HomeMy WebLinkAbout25-19 Resolution No. 25-19
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH CIVILTECH ENGINEERING,
INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE COMPREHENSIVE
ACTIVE MOBILITY PLAN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby
authorized and directed to execute an Agreement on behalf of the City of Elgin with Civiltech
Engineering, Inc., for professional services in connection with the comprehensive active mobility
plan, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: January 22, 2025
Adopted: January 22, 2025
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT("Agreement")is made and entered into this 22 day of January ,
2025,by and between the CITY OF ELGIN,an Illinois municipal corporation(hereinafter referred
to as "CITY") and Civiltech Engineering, Inc., an Illinois Corporation(hereinafter referred to as
"CONSULTANT").
WHEREAS, the CITY desires to engage the CONSULTANT to furnish certain
professional services in connection with the Comprehensive Active Mobility Plan (hereinafter
referred to as the"PROJECT"); and
WHEREAS, the CONSULTANT represents that it is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the
CONSULTANT that the CITY does hereby retain the CONSULTANT for and in consideration of
the mutual promises and covenants contained herein, the sufficiency of which is hereby
acknowledged to perform the services relating to the PROJECT as described herein,subject to the
following terms and conditions and stipulations,to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Community
Development Director of the CITY,herein after referred to as the"DIRECTOR".
B. Consultant will develop an Active Mobility Plan as a crucial step forward for the
City of Elgin, offering an opportunity to craft an equitable strategy to address
transportation safety and accessibility challenges within the community. The plan
will prioritize improving mobility through walking and bicycling,reducing vehicle
miles traveled, and increasing transportation access throughout the community.
The proposed scope of services includes the following tasks:
a. Work Plan and Public Involvement Plan
b. Vision,Goals,Objectives and Policy Framework
c. Existing Conditions Report
d. Stakeholder Engagement
e. Update Project Prioritization Framework
f. Provide Design and Facility Guidance for Elgin Pedestrian and Bicyclist Networks
g. Downtown Traffic Studies
h. Implementation,Funding,and Phasing
i. Develop Draft and Final Active Mobility Plan
C. A detailed Scope of Services is attached hereto as Attachment A.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided herein.
• Approval of Professional Services Agreement January 22,2025
• Discovery and Data Analysis
• Work Plan and Public Involvement Plan Jan—Feb 2025
• Vision,Goals,Objectives,Policy Framework Feb-Mar 2025
• Existing Conditions Report Mar-July 2025
• Public Engagement Throughout
• Findings and Recommendations
• Update Project Prioritization Framework Aug 2025
• Ped and Bicycle Design and Facility Guidance Sep—Nov 2025
• Develop Policy and Program Recommendations Dec 2025
• Public Engagement Throughout
• Implementation
• Implementation,Funding and Phasing Jan 2026
• Develop Draft and Final Active Mobility Plan Feb—May 2026
• Public Engagement Throughout
B. A detailed project schedule for the PROJECT is included as Attachment B,attached
hereto. Progress will be recorded on the project schedule and submitted monthly
as a component of the Status Report described in C below.
C. The CONSULTANT will submit to the DIRECTOR monthly a status report keyed
to the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
3. WORK PRODUCT
All work product prepared by the CONSULTANT pursuant hereto including, but not
limited to, reports, plans, designs, calculations, work drawings, studies, photographs,
models and recommendations shall be the property of the CITY and shall be delivered to
the CITY upon request of the DIRECTOR; provided, however, that the CONSULTANT
may retain copies of such work product for its records. CONSULTANT's execution of
this Agreement shall constitute CONSULTANT's conveyance and assignment of all right,
title and interest,including but not limited to any copyright interest,by the CONSULTANT
to the CITY of all such work product prepared by the CONSULTANT pursuant to this
Agreement. The CITY shall have the right either on its own or through such other
consultants as determined by the CITY to utilize and/or amend such work product. Any
such amendment to such work product shall be at the sole risk of the CITY. Such work
product is not intended or represented to be suitable for reuse by the CITY on any extension
to the PROJECT or on any other project, and such reuse shall be at the sole risk of the
CITY without liability or legal exposure to the CONSULTANT.
4. PAYMENTS TO THE CONSULTANT
A. For services provided the CONSULTANT shall be paid at the rate of 2.80 times
the direct hourly rate of personnel employed on this PROJECT, with the total fee
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not to exceed One Hundred Ninety Thousand and Thirty-five Dollars ($190,035)
regardless of the actual costs incurred by the CONSULTANT unless substantial
modifications to the scope of the work are authorized in writing by the DIRECTOR.
A detailed Cost Estimate is attached hereto as Attachment C.
B. For outside services provided by other firms or subcontractors, the CITY shall pay
the CONSULTANT the invoiced fee to the CONSULTANT, plus $0. The costs
for any such outside services are included within the total not to exceed amount
provided for in paragraph 4A above.
C. Reimbursable fees include mileage costs,meeting materials,website development,
and engineering traffic study subconsultant fees. The costs of any such
reimbursable expenses are included within the total not to exceed the amount
provided for in paragraph 4A above.
D. The CITY shall make periodic payments to the CONSULTANT based upon actual
progress within thirty(30)days after receipt and approval of invoice. Said periodic
payments to the CONSULTANT shall not exceed the amounts shown in the
following schedule, and full payments for each task shall not be made until the task
is completed and accepted by the DIRECTOR.
DATE Estimated % Estimated Value of Estimated
Completion Work Completed, $ Invoice Value, $
March 1, 2025 5% 9,501.75 9,501.75
April 1, 2025 5% 19,003.50 9,501.75
May 1, 2025 5% 28,505.25 9,501.75
June 1, 2025 5% 38,007.00 9,501.75
July 1, 2025 10% 57,010.50 19,003.50
August 1, 2025 5% 66,512.25 9,501.75
September 1, 2025 5% 76,014.00 9,501.75
October 1, 2025 5% 85,515.75 9,501.75
November 1, 2025 5% 95,017.50 9,501.75
December 1, 2025 10% 114,021.00 19,003.50
January 1, 2026 5% 123,522.75 9,501.75
February 1, 2026 5% 133,024.50 9,501.75
March 1, 2026 5% 142,526.25 9,501.75
April 1, 2026 5% 152,028.00 9,501.75
May 1, 2026 10% 171,031.50 19,003.50
June 1,2026 5% 180,533.25 9,501.75
July 1, 2026 5% 190,035.00 9,501.75
TOTAL 100% $190,035.00
5. INVOICES
A. The CONSULTANT shall submit invoices in a format approved by the CITY.
Progress reports (2C above) will be included with all payment requests.
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B. The CONSULTANT shall maintain records showing actual time devoted and cost
incurred. The CONSULTANT shall permit the authorized representative of the
CITY to inspect and audit all data and records of the CONSULTANT for work
done under this Agreement. The CONSULTANT shall make these records
available at reasonable times during the Agreement period and for one(1)year after
termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at
any time upon fifteen (15) days prior written notice to the CONSULTANT. In the event
that this Agreement is so terminated,the CONSULTANT shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the task amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date the CONSULTANT is given a notice
to proceed and, unless terminated for cause or pursuant to Paragraph 6, shall be deemed
concluded on the date the CITY determines that all of the CONSULTANT's work under
this Agreement is completed. A determination of completion shall not constitute a waiver
of any rights or claims which the CITY may have or thereafter acquire with respect to any
term or provision of this Agreement.
8. NOTICE OF CLAIM
If the CONSULTANT wishes to make a claim for additional compensation as a result of
action taken by the CITY,the CONSULTANT shall give written notice of his claim within
fifteen (15) days after occurrence of such action. No claim for additional compensation
shall be valid unless so made. Any changes in the CONSULTANT's fee shall be valid
only to the extent that such changes are included in writing signed by the CITY and the
CONSULTANT. Regardless of the decision of the DIRECTOR relative to a claim
submitted by the CONSULTANT, all work required under this Agreement as determined
by the DIRECTOR shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative,contractual or legal remedies as may be suitable to the violation or breach;
and,in addition,if either party,by reason of any default, fails within fifteen(15)days after
notice thereof by the other party to comply with the conditions of the Agreement,the other
party may terminate this Agreement. Notwithstanding the foregoing, or anything else to
the contrary in this Agreement, with the sole exception of an action to recover the monies
the CITY has agreed to pay to the CONSULTANT pursuant to Paragraph 4 hereof, no
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action shall be commenced by the CONSULTANT against the CITY for monetary
damages. CONSULTANT hereby further waives any and all claims or rights to interest
on money claimed to be due pursuant to this Agreement and waives any and all such rights
to interest which it claims it may otherwise be entitled pursuant to law, including,but not
limited to, the Local Government Prompt Payment Act (50 ILCS 501/1, et seq.), as
amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as amended. The parties
hereto further agree that any action by the CONSULTANT arising out of this Agreement
must be filed within one year of the date the alleged cause of action arose or the same will
be time-barred. The provisions of this paragraph shall survive any expiration, completion
and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents, boards and
commissions from and against any and all claims, suits,judgments, costs, attorneys fees,
damages or other relief, including, but not limited to, workers' compensation claims, in
any way resulting from or arising out of negligent actions or omissions of the
CONSULTANT in connection herewith,including negligence or omissions of employees
or agents of the CONSULTANT arising out of the performance of this Agreement. In the
event of any action against the CITY, its officers, employees, agents, boards or
commissions,covered by the foregoing duty to indemnify,defend and hold harmless such
action shall be defended by legal counsel of the CITY's choosing. The provisions of this
paragraph shall survive any expiration,completion and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally
or held contractually liable under any term or provision of this Agreement or because of
their execution,approval or attempted execution of this Agreement.
12. INSURANCE
CONSULTANT shall provide,maintain and pay for during the term of this Agreement the
following types and amounts of insurance:
A. Comprehensive Liability. A policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
The CONSULTANT shall deliver to the DIRECTOR a Certificate of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty(30)days prior written notice to the DIRECTOR.
The Certificate of Insurance shall include the contractual obligation assumed by the
CONSULTANT under Paragraph 10 entitled"Indemnification".
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This insurance shall be primary and non-contributory to any other insurance or self-
insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than$500,000 per occurrence for bodily injury and/or property damage.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The CONSULTANT shall carry CONSULTANT's
Professional Liability Insurance covering claims resulting from error,omissions or
negligent acts with a combined single limit of not less than $1,000,000 per claim.
A Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30)days prior written notice to the DIRECTOR.
13. CONSTRUCTION MEANS.METHODS,TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The CONSULTANT shall not have control over or charge of and shall not be responsible
for construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction, unless specifically
identified in the Scope of Services.
14. NONDISCRIMINATION/AFFIRMATIVE ACTION
The Consultant will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, age, ancestry, order of protection
status, familial status, marital status, physical or mental disability, military status, sexual
orientation,or unfavorable discharge from military service which would not interfere with
the efficient performance of the job in question. Consultant shall take affirmative action
to comply with the provisions of Elgin Municipal Code Section 5.02.040 and will require
any subcontractor to submit to the City a written commitment to comply with those
provisions. Consultant shall distribute copies of this commitment to all persons who
participate in recruitment, screening, referral and selection of job applicants and
prospective subcontractors. Consultant agrees that the provisions of Section 5.02.040 of
the Elgin Municipal Code, 1976,as amended, is hereby incorporated by reference,as if set
out verbatim.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
race,color, religion, sex, national origin,age, ancestry, order of protection status, familial
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status, marital status, physical or mental disability, military status, sexual orientation, or
unfavorable discharge from military service.
Any violation of this paragraph shall be considered a violation of a material provision of
this Agreement and shall be grounds for cancellation,termination or suspension, in whole
or in part,of the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
and the assigns of the parties hereto;provided,however,that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this Agreement and the CONSULTANT shall remain liable to the
CITY with respect to each and every item,condition and other provision hereof to the same
extent that the CONSULTANT would have been obligated if it had done the work itself
and no assignment,delegation or subcontract had been made. Any proposed subcontractor
shall require the CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agree that, if any paragraph, sub-paragraph,phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement,nor shall they be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitute the entire Agreement of the parties on the
subject matter hereof and may not be changed,modified,discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations
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or warranties shall be binding upon the other party unless expressed in writing herein or in
a duly executed amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in and shall be construed in accordance
with the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane
County, Illinois.
22. NEWS RELEASES
The CONSULTANT may not issue any news releases without prior approval from the
DIRECTOR, nor will the CONSULTANT make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The CONSULTANT shall cooperate with any other consultants in the CITY's employ or
any work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The CONSULTANT certifies hereby that it is not barred from bidding on this contract as
a result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute
regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract, the CONSULTANT shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
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G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by CONSULTANT to the Department of Human
Rights upon request(775 ILCS 5/2-105).
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, CONSULTANT shall have in place a written substance
abuse prevention program which meets or exceeds the program requirements in the
Substance Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seg. A copy
of such policy shall be provided to the City's Assistant City Manager prior to the entry into
and execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the CONSULTANT to the
DIRECTOR and to other participants which may affect cost or time of completion, shall
be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the CONSULTANT be made or confirmed in
writing.
28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail,postage prepaid, addressed as follows:
A. As to the CITY:
Marc Mylott
Community Development Director
City of Elgin
150 Dexter Court
Elgin,Illinois 60120-5555
B. As to the CONSULTANT:
Jonathan R. Vana
Civiltech Engineering, Inc.
President
Two Pierce Place, Suite 1400
Itasca, IL 60143
29. COMPLIANCE WITH LAWS
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Notwithstanding any other provision of this Agreement, it is expressly agreed and
understood that in connection with the performance of this Agreement that the
CONSULTANT shall comply with all applicable federal,state,city and other requirements
of law, including, but not limited to, any applicable requirements regarding prevailing
wages,minimum wage,workplace safety and legal status of employees. Without limiting
the foregoing, CONSULTANT hereby certifies, represents and warrants to the CITY that
all CONSULTANT's employees and/or agents who will be providing products and/or
services with respect to this Agreement shall be legally authorized to work in the United
States. CONSULTANT shall also at its expense secure all permits and licenses, pay all
charges and fees and give all notices necessary and incident to the due and lawful
prosecution of the work, and/or the products and/or services to be provided for in this
Agreement. The CITY shall have the right to audit any records in the possession or control
of the CONSULTANT to determine CONSULTANT's compliance with the provisions of
this paragraph. In the event the CITY proceeds with such an audit the CONSULTANT
shall make available to the CITY the CONSULTANT's relevant records at no cost to the
CITY. CONSULTANT shall pay any and all costs associated with any such audit.
30. COUNTERPARTS AND EXECUTION
This Agreement may be executed in counterparts, each of which shall be an original and
all of which shall constitute one and the same agreement. This Agreement may be executed
electronically, and any signed copy of this Agreement transmitted by facsimile machine or
email shall be treated in all manners and respects as an original document. The signature
of any party on a copy of this Agreement transmitted by facsimile machine or email shall
be considered for these purposes an original signature and shall have the same legal effect
as an original signature.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
CITY
By:
Richard G. Kozal,City Manager
At st
Al"(Y
City Clerk
CONSULTANT:
Civiltech Engineering. Inc.
By:
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Name/Print: Jonathan R. Vana
Title: President
Legal Dept\Agreement\Civihech Agr-Active Mobility Plan-Clean-I-9-25.docx
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ATTACHMENT A - SCOPE OF SERVICES
Proposal for Professional Services
Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
SCOPE OF SERVICES
The City of Elgin is home to many people,businesses,and numerous community assets,which make the City
an exceptional place to live,work,and visit.In the 2024 Strategic Plan,residents of Elgin took pride in the City's history
while also aspiring to be inclusive,innovative,and vibrant Civiltech understands that building on these core components,
which allow Elgin to thrive,is critical for continued prosperity
Elgin has a vibrant downtown and enjoys access to nature.The Elgin and National St Metra Stations,the Fox River trail,the Centre of Elgin and
the City's extensive park system would benefit from a more interconnected active transportation network,including enhanced connections to Metra
and Pace/Pulse bus routes and stops.Civiltech understands the benefit of strengthening the City's bicycle and pedestrian connections to these local
and regional assets.This will assist in progressing the City's vision for a modern and robust active transportation network and ultimately create a network
that is accessible and safe for all modes and abilities.
I City of Elgin Bike and Transit Network Map
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Proposal for Professional Services
C Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
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Civiltech Approach
We will bring our active mobility and local planning expertise We are based in Itasca and Chicago and know Cook and Kane Counties.
to help ensure that the Comprehensive Active Mobility Plan We have an extensive toolbox of strategies from our work in over 85
develops forward-thinking recommendations that continue to villages and cities throughout the Greater Chicagoland area.Recently,we
enhance Elgin's active transportation network.We will build on and have completed a number of active mobility plans,including an arterial
integrate with objectives outlined in the Strategic Plan,the 2023 Parks and bike network for the Village of Mount Prospect,a bicycle and pedestrian
Recreation Master Plan,and the 2008 Bikeway Master Plan.These include plan and provided implementation support for the City of St.Charles,a
fostering year-round active lifestyles,enhancing quality of life,maintaining bicycle and pedestrian plan update for the City of Elmhurst,a bike and
Elgin as a welcoming city,and focusing on sustainable and environmental active transportation plan for the Village of Wilmette,and a bicycle plan
growth.Additionally,the Active Mobility Plan will strive for the stated 10 yr- for the Village of Libertyville,and we are working on the Old Plank Road
goal for 80%of recreational spaces to be connected by bike facilities and Trail Extension Feasibility Study for the Village of Sauk Village.Our local
the recommendation to improve infrastructure to incentivize public transit, expertise helps us to be flexible and meet every community's unique
walking,and biking. The City has also demonstrated a commitment to needs with innovative strategies.Additionally,our approach is guided by
enhancing safety as part of any active transportation network.By following prioritizing equity We understand the importance of hearing all voices
a Complete Streets policy and having completed a sidewalk inventory and and planning for all community members,in particular those in historically
identified gaps in connectivity in 2013,the City has shown commitment marginalized and underrepresented groups These experiences will
towards an active transportation network that works for all. allow us to develop the plan that best fits the needs of Elgin.
Proposal for Professional Services
Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
Task 1:
Work Plan and Public Involvement Plan
We will begin by preparing a work plan and a staffing plan designed to help us deliver a Deliverables:
Comprehensive Active Mobility Plan in a timely manner,while also prioritizing collaboration • Work and Staffing Plan
and diversity of voices.We will work with the City to coordinate efforts with other work and . Stakeholder Engagement Plan
public engagement occurring at the same time to create a work plan that complements and . Community Advisory
elevates all of the great work ongoing in Elgin.
Committee List
We will work with the City to determine which tools are most effective and which tools will best
expand participation in the plan We also understand the logic of keeping our engagement plan flexible so that we meet the needs of the community
throughout the process,especially members of historically marginalized and underrepresented groups.We will propose a combination of in-person
and online outreach tactics,to better meet people where they are,as is appropriate in the community.
Task 2:
Vision, Goals, Objectives and Policy Framework
We will begin by listening to the goals of the City of Elgin,and key stakeholders,and gain an Deliverables:
understanding of what success looks like citywide We will use this to develop the project . Elgin walking/biking tour
timeline,key milestones and come to consensus on deliverables that will be most useful and
implementable by the community. • Vision Statement with
supporting goals,and objectives
Our team will review the City's various plans and policies(e g,2024 Elgin Strategic Plan,2023
Elgin Parks and Recreation Master Plan,2008 Bikeway Master plan,2011 Elgin Bike Map)and other regional plans(e.g.2024 Kane County Climate
Action Implementation Plan,2023 Kane County Bicyclist and Pedestrian Plan,CMAP's On To 2050 Plan)to help guide our understanding of
the existing state and vision the City has for growth and opportunity
ENGAGEMENT OPPORTUNITY
41)
ELGIN WALKING/BIKING TOUR
We,alongside City staff,will invite project partners and plan champions,such as the Elgin Sustainability Commission or Elgin Community
Bikes,out on a walk audit or bike ride tour of Elgin to understand initial opportunities and identify existing barriers.
A y
Nam-• V
Proposal for Professional Services
C Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
Task 3:
Existing Conditions Report
We will produce an Existing Conditions Report and also include a status update to the 2008 Deliverables:
Elgin Bikeway Master Plan to detail the current condition of Elgin's transportation network, • Existing Conditions Report
support facilities,policies,and identify gaps in the system The report will reflect an extensive
data analysis and identify existing barriers and opportunities to address in the Comprehensive Active Mobility Plan.
We are experts at navigating GIS software,conducting safety analyses,and integrating community input.We will obtain datasets and begin
to analyze the existing conditions spatially so we can gain a greater understanding of the current conditions of Elgin's mobility network
and barriers and opportunities
C Example Data Analysis:Crashes(2018-2022)
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Data Analysis
• An analysis and summary of existing transportation facilities,including • An active mode safety overview based on a crash analysis
transit facilities,sidewalk and bicycle networks,and an update of the • A review of relevant policy,programs,regional and local plans,especially
accomplishments completed since the 2008 Bikeway Master Plan policies that dictate maintenance and snowplowing schedules
• Summary of existing data,such as miles on on-street and off-street . Review of natural resources(natural areas,wetlands,habitats,waters,
bike paths,sidewalks,and multiuse paths,transit ridership counts,and etc.)to assess natural area conditions for identifying barriers and
commuting mode share opportunities in terms of connectivity related to habitats,wildlife,
recreation,education,and green infrastructure
Existing Barriers and Opportunities
We will build on the data analyses with field observations,community engagement,and findings from previous plans and studies to identify"
• Places that people are trying to reach • Gaps in the network(e.g.missing • Pain points in the network(e g.difficult
• Places that people are coming from sidewalks and roads that are currently arterial crossing between a residential
uncomfortable to bike on but would area and key destination)
provide a convenient route)
Proposal for Professional Services
�— Comprehensive Active Mobility Plan
CIVILTECII City of Elgin
IsENGAGEMENT OPPORTUNITY
COMMUNITY ADVISORY COMMITTEE (CAC) MEETING #1,
ONLINE INTERACTIVE MAP SURVEY AND POP-UP MEETINGS
The Community Advisory Committee(CAC)provides an opportunity for key stakeholders to assist in developing of the plan.The project
team would meet with the CAC at key points in the project to share project updates and receive feedback This first CAC meeting would
be used to introduce the project,vision,and hear about potential issues or improvements the CAC would like to see.The CAC would also
be asked to assist in promoting the online interactive map survey
Potential CAC members could include.Sustainability Commission members,Elgin Bicycle and Pedestrian Advisory Commission members,
Elgin Downtown Neighborhood Association,Senior Services Associates,School District U-46,Elgin Hispanic Network,business/retail
owners,bike shops,first responders,trail groups such as the Fox River Trail Runners Group,bicycling groups such as Elgin Community
Bikes,City of Elgin Parks and Recreation,and various agencies(e.g,IDOT,Cook County,Kane County,Pace,Metra) An effort would be
made to have representatives from historically marginalized and underrepresented groups
An online survey will allow the project team to hear firsthand where people in the community are currently traveling,where they would
like to travel,and difficulties or barriers they face while traveling via bicycle or on foot This can potentially be paired with two pop-up
events to spread the word.At the pop-up events,the project team would attend an existing event to promote the project and comment
map.Potential pop-up events include events in the parks such as the Concert in the Parks and Movies in the Parks series,cultural events
including Pride Parade and Festival,Juneteenth Cultural Festival,and La Fiesta de Elgin,and other events such as HEALTHISH,End of
Summer Bash,and Nightmare on Chicago Street
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Civiltech hosted a pop-up event at Miller Meadow Forest Preserve to hear input on trail
connections and potential alignments to further complete the regional Des Plaines River Trail.
Proposal for Professional Services
CComprehensive Active Mobility Plan
CIVILTECH City of Elgin
Task 4:
Stakeholder Engagement
We will work with the City to implement the Stakeholder Engagement Plan from Task 1. Deliverables:
From the very beginning of a project,we are committed to designing a fully inclusive public • Community Advisory Committee
engagement strategy.Receiving community input that reflects the diversity of the community (CAC)Meetings
is central to our mission,there is no one-size-fits-all approach It takes commitment from the • Stakeholder Meetings
City and our team to identify diverse voices,ensure they know about the process,and then
•
work to create safe spaces that foster honest and important dialogue about existing conditions, Online Survey
opportunities and challenges,and the vision for the future • Pop-Up Meetings
In addition to developing an Engagement Plan,which will include a variety of engagement • Public Workshop
opportunities,such as a stakeholder list,project website,CAC meetings,stakeholder meetings, • Council Presentation
and public workshop,among other techniques,we will also.
• Conduct a demographic analysis to understand where people who have -
traditionally been under-served by transportation decision making live and I Holding a
work,and targeting outreach events and communications to those populations. r Steering
' Committee
Engaging not just adults but also youth by making the materials understandable, t . . ' - - workshop
fun,and accessible G .R as part
� of the St
• Locate in-person events in locations that are accessible for those with mobility / +� ' Charles
Bicycle and
disabilities and are also connected to public transportation,if possible. 1 t✓r Pedestrian
Plan
• Consider pop-up events to meet people where they already are going rather 'F
than asking them to attend an additional meeting
• Offer a variety of times for meetings to engage various shifts of workers.
• Include a mix of virtual options for those who can't make it to an in-person Facilitating _
meetingbut also in-person options for those who don't have access to virtual aYoutn ,4 ' [[
P P Engagement , I
engagement technology. workshop for „ ,: , 1 '1the Ogden j: .� 4,•
• Offer in-house Spanish translation services with our staff if non-English materials Avenue _ {
Corridor ;- `, .
are needed throughout the project Improvements }, • _
Additionally,we will provide support to City staff with management of stakeholder ' _ I
meetings and preparations for the Plan adoption process
SENGAGEMENT OPPORTUNITY
COMMUNITY ADVISORY COMMITTEE (CAC) MEETINGS,
STAKEHOLDER MEETINGS, ONLINE SURVEY, POP-UP MEETINGS, PUBLIC
WORKSHOP, COUNCIL PRESENTATIONS
Proposal for Professional Services '
Comprehensive Active Mobility Plan
C
CLTECH City of Elgin
Visual Storytelling
Civiltech pushes boundaries of traditional project
Sidewalk Gap Analysis Results
methods through innovative techniques.One avenue
Streets near Bus Routes Slreels near Rail
in which we excel is through our visual storytelling Since All Streelsin Cook County' in Cook County t.__rj in CookCouny „.,-,
community members digest information in different ways,the / \\, ' 67/°o co,ae xss eta Orl Pact Only
traditional method of presenting information in plan views,cross 27% 15% 37% 18%
sections and text does not meet everyone's needs We offer a A\ 11%0
variety of innovative ways to collect data,and convey project
updates and recommendations to the public Our drone program A\ 21
13%
provides the ability to collect data in an efficient manner.It also
enables us to develop high quality videos and photographs.From
Railroad Pecipn Example ,..«..e..ro...
the drone photos,we can develop photorealistic renderings to a^:. M`G, we.a„,,
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This provides a level of realism to public communications that -� `�'/� _
tak.ec:»'ON
would traditionally be displayed in plan views or sketches We �.`�_F ' a_1 W. \� a, „�t�° 'e
can integrate renderings into videos,such as the Glen Ellyn >i- -
Central Business District Streetscape Construction V*..
video for Glen Ellyn's Streetscape Improvements.We also --
develop public-friendly infographics to convey technical 1 r j.
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Proposal for Professional Services
�— Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
Task 5:
Update Project Prioritization Framework
We will update the prioritization framework to ensure a transparent and equitable approach Deliverables:
to prioritize pedestrian and bicycle infrastructure improvements.We will work closely with the • Technical Memorandum
City to build on the Existing Conditions Report,2008 Elgin Bikeway Master Plan Status Report, summarizing data analysis,input,
and stakeholder engagement to develop project evaluation measures and a prioritization and maps used to prioritize
framework that reflects the City's vision and goals.Project evaluation measures can include: infrastructure improvements
• Community destinations,such • Gaps in Network,network cohesion, • Connectivity of natural areas
as the Downtown area,parks,and and connectivity • Project type and timeline
natural areas • Safety and Comfort
• Existing conditions,such as
• Vehicle suitability,such as scooters • Year-round maintenance pavement conditions ratings
and e-bikes
• Nature-based Solutions,such as • Project Cost
• Equitable access and level of service nature-led stormwater management
The framework will be created by a multidisciplinary team of planners,landscape architects,ecologists,and traffic engineers to ensure an
equitable and feasible plan considering complete street concepts,project typology,pedestrian and bicycle facility improvements,connectivity
to natural areas,cost,and year-round maintenance.
•
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Proposal for Professional Services
Comprehensive Active Mobility Plan
C
CIVILTECH City of Elgin
Experts in Prioritization
We are highly involved in Chicago Department of Transportation's(CDOT)processes for prioritizing and selecting projects for their annual
programs.We have assisted in developing their 2019,2020,and 2021 annual Arterial Resurfacing Capital Improvement Plans using GIS,Excel,
and Python scripts as tools to rank potential projects according to condition,equity factors,and other city priorities In 2021 we began prioritizing
locations for an annual residential street resurfacing program,and similar scoring methods have been used for one-off prioritization tasks as
funding sources become available or new City initiatives are introduced.
Relying heavily on GIS tools and customized Python scripts,potential project locations are assigned priority scores These scores combine
pavement condition data with equity factors and other City priorities.Examples of factors used in these priority systems include:
• Proxy measures for ADA ramp • MOBEC index: A measure developed • Vision Zero focus areas—specific
compliance. Approximate percent of by University of Illinois Chicago to locations given priority based on a
ADA ramps previously reported to be indicate mobility challenges and history of pedestrian and cyclist crashes
compliant per community area economic hardship experienced by • Pavement condition ratings
community area in Chicago
Project locations are selected using a combination of visual map review and scripts that automate calculations. Every city block is assigned
a score in GIS for each of the factors of interest These factors are weighted and combined into a total priority score for each block. Maps are
displayed with every block color coded according to its score Potential project limits are identified visually by selecting continuous multi-block
corridors on the map that contain high scoring blocks.For each potential project corridor,automated scripts combine the individual block scores
In into a composite corridor score.This allows potential project corridors to be ranked against each other in priority order When City priorities
change or new data becomes available,the scripts can be edited and re-run to produce updated rankings for all corridors.
Data Collection Via Smartphone App _ ,—., ^� Priority Scoring and Mapping
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Proposal for Professional Services
C Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
Task 6:
Provide Design and Facility Guidance for Elgin Pedestrian and Bicyclist Networks
We will develop a plan of pedestrian and bicycle networks and their support facilities, Deliverables:
carefully addressing the barriers and incorporating opportunities identified in Tasks 3 and • Pedestrian and Bicyclist
S.The Plan will include innovative bicycle facilities and designs to prioritize a low stress Networks and Support
bicyclist network and pedestrian improvements in and around the downtown area to Facilities Plan
increase pedestrian accessibility.We will provide solutions at catalytic locations or corridors . Facility Design Guidelines
to improve overall walking and biking network connectivity.We can also highlight natural and Typologies
areas for education,recreation,and conservation.
Parks and schools are community destinations in which safety and connectivity can be prioritized.Walking and biking improvement ideas
for Elgin High School,Illinois Park School,and Lords Park have been provided to illustrate example improvement ideas.
S
ENGAGEMENT OPPORTUNITY
CAC MEETING #2 AND PUBLIC WORKSHOP
This touchpoint with the Community Advisory Committee would allow the team to hear initial feedback on the draft network
before the ideas are presented to the community.The Public Workshop would then allow the community to provide their input on
the draft network that would ultimately inform and shape the network shown in the final plan.
Tighten corner radii Install crosswalk Install sidewalk
♦ to decrease turning across Oakwood or sidepath
w vehicle speeds Boulevard
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Proposal for Professional Services
Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
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Proposal for Professional Services
Comprehensive Active Mobility Plan
C
CIVILTECH City of Elgin
Task 7:
Downtown Traffic Studies
Twenty-four hours of intersection turning movement count data will be collected using video Deliverables:
traffic counters at the twelve signalized intersections along Highland Avenue and Chicago Street • Memorandum summarizing
between IL Route 31 (State Street)and Center Street. In addition to these intersections,radar the results of two-way traffic
traffic counters will be deployed on eight street segments within the downtown area to collect evaluation on Chicago Street and
the 24-hour traffic volumes necessary to evaluate traffic control at three signalized intersections Highland Avenue and assessing
outside of the Highland Avenue and Chicago Street corridors All traffic data will be processed the feasibility of converting traffic
and checked for accuracy Diagrams and count summaries will be prepared for each intersection. signals within the downtown area
Highland Avenue and Chicago Street between IL Route 31 (State Street)and Center Street will be to stop control
evaluated to determine the overall feasibility of converting these streets to two-way traffic flow
Two-way traffic volumes will be calculated and reassigned to Highland Avenue and Chicago Street.Civiltech will input the traffic volume data,roadway
geometrics,and traffic signal timings into Synchro software to evaluate the potential for two-way traffic operations from a traffic capacity perspective
Roadway geometries will be reviewed at a high level to determine modifications necessary to accommodate two-way traffic while maintaining or
improving mobility for people walking and biking Challenges and opportunities associated with two-way conversion will be evaluated and discussed
on a technical level(safety,railroad coordination,traffic flow,etc.)and from a planning perspective(economic,wayfinding,livability,etc.)
There are eleven signalized intersections within the downtown area that are candidates to be converted to all-way stop sign control Civiltech will
analyze 24-hour traffic data for eight intersections along Highland Avenue and Chicago Street as well as for three intersections outside of these corridors
to evaluate the potential to remove the traffic signals.Traffic signal warrants will be evaluated in accordance with criteria set forth in the Manual on
Uniform Traffic Control Devices(MUTCD).If traffic volumes indicate a traffic signal is no longer warranted at an intersection,then the intersection will
be evaluated against the All-Way Stop Control warrant criteria to confirm that is an appropriate means of traffic control to replace the existing traffic
signals Implications for people walking and biking will be considered and discussed as part of this effort
Task 8:
Implementation, Funding, and Phasing
From understanding the project delivery process and the City budget and programming plan Deliverables:
we will develop an implementation strategy that: • Implementation and
• Categorizes every recommendation as. prioritization plan
- Near-term.low-hanging fruit projects to be programmed into the budget and/or included . Funding sources and
in resurfacing projects in the next 1-5 years
cost estimates
- Mid-term:projects to be incorporated into programmed reconstruction projects and/
or will need additional funding
- Long-term:major projects in which larger-scale grants should be pursued
• Provides planning-level cost estimates that can be utilized in seeking grant opportunities and programmed into the City budget
• Connects projects to specific grant opportunities From our experiences helping many suburban communities win millions of dollars in grant funding
for pedestrian and bike projects,we know how to strategically pursue grant opportunities to maximize the outcome We are ready to bring strategies
from this experience along with those from our other projects to help implement and prioritize the City's Comprehensive Active Mobility Plan.
• We will also develop key policy and programming recommendations that reflects Elgin's commitment to significantly grow the active transportation
network. These recommendations could include reviewing Vision Zero and Complete Street policies,establishing education and enforcement
campaigns to reduce unsafe travel behaviors,creating Safe Routes to School and Bike to Work programs,developing youth bicycle programs,
forming or expanding a community-led Bicycle and Pedestrian Advisory Council,and adding bicycle parking at events.
Proposal for Professional Services
CComprehensive Active Mobility Plan
CIVILTECH City of Elgin
Over$500M Funding Secured
We also know what it takes for a project to move from the planning stage to winning a federal grant.Our key staff members shown on this
proposal lead the transportation-related grant writing services for the City of Chicago(CDOT) This multidisciplinary team views every grant
application as an opportunity to tell a compelling planning story.This approach has resulted in securing CDOT more than a quarter-billion
dollars of funding over the past two years alone.Across the City of Chicago,and other county and municipal funding applications,we have
secured over 5500 million for our clients.
Task 9:
Develop Draft and Final Active Mobility Plan
We will collaborate with City staff to develop a draft final report and plan document,which Deliverables:
will integrate all the plan goals,new network plan,recommendations,and implementation • Draft Final Report and
roadmap.We will also develop a summary of public input and technical reports outlined Plan Document
in the tasks above. • Presentation to the Elgin
City Council
IIIENGAGEMENT OPPORTUNITY
PRESENTATION TO THE ELGIN CITY COUNCIL
We will prepare a presentation that summarizes the Comprehensive Active Mobility Plan in a clear and easily
understandable manner.This presentation can be shared with the Elgin City Council and the general public to
provide information about the final report and plan document. tit pr,+
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Proposal for Professional Services
C- Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
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Additional Tasks
Civiltech has the expertise to provide additional tasks to the proposed scope of services.These are outlined below
• ADA Transition Plan update: A PROW ADA Transition Plan will • Bike Map update and online interactive map creation:Civiltech
be completed through CMAP'S LTA program.Therefore,although would draft a user-friendly PDF bike network map and an interactive
Civiltech has experience completing ADATransition Plans,this will not virtual map.
be included as an additional task.Civiltech is the PMO Consultant for • Sidewalk and bicycle facility public reporting site:Civiltech would
CMAP overseeing all of their PROW ADA Transition Plans,so we do develop a website which allows community members to report issues
anticipate coordination and will make an effort to integrate the Active and ideas regarding pedestrian and bike facilities throughout the City.
Mobility Plan with Transition Plan efforts.
• Public survey interactive map:As part of the project,an online
• Full draft ordinances/policies:Civiltech would draft a Complete interactive map would be created to which community members can add
Streets policy This would include meetings with various City comments about biking,walking,rolling issues and destinations to which
departments to understand current operations and and needs for they would like to connect.This already included in the current scope.
incorporation into the policy
• Parking study:Civiltech could conduct a parking study along a
• Renderings of proposed or future projects:Civiltech would draft specific corridor or neighborhood in the City.
two renderings as part of this project(included in current scope).If three
more renderings were of interest(for a total of 5). • Corridor study:Civiltech could conduct a study along a specific
corridor in the City.
• Animated renderings detailing traffic flow before/after new
facilities:Civiltech would develop an animated rendering/video to ' Public Works design workshop/webinar:Civiltech could hold a
demonstrate traffic flow,as applicable as part of this project. design workshop with Public Works to potentially review pedestrian
• Preparation of Bicycle Friendly Community Application:Civiltech and bicycle infrastructure,or other topics as applicable
would draft and submit a Bicycle Friendly Community Application
Proposal for Professional Services
CComprehensive Active Mobility Plan
CIVILTECH City of Elgin
•
•
Civiltech's Turn-Key ca. •
Bicycle and Active Transportation
Planning Process:
Civiltech has a proven bicycle
Elmhurst Bicycle and Pedestrian Plan and active transportation
planning process.This example
from conceptual planning to design engineering from Elmhurst's Bicycle and
Pedestrian Plan shows how
Civiltech developed a bicycle
network with a phasing plan,
4• _= -- Network prioritization and saw the implementation
i After developingproposed multi modal network through concept-level design
‘f y ,—`' +�.-_, improvements,the improvements are prioritized and and design engineering.We
�i l- ; �cam, '9.9 a phasing plan is created.Prioritizing the network always have implementation
"' `r,, , i, recommendations helps a community determine and feasibility in mind.
.. :�_ initial projects to pursue based on local priorities,
} -ate �'- S
Third-'Ca:ciine for grant funding and inclusion in upcoming budgets.
i �_ Elmhurst network prioritization map
e-' - --
1.
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Concept-level designs 2 r. -
Creating concept-level designs helps to illustrate � . , .ear°6 04. /-.
location-specific improvements that could affect c r .. , 6
all users of a roadway,path,or intersection.These 0x �" ,� °:i
1i images can also act as inspirational and persuasive ' ,
. �--wf
materials to garner buy-in from key stakeholders 'F<.r
with decision-making abilities and from the 1 ,,
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community members these projects would impact. ® tii
Elmhurst concept designs on Third St/Caroline Ave `
Design engineering
\ Civiltech has experience bringing planning-level
J concept designs to the design engineering phase,
L— i111-71 1 07 an important step of the project implementation
' r,i process.Design engineering drawings allow projects
1 ' �� 1p, ,� to become closer to being built and make meaningful
u i\ impacts in communities.Following the adoption of
-• the Bicycle and Pedestrian Plan,the City of Elmhurst
.-, commissioned Civiltech to advance a few high priority
9 P tY
improvement locations through design engineering.
Elmhurst desi.n drawings on Third St/Carolina Ave
ATTACHMENT B
PROJECT SCHEDULE
• Approval of Professional Services Agreement January 22. 2025
• Discovery and Data Analysis
• Work Plan and Public Involvement Plan Jan—Feb 2025
• Vision,Goals, Objectives,Policy Framework Feb- Mar 2025
• Existing Conditions Report Mar-July 2025
• Public Engagement Throughout
• Findings and Recommendations
• Update Project Prioritization Framework Aug 2025
• Ped and Bicycle Design and Facility Guidance Sep—Nov 2025
• Develop Policy and Program Recommendations Dec 2025
• Public Engagement Throughout
• Implementation
• Implementation,Funding and Phasing Jan 2026
• Develop Draft and Final Active Mobility Plan Feb—May 2026
• Public Engagement Throughout
rrennsel for Professional Services
Comprehensive Active Mobility Plan
CIVILTEcn Ddyo1Elsiki
The Civiltech Process
Civiltech's approach to Active Transportation Plans centers around four main rather they work in conjunction to influence and shape each step that ultimately build the community.The below graphic displays a high-level potential timeline that could be
components:Data and Engagement,Findings and Narrative,Recommendation, the final plan We also realize each community is unique and plan objectives vary,so our applied to Elgins'Plan Update based on project goals and scope of services listed in the
and Implementation.The components are not necessarily linear in any plan's process, process is flexible and can easily be modified to ensure the process best fits the needs of RFP More details are provided on the following pages.
Task 1 Task 3 Task 8 Task 8
Work Plan and Public Existing Conditions Report Provide Design&Facility Guidance for Implementation,
Involvement Plan Elgin Pedestrian&Bicyclist Networks Funding,and Phasing
1. • N.
• I
' • ENGAGEMENL ,'
OPPORTUNITY TASK 4 ii
To be determined when
i=l�'"'1-,s ' � 77 developing the final Task 5 ,1 -iw. Task 9
Vision,Goals, engagement plan and would Update Project Downtown Traffic Studies Develop Draft and Final
Downtown include community advisory
Objectives Traffic Studies group meetings,public Prioritization Framework Active Mobility Plan
and Policy workshops,online surveys,
Framework Data Collection and tabeling at local events.
Four Main Process Components
Civiltech's approach begins and ends with equitable engagement.It is an overarching and intentional focus during the entire planning process.
(January 2025)Task 1-Work Plan (March 2025-July 2025)Task 3. (August 2025)Task 5:Update Project (September-November 2025) (August2025-November 2025)Task 7: (December 2025-January 2026)Task 8 Implementation,
and Public involvement Plan Existing Conditions Report Prioritization framework Task 6:Provide Design and Facility Complete Downtown Traffic Studies Funding,and Phasing
(February-March 2025)Task 2. (March 2025-May 2025)Task 7: Guidance fa Elgin Pedestrian and Task 4.Engagement throughout(CAC (February 2026-May 2026)Task 9:Develop Draft and final
Vision.Goals.Objectives and Policy Downtown Traffic Studies lata Collection Bicyclist Networks meeting,Public Workshop) Active Mobility Plan
framework Task 4:Engagement throughout Task 4 Engagement throughout
(walking/biking room,CAC meeting, (City Council Presentation)
online survey.pop-up meetings) -
i . I • Findings&Contextualization Recommendation Implementation
Proposal for Professional Services
Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
COST ESTIMATE OF CONSULTANT SERVICES
Staff Classifications,Billing Rate and Workhours
Work Item Olrecmra S"'" Tnmaortauon Trellc Deb
tion senior u.w.e 4ylW aetewee :::
4C/M Project Mwa« Planner an Flnner a rr..oen.w, Collection Workhours WorkhOWS Labor toff
__ _ _ engineer Teainken �anen wort somear.aor
Billing Rate $78.00 $67.50 $43 00 $39.00 $62 00 $45.00 $36.00 $78.00 $45.00 $78.00
Item 1-Work Plan and Public Involvement Plan 8 19 29 0 5 5 0 3 0 4 73 6% $4,234.50
Vision,2-Vlsn,Goals,Objectives and Policy Framework 6 12 23 0 4 0 0 0 0 4 49 4% 52,827.00
Item 3-Existing Conditions Report 6 36 95 43 13 13 0 0 0 6 212 17% $10,519.00
Item 4-Stakeholder Engagement 14 63 125 73 16 4 0 295 24% $14,738.50
Item 5-Update Project Prioritization Framework 2 10 18 10 2 3 0 0 0 3 48 4% $2,488.00
Item 6-Provide Design and Facility Guidance for Elgin Pedestrian and Bicydist Networks 6 28 52 10 18 12 0 14 60 6 206 17% $10,900.00
Hem 7-Downtown Traffic Studies 1 2 0 0 12 42 32 0 0 0 89 7% $3,999.00
Item 8-Implementation,Funding,and Phasing 4 28 57 13 18 20 0 0 0 6 146 12% 57,644.00
item 9- Develop Draft and Final Active Mobility Plan 2 23 50 35 10 8 0 0 0 2 130 10% 56,359.50
Total Workhours by Staff Classification: 49 221 449 184 98 107 32 17 60 31 1,248
Percentage of Total Workhours: 4% 18% 36% 15% 8% 9% 3% 1% 5% 2% 100%
Direct Labor Cost by Staff Classification: $3,822.00 514,917.50 $19,307.00 57,176.00 $6,076.00 $4,815.00 51,152.00 $1,326.00 $2,700.00 52,418.00
Total Labor Cost $63,709.50
2.80 Multiplier: $178,386.60
Total In-House Direct&Subconsultant Costs(see separate calculation) $11,648.40
PROJECT TOTALS: 1,248 100% $190,035.00
Proposal for Professional Services
C- Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
WORKHOURS
Staff Classifications&Workhours
Senior Traffic Data Senior Digital Nature-Based Total %of
Work Rem and Sub-Items Director& Project Planner III Planner II Transported.. rrensporter Collection Landscape Rendering Solutions Workhours Workhours
QC/Qp Manager Engineer Engineer
Architect Artist Director
Item 1-Work Plan and Public Involvement Plan
a.Work Plan 1 2 3 1 4 1%
b.Public Involvement Plan and Stakeholder List 1 2 5 8 _110%
c. Monthly Meetings 6 15 20 5 5 3 4 62 84.9%
Subtotal: 8 19 29 0 5 5 0 3 0 4 73 100%
Item 2-Vision,Goals,Objectives and Policy Framework
a Vision Setting(Goals,Objectives,Policy Framework) 2 6 10 i 1 18 36.7%
b.Plan and Policy Reviews 2 5 7 14.3%
c.Walking/Biking Tour 4 4 8 4 1 4 24 49.0%
Subtotal: 6 12 23 0 4 0 0 0 0 4 49 100.0%
item 3-Existing Conditions Report _ _
T
a.Data Gathering 2 10 i 25 _ 10 5 5 3 60 28.3%
b Data Analysis 2 13 _ r 30 20 5 �— 5 3 78 36.8%
c Draft and Final Report 2 13 i 40 13 3 i 3 __l_ 74 34.9%
Subtotal: 6 36 95 43 13 13 0 0 0 6 212 100.0%
Item 4-Stakeholder Engagement i
I'
a Project Branding and E-Communications 3 5 5 _ 13 4.4%
b.Community Advisory Committee Meetings(2) 4 12 16 20 6 58 I __19 7%
c Stakeholder Meetings(4) 2 8 12 10 3 _— 35 I 11 9%
d Public Survey and Postcards 1 12 15 18 2 48 _ 16.3%
e.Pop-Up Meetings(2) 10 15 10 35 119%
f Public Workshop 4 13 50 10 5 4 86 I 29.2%
h City Council Presentation 3 5 12 20 6.8%
Subtotal: 14 63 125 73 16 4 0 0 0 0 295 100.0%
Item 5-Update Project Prioritization Framework —
1
a. Prioritization Framework Technical Memo 2 10 18 10 2 3 3 48 100.0%
Subtotal: 2 10 18 10 2 3 0 0 0 3 48 100.0%
Proposal for Professional Services
CComprehensive Active Mobility Plan
CIVILTECH City of Elgin
WORKHOURS (CONTINUED)
Staff Classifications&Workhours
Work Item and Sub-Items Director& Project k1Non Transportation Traffic Data Senior Digital Nature-Based Total %of
Planner III Planner II Trensponetion Collection Landscape Rendering Solutions Workhours Workhours
QC/CIA Manager Engineer
Engineer Technican Architect Artist Director
Item 6-Provide Design and Facility Guidance for Elgin Pedestrian and Bicyclist Networks
1
a Pedestrian and Bicyclist Networks and Support Facilities Plan .- 10 2 3 63 30.6% I
b.Facility Design Guidelines and Typologies .: S .. — _ 3 41 ( 19.9% 1
c.Location Improvement Concepts,Renderings(2) c S 60 i _ 102 1 49.5% j
Subtotal: 6 28 52 10 18 12 0 14 60 6 206 100.0%
Item 7-Downtown Traffic Studies _. _ i
a Traffic Data Collection 1 2 17 32 47 �y --52.8% !
b Street Direction Review and Intersection Control Studies 1 1 10 S0 42 47 2% i
Subtotal: 1 2 0 0 12 42 32 0 0 0 89 47.2%
Item 8-Implementation,Funding,and Phasing ' - #
a Implementation and Prioritization Plan 2 15 35 5 8 10 78 53.4%
b.Funding sources and cost estimates 2 13 22 8 10 -_ _ - 68 46.6%
Subtotal: 4 28 57 13 18 20 0 0 0 6 146 100.0%
Item 9- Develop Draft and final Active Mobility Plan l
i __ 1
a. Draft and Final Report and Plan Document 2 23 50 35 10 8 - 130 100.0% I
Subtotal: 2 23 50 35 10 8 0 0 0 2 130 100.0% 1
Total: 49 221 449 184 98 107 32 17 60 31 1,248
%of Workours: 3.93% 17.71% 35.98% 14.74% 7.85% 8.57% 2.56% 1.36% 4.81% 2.48%
Proposal for Professional Services
Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
DIRECT COSTS
Summary of In-House Direct&Subconsultant Costs
In-House Sub-Consultant
Item No. Work Item
Direct Cost Cost
Item 1- Work Plan and Public Involvement Plan
N/A
Item 1 Subtotal
Item 2- Vision,Goals,Objectives and Policy Framework
Mileage: 5 trips @ 30 mi./round trip @$0.67/mi $100.50
Item 2 Subtotal $100.50
Item 3- Existing Conditions Report
N/A
Item 3 Subtotal
Item 4- Stakeholder Engagement
Postcards $5,003.40
Mileage: 25 trips @ 30 mi./round trip @$0.67/mi $502.50
Pop-Up Meeting Materials $150.00
Survey $500.00
Website $280.00
E-Communications Platform $150.00
Item 4 Subtotal $6,585.90
Item 5- Update Project Prioritization Framework
N/A
Item 5 Subtotal
Item 6- Provide Design and Facility Guidance for Elgin Pedestrian and Bicyclist Networks
Proposal for Professional Services
Comprehensive Active Mobility Plan
CIVILTECH City of Elgin
DIRECT COSTS (CONTINUED)
Summary of In-House Direct&Subconsultant Costs
In-House Sub-Consultant
Item No. Work Item
Direct Cost Cost
N/A
Item 6 Subtotal
Item 7- Downtown Traffic Studies
Miovision Processing Fees: $406.80 x 12 intersections $4,881.60
Mileage: 4 trips @ 30 mi./round trip @$0.67/mi $80.40
Item 7 Subtotal $4,962.00
Item 8- Implementation,Funding,and Phasing
N/A
Item 8 Subtotal
Item 9- Develop Draft and Final Active Mobility Plan
N/A
Item 9 Subtotal
Total In-House Direct Costs: $11,648.40
Total Subconsultant Costs: -
TOTAL IN-HOUSE DIRECT&SUBCONSULTANT COSTS: $11,648.40
Proposal for Professional Services
C Comprehensive Active Mobility Plan
C'IVILTECH City of Elgin
ADDITIONAL TASKS
Estimated costs as well as cost ranges are provided below.
Cost Ranges were provided where the level of effort can vary depending on the specific desired scope items
• ADA Transition Plan update:A PROW ADA Transition Plan will • Bike map update and online interactive map creation:Civiltech
be completed through CMAP'S LTA program.Therefore,although would draft a user-friendly PDF bike network map and an interactive
Civiltech has experience completing ADA Transition Plans, this virtual map
will not be included as an additional task. Civiltech is the PMO Cost Range:$4,000-$6,000
Consultant for CMAP overseeing all of their PROW ADA Transition • Sidewalk and bicycle facility public reporting site:Civiltech would
Plans, so we do anticipate coordination and will make an effort develop a website which allows community members to report issues
to integrate the Active Mobility Plan with Transition Plan efforts. and ideas regarding pedestrian and bike facilities throughout the City.
Cost:N/A Cost Range:$4,000-$6,000
• Full draft ordinances/policies: Civiltech would draft • Public survey interactive map:As part of the project,an online
a Complete Streets policy This would include meetings interactive map would be created to which community members can add
with various City departments to understand current comments about biking,walking,rolling issues and destinations to which
operations and and needs for incorporation into the policy. they would like to connect.This is already included in the current scope.
Cost:$7,000 Cost:N/A
• Renderings of proposed or future projects:Civiltech would draft • Parking study:Civiltech could conduct a parking study along a
three renderings as part of this project(included in current scope).If three specific corridor or neighborhood in the City.
more renderings were of interest(for a total of 6),the cost is included below. Cost Range:$10,000-$75,000
Cost:$8,200
• Corridor study:Civiltech could conduct a study along a specific
• Animated renderings detailing traffic flow before/after new corridor in the City.
facilities:Civiltech would develop an animated rendering/video to Cost Range:$20,000—$100,000
demonstrate traffic flow,as applicable as part of this project.
Cost Range:$10,000-$20,000 per view and$5,000-$11,000 • Public Works design workshop/webinar:Civiltech could hold a
per intersection to include VISSIM simulation design workshop with Public Works to potentially review pedestrian
and bicycle infrastructure,or other topics as applicable.
• Preparation of Bicycle Friendly Community Application: Cost Range:$4,000—$8,000
Civiltech would draft and submit a Bicycle Friendly Community Application.
Cost:$3,000
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