59 $ 18,553.86
50 HOT-MIX ASPHALT PAVEMENT PATCH.10-INCH SY 1644 1644 60 90 $ 1.00 1583.10 $ 1,583.10
51 PCC PAVEMENT REMOVAL SY 1125 1125 221 00 $ 1.00 904.00 $ 904.00
52 PCC PAVEMENT PATCH,8-INCH SY 1125 1125 206.80 $ 1.00 918.20 $ 918.20
53 PCC DRIVEWAY REMOVAL SY 366 366 366 13_$ 1.00 0.13 $ 0.13
54 PCC DRIVEWAY REPLACEMENT SY 366 366 395 10 $ 1.00 29.10 $ 29.10
55 HMA DRIVEWAY REMOVAL SY 110 110 97 70_$ 1.00 12.30 $ 12.30
56 HMA DRIVEWAY REPLACEMENT SY 110 110 163.57 $ 1 00 53.57 $ 53.57
57 RESTORATION-SEED AND BLANKET SY 7310 7310 5374 54 $ 9.00 1935.46 $ 17,419.14
58 STOCKPILE STORAGE AREA PREPARATION LS 1 1 1.00 $ 1.00
59 NON-SPECIAL,NON-HAZARDOUS SOIL WASTE DISPOSAL TON 800 800 67 76 $ 45.00 732.22 $ 32,949.90
60 TRAFFIC CONTROL AND PROTECTION LS 1 1 1.00 $ 50,000.00
61 DUST CONTROL-MECHANICAL SWEEPING EACH 10 10 3 00 $ 500.00 7.00 $ 3,500.00
CO-1 PCC PAVEMENT PATCH,9-INCH SY 177 7 177 70 $ 200.00
CO-2 HOT-MIX ASPHALT PAVEMENT PATCH,4-INCH SY 216 9 235 60 $ 185.00 19 70 $ 3,644.50 _
CO-3 COLD PATCHING SY 396 8 475.10 $ 55.00 78 30 $ 4,306.50
CO-4 2"PCC TEMPORARY PATCH EACH 71 71.00 $ 802.66
CC POTHOLE AT MAIN(VAC) 3 CO $ 400 00 6.00 $ 2,400.00
CC POTHOLE AT MAIN(EXCAVATION 5 00 $ 650 00 5.00 $ 3.250.00
CO-7 WASTE MANAGEMENT CREDIT TO CITY 1.00 $ 1 731 78 1.00 $ (1,731.78)
CC-8 225 E CHICAGO ST(NOT IEPA ELIGIBLE) 1.00 $ 9.000.00 1.00 $ 9,000.00
CC-9 WING ST PATCHING -2 10 $ 3:: ,:0 82.10 $ 25,204.70
TOTAL ADDITIONS= $ 200,342.72
TOTAL DEDUCTIONS= $ (324,343.95)
ORIGINAL CONTRACT PRICE: $ 7,951,574.00
CHANGE ORDER NO.1 VALUE: $ 665,979.36
CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDER(S): $ 8,617,553.36
AMOUNT OF CURRENT CHANGE ORDER. $ (124,001.23)
FINAL CONTRACT PRICE: $ 8,493,552.13
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